MARCH 02, 2018

BOARD OF DIRECTORS

MEETING

Stark-Tuscarawas-Wayne

Recycling District

ROLL CALL

APPROVE MARCH 02, 2018

BOARD OF DIRECTORS

MEETING AGENDA

APPROVE JANUARY 05, 2018

BOARD OF DIRECTORS

MEETING MINUTES

PUBLIC SPEAKS

POLICY COMMITTEE REPORT

OHIO EPA NON-BINDING ADVISORY OPINION

(RECEIVED FEBRUARY 2, 2018)

Ohio EPA’s evaluation of and comments

concerning the STW Draft Plan Update:

▪ Presents Ohio EPA’s determination of

whether the Plan meets the requirements

established by the Ohio Revised Code (ORC)

▪ Evaluates the District's Plan with respect to

the goals established in the 2009 State Solid

Waste Management Plan

▪ Reviews the accuracy and completeness of

the inventories, projections, analyses, and

demonstrations required by the District Solid

Waste Management Plan Format 4.0

KEY DEFICIENCY AND SOLUTIONS

Appendix L – The Plan does not demonstrate that the District meets or will meet Goal 4

of the 2009 State Plan:

▪ Plan doesn’t demonstrate how the District aligns its outreach and education to

available infrastructure.

✓ Add language articulating advertisement of drop-off programs and collections.

✓ Add bullets in narrative describing available infrastructure for each target audience

(such as the school recycling program for students/educators).

▪ Goal 4, the 2009 State Plan requires a solid waste management plan to identify an

outreach priority and describe a strategy for addressing the priority.

✓ Update outreach priority. District could expand the plan on improving residential

outreach for HHW to improve tonnage collected or the District could focus on social

media initiative as an outreach priority and use it to promote drop-offs, collection

events, and/or HHW alternatives once a month.

KEY DEFICIENCY AND SOLUTIONS

▪ Plan doesn’t demonstrate that the District followed the best practices when

developing and selecting outreach programs (focus on changing behavior not just

creating awareness, have measurable results to achieve, and evaluate the results to

determine if the program is achieving the desired outcome)

✓ Detail how the District will focus on incorporating behavior change tools for at least 3

programs.

✓ Update methods of measuring success of programs that focus more on how to

measure behavior change. The District can pick 2 or 3 ways that would be a method

to measure effectiveness.

✓ District can list in in 2024 that data collected from methods listed to measure

progress will be evaluated in a study.

Next

meeting

Friday,

July 13,

2018 @

10:15am

FINANCE DIRECTOR’S REPORT

Estimated Revenue versus Actual Revenue(As of February 28, 2018)

REVENUES Estimated

Revenue

Year-to-Date

Actual

Revenue

Last Year

Year-to-Date

Revenue

Collected

Percent

101 GENERAL FUND

Interest Earned 55,000.00$ 4,485.64$ 12,963.72$ 8.16%

American Landfill Settlement 12,500.00 - - 0.00%

OEPA Pass-Thru Community Development Grant - - - 0.00%

Recycling Revenue 225,000.00 26,961.27 37,617.19 11.98%

GENERAL FUND TOTAL 292,500.00 31,446.91 50,580.91 10.75%

501 TIPPING FEE FUND

Tipping Fees-Inside District 900,000.00$ 167,350.62$ 120,635.50$ 18.59%

Tipping Fees-Outside District 2,900,000.00 562,601.30 365,888.10 19.40%

Tipping Fees-Outside State 30,000.00 7,755.31 6,954.95 25.85%

Tipping Fees 3,830,000.00 737,707.23 493,478.55 19.26%

Miscellaneous Revenue - 187.42 202.11 0.00%

TIPPING FEE FUND TOTAL 3,830,000.00 737,894.65 493,680.66 19.27%

TOTAL REVENUE ALL FUNDS 4,122,500.00$ 769,341.56$ 544,261.57$ 18.66%

Budgeted versus Actual Expenses (As of February 28, 2018)

