Minnesota Youth Rugby Board of Directors Meeting 3/24/2014

Meeting called to order 6:35 pm by Angie GaareAttending: Anne Barry, Rob Clarno, Katie Sjeklocha, Angela Gaare, , and. Tony MillsBoard members absent:, Megan Braun, Vikki Gilligan, Art Sears and Dan Johnson,

Minutes: A correction to the February minutes was noted to correct the misspelling of Angela’s last name from Garre to Gaare. Motion to approve the corrected February minutes was made by Tony, seconded by Katie, the motion carried unanimously,

The minutes of the August Board meeting, and the Annual General Meeting were not available, Megan will send to the Board. Review and approval is postponed until next meeting.

Treasurer Report:Budget update: Tony reports our current Income stands at $88,319 with Expenses at $76,971. Our

checkbook has a balance of $12,773 with deposits of $5,000 from player fees, and $1,100 from the dance fundraiser. We still need to pay the Metrodome $4,500 for last year’s State Tournament finals and $7,000 to the state of Minnesota for past unemployment claims. The income and expenses for the Graham Henry coach clinic was moved to correct code.

Cash flow review: We have 172 of an estimated 800 high school players registered, we should see an influx of $21,000 paying on line or via Square. No pay later will be allowed this year. The high school player fees, summer 7’ league, and flag league income should carry us until August. Significant Fundraising is need to carry us from August to April 2015 when our programs will carry us again. The All Black jerseys need to be put on Ebay. Katie will get them put on with a buy now of $2,500 and minimum bid of $2,000.A motion to accept the Treasurers report as submitted by Tony and seconded by Angie. The motion carried unanimously. Endowment Fund:Rob reported our Morgan Stanley fund currently stands at approximately $10,000.

Committee Reports:Disciplinary: No report, the Board is not sure who all is on the committee or what their activity has been. Angie will contact Megan for an update.High School Committee: Katie handed out highlights of the Committees activities. The league conference structure and play dates were established. The playoff structure is being reviewed, as it currently sits state tournament play offs will need to be midweek prior to the state tournament. The High Performance (Selectside) structure was discussed with Rob Holder continuing on as coach for the boys and Jimmy Hanson for the girls. Trail, practice and match dates will be determined soon. The goal is to develop a self-sustaining high school committee. Finance: No Report

Youth Program Manager Report: Katie recapped her and Libby’s act ivies with handouts and their calendar schedule. The Middle school, Modified contact, and Flag leagues are all now on our website for registration. Katie noted that the progression from Youth, to Middle School to High School is starting to happen. Tony confirmed some previous Middle School players are now playing for Southside.Rugby Development Officer Report: Libby’s report is due April 7 and will be emailed to the Board.

Libby and Stacy will be running 8 programs this spring. Our Grant writing Interns are still researching pertinent grants and deadlines. They plan to apply for 1 or 2 grants in the next month.

Old Business: Discussion on extending funding of Outreach Manager: A motion to fund the Outreach Manager position for one more month @ $2,000 was made by Tony, second by Angie. The motion carried unanimously. Office Space:Katie will send out a plea to the rugby community for anyone with this kind of office space, and keep searching Craig's list. Many of the office spaces she found in our price range were not large enough. She will continue to search.The dance/concert yielded approximately $1,100 Katie will send MYR thank you cards to Angie so she can send to Andy Augsburger’s band. The 2014 Bingo dates were again confirmed for June, Sept., and Nov.Fundraising Committee: Our critical need for fundraising was discussed as was the need to “commission” a Fundraising committee to focus on a large fundraising event. Adam Dilly and Tammy Cowen are attempting to gather representatives of all senior clubs to get buy in for a big Rugby event to benefit MYR a July date is probably the best timing. Becky Reynolds offered to help our fundraising efforts. Anne will follow up with Becky.Potential new members: Katie mentioned that Jo Skelenger would be a good addition to our Board, she will follow up with Jo. Angie has a contact from her Linked in contacts that has expressed interest in coming on the Board, she will follow up with her. It was mentioned the Kim Ruckdaschel-Haley from Hopkins would also be a good new member.New Business: Having an online meeting, instead of in person at Windom South Park, was discussed and it was decided to give it a try next month. Anne will set up the online meeting and send out notice and instructions.

The meeting was adjourned at 7:50 pm

Respectfully submitted Rob Clarno

Next Meeting: April 28 6:30 Gotomeeting