spring 2009 test administration training (powerpoint file)

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FCAT 2009

Test Administration Trainingfor

School Coordinators

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Training Materials Link

These training materials are available online at:

www.ctb.com/fcat

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Spring 2009 FCAT Administration Schedule Writing Grades 4, 8, and 10

Day 1

Writing Test 45 minutes

Days 2 & 3

Writing Make-Up Test 45 minutes

Any deviation from this schedule requires written approval from the FDOE prior to implementation.All of Pasco schools will have their Writing materials picked up on Friday, February 13th.

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Spring 2009 FCAT Administration ScheduleReading, Mathematics, and Science

Day 1 - Tues., March 10

Grade 3 Reading – Session 1 60 minutes


Grade 5 Mathematics – Session 1 80 minutes

Grades 6, 7, 9 Reading – Session 1 60 minutes

Grades 6, 7, 9 Reading – Session 2 60 minutes

Grades 8, 10 Reading – Session 1 80 minutes

Grades 8, 10 Reading – Session 2 80 minutes

Day 2 - Wed., March 11




Grades 6, 7, 9 Mathematics – Session 3 60 minutes

Grades 6, 7, 9 Mathematics – Session 4 60 minutes





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Spring 2009 FCAT Administration ScheduleReading, Mathematics, and Science (continued)

Day 3 - Thurs., March 12

Grades 3, 4 Mathematics – Session 3 60 minutes

Grades 3, 4 Mathematics – Session 4 60 minutes



Day 4 - Fri., March 13

All Grades Make-up Testing

Day 5 - Mon., March 16

Grades 5, 8 Science – Session 5 60 minutes

Grade 8 Science – Session 6 60 minutes

Day 6 - Tues., March 17

Grade 5 Science – Session 6 60 minutes

Days 7 and 8 - Wed. & Thurs., March 18 & 19

All Grades Make-up Testing

GRADE 11 SCIENCE

DISTRICTS may administer Grade 11 Science on Day 1, Day 2, Day 3, Day 4, or Day 5. This must be a DISTRICT (not a school-by-school) decision. Both 75-minute sessions must be administered on the same day. Each district must notify the FDOE of the selected Grade 11 Science administration days. [Note: All Pasco high schools will administer Grade 11 Science on Thursday, March 12th.]

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What’s New for the 2009 FCAT

Recycling Several new references to recycling appear in the 2008–09

test administration manuals.

FDOE encourages schools and districts to consider recycling manuals and other non-secure ancillary materials after scores have been reported.

Any references to recycling materials should not be interpreted as permission to reuse them (e.g., planning sheets, math reference sheets, periodic tables).

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What’s New for the 2009 FCAT (continued)

NO NRT Administration

NO Computer-based Reading and Mathematics RETAKE

Writing (Grades 4, 8, and 10) Test group codes will not be used for this FCAT Writing

administration. No multiple-choice items for any grade level. All grade levels will use an unsealed four-page writing

folder that contains a writing prompt and 2 lined pages for students to record their responses.

Planning sheets are separate handouts from the writing folders (no longer perforated pages inside the test document). Planning sheets are considered secure materials and should be collected after testing.

Due to legislative changes, earning a passing score on the Grade 10 FCAT Writing will not be required for graduation with a standard high school diploma.

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What’s New for the 2009 FCAT (continued)

Reading, Mathematics, and Science Test group codes will now be used for ALL grades, including

Grades 3 and 4. Grades 4, 8, and 10 Reading tests contain items that have no

test questions and instruct students to leave the answer boxes for those items blank.• Scripts for these tests include updated language to help students

anticipate and understand these items. PreID Labels for Reading and Mathematics RETAKE

• One set for Reading Retake and another set for Mathematics Retake

• No subject designation on the labels• Be sure to affix the label to the subject test that the student is

scheduled to take.If a label is affixed to a subject test that a student is not scheduled to take, the book cannot be used and must be returned with all other NOT TO BE SCORED materials. Do not remove the label. Grid PreID information on a replacement test and answer book.

