standing out: developing an effective internship package...numbers. an article from the xaverian...
TRANSCRIPT
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Standing Out: Developing an Effective Internship Package
Jane MacDonald, MLIS, MAdEd, MEd, CCC, CDPManager, Student Career Services
Manager, Co-operative Education Program October 2018
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Opening Activity
I want you to consider that you are in an interview. Break
into pairs. One person pretends to be the interviewer and
the other is the interviewee. This is the first question the
interviewer asks.
“In 30 seconds, why dietetics?”
Right now, how prepared were you to answer this
question?
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Outcomes for Today
• Skill Identification
• Resume and Cover Letter
Preparation Tips
• Application Tips
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SKILL IDENTIFICATION
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Skill Identification Activity
Experience: Document of Nutrition Care Assignment
• Anyone want to describe this assignment to the group?
• On the cards provided on the table, indicate on one card
what skill you would have used in the above activity?
• Print your answer as big as you can on the card.
• Show your cards to the peers.
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Skills Used from this Assignment…
• Verbal Communication
• Written Communication
• Listening
• Being objective
• Critical thinking skills
• Organizational skills
• Attention to detail
• Ability to follow directions
and procedures
• Technological skills: use of word
processing program
• Summarizing of data
• Medical terminology
• Effective use of the Nutrition Care
Process (NCP)
• Documentation of the NCP
• Formation of PES and nutrition
diagnosis
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Skills
• Excel
• Using Microscope
• C++, JAVA
Technical
• Loyalty
• Adaptability
• Punctual
Personal
• Verbal Communication
• Problem Solving
• Planning
Transferable
“A skill is a demonstrated ability we have learned,
are born with, or have developed through
work and daily living.”
Skills can be used with data, people, or things.
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Skills as a Continuum: Something to Consider
Example using “communication” as the skill
Poor Strong
Questions to Consider
1. Where are you on the continuum? Be honest.
2. Think about an example of when/how you used this skill? How would you demonstrate the ability you claim you have?
3. Remember “communication” is verbal, written, and listening. Repeat questions for each facet of communication.
4. If you identified “a skill for improvement” develop an action plan to help you make this skill stronger.
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“Getting to know ME” Activity
Skill Experience Documentation that
proves you have this
skill.
Verbal Communication
skills
Developed and
facilitated a workshop to
the MacIsaac Hall
residence. Topic: Healthy
choices in Dining Hall.
October 2013. Required
to research information
from Dietitians of
Canada and using
information from HNU
***.
Received a letter from J.
MacDonald, Sodexo,
confirming presentation
date, content and
numbers. An article from
the Xaverian Weekly that
talked about the event.
Other skills?
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Fit: A Good Place to Start
• http://www.dietitians.ca/Become-a-Dietitian/Internships-
Practicum-Programs/Program-Match-Process/Internship-
Program-Descriptions.aspx
• Review Program websites and brochures to find
Programs that are a match between your career goals
and experience and unique opportunities each program
offers.
• Academic requirements. If you do not meet the minimum
grade requirements, your application will not be looked at.
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Determining “Fit”: An Activity
Words from NS Health
Authority: Central Zone GDI
Experience that Demonstrates
I used this skill (be specific)
Type of Experience (i.e.
Work, Volunteer,
Extracurricular
Leadership potential President of HNU Society-
Increased membership by X%,
fundraising by X%. Specific
leadership skills developed…
Extracurricular
Initiative
Organizational Skills
Decision Making Skills
Communication Skills
Good interpersonal skills
Stress tolerance
Maturity, insight
Compassion
Computer Skills
Interest in Food
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RESUMES
“No one creates a perfect resume on their first try.”
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Before You Start Your Resume
• Review the application process for
Graduate or IDI.
• Take the “Important Dates” and add to a
calendar so that you are aware when
things open up and close.
• Review the “What to Include” checklist for
each internship program.
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DC Match Process 2018-2019
• Only one resume is required regardless of whether you
are applying to 1, 2, or 3 programs.
• Page 11 of DC’s program match 2018 gives resume
information.
• FOLLOW INTERNSHIP’S DIRECTIONS!
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DC Match Process Tip for Success
• Read each internship’s brochure/handout & highlight what
they want.
• Review your experiences and write your cover letter and
resume following the internship’s requirements. Make specific
links between your experience and what they want.
Something to Consider:
If you were an Internship Coordinator at XYZ, would you want to
take a student into your internship if the student didn’t follow your
application directions?
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IDI Résumé Format
• Two pages max, single space, 12 font, 1 inch (2.54cm)
margins (requirement)
• Clear, concise, spelling & grammar
• Strong action verbs (accomplished, conducted, detected)
• Balance between text and white space
• Be consistent!!
• Information in reverse chronological order (recent to oldest)
• No high school
• Follow the IDI tips for resumes.
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What to Include
• Education
• Employment Experience
• Volunteer Experience
• Extra Curricular
• Awards
• Affiliations
• Skills
… related to dietetics
Do not include the
following words in your
resume:
-Duties include
-Responsible for
-Very
-Good
- I, me, my
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Education Section
• Identify the program you are in and
the school you are attending or have
attended.
• Don’t include high school, unless you
earned a number of awards or
completed a special program that
could be relevant to a career in
dietetics.
