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FINANCIAL REPORTING STANDARDS COUNCIL (FRSC)
Designing the Strategic Planning Process Template
The FRSC shall use this template to develop a work plan for its strategic planning process. Remember
that the strategic plan will only be as good as the process that got us there.
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DEVELOPING A STRATEGIC PLAN: PLANNING THE PROCESS -TEMPLATE
The intent of the strategic planning process is:
The ground rules that will drive the strategic planning process are:
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PLANNING THE PROCESS - Template
The following people will directly participate or provide input into the strategic planning process:
Who will participate:
� FRSC members/DTI
� Stakeholders
� Program delivery staff
� Other volunteers
� Consumers/Companies
� Funders
� Community partners
How will they participate:
Who will be selected:
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PLANNING THE PROCESS – Template Work plan: Develop the Mission
The purpose of the exercise is to:
The responsibility for overseeing and guiding the exercise will be:
The approval process will be:
The resources required will be:
The environment will need to be: We will create it by:
The participants will be:
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PLANNING THE PROCESS – Template Develop the Mission
STEPS
1. Review the current mission statement if any and determine if it needs to be reaffirmed or revised.
2. If it is not there, then develop it revisions using our purpose of existence.
3. Remember: Should be brief and to the point. Must provide context for major decisions and must be capable of infinite fulfillment; it is not time bound
HOW WILL IT GET DONE TIMEFRAME
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PLANNING THE PROCESS – Template
Work plan: Develop the Values
The purpose of the exercise is to:
The responsibility for overseeing and guiding the exercise will be:
The approval process will be:
The resources required will be:
The environment will need to be: We will create it by:
The participants will be:
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PLANNING THE PROCESS – Template
Develop the Values
STEPS 1. Identify the current beliefs of the
organization. 2. List values that aren’t currently
being demonstrated in the organization, but should be.
3. Turn the description of beliefs and behaviors into value statements.
4. Prioritize the list.
5. Describe how the values could translate into the day-to-day work of the organization.
6. Formalize the value statement.
7. Communicate the value statement to all key stakeholders.
HOW WILL IT GET DONE TIMEFRAME
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PLANNING THE PROCESS – Template
Work plan: Develop the Vision
The purpose of the exercise is to:
The responsibility for overseeing and guiding the exercise will be:
The approval process will be:
The resources required will be:
The environment will need to be: We will create it by:
The participants will be:
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PLANNING THE PROCESS – Template Work plan: Develop the Vision
STEPS 1. Determine the purpose of the
vision statement.
2. Ask participants to respond to a set of questions.
3. Compile the information into clusters such as resources, services or new clients.
4. Ask key stakeholders for corrections and additions.
5. Summarize the description of the vision into a statement.
HOW WILL IT GET DONE TIMEFRAME
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PLANNING THE PROCESS – Template Work plan: External Environment – Review of Opportunities and Threats
The purpose of the exercise is to:
The responsibility for overseeing and guiding the exercise will be:
The approval process will be:
The resources required will be:
The environment will need to be: We will create it by:
The participants will be:
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PLANNING THE PROCESS – Template
Work plan: External Environment – Review of Opportunities and Threats
STEPS
1. Decide the key categories of information that is to be collected.
2. Identify key allies and
competitors. 3. Determine how the information is
collected.
4. Collect the information.
5. Organize the information into clear categories (e.g. social, political) and separate opportunities and threats.
6. Identify what the opportunity or threat means to the agency (e.g. to operations, resources, programs) and articulate the implications.
7. Prioritize those opportunities and
threats that are the most likely to have the most impact on whether the organization succeeds in the future.
HOW WILL IT GET DONE TIMEFRAME
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PLANNING THE PROCESS – Template Work plan: External Environment – Benchmarking/Best Practices
The purpose of the exercise is to:
The responsibility for overseeing and guiding the exercise will be:
The approval process will be:
The resources required will be:
The environment will need to be: We will create it by:
The participants will be:
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PLANNING THE PROCESS – Template
Work plan: External Environment – Benchmarking/Best Practices
STEPS
1. Determine the purpose of the exercise.
2. Determine how formal a process is required.
3. Identify the specific areas that
need to be benchmarked or learn about.
4. Determine where to get the
information.
5. Develop a realistic plan for collecting the information.
6. Once the information is gathered, clearly articulate what was learned from the research process so that it can inform the development of strategic directions.
HOW WILL IT GET DONE TIMEFRAME
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PLANNING THE PROCESS – Template
Work plan: Internal Review – Needs Assessment and Satisfaction Survey
The purpose of the exercise is to:
The responsibility for overseeing and guiding the exercise will be:
The approval process will be:
The resources required will be:
The environment will need to be: We will create it by:
The participants will be:
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PLANNING THE PROCESS – Template Work plan: Internal Review – Needs Assessment and Satisfaction Survey
STEPS 1. Identify what you want to achieve
by doing a needs assessment or satisfaction survey.
2. Determine how the information
will be gathered. 3. Develop an action plan with
timelines and assignments of responsibility.
