spreadsheets ms. scales. what is a spreadsheet? 0 spreadsheets 0 a document, or table that is made...
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SpreadsheetsSpreadsheets
Ms. Scales
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What is a Spreadsheet?0Spreadsheets
0 A document, or table that is made up of rows and columns.
0Table0 Columns and rows of cells that can be filled with text,
used to organize information
0Spreadsheet programs, such as Excel, allows you to use calculations, formulas, graphs, charts, and sorting.
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Why use Spreadsheets?
0Makes working with numbers more efficient0To arrange and organize information0To calculate totals, %, budgets, grades, etc…
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Parts of a Spreadsheet0Cell
0 The space at the intersection of a row and column in a spreadsheet
0Row0 The horizontal division in a spreadsheet named with a number
0Column0 The vertical division in a spreadsheet named with a Letter
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Parts of a SpreadsheetActive cell
Column C
Row 5
cells
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Parts of a Spreadsheet0Active Cell0Thick bordered cell you are currently
working in or entering numbers/formulas
0Entry Bar0The field where information or data is
entered into
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Cells0Label0The term given to the words entered on a
spreadsheet usually naming a column0Value0The term for a number in a spreadsheet that
can be added (+), subtracted (-), multiplied (*), or divided (/).
0Data0Information or numbers
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Labels and Values
labels valuesdata
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Cells…
0Cell Reference
0The cell’s location in the spreadsheet, also known as cell address. It is the combination of the row and column letters and numbers, ex. B5.
0Cell Format
0This determines such things as alignment, number style, borders, fonts, etc..
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Cell Format:Number and Alignment
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Format CellsFont and Border
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Sorting
0Sort0 Arranging information in a specific order.
0Ascending Order0 Organizing or sorting information in order from
smallest to largest, or A-Z or 1-9.
0Descending Order0 Organizing or sorting information in order from largest
to smallest, or Z-A or 9-1.
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Sorting
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Formulas
0Calculate0The working of mathematical equations.
Formulas that are usually used in spreadsheets allow the computer to automatically perform calculations.
0Formula0A mathematical calculation on a set of
cell. A typically starts with =.
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Parts of a Formula
=B2+C2+D2
Equal Sign—first part of any spreadsheet formula
Mathematical Operators
Cell Reference/Address—made up of the column heading and the row number
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Functions
0Function0 A formula that is already built into the spreadsheet
software.
0AutoSum0 A built in function that automatically calculates the sum
of a series of values.
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Function Examples0=Average
0 Calculates the average number of all the numbers in a range
0=Count 0 Counts up the number of cells containing numbers in a range
0=Sum0 Adds all the numbers in the range
0=Max0 Tells you the largest number in a data range
0=Min0 Tells you the smallest number in a data range
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FunctionsTo add a Function in
OR use the Function Books from the Function Library for the different Function Categories you need
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Parts of a Function
=SUM(B2:B6)
Equal Sign
Name of Function Range
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Functions
Function in the Entry Bar appears as the Mathematical Formula
Function in the Spreadsheet appears as Actual Answer
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Chart
• Chart• A way to present information from a spreadsheet
• Bar Chart • A type of chart showing the relationship of data
using parallel bars to compare data and changes of data over time
• Pictogram • On certain types of bar charts, pictures can be
substituted in the place of the bars.
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Charts
0Pie Chart 0 Circle graph divided into pieces that look like portions
of pie, usually in %
Circle Chart
A picture showing the relationship of two or more sets of data using a circle
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Graph
0Graph0 A picture shows the relationship of one or more sets of
numbers to each other
0Line Graph 0 A graph used to display trends and compare data
0Axis0 A feature of a graph/chart on which you can plot
numbers. The horizontal line is called the X axis and the vertical line is called the Y axis.
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Chart vs. Graph
0Charts vs. Graphs0 Charts compare different information to each other
0Ex. like the heights of different plants
0 Graphs shows the changes of a set of information0Ex. like changes in time
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Using Chart Wizard
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Using Chart Wizard
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Graph Examples