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FINANCIAL REPORTING STANDARDS COUNCIL (FRSC)

Designing the Strategic Planning Process Template

The FRSC shall use this template to develop a work plan for its strategic planning process. Remember

that the strategic plan will only be as good as the process that got us there.

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DEVELOPING A STRATEGIC PLAN: PLANNING THE PROCESS -TEMPLATE

The intent of the strategic planning process is:

The ground rules that will drive the strategic planning process are:

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PLANNING THE PROCESS - Template

The following people will directly participate or provide input into the strategic planning process:

Who will participate:

� FRSC members/DTI

� Stakeholders

� Program delivery staff

� Other volunteers

� Consumers/Companies

� Funders

� Community partners

How will they participate:

Who will be selected:

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PLANNING THE PROCESS – Template Work plan: Develop the Mission

The purpose of the exercise is to:

The responsibility for overseeing and guiding the exercise will be:

The approval process will be:

The resources required will be:

The environment will need to be: We will create it by:

The participants will be:

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PLANNING THE PROCESS – Template Develop the Mission

STEPS

1. Review the current mission statement if any and determine if it needs to be reaffirmed or revised.

2. If it is not there, then develop it revisions using our purpose of existence.

3. Remember: Should be brief and to the point. Must provide context for major decisions and must be capable of infinite fulfillment; it is not time bound

HOW WILL IT GET DONE TIMEFRAME

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PLANNING THE PROCESS – Template

Work plan: Develop the Values

The purpose of the exercise is to:

The responsibility for overseeing and guiding the exercise will be:

The approval process will be:

The resources required will be:

The environment will need to be: We will create it by:

The participants will be:

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PLANNING THE PROCESS – Template

Develop the Values

STEPS 1. Identify the current beliefs of the

organization. 2. List values that aren’t currently

being demonstrated in the organization, but should be.

3. Turn the description of beliefs and behaviors into value statements.

4. Prioritize the list.

5. Describe how the values could translate into the day-to-day work of the organization.

6. Formalize the value statement.

7. Communicate the value statement to all key stakeholders.

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PLANNING THE PROCESS – Template

Work plan: Develop the Vision

The purpose of the exercise is to:

The responsibility for overseeing and guiding the exercise will be:

The approval process will be:

The resources required will be:

The environment will need to be: We will create it by:

The participants will be:

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PLANNING THE PROCESS – Template Work plan: Develop the Vision

STEPS 1. Determine the purpose of the

vision statement.

2. Ask participants to respond to a set of questions.

3. Compile the information into clusters such as resources, services or new clients.

4. Ask key stakeholders for corrections and additions.

5. Summarize the description of the vision into a statement.

HOW WILL IT GET DONE TIMEFRAME

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PLANNING THE PROCESS – Template Work plan: External Environment – Review of Opportunities and Threats

The purpose of the exercise is to:

The responsibility for overseeing and guiding the exercise will be:

The approval process will be:

The resources required will be:

The environment will need to be: We will create it by:

The participants will be:

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PLANNING THE PROCESS – Template

Work plan: External Environment – Review of Opportunities and Threats

STEPS

1. Decide the key categories of information that is to be collected.

2. Identify key allies and

competitors. 3. Determine how the information is

collected.

4. Collect the information.

5. Organize the information into clear categories (e.g. social, political) and separate opportunities and threats.

6. Identify what the opportunity or threat means to the agency (e.g. to operations, resources, programs) and articulate the implications.

7. Prioritize those opportunities and

threats that are the most likely to have the most impact on whether the organization succeeds in the future.

HOW WILL IT GET DONE TIMEFRAME

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PLANNING THE PROCESS – Template Work plan: External Environment – Benchmarking/Best Practices

The purpose of the exercise is to:

The responsibility for overseeing and guiding the exercise will be:

The approval process will be:

The resources required will be:

The environment will need to be: We will create it by:

The participants will be:

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PLANNING THE PROCESS – Template

Work plan: External Environment – Benchmarking/Best Practices

STEPS

1. Determine the purpose of the exercise.

2. Determine how formal a process is required.

3. Identify the specific areas that

need to be benchmarked or learn about.

4. Determine where to get the

information.

5. Develop a realistic plan for collecting the information.

6. Once the information is gathered, clearly articulate what was learned from the research process so that it can inform the development of strategic directions.

HOW WILL IT GET DONE TIMEFRAME

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PLANNING THE PROCESS – Template

Work plan: Internal Review – Needs Assessment and Satisfaction Survey

The purpose of the exercise is to:

The responsibility for overseeing and guiding the exercise will be:

The approval process will be:

The resources required will be:

The environment will need to be: We will create it by:

The participants will be:

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PLANNING THE PROCESS – Template Work plan: Internal Review – Needs Assessment and Satisfaction Survey

STEPS 1. Identify what you want to achieve

by doing a needs assessment or satisfaction survey.

2. Determine how the information

will be gathered. 3. Develop an action plan with

timelines and assignments of responsibility.

