status of the a lice maintenance and operation budgets c. decosse

27th meeting of the ALICE RRB - 14 October 2009 – RRB-2009-087

Status of the ALICE Maintenance and Operation Budgets

C. Decosse

CERN-RRB-2009-087


• M&O-A incomes and outstanding contributions 2002-2009

• M&O-A 2009 current situation

• M&O-A 2010 preliminary budget

• M&O-A 2010 Sharing

• M&O-B 2010 preliminary budget and estimates for 2011-2013

2


M&O cat. A income 2002-2009 (unit: kCHF)

3

Year 2002 - 2008 2009 TOTAL 2002 - 2009 (up to 12/10/09) Country Invoiced Received In-kind Due Invoiced Received In-kind Due Invoiced received in-kind DUE

MS CERN 1,887 1,887 488 488 2,375 2,375 Czech Republic 301 301 101 101 402 402 Denmark 134 134 0 51 51 185 134 50 Finland 162 162 42 42 204 204 France CEA 198 198 51 51 248 248 France IN2P3 1,433 1,433 396 396 1,829 1,829 Germany BMBF 884 884 295 131 163 1,179 1,016 163 Germany GSI 546 546 177 177 722 722 Greece 137 137 0 42 42 179 179 0 Hungary 84 84 25 25 109 109 Italy INFN 3,294 3,296 -2 900 898 2 4,194 4,194 0 Netherlands 270 270 84 84 0 354 354 0 Norway 376 376 126 126 502 502 Poland 459 384 76 118 118 577 384 193 Slovak Republic 381 381 109 109 491 491 Spain/Cuba 98 98 59 59 157 157 Sweden 149 149 34 34 183 183 United Kingdom 218 218 84 84 302 302 MS Total 11,011 10,938 73 3,181 2,847 334 14,192 13,785 406NMS Armenia 87 87 13 5 8 100 92 8 Brazil 51 51 92 92 142 51 92 China Wuhan CCNU 122 63 60 -1 65 65 187 63 60 64 China Others 97 63 34 26 26 123 63 61 Croatia 116 116 52 10 42 168 126 42 India 921 921 411 411 1,333 1,333 Japan 133 133 116 103 13 249 236 13 JINR 371 68 336 -33 78 64 15 449 68 399 -18 Mexico 298 298 170 170 468 468 Republic of Korea NRF 156 156 105 105 261 261 Romania ISS 100 100 52 52 152 152 Romania NIPNE 206 206 78 78 284 206 78 Russia 1,507 1,507 460 307 10 143 1,968 1,815 10 143 South Africa 108 108 78 78 187 187 Ukraine 134 106 28 65 5 60 199 111 28 60 USA DOE 386 386 0 362 362 748 386 362 USA NSF 143 143 0 52 52 195 195 0NMS Total 4,937 4,450 487 0 2,277 1,299 74 905 7,214 5,749 560 904

Grand Total 15,947 15,388 487 73 5,458 4,146 74 1,238 21,405 19,534 560 1,311Percentage cash collected 96% 76% 80% Percentage collected including in-kind 99.5% 77.3% 93.9%


Outstanding M&O-A Contributions

44

*) ALICE-INT-2006-005

Procedure *):

If on 1 September the outstanding amount is less than, or equal to, the current year’s contribution:

• CERN Finance Department sends a standard reminder to the F/A requesting payment within one month.

If on 1 September the outstanding amount is larger than the current year’s contribution:• ALICE Management sends a letter to the F/A announcing that, unless payment is made

before the end of the year, the right to sign papers will be withdrawn as of December 31.

Total outstanding contributions > 2009 invoice:

• China (Beijing and Wuhan HUST) • Poland

a payment plan to settle the major part of the outstanding invoices has been proposed by Poland and China CIAE.


