State Charter Schools Foundation Board of Directors

MEETING AGENDA January 28, 2020, 1:00 p.m.

Via Video Conference

https://global.gotomeeting.com/join/931627341 State Charter Schools Foundation of Georgia

508 Twin Towers West, 205 Jesse Hill Jr. Drive, Atlanta, Georgia 30334

I. Welcome, Chris Sears a. Call to order

II. Board Governance, Chris Sears

a. Vote to approve minutes from December 11, 2020 Board Meeting b. Board recruitment update

III. Financial Report, Ted Beck

a. Presentation of December financial reports b. Discussion of financial outlook

IV. Recap of 2020 and Vision for 2021, Chris Sears & Michele Neely

a. Successes and lessons learned b. Plan for 2021 and beyond

V. SCSF Art of Connection Exhibition of Student Art, Michele Neely & Ryan Hersh

a. Overview of the art exhibition b. Preview of the virtual art gallery

VI. President’s Report, Michele Neely

VII. New Business, Chris Sears

VIII. Adjournment

Called Board Meeting Minutes December 11, 2020 – via video conference

I. Welcome Attendees: Chris Sears, Lauren Holcomb, Buzz Brockway, Ted Beck, Jonathan Tugman, Fadzai Konteh, Lisa Olens, Katie Schermerhorn, Shyam Kumar, Tony Lowden, Michele Neely, Ryan Hersh a. Chris Sears called the meeting to order at 2:10 p.m. b. C. Sears and M. Neely introduced Ryan Hersh, the new SCSF intern. R. Hersh is a graduate

student at UGA, studying nonprofit management.

II. Board Governance a. J. Tugman moved to approve the minutes from the October 28, 2020 Board meeting. T.

Beck seconded the approval. The minutes were approved unanimously. b. C. Sears presented a proposed board meeting schedule for 2021. T. Lowden moved to

approve the schedule. B. Brockway seconded the motion. The schedule was approved unanimously (attached).

III. SCSF COVID-19 Relief Fund a. C. Sears gave an overview of grant applications received from schools and asked M. Neely

to give more detail. Neely explained the requests from the schools and outlined the methodology for determining proposed grant awards. F. Konteh and L. Holcomb assisted with the process, and recommendations were developed based on school need and requests, considering the grant funds schools received from other sources. Schools that received less in other grant funds were given priority, and requests for tutoring were given priority.

b. T. Beck moved to approve the proposed grant awards as presented. B. Brockway seconded the motion. The grant awards were approved unanimously.

IV. New Business None

V. Adjournment

C. Sears adjourned the meeting at 2:46 p.m.

Board of Directors Meetings - 2021 All board meetings for the State Charter Schools Foundation of Georgia (SCSF) are held via video

conference, unless otherwise indicated. Information for joining meetings can be found at scsfga.org.

January 29th, 1:00 p.m.

April 30th, 1:00 p.m.

July 30th, 1:00 p.m.

October 29th, 1:00 p.m.

State Charter Schools Foundation of GeorgiaBUDGET VS. ACTUALS: FY21 BUDGET - FY21 P&L

July - December, 2020

1/1

TOTAL

ACTUAL BUDGET REMAINING % OF BUDGET

Income

402000 Donations 0.00 0.00

403000 Grants 0.00 50,000.00 50,000.00 0.00 %

404000 CoVID-19 Relief Fund 150,000.00 200,000.00 50,000.00 75.00 %

405000 Fundraising Income, Unrestricted 5,907.39 10,360.00 4,452.61 57.02 %

406000 Fundraising Income, Restricted for Schools 100,000.00 100,000.00

407000 Earned Income, Fundraising Fees/Corporate Partnernship 2,500.00 2,500.00

410100 In Kind SCSC 106,566.13 232,758.42 126,192.29 45.78 %

Services 0.00 0.00

Total Income $262,473.52 $595,618.42 $333,144.90 44.07 %

GROSS PROFIT $262,473.52 $595,618.42 $333,144.90 44.07 %

Expenses

501000 Personnel Regular Salaries 93,514.98 187,030.00 93,515.02 50.00 %

502000 Personnel State Benefits 0.00 0.00

612000 Bank Charges 335.15 360.00 24.85 93.10 %

627000 Operating 898.54 12,411.45 11,512.91 7.24 %

648000 Real Estate Rentals 5,149.90 10,481.74 5,331.84 49.13 %

653000 Contracts 120.00 9,373.00 9,253.00 1.28 %

Financial Services 1,697.00 -1,697.00

Total 653000 Contracts 1,817.00 9,373.00 7,556.00 19.39 %

700000 Support to Schools

701000 CoVID-19 Grant Awards to Schools 150,000.00 200,000.00 50,000.00 75.00 %

702000 Disbursements from Restricted Fundraising 100,000.00 100,000.00

703000 Grants to Schools 1,000.00 50,000.00 49,000.00 2.00 %

704000 Other Programs (Awards, etc) 10,000.00 10,000.00

Total 700000 Support to Schools 151,000.00 360,000.00 209,000.00 41.94 %

865000 Telecommunications , VMA, Iphon 6,204.25 13,462.23 7,257.98 46.09 %

Uncategorized Expense 2,500.00 2,500.00

Total Expenses $258,919.82 $595,618.42 $336,698.60 43.47 %

NET OPERATING INCOME $3,553.70 $0.00 $ -3,553.70 0.00%

NET INCOME $3,553.70 $0.00 $ -3,553.70 0.00%

NoteThese financial statements omit substantially all disclosures to the financial statements, have not been subjected to an audit or review or compilation engagement, and no assurance is provided on them.