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Reminders for the 2009 FCAT

Districts/schools are required to adhere to the daily testing schedule, unless a request for a change was made by the district and approved by the FDOE.

Test administrators are required to use ALL of the allotted time in each test session and should not end a session early.

A student with the accommodation of extra time must complete one session before continuing to the next session.

If a student starts a test and leaves school without finishing (for an appointment, illness, etc.), he/she will NOT be allowed to complete the test. No exceptions will be made once the student leaves the

school’s campus; therefore, if you have concerns about a student, you should not allow the student to begin.

Instead, consider administering the test on one of the make-up days.

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Reminders for the 2009 FCAT

Students may not have any electronic or recording devices at their desks, clipped to their belts, in their pockets, or anywhere they can reach them during testing, even if the devices are turned off or the students do not use them. If a student is found to be in possession of ANY

electronic device(s) during testing, his or her test must be invalidated in order to successfully enforce this policy.

Inappropriate actions by school or district personnel before, during, or after test administration may result in consequences such as test invalidations and/or loss of teaching certification. Please carefully read the Test Security Policies and

Procedures to ensure that you are following the correct procedures.

District assessment coordinators must require that school administrators, school assessment coordinators, test administrators, and proctors sign an FCAT Administration and Security Agreement.

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Reminders for the 2009 FCAT (continued)

Large Print and/or Braille Materials Districts and schools may not transcribe student

responses from large print and braille documents into regular print answer documents, unless the materials are defective.• Student responses will be transcribed by contractor staff. • District/school personnel will continue to be responsible for

some transcription, as described in Appendix A of each test administration manual.

Students using large print materials must record answers in large print documents.• If a test administrator records a student’s response (i.e.,

flexible responding), he or she must record directly into the large print document.

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Reminders for the 2009 FCAT (continued)

Forms located at www.ctb.com/fcat Comment Forms

Ensure that the online comment forms are reviewed BEFORE testing so that feedback will address the concerns of the FDOE and the contractor.• Test Administrator• School Assessment Coordinator• District Assessment Coordinator

Required Administration Information Missing Materials Administration Irregularities and Breaches

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Students to Be Tested

Writing: Grades 4, 8, and 10 Reading and Mathematics: Grades 3–10 Science: Grades 5, 8, and 11 Reading and Mathematics RETAKE Tests:

Retained Grade 10 students with ANY Grade 10 FCAT Reading and/or Mathematics score on file

Grades 11–Adult students who have NOT passed the Grade 10 FCAT in Reading and/or Mathematics

Certificate of Completion students Students in the SECOND or THIRD year of the

Three-Year Graduation Program

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Students to Be Tested (continued)

Home Education Program students MAY participate in the FCAT appropriate for their

grade-level (Grades 3–10) MAY take the FCAT Science test (Grade 11) May NOT take the Retake test

McKay Scholarship Program students In PRIVATE schools MAY participate In PUBLIC schools MUST participate

K-8 Virtual School Program students(Connections Academy and Florida Virtual Academy) ALL Grades (3–8) MUST participate

Corporate Tax Credit (CTC) Scholarship Program students INDIVIDUAL Students MAY participate in the FCAT appropriate for their

grade-level English Language Learners (ELLs)

ALL ELLs are expected to participate in FCAT Reading and Writing; however, if an ELL has been receiving services for one year or less AND the LEP committee determines that it is appropriate, the student may be exempt but must participate in an alternate assessment.

ALL ELLs are expected to participate in the FCAT Mathematics and Science tests no matter how long these students have been receiving services.