EXPENSES Combined

Appropriations

Combined

Year-to-Date

Expenses

Last Year

Year-to-Date

Expenses

Combined

Expended

Percent

101 GENERAL FUND

Supplies & Materials 47,000.00$ 9,979.44$ 5,358.63$ 21.23%

HHW Program 33,016.95 270.33 166.65 0.82%

Yard Waste Management 115,000.00 - - 0.00%

American Landfill Settlement 12,500.00 - - 0.00%

GENERAL FUND TOTAL 207,516.95 10,249.77 5,525.28 4.94%

501 TIPPING FEE FUND

Admin-1 Payroll & Benefits 435,000.00$ 68,611.05$ 68,614.16$ 15.77%

Admin-2 Supplies & Admin Expenses 152,948.93 58,297.66 44,613.69 38.12%

Admin-3 Capital Assets 48,130.00 - - 0.00%

Admin-4 Consulting Engineer Service 31,831.03 962.50 - 3.02%

Admin-5 Legal Services 12,137.50 1,537.50 - 12.67%

Admin-6 Solid Waste Plan 12,976.96 2,974.78 720.00 22.92%

Admin-8 Financial Consulting Services 13,000.00 75.00 - 0.58%

District Administration Total 706,024.42 132,458.49 113,947.85 18.76%

RECYCLING/COUNTY PROGRAMS

STW-02 Drop-Off Recycling 1,370,440.62 186,316.64 207,295.62 13.60%

STW-03 Yard Waste Management 351,623.28 51,623.28 40,648.64 14.68%

STW-05 HHW Program 340,149.92 21,789.71 54,251.62 6.41%

STW-06 Scrap Tire Collection 89,251.88 4,673.84 8,143.37 5.24%

STW-19 Recycling Makes Sense 719,023.10 138,513.70 110,267.95 19.26%

STW-22 Program Start-Up Grant 272,285.00 - 1,925.00 0.00%

STW-24 Host Community Cleanup Grants 120,920.23 14,687.34 17,033.59 12.15%

STW-25 Sheriff Department Grants 288,000.00 276,000.00 276,000.00 95.83%

STW-26 Health Department Grants 325,000.00 81,250.00 81,250.00 25.00%

STW-29 Education & Awareness 287,403.22 20,569.59 17,510.17 7.16%

STW-38 Disaster Debris Management 20,000.00 - - 0.00%

Recycling/County Program Total 4,184,097.25 795,424.10 814,325.96 19.01%

TIPPING FEE FUND TOTAL 4,890,121.67 927,882.59 928,273.81 18.97%

TOTAL EXPENSES ALL FUNDS 5,097,638.62$ 938,132.36$ 933,799.09$ 18.40%

Current Cash Position (as of February 28, 2018)

Beginning

Year

Balance

Year-to-Date

Actual

Receipts

Year-to-Date

Expenditures/

Expenses

Unexpended

Balance

Outstanding

Encumbrances

Unencumbered

Balance

GENERAL FUND 1,222,729.35$ 31,446.91$ 10,249.77$ 1,243,926.49$ 67,267.18$ 1,176,659.31$

TIPPING FEES 3,629,188.97 737,894.65 927,882.59 3,439,201.03 2,100,873.62 1,338,327.41

TOTAL ALL FUNDS 4,851,918.32$ 769,341.56$ 938,132.36$ 4,683,127.52$ 2,168,140.80$ 2,514,986.72$

GENERAL (INTEREST) FUND

Year-to-date Net Gain/(Loss) 21,197.14$

TIPPING FUND

Year-to-date Net Gain/(Loss) (189,987.94)$

GRAND TOTAL ALL FUNDS

Year-to-date Net Gain/(Loss) (168,790.80)$

2018 Official Certificate of

Estimated Resources

Motion to approve the

2018 Official Certificate

of Estimated Resources

as presented retroactive

to January 1, 2018.