State Charter Schools Foundation of GeorgiaSTATEMENT OF ACTIVITIES

December 2020

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TOTAL

Income

404000 CoVID-19 Relief Fund 150,000.00

405000 Fundraising Income, Unrestricted 1,760.38

410100 In Kind SCSC 17,581.16

Total Income $169,341.54

GROSS PROFIT $169,341.54

Expenses

501000 Personnel Regular Salaries 15,585.83

502000 Personnel State Benefits 0.00

612000 Bank Charges 53.38

627000 Operating 898.54

648000 Real Estate Rentals 873.48

653000 Contracts 120.00

700000 Support to Schools

701000 CoVID-19 Grant Awards to Schools 150,000.00

Total 700000 Support to Schools 150,000.00

865000 Telecommunications , VMA, Iphon 1,121.85

Total Expenses $168,653.08

NET OPERATING INCOME $688.46

NET INCOME $688.46

NoteThese financial statements omit substantially all disclosures to the financial statements, have not been subjected to an audit or review or compilation engagement, and no assurance is provided on them.

State Charter Schools Foundation of GeorgiaSTATEMENT OF ACTIVITIES

July - December, 2020

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TOTAL

Income

402000 Donations 0.00

403000 Grants 0.00

404000 CoVID-19 Relief Fund 150,000.00

405000 Fundraising Income, Unrestricted 5,907.39

410100 In Kind SCSC 106,566.13

Services 0.00

Total Income $262,473.52

GROSS PROFIT $262,473.52

Expenses

501000 Personnel Regular Salaries 93,514.98

502000 Personnel State Benefits 0.00

612000 Bank Charges 335.15

627000 Operating 898.54

648000 Real Estate Rentals 5,149.90

653000 Contracts 120.00

Financial Services 1,697.00

Total 653000 Contracts 1,817.00

700000 Support to Schools

701000 CoVID-19 Grant Awards to Schools 150,000.00

703000 Grants to Schools 1,000.00

Total 700000 Support to Schools 151,000.00

865000 Telecommunications , VMA, Iphon 6,204.25

Total Expenses $258,919.82

NET OPERATING INCOME $3,553.70

NET INCOME $3,553.70

NoteThese financial statements omit substantially all disclosures to the financial statements, have not been subjected to an audit or review or compilation engagement, and no assurance is provided on them.

State Charter Schools Foundation of GeorgiaSTATEMENT OF FINANCIAL POSITION

As of December 31, 2020

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TOTAL

ASSETS

Current Assets

Bank Accounts

101000 Checking 7,011.45

Total Bank Accounts $7,011.45

Accounts Receivable

110200 Pledge Receivable 0.00

Total Accounts Receivable $0.00

Total Current Assets $7,011.45

TOTAL ASSETS $7,011.45

LIABILITIES AND EQUITY

Liabilities

Total Liabilities

Equity

32000 Net Assets 3,457.75

Net Income 3,553.70

Total Equity $7,011.45

TOTAL LIABILITIES AND EQUITY $7,011.45

NoteThese financial statements omit substantially all disclosures to the financial statements, have not been subjected to an audit or review or compilation engagement, and no assurance is provided on them.

Highlights from 2020

Grants to schools totaling $374,000 for tutoring, electronic devices,

Internet access, and student outreach and support

250 electronic devices to low-income students (Inspiredu) - 200 more by mid-

February

150+ home learning kits to low-income students (Empty Stocking

Fund)

Office supply donations worth several thousand dollars (Empty Stocking Fund)

SCSF 2020 Highlights page 2

300 nominations for the Shining Star Teacher program and $1,200 in gift cards

awarded

Schools recognized by Chick-fil-A True Inspiration Awards, receiving

$400,000 in grants

130 dozen donuts given to schools

Training, webinars, and resources for schools, including partnerships

with vendors and nonprofits, negotiated rates and discounts,

weekly update emails, and creation of a Slack site for schools

SCSF 2020 Highlights page 3

Marketing support for enrollment, including dedicated web page, social

media posts, and relationships created with Niche.com and Atlanta Parent

Magazine

Participation in Education Policy Fellowship Program and

relationships developed with GaDOE, GeorgiaCAN, Learn4Life, Book, National Alliance for Public

Charter Schools, BES, other education foundations

Coordinated communications efforts with the GCSA, including Field Trip Fridays, PSAs related to COVID-19, Pandemic School Communications