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Materials Allowed During Testing

Grade Level

Writing Planning

Sheet

FCATCalculator

Mathematics Reference

Sheet

Science Reference

Sheet/Periodic Table

3 N/A NO NO N/A

4 YES NO NO N/A

5 N/A NO NO NO

6 N/A NO YES N/A

7 N/A YES YES N/A

8 YES YES YES YES

9 N/A YES YES N/A

10 YES YES YES N/A

11 N/A YES N/A YES

RETAKE N/A YES YES N/A

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Elementary SchoolDocument Configuration

GRADE DOCUMENT TITLEITEM TYPE*

MC GR SR & ER

Grade 3

Reading Test and Answer Book

Mathematics Test and Answer Book

Grade 4

Writing Folder

Reading Test and Answer Book

Mathematics Test BookMathematics Answer Folder

Grade 5

Mathematics Test and Answer Book

Reading Test BookReading Answer Folder

Science Test and Answer Book

*MC=Multiple-Choice, GR=Gridded-Response, SR & ER=Short- and Extended-Response

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Middle SchoolDocument Configuration

GRADE DOCUMENT TITLE

ITEM TYPE*

MC GRSR & ER

Grade 6Reading & Mathematics Test BookReading & Mathematics Answer Book

Grade 7Reading & Mathematics Test BookReading & Mathematics Answer Book

Grade 8

Writing Folder

Reading & Mathematics Test BookReading Answer BookMathematics Answer Book

Science Test BookScience Answer Book


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High School Document Configuration


GRADE DOCUMENT TITLE

ITEM TYPE*

MC GRSR & ER

Grade 9 Reading & Mathematics Test BookReading & Mathematics Answer Book

Grade 10

Writing Folder

Reading & Mathematics Test BookReading Answer BookMathematics Answer Book

Grade 11 Science Test BookScience Answer Book

Retake

Reading Retake Test and Answer Book

Mathematics Retake Test and Answer Book

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Preidentified Student Answer Documents

Verify that the student is still enrolled and will be tested. PreID Roster should be verified against the school’s student information

database. Five elements MUST be correct on a student PreID label for Grades 4, 8, and 10

Writing, Grades 3-10 Reading and Mathematics, and Grades 5, 8, and 11 Science: Student last name Student ID number District number School number Grade level

Four elements MUST be correct on a student PreID label for RETAKE: Student last name Student ID number District number School number

The PreID Roster includes the complete Social Security Number (SSN) or Florida Student Number for each preidentified student. Even though the same file was used to create both the PreID Rosters and the student

PreID labels, only the last four digits of the SSN preceded by five Xs and followed by one X (XXXXX7884X) are printed on the labels.

You are NOT required to grid the missing numbers of an SSN.

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Student Information (must be completed by the student)

Grade Level/Content Assessed

School Use OnlyDNS and UNDO bubbles

Sample Student Grid Sheet

Student Label Area

Form Code

Security Number Area

Student Demographic Information

Timing Tracks

Timing Tracks

Registration Mark

Registration Mark

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Sample Student Label

Affix the label in the box in the lower left corner of the student grid sheet.

Do not remove labels once they have been affixed.

Do not place a label over another label.

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Sample DO NOT SCORE (DNS) & UNDO Bubbles

Writing Sample

Reading, Mathematics, & Science Sample

Answer Document Containing One

Test

Answer Document Containing Two

TestsThere is one DNS bubble and one UNDO bubble for each test in an answer document.

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Test Invalidation Policies and Procedures

1. The document is defective.

2. A student last name, student ID number, district number, school number, OR grade level on a label is INCORRECT.

3. A label has been placed over another label or preprinted information.

4. The student has an electronic device during testing.

5. The student is disruptive or is caught cheating during testing.

Grid only the DNS bubble for the appropriate test. Test administrator must discuss the situation with the school

assessment coordinator before a final invalidation decision is made.

The appropriate DNS bubble MUST be gridded on a USED document if:

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Test Invalidation Policies and Procedures (continued)

The appropriate DNS Bubble MAY be gridded if:6. A student becomes ill and is unable to finish, OR is

not allowed the correct amount of time.

Consideration: Was the student provided adequate time to respond to the test questions or prompt?

Yes – submit the document for scoring

No – invalidate that test on the document and handle it accordingly

If the validity of the test has not been compromised, you may allow a student to return to the testing room during the same school day for the remainder of time left for the test.