Total Current Principal Balance = $4,916,208.19 Principal Balance Prior Year = $5,455,859.90

Interest Earned Current YTD = $50,810.57 Interest Earned Prior Year YTD = $37,696.33

Current Weighted Yield = 1.180% Weighted Yield Prior Year = 0.915%

December 31, 2017

Investment Report

Current Portfolio Description12/31/17

BalanceYield Maturity

Huntington Checking/MMA General/Money Market $1,077,324.54 0.030% N/A

StarOhio – Interested Earned Deposit Account $76,157.10 1.320% N/A

RedTree Investments Managed Portfolio $3,662,726.55 1.520% Varies

Huntington – CD Certificate of Deposit $100,000.00 0.900% 03/22/18

TIPPING FEE REVENUE TREND

➢ Tipping Fee Revenue Makes up

91% of District Total Revenue

➢ Tipping Fee Rates:

In-District $1.00 per Ton

Out-of-District $2.00 per Ton

Out-of-State $1.00 per Ton

$6,200,936

$2,723,316

$3,916,435

$3,830,000

$0

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000

1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018

Total Out-of-District In-District Out-of-StateProj.

$4,024,585

EXECUTIVE DIRECTOR’S REPORT

DROP-OFF VS CURBSIDE RECYCLING

TONNAGES (2007-2017)

101% increase in total recycling

179% increase in curbside recycling

54% increase in drop-off recycling

6,693

10,297.97

4,014

11,199.01

10,707

21,497

0

5,000

10,000

15,000

20,000

25,000

2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017

Dropoff Sites Curbside Programs Grand Total

2017 ANNUAL DISTRICT REPORT

▪ Company:

GT Environmental

▪ Survey:

~3,000 Commercial

and Industrial

Businesses

▪ Cost:

$8,750

▪ OEPA Deadline:

June 1, 2018

2017 CURBSIDE

PROGRAM ASSESSMENTS

City of Canton

City of New Philadelphia

▪ Both have City-operated curbside waste &

recycling programs

▪ Both have 18-gallon recycling containers

▪ Both are looking to improve program

cost efficiency and effectiveness

District and Ohio EPA

▪ Completed no cost comprehensive assessments of

curbside waste & recycling collection programs for 2017

▪ Identified grant opportunities for program upgrades

STARK COUNTY LITTER DEPUTY

Deputy Christopher Newman

▪ District’s Stark County Litter

Deputy

▪ Worked in the jail, civil and

operations divisions

▪ Member of the honor guard since

it began in 2009

▪ Volunteers with various

community and fundraising events

TUSCARAWAS COUNTY

LITTER PROGRAM

Tuscarawas County Litter Deputy

▪ Several bags of dumped garbage dumped in Warren Township

▪ Piece of mail included responsible party’s address

▪ Responsible party’s identity confirmed; cited for illegal dumping

TUSCARAWAS COUNTY

LITTER PROGRAM

Public Comment: One would think that the sheriffs department

should concentrate a little more on something critical, like the

crazy amount of drugs and overdoses in t-county....

