sponsorship & exhibition proposal - ipwc.com.au · sponsorship & exhibition proposal 3. the...

#IPWC2019 ipwc.com.au

SPONSORSHIP & EXHIBITION PROPOSAL

COME FOR THE CONFERENCE STAY FOR THE EXPERIENCEHotel Grand Chancellor Hobart, Tasmania

http://ipwc.com.au

INVITATION FROM IPWEA AUSTRALASIA PRESIDENTWe are delighted to invite your organisation to participate as a valued sponsor or exhibitor at the 2019 Hobart International Public Works Conference. The conference is being hosted by the Institute of Public Works Engineering Australasia and will be held at the Hotel Grand Chancellor Hobart, Tasmania, from 25-29 August 2019. The theme of the conference is ‘Vibrant Futures, Solid Foundations’.

Held every two years, the IPWEA International Public Works Conference is the best chance for you and your organisation to engage with key stakeholders in the public works industry from across Australasia and beyond.

The conference, exhibition and associated social events provide fantastic opportunities for networking, building relationships and marketing your organisation. Sponsorship and

exhibition packages have been designed to meet the needs of our sponsors and provide maximum exposure prior to, during and after the conference.

The program will feature a dynamic program of invited speakers, a strong technical program, social events designed to enhance the event, technical tours and an exciting program for partners. This conference will be one that is talked about for many years to come. Don’t miss this opportunity!

Further information can be found at the Conference website: www.ipwc.com.au

Matthew Greskie President, IPWEA Australasia

Matthew Greskie President, IPWEA Australasia

VIBRANT FUTURES SOLID FOUNDATIONS

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http://www.ipwc.com.au

The Institute of Public Works Engineering Australasia (IPWEA) is the peak industry professional organisation providing member services and advocacy for those involved in and delivering public works and engineering services to the community.

Members come from the wide range of professions involved in public works and services – engineers, technicians, public works directors, finance directors, contractors, consultants, managers, and strategic planners.

Being one of our recognised sponsors provides a unique vehicle to bring local government, state and Federal government agencies, civil construction organisations and consultants together in a professional and uncompromised arena.

For more information on IPWEA, visit www.ipwea.org

Our commitment to you

• Commitment to our sponsors will begin from the time you confirm

• Ongoing point of contact at our conference organiser, East Cost Conferences, with support from your IPWEA hosts

• Prompt response to your queries

• Clear and timely information in regard to your sponsorship and exhibition package and the logistics of putting the benefits into action

• Maximising the exposure of your sponsorship by ensuring that your logos appear promptly on the conference website and brochures as per your package

INSTITUTE OF PUBLIC WORKS ENGINEERING AUSTRALASIA (IPWEA)

COME FOR THE CONFERENCE STAY FOR THE EXPERIENCE


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http://www.ipwea.org

The IPWEA International Public Works Conference begins late in the afternoon of Sunday 25 August with an informal Welcome Reception held within the exhibition at the venue, the Grand Chancellor to kick off valuable networking time.

Conference sessions and the exhibition are held from Monday 26 to Wednesday 28 August, followed by Technical Tours on Thursday 29 August.

A casual dinner will be held on Monday 26 August in a format allowing sponsors and delegates to mix freely. The formal Gala Dinner and IPWEA Australasia Excellence Awards will be held at the Wrest Point Casino on Wednesday 28 August.

The conference will cover a range of topics including, but not limited to:

• Asset Management

• Attracting & Retaining Staff

• Best Practice

• Bridges

• Climate Change

• Coastal and Foreshore Works

• Communications

• Community Engagement

• Demographic Trends

• Drones

• Digital

• Emergency Management

• Employee Management

• Environmental Management

• Finance and Funding Issues

• Future Focus

• Health and Safety

• Human Resources

• Innovations in Road Maintenance

• Levels of Service

• Management

• Organisational Management

• Parking

• Parks and Recreation

• Procurement & Contracts

• Project Management

• Public Works Best Practice

• Public Works for the Future

• Rail, Ports & Airports

• Risk Management

• Road Pavement Management & Technology

• Road Safety and Traffic Management

• Roads and Transport

• Robotics

• Smart Cities

• Solutions to Reduce Costs

• Stormwater Management

• Sustainable Infrastructure

• Sustainable Communities

• Technology & Innovation

• Urban Design

• Urban Renewal

• Waste Management

• Water & Wastewater

• Workforce Development

ABOUT THE CONFERENCE


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2% COUNCILLOR

2% CEO

6% GOVERNMENT

9% CONSULTANT

9% TECH OFFICER /WORKS SUPERVISOR

24% MANAGER

24% DIRECTOR

24% COUNCIL ENGINEER

CONFERENCEATTENDEESFROM PASTCONFERENCES

The conference is expected to attract over 400 delegates from across Australia and New Zealand. Up to 5% of delegates will be from overseas. Delegates will come from both the public and private sectors, and include representatives from the following industry disciplines:

