Strategic Planning for Traffic Records in Michigan

Back to Basics: It’s SIMPLE

Presented to the 28th International Traffic Records Forum

Steven. A. Schreier

August 6, 2002

What is OHSP?

The Office of Highway Safety Planning Governor’s Highway Safety Representative Housed within Michigan State Police

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“OHSP is dedicated to saving lives and reducing injuries on Michigan roads through leadership, innovation, facilitation and program support in partnership with other public and

private organizations.”

Why does Michigan need to Update?

Mainframe based system architecture Access to information is cumbersome/slow New Technology is faster, more efficient Increased demand for improved data

accessibility, faster processing time and more accurate information

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Who uses Traffic Records Data?

Crash Data utilized to make Safety and Engineering decisions (MDOT, Locals)

Drivers’ records reflect crash involvement (Secretary of State)

Patrol patterns and staffing determined (MSP, Local Law Enforcement)

Program Choices (OHSP)

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Overview of Crash Data

Over 400,000 crashes per year 32.9% of all fatal crashes involved at least

one drinking operator 4 people died everyday in vehicle crashes The year 2000 economic loss due to vehicle

crashes in Michigan was $9.7b

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Crash Report

UD-10 Crash Form All Law Enforcement mandated to collect Any Crash occurring on public roadways Minimum of $400 in property damage

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Crash System Flow Chart

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Crash Occurs

UD-10 sent to

MSP CJIC

UD-10 Generated by Officer

UD-10 Scanned

and Keyed

Files processedand sent to mainframe

File sent from MSP CJIC

to MTU

Was Crash

located?

Manually locate

the crash

No

Start Locating Process

3 years data plus current year stored

on mainframe

Yes

SOS gets data - updates

driver record

Update Mainframe

Data Available

60-70% located by

MTU

Populating the Crash System

Prior year crashes are closed out in May of the following year (I.e. year 2001 available in May 2002)

Year-end reports are generated and files are sent to users (state, local, non-profits...etc)

Synopsis of information posted to OHSP Web Site

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System Evolution

Crash processing has largely remained the same since 1992-(bubble form introduced)

Incremental Improvements: 1. Y2K readiness2. Digital capture of image 3. Outsourced data processing (projected $ savings) 4. UD-10 modifications for ease of use

System Improvements explored:1. Automated Crash Reporting System2. Internet based Crash access-ICRASH3. 1995 Star Mountain Strategic plan

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Barriers to Implementation

Extensive State Retirement Lack of financial backing Changes in Department heads No single agency owned the system System enhancements not prioritized to

get proper attention and action

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Strategic Planning

Governor’s Traffic Safety Advisory Commission (GTSAC)

Traffic Records Coordinating Council (TRCC) guides system planning

Composed of MSP, SOS, MDOT, Local Law Enforcement, Universities, MPOs, and Local Traffic Safety Advocates

(all are users and providers of crash data)

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Current Planning Efforts

MDOT, SOS and MSP are ‘1 team’ TRCC empowered to make key decisions Vision for the future developed by all

agencies TRANSTIP Back to Basics

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TRANSTIP

One week workshop with participation from MSP, MDOT, SOS, DNR, NHTSA, Local agencies, Universities, Insurance companies and MPO’s

Mission: Improve traffic safety by helping to identify potential causes of traffic crashes, deaths, and injuries by:

1. Improve business processes

2. Coordinate and clarify roles and responsibilities

3. Reduce error rates and cycle times

4. Improve the overall technology topography

5. Reduce overall processing costs

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Where are we today?

Hired a Project Manager 5/1/02 Created a ‘core’ team comprised of MSP, MDOT and

SOS members Identified project sponsor and received executive

commitment and approvals to proceed with project Conducted requirements sessions for process and

system technology enhancements Established high level goals, objectives and timelines Obligated funding sources

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Back to Basics

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Some Questions for You How do you put a Giraffe in a refrigerator ?

Open the door, put the Giraffe in and close the door

How do you put an Elephant in a refrigerator ? Open the door, take the Giraffe out, put the elephant in & close the door

The lion king has a conference with all the animals. Which animal does not show up ?

The Elephant, he’s still in the refrigerator

How do you safely cross a river swimming with crocodiles ?

Walk across, the crocodiles are all at the Lion King conference

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Back to Basics

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Shared sense of importance/responsibilityInformation TechnologyManagePeople and ProcessLeadershipEducation, Excellence and Excitement

S I M P L E

Shared sense of importance/responsibility

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All organizations and departments that utilize crash information must be

committed to and share the responsibility of ensuring accurate and timely crash data.

“Never confuse movement with action” Ernest Hemingway

Information Technology

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We must use Information Technology to assist with the collection, analyzing,

sharing and communication of the vast amount of crash data available.

We must NOT be Information Technology dependent to the point where, when the technology changes or fails we can no

longer perform the core job or function.

Manage

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Manage:(verb)

1: to handle or direct with a degree of skill a: to make and keep compliant b: to treat with care c: to exercise executive, administrative, and supervisory direction

“They always say that time changes things, but you actually have to change them yourself.”

Andy Warhol

2: to work upon or try to alter for a purpose3: to succeed in accomplishing

Merriam-Webster’s Collegiate Dictionary (www.m-w.com)

People

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Without skilled, trained and dedicated people, we will NOT succeed.

Process

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Basic Process X

EndStart

Technology // Financial // Organization

The process succeeds in conjunction with, not because of technology, money and organizations

Leadership

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“The final test of a leader is that he leaves behind him in other men the conviction and the will to carry on” Walter Lippmann

Everyone, has to believe in their direct leadership and in their own ability to lead.

Leaders Lead

“Content to follow when we lead the way” Alexander Pope

Education

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Our plans must contain an effective method to educate our customers, business partners and internal departments and employees.

Excellence

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“Whatever is worth doing at all, is worth doing well” Philip Dormer Stanhope

We must believe in the work we do and have at the forefront excellence and quality

in mind.

You don’t have to listen to me

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“The close working relationship among The Iowa DOT, the Governor’s Traffic Safety Bureau and ISU CTRE contributes significantly to the advancement of

Iowa’s safety initiatives”

“Ohio has systematic processes in place for identifying its high crash locations…”

“Del DOT has an energetic staff that is making the program successful”

“Oregon’s crash data is timely…there are continuing efforts to further improve this”

“One of the keys to any successful HSIP is a knowledgeable, dedicated and innovative staff…THE PEOPLE MAKE THE PROGRAMS SUCCESSFUL”

National Review of Highway Safety Improvement Program - November 2001

Excitement

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We have the ability to infect our communities, departments and fellow

workers with excitement, dedication and passion for making our roadways safer and

saving lives

You can make a difference

You have to make a difference

Steven A. Schreier

Planning Analyst

Email: Schreies@Michigan.Gov

Phone Number: 517-333-5306www.michigan.gov/msp

Questions