structuring your oral presentation gilberto berríos departamento de idiomas universidad simón...
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Structuring Your Oral Presentation
Gilberto Berríos
Departamento de Idiomas
Universidad Simón Bolívar
April 23, 2003
Situation
So you have selected a topic You have done your research Now you feel ready to organize what
you are going to say
Objectives
Associate the concepts of strategy and outline
Identify the parts of an outline Identify the elements expected in each
part of the outline
Focusing: How
Remember that: Strategy = Structure Structure = Outline
OpeningXxxxxxXxxx xxxxDevelopment
Xxxxx Xxx xxx XxxxxCloseXxxxxAnd an outline
looks like this
Structuring the Presentation
All outlines have three parts:
Opening
Development
Close
Tell them what you’ll tell them
Tell them what you’ve told them
Tell them
Structuring: The Opening
Is always brief Always includes an attention-getter Usually includes
self-introductionrefers to title
states purposepresents plan of talk
Never develops any ideaTell th
em what you’ll tell th
em
Example of an opening
Good morning, ladies and gentlemen. My name is XX and I have been working for this
company for 20 years. I have been involved in the project that we are about to
discuss for 18 months, that is, since it started. Today we will be reviewing some of the project’s
achievements and drawbacks. For that, our agenda will proceed in five parts: location,
procurement, resources, results, and conclusions. By the way, procurement is very interesting because
when we started trying to implement the model we found a number of tremendous problems which we solved creatively.
You first greet the audience
adequately.
Example of an opening
Good morning, ladies and gentlemen. My name is XX and I have been working for this
company for 20 years. I have been involved in the project that we are about to
discuss for 18 months, that is, since it started. Today we will be reviewing some of the project’s
achievements and drawbacks. For that, our agenda will proceed in five parts: location,
procurement, resources, results, and conclusions. By the way, procurement is very interesting because
when we started trying to implement the model we found a number of tremendous problems which we solved creatively.
Then you identify yourself. You may want to establish
your authority.
Example of an opening
Good morning, ladies and gentlemen. My name is XX and I have been working for this
company for 20 years. I have been involved in the project that we are about to
discuss for 18 months, that is, since it started. Today we will be reviewing some of the project’s
achievements and drawbacks. For that, our agenda will proceed in five parts: location,
procurement, resources, results, and conclusions. By the way, procurement is very interesting because
when we started trying to implement the model we found a number of tremendous problems which we solved creatively.
Then you may describe your connection with the topic
you will talk about.
Example of an opening
Good morning, ladies and gentlemen. My name is XX and I have been working for this
company for 20 years. I have been involved in the project that we are about to
discuss for 18 months, that is, since it started. Today we will be reviewing some of the project’s
achievements and drawbacks. For that, our agenda will proceed in five parts: location,
procurement, resources, results, and conclusions. By the way, procurement is very interesting because
when we started trying to implement the model we found a number of tremendous problems which we solved creatively.
Next, you state your presentation purpose. In so doing, you may
also be stating your scope (topic aspects you will cover).
Example of an opening
Good morning, ladies and gentlemen. My name is XX and I have been working for this
company for 20 years. I have been involved in the project that we are about to
discuss for 18 months, that is, since it started. Today we will be reviewing some of the project’s
achievements and drawbacks. For that, our agenda will proceed in five parts: location,
procurement, resources, results, and conclusions. By the way, procurement is very interesting because
when we started trying to implement the model we found a number of tremendous problems which we solved creatively.
Then you announce your plan for the presentation.
Example of an opening
Good morning, ladies and gentlemen. My name is XX and I have been working for this
company for 20 years. I have been involved in the project that we are about to
discuss for 18 months, that is, since it started. Today we will be reviewing some of the project’s
achievements and drawbacks. For that, our agenda will follow the usual five parts:
location, procurement, resources, results, and conclusions.
By the way, procurement is very interesting because when we started trying to implement the model we found a number of tremendous problems which we solved creatively.
And don’t be tempted to expand any information!!!
Example of an opening
Good morning, ladies and gentlemen. My name is XX and I have been working for this
company for 20 years. I have been involved in the project that we are about
to discuss for 18 months, that is, since it started. Today we will be reviewing some of the project’s
achievements and drawbacks. For that, our agenda will follow the usual five parts:
location, procurement, resources, results, and conclusions.
So, let me then start by talking about location.
Instead, make a transition to the development immediately.
Example of an opening
Good morning, ladies and gentlemen. My name is XX and I have been working for this
company for 20 years. I have been involved in the project that we are about
to discuss for 18 months, that is, since it started. Today we will be reviewing some of the project’s
achievements and drawbacks. For that, our agenda will follow the usual five parts:
location, procurement, resources, results, and conclusions.
So, let me then start by talking about location.
You could also insert an attention-getter here.
Example of an opening
Good morning, ladies and gentlemen. My name is XX and I have been working for this
company for 20 years. I have been involved in the project that we are about
to discuss for 18 months, that is, since it started. Today we will be reviewing some of the project’s
achievements and drawbacks. For that, our agenda will follow the usual five parts:
location, procurement, resources, results, and conclusions.
So, let me then start by talking about location.
Or here.
Example of an opening
Good morning, ladies and gentlemen. My name is XX and I have been working for this
company for 20 years. I have been involved in the project that we are about
to discuss for 18 months, that is, since it started. Today we will be reviewing some of the project’s
achievements and drawbacks. For that, our agenda will follow the usual five parts:
location, procurement, resources, results, and conclusions.
So, let me then start by talking about location.
Or even here.
WATCH OUT!
‘Opening’ does not equal ‘Introduction’ An introduction can happen anywhere in
the presentation in order, precisely, to introduce new material.
The opening is just a conventional way to start the whole presentation
Structuring: The Development
Takes most presentation time Is divided into parts
– One part can be background info (i.e., introductory to an aspect)
– As many as purpose requires– As many as time allows
Each part contributes to purpose
Tell them
Structuring: The Close
Is always brief Usually goes back to purpose
– Reviews key ideas– Reviews presentation goals accomplished– Highlights central message
Never develops any new idea Always ends in a memorable note
Tell them what you’ve told them
Structuring: The Close
‘Close’ does not equal ‘conclusion’ Conclusions are usually summarizing
statements about experiment results, etc. You can imagine a presentation where, in the
middle of the development, conclusions for Experiment A are presented.
My point is that close is not the same as conclusion.
Apply what you’ve learned
When you write the OPENING, follow this model:
Opening
Attention getter: ______
Self introduction: ______
Purpose: ______
Plan: ______
Apply what you’ve learned
When you write the DEVELOPMENT, follow this model:
Development
Part 1: ______
Aspect 1.1: ______
Aspect 1.2: ______
...
Part ...: ______
Apply what you’ve learned
When you write the CLOSE,
follow this model:
Close
Key idea(s) to list: ______
Purpose review: ______
Central message: ______
Memorable note: ______