It is not necessary to invalidate UNUSED documents if they are packaged with NOT TO BE SCORED materials.

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Placement of Security Numbers

Security Numbers appear on the front of all secure documents:

The Security Number will appear in these spaces.

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Sample Security Log

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Required Administration Information

Students assigned to the room - provide Student Name and Student ID Number

Attendance Information – Present, Present but Invalidated, Absent, Withdrawn

Test Group Code (RMS only) Unique Security Numbers of the Secure Documents

Assigned to Each Student

Schools must maintain the following information for each testing room:

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Testing Location Considerations

Use classrooms whenever possible. Make sure that each room is free of distractions and has

Comfortable seating Good lighting Adequate ventilation

Avoid testing in a cafeteria, gymnasium, auditorium, or library whenever possible.

Make sure that: students are not facing each other if seated at tables students are not in seating that allows them to view other

students’ answers there is sufficient space (at least three feet) between

students

Remove or cover all visual aids on student desks and in the room, such as posters showing mathematical and scientific concepts.

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During testing, ensure that students: clear their desks of all materials except the appropriate

test materials use only No. 2 pencils do not have books, notes, scratch paper, or electronic

devices of any kind even if they do not use them do not talk or make any disturbance work independently work in the correct session and record their answers in the

appropriate area

Do NOT: talk with students about any test item help students answer any test item check through books return books to students after they have been collected discuss test items or answers with students even after all

test materials have been returned and testing has been completed

Supervise Test Administration

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Steps for Returning Test Materials to the School Assessment Coordinator

Verify that you have collected all required administration information.

Verify that your Security Log has been completed correctly.

Remove any stray planning sheets (W) or reference sheets (RMS) and return them to the school assessment coordinator.

Check student grid sheets to ensure the following: No stray marks are in the preidentified/security number area or

on or near the registration marks

No stray marks or writing appear outside designated areas

Upper RIGHT corner has been completed by each student

DNS and UNDO bubbles are accurate

Group materials using the cover sheets in Appendix C and then organize the materials.

Return materials to the school assessment coordinator.

Complete the online Test Administrator Comment Form at www.ctb.com/fcat

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Prepare Test Materials for Return to District Assessment Coordinator

Verify that all distributed secure materials have been returned. Make copies of and file the following:

the records of required administration information collected by test administrators

all Security Logs Separate test materials into stacks in the following order:

your school’s TO BE SCORED Documents (by grade level/document type)

Home Education Program TO BE SCORED Documents McKay Scholarship Program TO BE SCORED Documents Corporate Tax Credit Scholarship Program TO BE SCORED

Documents Florida K-8 Virtual School Program TO BE SCORED

Documents• Connections Academy (78/0700)—all grades• Florida Virtual Academy (79/0801)—all grades

all NOT TO BE SCORED Materials Verify DNS and UNDO bubbles.

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Prepare Your School’s TO BE SCORED Answer Documents for Return

Complete the appropriate Document Count Form for each document type/grade level. Verify that you have included all documents from

make-up sessions before you complete each form.

Place each completed Document Count Form on top of the first stack of corresponding TO BE SCORED answer documents.

Complete only one Answer Document Return Summary for your school. Transfer the information from each Document Count

Form to the Answer Document Return Summary. Verify that the number of documents returned and

the number of documents indicated on the count forms match the entries on the Answer Document Return Summary.

Complete and secure Paper Bands. Do not use staples, paper clips, or tape.

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Sample Document Count Form

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Sample Paper Band

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Prepare Home Education Program TO BE SCORED Documents for Return

Complete a Document Count Form for each grade level/ document type.

In the space labeled School Name, write Home Education Program.

In the space labeled District/School Number, write your district number and 9998.

Transfer the information from each Document Count Form to the Home Education Program Answer Document Return Summary. The district name and district number lines are preidentified. Write your name and phone number on the school contact and

phone number lines. Complete and secure each Paper Band.

In the space labeled School Name, write Home Education Program.