• Engineers

• Public Works Managers

• Supervisors

• Technical Staff

• Councillors

• Works Officers

• Management

• State Government Departments

• Trades Groups

• Contractors

• Consulting Engineers

CONFERENCE ATTENDEES


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WHY SPONSOR?Participating as a sponsor or exhibitor at the International Public Works Conference can take you straight to your target market and demonstrate your level of support and commitment to the public works engineering industry.

The International Public Works Conference continues to improve, with the 2017 post conference evaluation demonstrating that 90% of delegates were satisfied with the format and content of the conference, and would be interested in attending the conference in Hobart.

The conference can provide your organisation with:

• Maximum exposure at a premier conference devoted to engineering and public works

• The opportunity to demonstrate your company’s commitment to the industry

• An opportunity to build and reinforce strategic relationships

• Time to network with industry colleagues and key decision makers

• A cost-effective way to reinforce your organisation’s brand and build brand awareness amongst a targeted and often hard to access audience

• Access to a broad network of industry partners from the public and private sectors

• Opportunities to tap into the growth market in public sector infrastructure

• Time to present latest innovations and new products or services to a pertinent audience, and showcase your expertise and capabilities and educate the industry

• Increased marketing opportunities including visibility on the conference website and associated marketing materials

• The chance to affiliate your brand with a unique, dynamic and proven conference.

Packages and commitment levels vary and can be tailored to suit your marketing strategies.

"Very informative sessions with all of the presenters providing great information and plenty of time for questions."


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EXHIBITION

"I enjoyed catching up with former colleagues and making

new connections that will be useful for future projects."

A floorplan has been drawn allowing maximum flow, and even layout of catering stations. Please see page 22.

Standard size single booths are 3m x 2m however multiple booths may be purchased. Major sponsors will be given priority preference in their position.

Set up of booths will be on the afternoon of Sunday 25 August with pack down after 3.00pm on Wednesday 28 August.

For further information on exhibition packages please see page 25.

SPONSORSHIP CONTACTS

East Coast Conferences T: (61-2) 6650 9800

E: [email protected]

IPWEA Australasia T: 1300 416 745

E: [email protected]


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mailto:[email protected]


Sponsorship Benefit Ko

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Cost (ex GST) SOLD 30000 SOLD 15000 13000 10000 6000 6000 6000 6000 6000 5000 4000 4000 3000 3000 2500 1500

Naming rights to the event/item associated with Sponsorship Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

Level of sponsorship highlighted in Conference program Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

Name and logo prominent in all literature relating to the Conference Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

Full complimentary Conference registrations (includes social functions) 6 4 2 1 1 1 1 1 1 1 1 1 - - - - - -

Extra complimentary tickets to sponsored function 4 4 2 - 2 - - - - - - - - - - - - -

Choice of Exhibition Booth Dble Dble Single Single Single Single - - - - - - - - - - - -

Product display at main entrance Yes - - - - - - - - - - - - - - - - -

Acknowledgement of sponsor status on tickets for sponsored function, guest place names (where applicable) and function publicity

Yes Yes Yes - - - - - - - - - - - - - - -

Exclusive logo placement on delegates’ satchels alongside Conference logo - - - Yes - - - - - - - - - - - - - -

Company spokesperson to make a 5 min address at sponsored event Yes Yes Yes - Yes - - Yes Intro

Only - - - - - - - - -

Company spokesperson to make a 7min address at a plenary session Yes Yes Yes - - - - - - - - - - - - - - -

Company signage at sponsored function Yes Yes Yes - Yes - - - - - - - Yes Yes - Yes Yes Yes

Opportunity for corporate colours in theming at sponsored function Yes Yes - - - - - - - - - - - - - - - -

Opportunity to provide additional theming and entertainment at sponsored event (at own expense)

Yes Yes Yes - - - - - - - - - - - - - - -

Sponsor supplied Video shown at sponsored function Yes - - - - - - - - - - - - - - - - -

Acknowledgement at opening and closing ceremonies Yes Yes Yes Yes Yes - - - - - - - - - - - - -