4. Develop a series of questions.
5. Design a process for compiling, tallying and analyzing the information.
6. Collect the data and analyze it.
7. Identify the key learning from the data.
HOW WILL IT GET DONE TIMEFRAME
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PLANNING THE PROCESS – Template Work plan: Internal Review– Performance Review
The purpose of the exercise is to:
The responsibility for overseeing and guiding the exercise will be:
The approval process will be:
The resources required will be:
The environment will need to be: We will create it by:
The participants will be:
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PLANNING THE PROCESS – Template Work plan: Internal Review– Performance Review
STEPS
1. Determine what is to be learned from the performance review.
2. Determine how the information will be gathered.
3. Review the data to be sure that it is clear.
4. Bring together key stakeholders and ask them to analyze what the data tells them.
5. Identify areas of strength and core competencies and areas of weakness.
6. Develop conclusions about the performance of the agency.
HOW WILL IT GET DONE TIMEFRAME
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PLANNING THE PROCESS – Template Work plan: Internal Review – Organizational Review
The purpose of the exercise is to:
The responsibility for overseeing and guiding the exercise will be:
The approval process will be:
The resources required will be:
The environment will need to be: We will create it by:
The participants will be:
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PLANNING THE PROCESS – Template Work plan: Internal Review – Organizational Review
STEPS
1. Determine what is to be learned from the organizational review.
2. Determine how the information will be gathered.
3. Review the data to be sure that it is clear.
4. Bring together key stakeholders and ask them to analyze what the data tells them.
5. Identify areas of strength and core competencies and areas of weakness.
6. Develop conclusions about the organizational performance of the agency.
HOW WILL IT GET DONE TIMEFRAME
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PLANNING THE PROCESS – Template Work plan: Internal Review – Historical Synopsis
The purpose of the exercise is to:
The responsibility for overseeing and guiding the exercise will be:
The approval process will be:
The resources required will be:
The environment will need to be: We will create it by:
The participants will be:
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PLANNING THE PROCESS – Template Work plan: Internal Review – Historical Synopsis
STEPS
1. Determine the parameters of the review.
2. Decide how the information will
be generated. 3. Organize the information. Agree
upon a format for presenting the information.
4. Identify the key learnings.
HOW WILL IT GET DONE TIMEFRAME
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PLANNING THE PROCESS – Template Work plan: Determine the Strategic Direction – Identify the Critical Issues and/or Choices
The purpose of the exercise is to:
The responsibility for overseeing and guiding the exercise will be:
The approval process will be:
The resources required will be:
The environment will need to be: We will create it by:
The participants will be:
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PLANNING THE PROCESS – Template Work plan: Determine the Strategic Direction – Identify the Critical Issues and/or Choices
STEPS 1. Compile all the key learnings. 2. Brainstorm all the issues and
choices. 3. Narrow down the list and cluster
the issues/choices. Ensure that there is evidence.
4. Consider the consequences and implications of not responding to the issues/choices.
5. Identify the most significant issues/choices.
6. Review the issues/choices to see if they can be further refined by combining them.
HOW WILL IT GET DONE TIMEFRAME
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PLANNING THE PROCESS – Template Work plan: Determine the Strategic Direction – Set Strategic Directions
The purpose of the exercise is to:
The responsibility for overseeing and guiding the exercise will be:
The approval process will be:
The resources required will be:
The environment will need to be: We will create it by:
The participants will be:
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PLANNING THE PROCESS – Template Work plan: Determine the Strategic Direction – Set Strategic Directions
STEPS
1. Review the list of priority issues/choices and separate the long-term issues/choices from the short-term.
2. Articulate clear directional statements.
3. Prioritize the strategic directions
based on agreed to criteria.
4. Review the strategic priorities with key stakeholders to ensure there is buy-in.
5. Ensure that the program
outcomes and indicators and organizational policies and procedures fit with the strategic priorities.
HOW WILL IT GET DONE TIMEFRAME
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PLANNING THE PROCESS – Template Work plan: Determine the Strategic Direction – Establish Goals, Understand Implications and Set Indicators
The purpose of the exercise is to:
The responsibility for overseeing and guiding the exercise will be:
The approval process will be:
The resources required will be:
The environment will need to be: We will create it by:
The participants will be:
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PLANNING THE PROCESS – Template Work plan: Determine the Strategic Direction – Establish Goals, Understand Implications and Set Indicators
STEPS 1. Brainstorm ideas about how to
achieve the strategic priorities and evaluate each of the ideas against key criteria. Short list the best ideas.
2. Turn each idea into a goal statement and prioritize.
3. Consider the implications of the goals to the agency.
4. Set indicators for each of the goals.
5. Determine if it is necessary to
revisit the mission statement.
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PLANNING THE PROCESS – Template Work plan: Create an Integrated Plan – Determine specific strategies, tactics and action plans
The purpose of the exercise is to:
The responsibility for overseeing and guiding the exercise will be:
The approval process will be:
The resources required will be:
The environment will need to be: We will create it by:
The participants will be:
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PLANNING THE PROCESS – Template
Work plan: Create an Integrated Plan – Determine specific strategies, tactics and action plans
STEPS
1. Consider which programs or functions are impacted by each of the strategic directions and goals.
2. Determine how the strategic plan can be integrated into annual planning processes.
3. Integrate the strategic directions and goals into the annual planning process.
4. Compile the strategies, tactics and actions plans related to the strategic plan into a consolidated plan.
HOW WILL IT GET DONE TIMEFRAME
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PLANNING THE PROCESS – Template Work plan: Establish an Evaluation Process
The purpose of the exercise is to: The responsibility for overseeing and guiding the exercise will be:
The approval process will be:
The resources required will be:
The environment will need to be: We will create it by:
The participants will be:
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PLANNING THE PROCESS – Template Work plan: Establish an Evaluation Process
STEPS 1. Determine the purpose of the
evaluation and how the information will be used.
2. Define what is to be measured and
how it will be measured. 3. Identify those who will be
responsible for measuring progress in achieving the priorities and goals.
4. Establish how often the plan will be
reviewed and how revisions will be made.
5. Consider what resources (financial
and human) are required to properly evaluate the plan.
6. Align the evaluation process with
other performance measurement systems.
HOW WILL IT GET DONE TIMEFRAME