srm_vendor user manual_order review acknowledgement.pdf

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Version: 1.0

User Training Manual

Table of Contents 5. PURCHASE ORDER ACKNOWLEDGEMENT ........................................................................... 90 5.1. All Purchase Orders.................................................................................... ................................... 91 5.2. Select the Purchase Order............................................................................................................... 92 5.3. Purchase Order to create the Acknowledgement ........................................................................... 93 5.4. Confirm All Items........................................................................................................................... 94 5.5. Confirm Partial Items..................................................................................................................... 95 5.6. Send the Acknowledgement........................................................................................................... 96 5.7. Create Advance Shipping Notification .......................................................................................... 97 5.8. Select the Means of transport ......................................................................................................... 99 5.9. Enter the transport ID Code ........................................................................................................... 99 5.10. Enter the Shipping Quantity ........................................................................................................100 5.11. Submit the ASN .......................................................................................................................... 102

6. CREATE SERVICE ENTRY (CONFIRMATION)......................................................................... 103 6.1. Enter the Quantity.......................................................................................................................... 104 6.2. Enter the document name for the service entry ..............................................................................105 6.3. Confirm the Service Entry ............................................................................................................ 106

7. LOGOUT .......................................................................................................................................... 107

Confidential DEWA WAVE-2 SAP Implementation Project Page 1 of 2 Vendor Manual- 1.1

Confidential DEWA WAVE-2 SAP Implementation Project Vendor Manual- 1.0

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5. PURCHASE ORDER ACKNOWLEDGEMENT

Information: Once DEWA Procurement Team is releasing the Purchase Order that will be available for you to view for the items, delivery dates and Quantity. You shall log in with DEWA System to acknowledge the Purchase Order, this is a critical legal requirement.

Purchase Order Acknowledgement shall be done immediately as you get the Purchase Order visible in DEWA System, late acknowledgement will not be accepted by DEWA.

Click "Purchase Order Collaboration"

User Action: Click on Purchase Order Collaboration Option


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Supplier User Manual

5.1. All Purchase Orders

Click "All Purchase Orders"

User Action: Click on All Purchase Orders to view all the Purchase Orders


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5.2. Select the Purchase Order

Select the Purchase Order Number and click on that.

User Action: Click on Purchase Order Number


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5.3. Purchase Order to create the Acknowledgement

Click the Process Button

User Action: Click on Process button to create the Acknowledgement


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5.4. Confirm All Items

Click "Confirm All Items"

User Action: Click on Confirm All Items to give acknowledgement to all the PO items


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5.5. Confirm Partial Items

User Action: Click on Confirm Items to give acknowledgement to selected PO items (not all PO items)

Click Confirm Item


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5.6. Send the Acknowledgement

Upon the confirmation click "Send" button

User Action: Click on Send to submit the Acknowledgement, you will get the success message about the Purchase Order Acknowledgement; this will update the Purchase Order in DEWA Procurement.


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5.7. Create Advance Shipping Notification Upon the Purchase Order Acknowledgement, if the supply items are ready, you can send a communication to DEWA through the online system about the shipping details, which is called as Advance Shipping Notification, to create ASN,

Go to the Purchase Order Collaboration -> All Purchase Order -> Select the Purchase Order

ASN to be sent to DEWA before you actually shipping the items, late ASNs will not be accepted by DEWA or may lead for Liquidated Damage deduction from the Purchase Order Value.

Click on the Shopping Notifications

User Action: Click All Under Shipping Notifications


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Select the Purchase Order Number and click on that.

User Action: Select the Purchase Order and Click that

Create "ASN"

User Action: Click on Create ASN to create the Advanced Shipping Notification.


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5.8. Select the Means of transport

Select the Means of Transport

User Action: Select the Means of transport.

5.9. Enter the transport ID Code

User Action: Enter the transport Id Code

Check the Delivery date Expected


DEWA WAVE-2 SAP Implementation Project Vendor Manual- 1.0

Page 100 of 105 Confidential

5.10. Enter the Shipping Quantity

Confirm/Update the ASN Qty

User Action: Enter the Shipping Quantity




User Action: By default system will propose the remaining quantity to be delivered for all the item, check the quantity for all the items before completing the ASN, if you are delivering certain items later then remove the quantity against the items.




5.11. Submit the ASN

Click here to send the ASN to DEWA

User Action: Click on Goods Delivered to Recipient to submit the ASN.




6. CREATE SERVICE ENTRY (CONFIRMATION)

In case of Service Purchase Order, upon the service delivery, you can enter the Service Entry Sheet in the system which will communicate to DEWA, In order to create the Service Entry Sheet, Go to,

Purchase Order Collaboration -> All Purchase Order -> Select the Purchase Order Her Confirmation word denotes the Services which completed by you according to the agreed Purchase Order.

Click "Create Confirmation"

User Action: Click on Create Confirmation to create the Service Entry for the completed service




6.1. Enter the Quantity

Click "Create Confirmation"

User Action: Service BOQ will open with all the line items; you shall enter the completed Service BOQ Quantity here.




6.2. Enter the document name for the service entry

Give the Document Name

User Action: Enter the document name for the service




6.3. Confirm the Service Entry

Information: Service Entry has to be approved by DEWA users

Click here to complete the Service Entry

User Action: Click on Confirm to submit the Service Entry.




7. LOGOUT

Click the "LOGOUT" to Log Off from the system

User Action: Click on LOGOUT to Log Off from the system.

For Technical Support, please contact [email protected]

srm_vendor user manual_order review acknowledgement.pdf

Documents

purchase order visible

purchase orders

order collaboration

dewa system

late acknowledgement

confidential dewa wave

dewa procurement team

shipping quantity