st. theresa pto general meeting january 26, 2016

St. Theresa PTOGeneral Meeting

January 26, 2016

Agenda• Opening Prayer• School Financial Report & Fundraiser Update• PTO Financial Report• 2016-2017 PTO Elections• Upcoming Events• Special Topic: Strategic Plan

• 1:1 Computer Program• Exploring our Future: Proposed Building Plans

• Q&A

2

School Financial Report

3

Raffle $17,574

Other Fundraisers

$1,531

HarvestParty

$10,800

FundThe Mission*

$68,627

Fundraising Goal

$225,750

Fundraising Update*Denotes year-long fundraiser

Upcoming Fundraisers:

Steps for Students / Gala

Total as of1/25/2015$98,532

Total stillneeded

$127, 281

PTO Financial Report2015 Jun Jul Aug Sep Oct Nov Dec YTD ($)Net 866 252 3,399 6,445 642 -1,668 9,935Income Total Income 866 1,313 3,805 6,445 1,649 1,650 15,728Previous Year Balance 846 846Fundraisers Used Uniform and Spirit wear sales 866 467 3,670 65 54 55 5,177 Other Fundraisers 135 135 Total Fundraisers 866 467 3,805 65 54 55 5,312Membership PTO Dues 0 2,320 580 580 3,480 Home Room Dues 0 4,060 1,015 1,015 6,090 Total PTO and HR Dues 0 0 0 6,380 1,595 1,595 9,570Expenses Total Expenses 0 1,061 406 0 1,007 3,318 5,793Community WC: Back to School Picnic 304 304 Box Tops 50 50 Other (Tuition) 500 500 Total Community 804 0 0 0 50 854Fundraisers Volleyball Tournament 130 130 Spirit Wear 2,632 2,632 Harvest -Pottery 358 358 Total Fundraisers 130 358 0 0 2632 3120PTO PTO Meetings 94 94 New Family Orientation 127 48 175 Total PTO 127 48 0 0 94 269Homeroom Expenses Halloween Parties 727 311 1,038 Thanksgiving Teacher's Luncheon 280 280 Christmas Parties 232 232 Total Homeroom 0 0 0 0 1,007 542 1,550

As of December 31, 2015

2016-2017 PTO Elections

3

Election Notice

Emailed

Nomination Forms

Emailed

NominationForms

Due

VOTINGBEGINS

VOTINGENDS

OfficersAnnouncedAt PTO Mtg

Upcoming Events • Open House Sun, Jan 31• Catholic Schools Week Jan 31 – Feb 6• Tue, Feb 2

• with Mrs. Ilski Wed, Feb 3• Teacher Appreciation Luncheon Fri, Feb 5• Steps for Students Warm-Up Sat, Feb 6• Mardi Gras Parade & Parties Tues, Feb 9• President’s Day – No School/No KV Mon, Feb 15• Steps for Students Sat, Feb 20• Spirit Sunday Sun, Feb 21• Tue, Mar 1

• with Mrs. Ilski Wed, Mar 2• Spring Break Mar 14 – Mar 18• Spirit Sunday Sun, Mar 20• Parent Teacher Conferences Mar 23 – Mar 24• Easter Break Mar 25 – Mar 28• Tue, Apr 5

• with Mrs. Ilski Wed, Apr 6• CogAt & IOWA Testing Apr 11 – Apr 21• Spirit Sunday Sun, Apr 17• Kentucky Derby Gala Sat, Apr 30

7

Special Topic: Strategic Plan

Guest Speakers:• Andy Erich (School Board President)• Melissa Ilski (Principal)• Johanna Bransford (Capital Campaign Manager)• Robert and Melissa Swanson (School Parents & Building

Committee Co-Chairs)• Bill and Cindy Featherston (Parishioners & Building Committee

Co-Chairs)8

Purpose – Why are we doing This?To make St. Theresa even BETTER!

• The Strategic Plan for St. Theresa Catholic School is a detailed 5 year plan which summarizes:• Why our school exists• How we want to make it BETTER• How it will go about doing so• 5 year budget needed to successfully accomplish the plan

• The plan deals with all aspects of the school and strategic recommendations for enhancing our school. Recommendations were made for the following areas:• Catholic Identity• Governance and Leadership• Academic Excellence• Operational Vitality• Advancement

• The Strategic Plan is developed, implemented and evaluated by the principal and school board, with appropriate input by the pastor and other stakeholders

• Pastor has final approval of document

Strategic Planning Process

St. Theresa Catholic School26 January 2016

Strategic Planning Process and Timeline

• Fall 2014• Hired Dr. Regina Haney, Executive Director of School Boards at NCEA, as a consultant for the 2015-2020

St. Theresa Catholic School Strategic planning process• Spring of 2015

• Strategic Planning Committee formed• The Strategic Planning Committee met with Dr. Haney and completed a SLOT analysis to identify

Strengths, Limitations, Opportunities and Threats for St. Theresa Catholic School• Subcommittees formed and assigned sections of the plan, in particular the 5 areas identified through

the SLOT analysis • Dr. Haney guided strategic planning meetings in person, via GoToMeetings, emails and phone

conferences as subcommittees continue to work on Goals and Recommendations • The principal, Strategic Planning Committee and other board committees present progress reports at

each board meeting.• Progress reports are communicated to staff at Parish and School Staff Meetings and to parents and

community members through PTO meetings• Fall 2015

• School Board approves the Strategic Plan budget and Annual Actions Items.• Spring 2016

• Strategic Plan is finalized and submitted to Pastor and Superintendent.• All school and parish stakeholders are invited to attend a general assembly for the presentation of the

Strategic Plan.