HOBART 2019 CONFERENCE SPONSORSHIP SUMMARY CHART

More sponsorship benefits are listed on pages 10-11↓


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Cost (ex GST) SOLD 30000 25000 15000 13000 10000 6000 6000 6000 6000 6000 5000 4000 4000 3000 3000 2500 1500

Naming rights to the event/itemassociated with Sponsorship Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

Level of sponsorship highlightedin Conference program Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

Name and logo prominent in allliterature relating to the Conference Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

Full complimentary Conferenceregistrations (includes social functions) 6 4 2 1 1 1 1 1 1 1 1 1 - - - - - -

Extra complimentary tickets tosponsored function 4 4 2 - 2 - - - - - - - - - - - - -

Choice of Exhibition Booth Dble Dble Single Single Single Single - - - - - - - - - - - -

Product display at main entrance Yes - - - - - - - - - - - - - - - - -

Acknowledgement of sponsor statuson tickets for sponsored function, guestplace names (where applicable) andfunction publicity

Yes Yes Yes - - - - - - - - - - - - - - -

Exclusive logo placement on delegates’satchels alongside Conference logo - - - Yes - - - - - - - - - - - - - -

Company spokesperson to make a5 min address at sponsored event Yes Yes Yes - Yes - - Yes Intro

Only - - - - - - - - -

Company spokesperson to make a7min address at a plenary session Yes Yes Yes - - - - - - - - - - - - - - -

Company signage at sponsored function Yes Yes Yes - Yes - - - - - - - Yes Yes - Yes Yes Yes

Opportunity for corporate coloursin theming at sponsored function Yes Yes - - - - - - - - - - - - - - - -

Opportunity to provide additionaltheming and entertainment atsponsored event (at own expense)

Yes Yes Yes - - - - - - - - - - - - - - -

Sponsor supplied Video shownat sponsored function Yes - - - - - - - - - - - - - - - - -

Acknowledgement at openingand closing ceremonies Yes Yes Yes Yes Yes - - - - - - - - - - - - -


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Cost (ex GST) SOLD 30000 SOLD 15000 13000 10000 6000 6000 6000 6000 6000 5000 4000 4000 3000 3000 2500 1500

Acknowledgement by Chairperson at commencement of sponsored concurrent session

- - - - - Yes - - - - - - - - - - - -

Company supplied banner prominently displayed in conference plenary room Yes Yes Yes Yes Yes - - - - - - - - - - - - -

Company logo on plenary room sponsors’ banner (size of logo in proportion to sponsorship level)

Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

PowerPoint slide acknowledgement at appropriate timing Yes Yes Yes Yes Yes Yes - - - - - - - - - - - -

Exclusive sponsorship of delegates name badge - logo on badge Yes - - - - - - - - - - - - - - - - -

Company logo on Conference website with link to company’s home page Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

Special sponsor name tags acknowledging level of sponsorship Yes Yes Yes Yes Yes - - - - - - - - Yes - Yes - -

Full page advertisement in Conference Handbook - - - - - - - - - Yes - - - - - - - -

Insert in Conference satchel Yes Yes Yes Yes Yes Yes Yes Yes - Yes Yes Yes Yes Yes - - - -

Logo on conference App - - - - - - - - - - Yes - - - - - - -

2 tickets to sponsored Technical Tour - - - - - - - - - - - - - Yes - - - -

Company logo placed on Tour coach signage - - - - - - - - - - - - - Yes - - - -

Full page advertisement of inside front cover of pocket program - - - - - - - - - - - - - - Yes - - -

Company logo feature on directional signage for Speakers’ Preparation Room - - - - - - - - - - - - - - - - - -

Company logo prominently featured on all correspondence & advertisements for the Conference

Yes Yes Yes Yes Yes - - - - - - - - - - - - -

Announcement of sponsorship by MC at commencement of conference - - - - - - - - Yes - - - - - - - - -

Private time with sponsored keynote speaker - - - - - - - Yes - - - - - - - - - -

HOBART 2019 CONFERENCE SPONSORSHIP SUMMARY CHART


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Cost (ex GST) SOLD 30000 25000 15000 13000 10000 6000 6000 6000 6000 6000 5000 4000 4000 3000 3000 2500 1500

Acknowledgement by Chairpersonat commencement of sponsoredconcurrent session

- - - - - Yes - - - - - - - - - - - -

Company supplied banner prominentlydisplayed in conference plenary room Yes Yes Yes Yes Yes - - - - - - - - - - - - -

