stock-taking integrated with asset management: smart rfid and exino
TRANSCRIPT
THE MODERN STOCK-TAKING AND ASSET MANAGEMENT
TECHNOLOGY TO BE FOLLOWED
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LAW
Stock-taking = the control if costs of using assets (esp. fixed assets) are correctly accounted.
Universal obligation for evidence of assets and its regular stock-taking.
Universal aversion towards stock-taking among employees:
• time-consumming and dull duty
• imprecise results
• general feeling of meaninglessness of stock-taking.
How to:• fulfill obligatory duty?
• motivate employees?
• make stock-taking an efficient tool?
• integrate results of stock-taking with asset management?
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TECHNOLOGIES
JUST USE SMART RFID AND EXINO PLATFORM.
The cooperation of two market leaders guarantees that stock-taking becomes
error-free, instant and suprisingly simple.
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TECHNOLOGIES
You can implement ready solutions today.
Save expenses, optimize processes of asset managements and increase the
efficiency of your team.
You will not find the better, more complex and more friendly
offer.
Use the knowledge, experience and solution from both teams:
EXINO – stock-taking software expert
Smart Technology Group – producer of innovative RFID devices
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STOCK-TAKING WITH RFID
Mobile RFID NEO 01 reader
✓ 8-meter scanning distance
✓ no visual contact with products needed
✓ sees products through obstacles
✓ group identification: up to 300 items in 1 second
✓ 99,7% accuracy:
✓ works with tablets and smartphones
✓ comfortable, light and handy
RFID – technology created for stock-taking.
RFID tags
✓ available in every shape and size
✓ unbreakable and durable (don’t need
batteries)
✓ for multiple use
✓ contain many times more data than
barcodes do
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The results of stock-taking with
SMART RFID are easy to spot.
STOCK-TAKING WITH RFID
RFID – technology created for stock-taking.
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This is how stock-taking may look in your company.
STOCK-TAKING WITH RFID
RFID – technology created for stock-taking.
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SYSTEM FEATURES
✓ Unlimited asset types
✓ Unlimited companies and
locations
✓ Modern and intuitive interface
✓ Unlimited reporting
exino – modern and inteligent platform for supporting the processes of records
management and inventory assets.
✓ AutoID technologies
✓ Wireless technologies.
✓ Cloud access
✓ Mobile app for
exino platform provides full control of every company asset from the moment of purchase
until the liquidation.
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SYSTEM FUNCTIONALITY
Assets
✓ Any number of fields and vocabularies
✓ Print reports and labels with bar codes
✓ Advanced filters and reports
✓ Full history of component life cycle
Organization
✓ Unlimited organizational structure
✓ Unlimited locations, cost centers and organizational
units
✓ The definition of responsible persons with special rights
✓ Registry of employees and cirrculation card module
Management
✓ Any range and number of active inventories
✓ Intelligent module of inventory settlement
✓ Service module
✓ Custom printouts
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Documents
✓ Unlimited document types
✓ Definable look of documents
✓ Definable path of acceptance for each document type
✓ E-mail notifications module (path of acceptance)
Change, transfer
✓ Full control of the transferring assets process
✓ Electronic acceptance with the legally equivalent signature
✓ Analysis of components movement
✓ The ability to transfer assets to external entities
Configuration
✓ Unlimited number of fields and dictionaries - any type
✓ The definition of documents, asset types, numbering
✓ Configurable system processes, notifications
✓ Multi-lingual translation system
SYSTEM FUNCTIONALITY
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SYSTEM ARCHITECTURE
✓ Client – server architecture
✓ Central instalation
✓ Remote upgrades and service
✓ Quick Setup
✓ Access via the browser
✓ No installation on the user side
✓ Access through the cloud
✓ Central, efficient database
✓ Full control of records
✓ Efficient and fast inventory
✓ Data exchange between teams
✓ Automatic reporting
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✓ Server + applcation server: Windows
Server 2012 + IIS
✓ Database: SQL engine, prefered
ORACLE, MSSQL 2012 or newer
✓ Authentication: main aplication as
User/Pass, using .NET native code
✓ Active Directory integration: using
.NET native code
✓ Encryption: https
✓ Mobile devices: any mobile device
with Windows Mobile, Windows
CE, Windows Embedded Handheld,
Android
✓ Web browser: any web browser
with JavaScript
SYSTEM ARCHITECTURE
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exino Business Layer
exino Presentation Layer
Konfig
ura
cja u
żytk
ow
nik
a
ERP
exinoIntegration Web
Service
exino MobileWeb Service
Data
Histo
ry
Logger
exino Mobile
Configuration
Web browser with JavaScript
ORACLE or MSSQL database
https
Windows Server 2012 + IIS 8
https vpnASP.NET
https https
SYSTEM ARCHITECTURE
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INTEGRATION
exino platform was developed as as a functional development of existing management
systems (ERP). Dedicated tools and webservices of exino platform provide two-way data
exchange with ERP systems.
Integration range:
✓ update of assets data (serial number, technical condition, economic usefullness)
✓ update of assets location / cost center, adding new locations and cost centers
✓ update of person responsible for the asset
✓ liquidation of assets - based on indications from inventory committee
✓ adding assets exposed during the inventory to the records
Selected integration modules available:
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BENEFITS
✓ A complete overview of
the assets data and
maintenance costs of
assets
✓ Optimizing the use of
resources of the enterprise
✓ Any number and criteria of
inventory
✓ A significant reduction in
outlays (time, labor) on
inventory
✓ Full control of the census
process
✓ Automatic settlement of
the census - data
exchange with the
accounting system
✓ Registry of employees and
cirrculation card module
ACCOUNTING
✓ Installation on a single
server
✓ Quick Setup
✓ Lower costs, easy
maintenance and
modification
✓ Extending the
competences of the team
through administrative
training
✓ The possibility of
extending the records of
components -
components numbers,
records of service events,
assigning the license
numbers
✓ Control of the use of
licenses (quantity
IT
✓ Compatibility with any
asset types (not just fixed
assets)
✓ A wide range of asset
description fields and
vocabularies
✓ Asset data visible for all
employees in company
reduces time needed for
administrative persons to
handle users request
✓ Minimizing operating time
of purchase and transfer
assets for users -
integration with external
purchase systems available
✓ Minimizing mistakes and
adjustments during the
inventory process
ADMINISTRATION
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LICENSING MODEL
✓ One-time license fee
✓ Purchase of equipment need
✓ Installation and access to the system in
the corporate network
✓ Training at the point of use
✓ Service Agreements
✓ Site support
✓ Update packages - packages depend on
the service contract
LICENSE PURCHASE
✓ Low monthly fee
✓ Devices with subscription
✓ Access to the system through the cloud
✓ No installation process
✓ Online training
✓ No additional maintenance contracts
✓ Service system at vendor’s side
✓ Automatic updates - always the newest
version
LICENSE RENTAL
standard editionprofessional editionenterprise edition
4cloudenterprise edition
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REFERENCE IMPLEMENTATIONS
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CONTACT US
EXINO Sp. z o.o.
ul. Grzybowska 87
00-844 Warszawa
Tel. +48 22 10 10 186
Fax +48 22 10 10 187
www.exino.eu
SMART Technology Group Sp. z o.o.
ul. Mackiewicza 19/80
31-214 Kraków
Tel. +48 692 596 026
www.smart-tg.com