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Prepare McKay Scholarship ProgramTO BE SCORED Documents for Return

Complete a Document Count Form for each grade level/document type. In the space labeled School Name, write McKay Scholarship

Program. In the space labeled District/School Number, write your

district number and 3518. Transfer the information from each Document Count Form

to the McKay Scholarship Program Answer Document Return Summary. The district name and district number lines are

preidentified. Write your name and phone number on the school contact

and phone number lines. Complete and secure each Paper Band.

In the space labeled School Name, write McKay Scholarship Program.


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Sample Home Education & McKay Scholarship ProgramAnswer Document Return Summary

Preidentified with District Name and District Number

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Writing Return Label Reference Chart

Materials Included Label Color

TO BE SCORED Writing Folders RED

NOT TO BE SCORED Materials YELLOW

Large Print and Braille Materials (TO BE SCORED and NOT TO BE SCORED documents and braille notes)

WHITE

Non-secure Materials (manuals, unused paper bands, unused Document Count Forms, unused braille paper, etc.)

Planning Sheets (used and unused)

Original Administration Materials: Records of Required Administration Information Security Logs

No Return Label – Mark Boxes District Coordinator ONLY

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Package Writing Test Materials

Package TO BE SCOREDTO BE SCORED Writing Folders: RedRed Labels

(2009 Writing Manual: Page 47, Steps 1–6)

Package NOT TO BE SCOREDNOT TO BE SCORED Materials: YellowYellow Labels


Package Large Print and Braille Materials (TO BE SCORED and NOT TO BE SCORED documents and braille notes): WHITE Labels

(2009 Writing Manual: Page 65-67, Steps 12-17)

Package District Coordinator ONLY Boxes


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Reading, Mathematics, and Science Return Label Reference Chart

Materials Included Label Color

Calibration TO BE SCORED Answer DocumentsCalibration TO BE SCORED Answer Documents BLUEBLUE

Grade 3 and Retake TO BE SCORED Answer DocumentsGrade 3 and Retake TO BE SCORED Answer Documents PEACHPEACH

Grades 4-11 TO BE SCORED Reading, Mathematics, and Grades 4-11 TO BE SCORED Reading, Mathematics, and Science Answer DocumentsScience Answer Documents REDRED

NOT TO BE SCORED MaterialsNOT TO BE SCORED Materials YELLOWYELLOW

All Large Print and Braille Materials (TO BE SCORED and All Large Print and Braille Materials (TO BE SCORED and NOT TO BE SCORED documents and braille notes)NOT TO BE SCORED documents and braille notes) WHITEWHITE

Non-secure materials (manuals, unused paper bands, unused Document Count Forms, unused braille paper, etc.)

Original Administrative Materials: Records of Required Administration Information Security Logs

No Return Label – Mark Boxes District Coordinator ONLY

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Package Reading, Mathematics, and Science Test Materials

Package Calibration TO BE SCOREDCalibration TO BE SCORED Answer Documents: BlueBlue Labels (2009 RMS Manual: Pages 241-242, Steps 1-7)

Package Grade 3 and Retake TO BE SCOREDGrade 3 and Retake TO BE SCORED Answer Documents: PEACHPEACH Labels (2009 RMS Manual: Pages 242-243, Steps 1-7)

Package Grades 4 –11 TO BE SCOREDGrades 4 –11 TO BE SCORED Reading Mathematics, and Science Answer Documents: RedRed Labels (2009 RMS Manual: Pages 243-244, Steps 1-7)

Package All Large Print and Braille Materials (TO BE SCORED and NOT TO BE SCORED documents and braille notes): WhiteWhite Labels (2009 RMS Manual: Page 274, Steps 7-12)

Package NOT TO BE SCOREDNOT TO BE SCORED Materials: YellowYellow Labels (2009 RMS Manual: Page 246, Steps 1-5)

Package District Coordinator ONLY Boxes (2009 RMS Manual: Page 246, Steps 1-4)

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Calibration Schools – Labels to Use for Answer Documents To Be Scored

Reading and Math Calibration Schools

Documents for resolution (Not To Be Scored) are returned at a later date, along with your non-calibrated materials.