Company logo on plenary roomsponsors’ banner (size of logo inproportion to sponsorship level)

Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

PowerPoint slide acknowledgementat appropriate timing Yes Yes Yes Yes Yes Yes - - - - - - - - - - - -

Exclusive sponsorship of delegatesname badge - logo on badge Yes - - - - - - - - - - - - - - - - -

Company logo on Conference websitewith link to company’s home page Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

Special sponsor name tags acknowledginglevel of sponsorship Yes Yes Yes Yes Yes - - - - - - - - Yes - Yes - -

Full page advertisementin Conference Handbook - - - - - - - - - Yes - - - - - - - -

Insert in Conference satchel Yes Yes Yes Yes Yes Yes Yes Yes - Yes Yes Yes Yes Yes - - - -

Logo on conference App - - - - - - - - - - Yes - - - - - - -

2 tickets to sponsored Technical Tour - - - - - - - - - - - - - Yes - - - -

Company logo placed on Tour coach signage - - - - - - - - - - - - - Yes - - - -

Full page advertisement of insidefront cover of pocket program - - - - - - - - - - - - - - Yes - - -

Company logo feature on directionalsignage for Speakers’ Preparation Room - - - - - - - - - - - - - - - - - -

Company logo prominently featured onall correspondence & advertisements forthe Conference

Yes Yes Yes Yes Yes - - - - - - - - - - - - -

Announcement of sponsorship byMC at commencement of conference - - - - - - - - Yes - - - - - - - - -

Private time with sponsored keynote speaker - - - - - - - Yes - - - - - - - - - -


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"I thought that the program was excellent.I had multiple choices about sessions that I wanted to go to and I think that the set up with the keynote and panel was the best at a conference that I have attended."


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SPONSORSHIP PACKAGES

Conference Opening• Acknowledgement by conference MC at

conference opening and closing of Komatsu as exclusive PLATINUM sponsor.

• Invitation to deliver a 5-minute welcome addressto delegates at the conference opening session

Gala Dinner• Promotion of the Komatsu Gala Dinner to be

held at the Wrest Point Casino on Wednesday evening 28 August 2019 including pre- dinner drinks and entertainment. Acknowledgement by MC during the evening.

• Company spokesperson to make a five-minuteaddress at the Gala Dinner

• Opportunity to show company five-minutecompany video at Gala Dinner (sponsor to provide).

• Company name and logo featured on materialrelating to Gala Dinner, including tickets, placecards, menus and event publicity

• Opportunity to display company signage at GalaDinner (sponsors to provide maximum of threepull up banners)

• Opportunity to incorporate company coloursin theming at Gala Dinner

• Opportunity to provide additional themingand entertainment at Gala Dinner(at sponsor’s own expense)

Exhibition• First choice of prominent location of double

exhibition booth in Exhibition Hall

Marketing• Komatsu name and logo prominent in

all literature relating to the conference, highlighting Platinum level sponsorship

• Komatsu logo prominently featured on allcorrespondence and advertisements forthe Conference

• Opportunity to display company productin prominent location at conference venue

• Opportunity to display company signage inconference plenary room (sponsor to provideone pull up banner)

• Company logo featured on sponsors’ bannerin conference plenary room (size of logo inproportion to sponsorship level)

• Exclusive sponsorship of delegate name badges,with company logo featured on name badges

• Company logo featured on conference websitewith link to company homepage

• Special name badges for company staffacknowledging Platinum sponsorship

• One complimentary insert in delegatesatchels (sponsor to provide)

Sponsor Staff• Six full complimentary conference registrations,

including social function tickets

• Four discounted registrations for standattendees (including breakfasts, morningand afternoon tea and lunches). Tickets tothe social evening functions are available atan additional cost

• Four extra complimentary Gala Dinner tickets

Post Conference Review• Post-conference review with senior IPWEA

staff within two months of the conference

PLATINUM SPONSOR GALA DINNER SOLD

(one only)


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Conference Opening• Sponsorship acknowledgement by MC at

conference opening and closing sessions

• PowerPoint slide acknowledgement atappropriate timing

Monday Night Dinner• Naming rights to the Casual Dinner on Monday

26 August 2019

• Opportunity to address delegates for fiveminutes at the Casual Dinner

• Opportunity to display company signage at theCasual Dinner (sponsor to provide maximum oftwo pull up banners)

• Company name and logo featured on materialrelating to the Casual Dinner, including tickets,place cards, menus and event publicity