2009 M&O-A situation (unit: kCHF on Oct. 8th, 2009)

5

Budget 2009

Payments & Commitmentson 8/10/2009

Expected Commitment

sTotal

Expenditure Balance %Detector related costs 1,829 1,568 520 2,088 -259 114.2%Secretariat 278 161 7 168 110 60.3%Communications 55 55 -55 Offline Computing 446 466 466 -20 104.5%On-line Computing 1,202 844 320 1,164 38 96.8%Test Beam and Calibration facilities 102 71 30 101 1 98.8%Laboratory Operations 310 419 419 -109 135.2%General services 430 418 116 534 -104 124.1%Consultancy 40 2 2 38 5.0%Outreach 50 24 5 29 21 58.2%TOTAL without power 4,687 4,029 * 997 5,026* -339* 107.2%*Power 2,592 -79 513 434 2,158 16.8%TOTAL 7,279 3,732 1,510 5,242 2,037 72.0% * Payments & Commitments on 8/10/2009 include 198 kCHF of payments and 19 KCHF of open commitments from 2008.Estimates for energy in 2009: 15,261MWh x 33.6 chf = 513 KCHF. 2009 NMS energy budget 771 kCHF, 29.75% of total energy paid = 153 kCHF, estimated rebate for 2011 = 618 kCHF.

27th meeting of the ALICE RRB - 14 October 2009 – RRB-2009-087 6

M&O-A budget evolution 2009-2013 (unit: kCHF)

2010 learning year as full running year

Category 2009 2010 2011 2012 2013Detector related costs 1,828 1,886 1,671 1,671 1,671Secretariat 278 238 238 238 238Communications 55 55 55 55Off-line computing 446 527 537 537 537On-line computing 1,202 1,406 1,802 1,902 1,902Test beams & calibration facilities 102 95 95 95 95Laboratory operations 310 230 230 230 230General services 520 541 541 541 541Total without Power 4,687 4,978 5,169 5,269 5,269Power 2,592 2,231 2,231 2,231 2,231Grand Total 7,279 7,209 7,400 7,500 7,500

Operational sub-items total 2,594 2,534 2,534 2,534 2,534Consumable sub-items total 2,093 2,445 2,636 2,736 2,736Power 2,592 2,231 2,231 2,231 2,231Grand Total 7,279 7,210 7,400 7,500 7,500


Sharing of M&O-A budget

7

Agreed procedure:

• Establish effective 1 September the list of ALICE members by institute• This list will be valid for the next calendar year, and is the basis for

sharing of the M&O A budget, but also:• authorship of ALICE scientific publications• voting rights in the CB• shift obligations

The number of ‘scientists’ determines the sharing of the M&O A budget


Sharing of the 2010 M&O-A Budget (unit: kCHF)

Rebate from 2008 energy

Total Budget 2.592kCHFSpent 341.1 kCHF (13.2%)

2008 Invoiced NMS 662.5 kCHF

2008 Corrected NMS 87.2 kCHF

2010 Rebate 575.3 kCHF

8


M&O-B 2010 preliminary budget and estimates for 2011-2013

9

(Unit: kCHF)

M&O MoU:

“For Category B, the cost shall be shared by the Funding Agencies and Institutes concerned in a manner that the Collaboration shall propose to the RRB”

So:

sharing is left to the projects

sharing proportional to investments is the most obvious solution

Data in kCHF

System 2010 2011 2012 2013

Pixel 155.3 104.0 104.0 104.0

Drift 195.0 200.0 200.0 200.0

Strip 193.8 193.8 193.8 193.8

ITS-CMA 62.5 62.5 62.5 62.5

TPC 150.0 150.0 150.0 150.0

TRD 163.4 163.4 163.4 163.4

TOF 148.0 148.0 148.0 148.0

EMCAL 10.0 10.0 10.0 10.0

HMPID 150.0 150.0 150.0 150.0

PHOS 130.0 130.0 130.0 130.0

Muons 280.0 280.0 280.0 280.0

Trigger 20.0 20.0 20.0 20.0

ACORDE 20.0 10.0 10.0 10.0

FMD 30.0 30.0 30.0 30.0

PMD 70.0 70.0 70.0 70.0

T0 38.1 48.1 48.1 48.1

V0 25.0 25.0 25.0 25.0

ZDC 37.0 37.0 50.0 37.0Grand Total 1,878.1 1,831.8 1,844.8 1,831.8


2010 M&O-B sharing (unit: kCHF)

10

status of the a lice maintenance and operation budgets c. decosse

Documents