• French Immersion in High School*
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Experience Section
• Resume should highlight experience that is relevant to
dietetics (experience gained in the past 5 years is the
most meaningful).
• Follow the guidelines on the form in terms of inclusion
dates, estimation of hours spent in the experience (total
hrs), job titles, organization, location, duties, skills,
professional membership, research activities, and
publications.
• Observational experience should only be included if it was
more than 20 hours.
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Writing Descriptions (Work and Volunteer):
At least a three step process!
1. Initially, write your description as if someone asked
you “What did you do in this role?”
2. Edit the description by: • Starting with the verb (organized, implemented, etc)
• Qualify (use adjectives to describe “how well” you did something)
• Quantify (how many/much)
• Benefits, contribution, or accomplishments
• Include skills
3. Edit for grammar and spelling.
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Writing Accomplishment Statements
• Accomplishment statements will demonstrate that you’re
someone who can get the job done
• Steps:
• Remember a time in a previous work or volunteer experience when
you accomplished something beyond your usual duties.
(Remember to make it reflect one of the skills asked for in the
internship posting.)
• Write down the accomplishment, highlighting three key areas:
Problem/Challenge | Action | Result
• Turn the accomplishment into a short sentence, starting with result
first, and adding context and scale for more power.
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Accomplishment Statement Example
“Trained new employees”
“Trained new employees resulting in increased customer
satisfaction.”
“Trained more than 15 employees over a 12 month period
resulting in increased customer satisfaction.”
“Increased customer satisfaction by 25% through effectively
training 15 new employees over one year.”
Which statement would be the most impressive if you
were an internship coordinator?
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Résumé Review Questions
• Appearance- does it invite someone to read it?
• Format- are the key points attractively placed on the
page?
• Actuals- does it state what you have done?
• Competition- will it make you stand out among others?
• Positive Image
• Finally, did you follow the IDI/DC application instructions???
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Final Resume Review Question
Does your resume answer the
“SO WHAT” and “NOW WHAT”?
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COVER LETTERS
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Cover Letter
• Need to have an inventory of your skills and
abilities.
• Must be specific for each internship you are
applying. For Graduate: upload three different
cover letters based on each internship’s
specific requirements.
• Read over description provided by the
organization and incorporate the information
into your letter.
• One page, single-spaced, in 12 font, one inch
(2.54 cm) margins. Same font as your resume.
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Line spacing options in
Word:
• Change from 1.15 to
single
• Paragraph Spacing:
Change the “Before” and
“After” to zero.
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IDI Cover Letter
• Formal Letter format (previous slide)
• One page single spaced, in 12 month with 1 inch
(2.54cm) margins.
• Address letter to the IDI Internship Selection Committee
• Outline
• Why you are a good candidate for acceptance as an intern in the
IDI program
• Should also focus on addressing transferable skills from
experience (and how they can apply to dietetics)
• Refer to your information in your resume.
• Why you choose the IDI program, why you would be a good
addition to the program
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Something to
remember…
Words can be
interpreted
differently by
people.
Does your Cover Letter
reflect who you are
and your abilities?
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IDI Essay
• One page, single-spaced, 12 font with 1 inch margins,
professional
Two questions to answer:
1. What interests you about becoming a dietitian?
2. How will your experiences and personal skills contribute
to your professional goals?
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Essay Writing Tip: What interests you about
becoming a RD? Think about…
Personal
EXPERIENCE
Do nothing
about/related
to it.
Do something
about it. Calls
you to action.
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IDI Essay: “Why” Activity: General to Genuine
“interests you about becoming a dietitian”
1. Write down your answer to the question.
2. Ask why/how come each reason is important to you.
3. Repeat the why/how question until you get to a point
you don’t know. Review final answers.
Reason 1
Reason 2
Reason 3
Reason 4
Why/how
come?
Reason 5
Reason 6
Reason 7
Reason 8
Reason 9
Reason 10
Reason 11
Reason 12
Why/how
come?
General Answers Genuine Answers
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IDI Essay….
“How will your experiences and personal skills
contribute to your professional goals?”
1. Identify your professional goals. What are your
professional goals (outside of becoming an RD)?
2. Reflect on your experiences and how do they relate to
your goal(s)?
3. Reflect on your personal skills and how will they
contribute to you reaching your goal(s)?
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References: Choose wisely!
• Pick individuals WHO REALLY KNOW you.
• Have a conversation with the person. Share your career goals,
resume, and other information before they complete the reference
form.
• Give plenty of time for your references to prepare the document.
• Inform the reference that they must complete ALL components of
the reference form which includes comment sections.
• Both IDI and Graduate provide guidelines for references.
• References are confidential. You are not permitted to read confidential
reports.
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Next Steps
• Review the Internship
application instructions.
• Develop a plan and timeline
that you would like things to be
completed.
• Keep copies of the internship
brochures (Graduate).
• Get your résumé and cover
letter reviewed.
• Follow directions!
Student Career Services
Room 189 Schwartz
Email: [email protected]
www.mystfx.ca/mycareer
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Final Message. . .
Write your resume from the employer’s
perspective.
Everything is always important in our eyes.
However, what is important to us, may or
may not be important to the employer.