• Opportunity to incorporate company colours intheming at the Casual Dinner

• Opportunity to provide additional theming andentertainment at the Casual Dinner (at sponsor’sown expense)

Conference Plenary Address• Opportunity to address delegates for seven

minutes at a plenary session

Exhibition• Choice of location of double exhibition booth

in Exhibition Hall

Marketing• Company name and logo prominent in

all literature relating to the conference,highlighting Gold level sponsorship

• Company logo prominently featured onall correspondence and advertisementsfor the Conference

• Opportunity to display company signagein conference plenary room (sponsor toprovide one pull up banner)

• Company logo featured on sponsors’banner in conference plenary room (sizeof logo in proportion to sponsorship level)


• Special name badges for company staffacknowledging Gold sponsorship

• One complimentary insert in delegate satchels

Sponsor Staff• Four full complimentary conference

registrations, including social function tickets

• Four extra complimentary Casual Dinner tickets

GOLD SPONSOR CASUAL DINNER $30,000 +GST

(one only)


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SILVER SPONSOR WELCOME RECEPTION

COMPLETE URBAN




Sunday Night Welcome Function• Exclusive naming rights to the Welcome Reception

in the exhibition on Sunday 25 August 2019

• Opportunity to address delegates forfive minutes at the Welcome Reception

• Opportunity to display company signageat Welcome Reception (sponsor to providemaximum of two pull up banners)

• Company name and logo featured on materialrelating to Welcome Reception, including tickets,place cards, menus and event publicity

• Optional private cocktail function followingthe Welcome event supported by IPWEA butat sponsors cost. Sponsor to select guest listfrom registered delegates and partners. Formalinvitations sent by IPWEA Australasia Presidenton behalf of the sponsor.

Conference Plenary Address• Opportunity to address delegates for seven

minutes at a plenary session

Exhibition• Choice of location of single exhibition booth

in Exhibition Hall

Marketing• Company logo prominent in all literature

relating to the conference, highlightingSilver level sponsorship




• Special name badges for company staffacknowledging Silver sponsorship


Sponsor Staff• Two full complimentary conference registrations,


• Two extra complimentary WelcomeReception tickets

(one only)


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SOLD





Conference Satchel• Named as Bronze Sponsor, with exclusive

placement of company logo alongside conference logo on delegate satchels

Exhibition• Choice of location of single exhibition booth

in Exhibition Hall

Marketing• Company logo prominent in all literature

relating to the conference, highlighting Bronze level sponsorship



• Company logo featured on conferencewebsite with link to company homepage

• Special name badges for company staffacknowledging Bronze sponsorship


Sponsor Staff• One full complimentary conference registrations,


• Named as Stream Sponsor, with exclusivenaming rights of chosen concurrent streamover 3 days or its duration and opportunityto display a banner during the stream.

• Company name and logo prominent inall literature relating to the conference

• One full complimentary conference registration,including social function tickets.

• Single exhibition booth in Exhibition Hall

• Acknowledgement by Chairpersonat commencement on sponsoredconcurrent stream


• PowerPoint slide acknowledgementat appropriate timing



(one only) (one per stream, five streams)

BRONZE SPONSOR CONFERENCE SATCHEL

$15,000 +GST

CONCURRENT SESSION STREAM SPONSOR

$10,000 +GST


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• PowerPoint slide acknowledgement at appropriate timing

Wednesday Night Gala Dinner (sponsored by Platinum Sponsor Komatsu)

• Exclusive sponsor of the Excellence Awards on Wednesday 28 August 2019 at the Gala Dinner. Awards to be announced as “IPWEA Australasia Excellence Awards, proudly presented by Organisation name”

• Company spokesperson to introduce representative (2 mins) and to announce the winner of each award recipient.

• Opportunity to display company signage at the Gala Dinner (sponsor to provide a pull up banner)

• Company name and logo featured on material relating to the Excellence Awards

• Company logo featured on Awards Night presentation (big screen)

Marketing• Company name and logo prominent in

all literature relating to the conference, highlighting level of sponsorship

• Company logo prominently featured on all correspondence and advertisements for the Conference

- Including Finalist notifications

- Press releases

- Social media posting

• Opportunity to display company signage in conference plenary room (sponsor to provide one pull up banner)

• Company logo featured on sponsors’ banner in conference plenary room (size of logo in proportion to sponsorship level)

• Company logo featured on conference website with link to company homepage

• Special name badges for company staff acknowledging sponsorship


• Company logo on Awards presented to each recipient.