4. Develop a series of questions.

5. Design a process for compiling, tallying and analyzing the information.

6. Collect the data and analyze it.

7. Identify the key learning from the data.

HOW WILL IT GET DONE TIMEFRAME

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PLANNING THE PROCESS – Template Work plan: Internal Review– Performance Review

The purpose of the exercise is to:

The responsibility for overseeing and guiding the exercise will be:

The approval process will be:

The resources required will be:

The environment will need to be: We will create it by:

The participants will be:

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PLANNING THE PROCESS – Template Work plan: Internal Review– Performance Review

STEPS

1. Determine what is to be learned from the performance review.

2. Determine how the information will be gathered.

3. Review the data to be sure that it is clear.

4. Bring together key stakeholders and ask them to analyze what the data tells them.

5. Identify areas of strength and core competencies and areas of weakness.

6. Develop conclusions about the performance of the agency.

HOW WILL IT GET DONE TIMEFRAME

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PLANNING THE PROCESS – Template Work plan: Internal Review – Organizational Review

The purpose of the exercise is to:

The responsibility for overseeing and guiding the exercise will be:

The approval process will be:

The resources required will be:

The environment will need to be: We will create it by:

The participants will be:

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PLANNING THE PROCESS – Template Work plan: Internal Review – Organizational Review

STEPS

1. Determine what is to be learned from the organizational review.

2. Determine how the information will be gathered.

3. Review the data to be sure that it is clear.

4. Bring together key stakeholders and ask them to analyze what the data tells them.

5. Identify areas of strength and core competencies and areas of weakness.

6. Develop conclusions about the organizational performance of the agency.

HOW WILL IT GET DONE TIMEFRAME

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PLANNING THE PROCESS – Template Work plan: Internal Review – Historical Synopsis

The purpose of the exercise is to:

The responsibility for overseeing and guiding the exercise will be:

The approval process will be:

The resources required will be:

The environment will need to be: We will create it by:

The participants will be:

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PLANNING THE PROCESS – Template Work plan: Internal Review – Historical Synopsis

STEPS

1. Determine the parameters of the review.

2. Decide how the information will

be generated. 3. Organize the information. Agree

upon a format for presenting the information.

4. Identify the key learnings.

HOW WILL IT GET DONE TIMEFRAME

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PLANNING THE PROCESS – Template Work plan: Determine the Strategic Direction – Identify the Critical Issues and/or Choices

The purpose of the exercise is to:

The responsibility for overseeing and guiding the exercise will be:

The approval process will be:

The resources required will be:

The environment will need to be: We will create it by:

The participants will be:

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PLANNING THE PROCESS – Template Work plan: Determine the Strategic Direction – Identify the Critical Issues and/or Choices

STEPS 1. Compile all the key learnings. 2. Brainstorm all the issues and

choices. 3. Narrow down the list and cluster

the issues/choices. Ensure that there is evidence.

4. Consider the consequences and implications of not responding to the issues/choices.

5. Identify the most significant issues/choices.

6. Review the issues/choices to see if they can be further refined by combining them.

HOW WILL IT GET DONE TIMEFRAME

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PLANNING THE PROCESS – Template Work plan: Determine the Strategic Direction – Set Strategic Directions

The purpose of the exercise is to:

The responsibility for overseeing and guiding the exercise will be:

The approval process will be:

The resources required will be:

The environment will need to be: We will create it by:

The participants will be:

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PLANNING THE PROCESS – Template Work plan: Determine the Strategic Direction – Set Strategic Directions

STEPS

1. Review the list of priority issues/choices and separate the long-term issues/choices from the short-term.

2. Articulate clear directional statements.

3. Prioritize the strategic directions

based on agreed to criteria.

4. Review the strategic priorities with key stakeholders to ensure there is buy-in.

5. Ensure that the program

outcomes and indicators and organizational policies and procedures fit with the strategic priorities.

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PLANNING THE PROCESS – Template Work plan: Determine the Strategic Direction – Establish Goals, Understand Implications and Set Indicators

The purpose of the exercise is to:

The responsibility for overseeing and guiding the exercise will be:

The approval process will be:

The resources required will be:

The environment will need to be: We will create it by:

The participants will be:

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PLANNING THE PROCESS – Template Work plan: Determine the Strategic Direction – Establish Goals, Understand Implications and Set Indicators

STEPS 1. Brainstorm ideas about how to

achieve the strategic priorities and evaluate each of the ideas against key criteria. Short list the best ideas.

2. Turn each idea into a goal statement and prioritize.

3. Consider the implications of the goals to the agency.

4. Set indicators for each of the goals.

5. Determine if it is necessary to

revisit the mission statement.

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PLANNING THE PROCESS – Template Work plan: Create an Integrated Plan – Determine specific strategies, tactics and action plans

The purpose of the exercise is to:

The responsibility for overseeing and guiding the exercise will be:

The approval process will be:

The resources required will be:

The environment will need to be: We will create it by:

The participants will be:

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PLANNING THE PROCESS – Template

Work plan: Create an Integrated Plan – Determine specific strategies, tactics and action plans

STEPS

1. Consider which programs or functions are impacted by each of the strategic directions and goals.

2. Determine how the strategic plan can be integrated into annual planning processes.

3. Integrate the strategic directions and goals into the annual planning process.

4. Compile the strategies, tactics and actions plans related to the strategic plan into a consolidated plan.

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PLANNING THE PROCESS – Template Work plan: Establish an Evaluation Process

The purpose of the exercise is to: The responsibility for overseeing and guiding the exercise will be:

The approval process will be:

The resources required will be:

The environment will need to be: We will create it by:

The participants will be:

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PLANNING THE PROCESS – Template Work plan: Establish an Evaluation Process

STEPS 1. Determine the purpose of the

evaluation and how the information will be used.

2. Define what is to be measured and

how it will be measured. 3. Identify those who will be

responsible for measuring progress in achieving the priorities and goals.

4. Establish how often the plan will be

reviewed and how revisions will be made.

5. Consider what resources (financial

and human) are required to properly evaluate the plan.

6. Align the evaluation process with

other performance measurement systems.

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