Not To Be Scored materials are shipped using a yellow label.

Reading/Math Answer Docs

To Be Scored

Retakes (Gr 10-AD)

Reading/Math To Be

Scored

Science To Be

Scored

Label Color Blue Peach Red

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Calibration Schools – Labels to Use for Answer Documents To Be Scored

Science Calibration Schools

Documents for resolution (Not To Be Scored) are returned at a later date, along with your non-calibrated materials.

Not To Be Scored materials are shipped using a yellow label.

Gr 4 -10 Reading/Math To Be Scored

Gr 3 & Retakes Reading/Math To Be

Scored

Gr 5, 8 & 11 Science To Be

Scored

Label Color Red Peach Blue

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Large Print (LP) and Braille (BR):Instructions for Completing Student Grid Sheets

IMPORTANT DISTINCTION: For LP users, the student grid sheet on the front cover of

the large print answer document must be completed.

For BR users, the student grid sheet of the regular print answer document must be completed and included in each student's return envelope.

Complete each student’s grid sheet in one of the following ways: Affix the student’s verified PreID label to the label area on the

APPROPRIATE grid sheet. For LP, use the preprinted answer sheet as a reference only to

complete the large print student grid sheet. For BR, use the preprinted answer sheet after verifying its

accuracy. Grid the APPROPRIATE student grid sheet by hand.

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LP and BR: Steps for Returning Materials to the District Assessment Coordinator

Verify the return of all secure materials.

Make copies of and file the following: the records of required administration information

collected by test administrators all Security Logs

Verify that each student’s return envelope contains: documents for one student only an accurate student grid sheet

Complete a Document Count Form for each grade level/document type of each student.

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LP and BR: Steps for Returning Materials to the District Assessment Coordinator (continued)

Make sure that each student’s envelope contains the following materials:

Ensure that each envelope contains documents for only ONE student.

Verify the completed information on the outside of each student's return envelope and seal the envelope.

Place the appropriate large print and braille materials into the boxes in which they arrived.

Large Print Braille Completed Document Count Form Large Print Test and Answer Book

OR

Large Print Test Book

Large Print Answer Book

Completed Document Count Form Regular Print Answer Document Braille Answer Sheets containing

student responses (separated by subject)

Braille Test Book Regular Print Test Book

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LP and BR: Steps for Returning Materials to the District Assessment Coordinator (continued)

Seal the boxes.

Place a WHITE label on each box.

Return the WHITE-labeled boxes to the district assessment coordinator.

Place non-secure LP and BR materials into the other District Coordinator ONLY boxes or handle them as directed by the district assessment coordinator.

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Sample Non-Scannable Test Book

Back Cover Label

Indicates grade level, content

assessed, document name, and

administration year.

Spine Stripe/Wrap 2 black stripes (tab 1 and 3) = Reading & Math

1 black stripe (tab 2) = Science1 black stripe (tab 3) = Math

1 black stripe (tab 4) = Writing1 grayscale stripe (tab 1) = Reading Retake

1 grayscale stripe (tab 3) = Math Retake(varies by color assigned to grade level)

FCAT Logo Logo spine wrap varies by color assigned to grade level

Student Name Area

Security Number

Area

Grade Level

Commodity Code

Content Assessed

Form Number

FCAT 2008 COVER SPECIFICATIONS FOR NON-SCANNABLE TEST BOOKS

S L I D E 49

Questions?

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Test administration . . . . . . . . . . . . . . . Madeline Barbery

Breaches of security

Test irregularities

Test materials . . . . . . . . . . . . . . . . . . . Heidi Soto

Request additional materials

Report defective materials

R & E extensions: 42341, 42343, 42161, 42162

E-mail addresses for Madeline ([email protected]) & Heidi ([email protected])

Contact Information

mailto:[email protected]