Public Response #1: Most departments have designated

officers for litter which happens all over the county.. If this is

just a litter complaint then I am sure that the litter officer is the

one working on it...Social media is just a huge asset nowadays

in finding out who people are. It's just one post that may help

close a file...our county had a grant for a litter officer…

Public Response #2: In every crime, no matter how minor,

there is a victim. In this case, whatever was dumped cost the

business the time to clean it up and the cost to properly

dispose of it, basically theft of services. It is not the business of

law enforcement to pick and choose what crimes are

important enough to enforce…

2018 DISTRICT

NEWSLETTER RFP

Company City Total

Hess Print Solutions Brimfield $63,849.53

Truax Printing Inc Loudonville Did Not Submit

Freeport Press Freeport Did Not Submit

Angstrom Graphics Cleveland Did Not Submit

NEO Marketing Canton Did Not Submit

Haines Direct (FKA Americalist) North Canton Did Not Submit

Progress Printing Plus Bolivar Did Not Submit

Graphic Publications Inc Millersburg Did Not Submit

PPI Graphics Canton Did Not Submit

East Central Ohio Educational

Services Center

New

Philadelphia Did Not Submit

The Print Shop of Canton North Canton Did Not Submit

2018 DISTRICT NEWSLETTER RFP

MOTION #2

RFPs sent out January 29, 2018

2018 YARD WASTE

COLLECTION PROGRAM

STARK AND TUSCARAWAS COUNTY

2018 YARD WASTE COLLECTION PROPOSAL:

11 SITES ($400K X % TONNAGE PER SITE)

Site Population

Total

2017

Loads

Total

2017

Tons

Percentage

Volume

2017 Cost

for

Hauling

Earth N

Wood/Bull

Country

Compost

Proposed 2018

Rates

YARD WASTE

BLOCK

GRANT

PROPOSED

FUNDING

AMOUNTS

2018 Host

Community

Grant***

2018 Total

District Grant

Assistance

Projected Host

Site Expense

1. Jackson Township* 40,419 364 6,120 19% $80,899 $104,400 $84,279 $2,500 $86,779 $17,621

2. Lake Township 29,961 576 4,896 15% $64,719 $83,520 $67,424 $2,500 $69,924 $13,596

3. Plain Township (Fire Dept)** 52,441 417 3,545 11% $46,854 $60,465 $56,388 $2,500 $58,888 $1,577

4. Nimishillen Township 9,646 362 3,077 10% $40,674 $52,490 $42,374 $2,500 $44,874 $7,616

5. Canton Township 13,068 351 2,984 9% $39,438 $50,895 $41,086 $2,500 $43,586 $7,309

6. Perry Township 28,327 288 2,448 8% $32,360 $41,760 $33,712 $2,500 $36,212 $5,548

7. Tuscarawas Township 5,973 274 2,329 7% $30,787 $39,730 $32,073 $2,500 $34,573 $5,157

8. Warstler Brothers N/A 261 2,219 7% $29,326 $37,845 $0 $0 $0 N/A

9. Lawrence Township (Stark) 13,702 212 1,802 6% $23,820 $30,740 $0 $0 $0 N/A

10. Village of Brewster 2,164 89 757 2% $10,000 $12,905 $10,417 $2,500 $12,918 -$13

11. Lawrence Township (Tuscarawas) 5,750 122 788 2% $23,790 $12,170 $7,215 $2,500 $9,715 $2,455

12. City of Dover 12,795 131 666 2% $25,545 $12,935 $6,092 $2,500 $8,592 $4,343

13. Village of Dennison 2,639 34 185 1% $6,630 $5,235 $1,693 $2,500 $4,193 $1,042

TOTAL 216,885 3,481 31,815 100% $454,843 $545,090 $382,753 $27,500 $410,253 $66,252

*Jackson Township's site has 100-yard instead of 40-yard containers

**Plain Township funding includes an addition of the projected expenses for 20% of Warstler's 2017 loads

***Italicized amounts represent grants not yet submitted but that are available to these host sites. These would need to be

applied for and approved at future Board meeting.

MOTION #3

REVIEW 2018

DISTRICT GRANTS

STW-22 – PROGRAM START-UP GRANTS(RECYCLING AND YARD WASTE PROGRAMS)

$250,000 appropriated annually (in 2018)

($150,000 in odd years)

Political subdivisions

Pay-as-you-throw

Curbside

Drop-off

Equipment,

maintenance

costs, etc.

Deadline to apply is April 1, 2018. Applications will be presented at the May 4, 2018 Board Meeting.

STW-24 - HOST COMMUNITY CLEANUP GRANTS

Grant Applicant Name

Drop-off Site

Type/Location Project Description

2018 Grant

Request

Chippewa Township Recycling15 Hours Per Month (45 Hours Per

Quarter)$2,500

Total Host Community Cleanup

Grant Applications $2,500

2018 Budget Appropriation (STW-24) = $100,000 (no amount remaining)

Excess to come out of General Fund- Supplies and Materials

Motion #4

THE BELDEN BRICK COMPANY/

OEPA MARKET DEVELOPMENT GRANT

Motion #5

▪ District administers the OEPA Market Development Grant

▪ Grant Request: $150,000

▪ Project: Dry Grinding Attritor to size and condition various

waste byproduct additives to the brickmaking process

▪ Submitted: February 1, 2018

PERSONNEL COMMITTEE

Personnel Committee Meeting (February 23, 2018)

Personnel Committee:

▪ Commissioner Janet Weir Creighton (Stark County)

▪ Commissioner Ann Obrecht (Wayne County)

▪ Commissioner Joe Sciarretti (Tuscarawas County)

2017 Evaluation Report:

▪ Finance Director (Erica Wright)

▪ Executive Director (David Held)

OTHER BUSINESS

ADJOURNMENT

Next Board of Directors Meeting:

May 4, 2018 @ 9:30am