Toolkit

Programs & Initiatives for 2021 Launch Schools

• Interaction and coordination with GCSA Incubator Program • Collaboration with BES (formerly Building Excellent Schools) to develop fellowships for

new schools outside of the City of Atlanta; joining advisory committee for new community-based fellowship program; seeking joint funding opportunities

• Collaboration with SCSC to assist with training and technical assistance as appropriate for pre-opening schools

Help Schools Build Capacity & Grow • Grants for tutoring, bridging the digital divide, student wellness, operations support (to

coordinate with program listed below) and TBD • Partnership with Inspiredu to provide electronic devices to vulnerable students and fee-

based services for schools • Development of “certification” and referral program for operational service providers

for schools • Support for literacy efforts focused on PK-3rd grade, including books for summer reading

and/or book vending machines • Webinar/training sessions based on school needs (2/month) • Identification & facilitation of in-kind donations and volunteer groups • Enrichment and support programs: The Art of Connection Exhibition of Student Art,

Shining Star Teachers, Donuts for Teachers, other recognition for school success and student achievement

• Marketing for enrollment and communications support for schools • Representation of the interests of state charter schools & ensure accurate, complete

data & information (community, nonprofits, GaDOE, other organizations) • Pursuit of funding opportunities for the SCSF and schools and dissemination of

information to schools

Show your creativity for the first annualvisual art contest and exhibition exclusivelyfor Georgia's state charter school students.

Entries will be displayed in the virtual art gallery & judgedby Georgia artists. Prizes awarded in each age group.

Submit your art online by February 28th!

The Art of Connection

Exhibition of Student ArtState Charter Schools Foundation of Georgia

2021 Theme: How I Stay Connected to Others

scsfga.org/art

https://scsfga.org/

Presented by FEV Tutor

State charter school students - show your creativity for the State Charter Schools Foundation of Georgia’s (SCSF) first annual art exhibition! The SCSF believes that encouraging children and teens to create art helps them form connections with the world around them. Artistic engagement helps children develop cognitive and emotional skills, giving them an outlet to express themselves and explore their own ideas.

2021 Theme: How I Stay Connected to Others

This year’s theme “How I Stay Connected to Others” invites students to express how they have stayed in touch with family, friends, and others during a time of quarantines and social distancing. Students may also demonstrate the challenges they have faced connecting with others because of restrictions due to COVID-19.

Awards

Three entries will be awarded prizes in each grade group! Awards will be determined by the combined scores from impartial judges who are professional artists and/or art instructors. The SCSF will also recognize a “People’s Choice Award” in each grade group based on votes by visitors to the SCSF Digital Art Gallery.

1st Place - $100 Amazon gift card & display at the SCSF office

2nd Place - $50 Amazon gift card

3rd Place - $25 Amazon gift card

People’s Choice – Design used on SCSF t-shirt & free t-shirt

Eligibility

All students who are currently enrolled for the 2020-21 school year at a state charter school in Georgia are eligible to participate. For a list of state charter schools, see https://scsfga.org/schools/.

Students may enter based on their grade for the 2020-21 school year.

Junior Elementary School: Pre-K through 2nd Grade

The Art of Connection 2021 Details & Rules p. 2

Elementary School: 3rd Grade through 5th Grade

Middle School: 6th Grade through 8th Grade

High School: 9th Grade through 12th Grade (any student enrolled in a state charter school high school program)

Submission

The SCSF will accept 2-D visual art entries electronically through their website at scsfga.org from January 11 through February 28, 2021.

• All entries must be approved by a parent or guardian who consents to displaying the art on the SCSF website’s digital art gallery with the student’s first name, grade, and school name. (Students who are 18 or older may provide their own consent.)

• Entries will be submitted via Internet upload using a high-quality image of the work of art or an original digital file. This file will be used to determine winners in each grade group and will be posted to the digital art gallery. Photos from cell phones are acceptable, but entrants should remember that judges will be using these photos to make decisions. (Please make sure the picture is clear!)

• Winning entries will become the property of the SCSF, and they will be displayed at the SCSF office. One winning entry will be used for a t-shirt design for the SCSF. The original entries will be mailed or dropped off to the SCSF at the conclusion of judging.

Rules

• Any 2-D work of art may be submitted. This includes paintings, drawings, digital photos, collages, graphic designs, or a combination of media. Use your imagination!

• All entries must be the work of one state charter school student without the assistance of any other student or adult. Entries should be reflective of the entrant’s age and ability.

• Under no circumstances may a student enter someone else’s work as their own or include someone else’s work as a part of their entry.

• Entries must be at least as large as a standard piece of letter size paper (8 ½” x 11”) and no larger than 24” x 36”.

• Copyrighted images are not allowable unless they are included as a small part of the entry and not the focus of the entry. (For example, the logo of a product may be included in a photo in the background, but it cannot be the focus of the photo.) Excerpts from newspapers, magazines, or other media are acceptable if they are part of the design and not the focus of the entry.

• If an entry includes the likeness of another person, please request permission by that person or their parent/guardian before entering it in this contest.