Staff and School Board will review the plan annually, reassess major issues and challenges, and revalidate and update recommendations and strategies. All progress and updates will be communicated to stakeholders via the Annual Report

Strategic Planning Committees

Strategic Plan Highlights1. Mission & Catholic Identity-

St. Theresa Catholic School is an educational community rooted in the Catholic faith and committed to providing students with a comprehensive, creative, and challenging program of studies. In a nurturing environment, students are encouraged to discover their full potential and to generously put their gifts at the service of God and others.

• Supplementing costs to teachers for FTCM• Implementing the ACRE for 5th & 8th graders; IFG for

staff• Increase service opportunities for ALL students &

service hours for middle school students

2. Governance & Leadership In collaboration with the School Board and School Board

subcommittees, St. Theresa administration provides strategic leadership by setting direction, advising on policy and strategy decisions, overseeing and monitoring organizational performance, and ensuring overall accountability.

• Focus efforts on goal setting and training• Evaluate and reviewing processes, procedures and goals

annually• Strategically plan for increased school/parish

integration of committees and planning meetings to foster more effective communication & collaboration

3. Academic ExcellenceSt. Theresa Catholic School is committed to academic

excellence and making Catholic education accessible to diverse learners of the 21st century.

• Implementation of a Curriculum & Instruction Committee

• Expand the LRC• Create a “Digital Immersion Program”

• 1:1 Computers• Outline a strategic Professional Development Plan

4. Operational Vitality (Facilities and Finance)Systems and protocols are implemented which

provide accountability and ensure financial viability with sustainable growth. • Address the demands of increased enrollment through

a Feasibility Study to expand the school• Improve overall campus safety & security

• Maintenance Software & Firestorm Emergency Preparedness

• 5 year Financial Plan to include:• General Operating Budget• Advancement Plan (including Enrollment Management) and

Budget• Professional Development Plan and Budget• Technology Plan and Budget• Strategic Plan and Budget

5. Advancement (Enrollment, Retention, Marketing)An integrated approach to advancing the Mission of St.

Theresa Catholic School, focused on implementing marketing and stewardship operations and strategies to generate the necessary resources required to meet the needs of our students, while also supporting the school’s current operational expenses.

• Create annual Advancement Plan with goals, calendars, deadlines and enrollment management plan

• Facilitate more effective means of communication with all stakeholders

• Focus on MISSION driven events and opportunities

How much is ALL this going to Cost??

Exploring the Future

Catholic Church and School

Exploring the FutureThis weekend in Place of the

HomilyFr. Phil shared some dreams for

our parishBoth the Church and the School

And invited us to dream and participate in the first stage of planning for our next capital campaign


Exploring the FutureThe readings this weekend

reminded usOf the joy of gathering as God’s

holy peopleOf the many roles we have in

the one Body of ChristThat we are anointed by the Holy

Spirit to do great things!


Exploring the FutureOur Journey began with

The success of the All Are Welcome CampaignThe growth of Mass attendance and school enrollmentAn extraordinary gift from a devoted parishioner



Leo Etlinge

r

1916 - 2012


Exploring the FutureWith Leo’s gift ahead of us we

began to plan2013 – Liturgical design consult & architects retained Parish workshops are held2014 – Renewed the Master Plan for the entire campus2015 – Master plan shared with parishioners & school families

Rectory conversion to the Pastoral Center begins


Exploring the Future2015 – Building Committee works

with architects as schematic designs are developed and preliminary cost estimates are obtained2016 – We take our first steps into the testing of what we can raise. Guidance in Giving leads our Feasibility Study


Exploring the FutureWe would like to invite you to

dream togetherWe will share the plans as they exist todayWe will ask you to consider whether together we can do great things!



The Proposed Renovation of the Sanctuary

and New Narthex

Catholic Church and School Exploring the Future

Sanctuary


Font and Loft


Church and Narthex Exterior View


Narthex Building


Exploring the FutureThe Proposed New School

Building(Durford Street side of the

property)


School Exterior View


School Entry


Pre-K Classroom


Science Lab



Bringing It All Together


Exploring the FutureProjected Project Costs

Church & Narthex $ 6,200,000School Building $ 4,700,000Rectory $ 700,000Total Projects $11,600,000

Building tax $ 1,100,000Total Campaign $12,700,000Less Gifts to Date ($ 2,500,000)Balance to Raise $10,200,000


Exploring the FutureThe Feasibility Study – January &

FebruaryWith some parishioners & school families participating in interviews with Guidance in GivingWith all parishioners & school families asked to participate in a surveyAs we plan, every willing voice will be heard


Exploring the FutureIn closing, we ask you to do

three thingsStudy these drawings, ask questions, dreamPray for our parish & school – that we might do great things Consider what you / your family might give or pledge


Thank You for the growth,

vitality, welcome &

mission of this our

St. Theresa Church and

School


st. theresa pto general meeting january 26, 2016

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