Sponsor Staff• Three full complimentary conference

registrations, including social function tickets

(one only)

IPWEA EXCELLENCE AWARDS$13,000 +GST

"...people were very open, sharing, and approachable."


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• Named as Associate Sponsor

• Company name and logo prominent in allliterature relating to the conference

• One full complimentary conference registration,including social function tickets




(unlimited)

• Sponsorship of a conference Keynote Speaker



• Opportunity for company spokesperson toaddress delegates for 5 minutes in sponsoredspeaker’s session




(one sponsor per speaker, six speakers)

KEYNOTE SPEAKER$6,000 +GST

• Named as Conference MC sponsor, Robyn Moore


• Company logo displayed by MC duringthe conference

• Opportunity to introduce the MC



• One half page colour advertisementin the Conference Program Book



(one only)

CONFERENCE MC SPONSOR$6,000 + GST

ASSOCIATE SPONSOR$6,000 +GST

• Sponsorship of Conference Program Book



• One full page colour advertisement inConference Program Book




(one only)

CONFERENCE PROGRAM BOOK$6,000 +GST


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• Sponsorship of Conference Pocket Program

• Company name and logo prominent in all literature relating to the conference

• Full page colour advertisement on inside front cover of the Pocket Program



(one only)

POCKET PROGRAM$3,000 +GST

• Named as Conference Lanyard Sponsor

• Logo to be printed on the conference lanyard attached to the delegates name badge





(unlimited)

CONFERENCE LANYARD$5,000 +GST

• Sponsorship of Conference App


• Company logo on the App

• One full complimentary conference registration, including social function tickets




(one only)

CONFERENCE APP$6,000 +GST

• Exclusive naming rights of Exhibition Breakfast on nominated day


• One full complimentary conference registration, including social function tickets


• Opportunity to display company signage during breakfast (sponsor to provide one pull up banner)

• Company logo on signage on serving tables during the sponsored catering break



(one sponsor per breakfast, three breakfasts)

EXHIBITION BREAKFAST$4,000 +GST


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• Sponsorship of conference lunch on selected day


• Company logo on signage on lunch servingtables during the sponsored lunch

• Opportunity to display company signage atsponsored lunch (sponsor to provide maximumof one pull up banner)



LUNCHES$2,500 +GST

• Sponsorship of International and YoungDelegates’ Welcome Reception on Sunday25 August



• Opportunity to display company signage atInternational and Young Delegates’ WelcomeReception (sponsors to provide maximum ofone pull up banner)

• Special name badges for company staffacknowledging International and YoungDelegates’ Welcome Reception sponsorship


INTERNATIONAL & YOUNG DELEGATES’ WELCOME RECEPTION

$3,000 +GST

(one only)

• Sponsorship of conference morning orafternoon tea break on selected day


• Company logo on signage on serving tablesduring the sponsored catering break

• Opportunity to display company signageat sponsored catering break (sponsor toprovide maximum of one pull up banner)



MORNING & AFTERNOON TEAS$1,500 +GST

(one sponsor per catering break, six catering breaks)

(one sponsor per lunch, three lunches)

• Insert of company brochure in theconference satchel


SATCHEL INSERT$850 +GST

(unlimited)

• One full page colour advertisement inConference Program Book (sponsor toprovide artwork)


FULL PAGE COLOUR ADVERTISEMENT

$1,250 +GST

(two only)


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• One half page colour advertisement in Conference Program Book (sponsor to provide artwork)


HALF PAGE COLOUR ADVERTISEMENT

$700 +GST

• One full page black and white advertisement in Conference Program book (sponsor to provide artwork)


FULL PAGE BLACK AND WHITE ADVERTISEMENT

$1,000 +GST

(four only)

• One half page black and white advertisement in Conference Program book (sponsor to provide artwork)

• Company logo featured on conference w ebsite with link to company homepage

HALF PAGE BLACK AND WHITE ADVERTISEMENT

$500 +GST

(unlimited)

(unlimited)

• One insert of company branded material in conference satchel (item to be provided by sponsor and subject to approval by organising committee)


PADS, PENS, RULERS AND OTHER PROMOTIONAL ITEMS

$850 +GST

(one sponsor per item)

"All aspects of the conference were excellent."


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Dessert buffet

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Floorplan subject to change dependent on final exhibitor numbers.

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SOLD SOLD

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The trade exhibition continues to be an important and well attended feature of the conference. The Sunday evening official Welcome function, daily breakfasts, morning & afternoon teas and lunches will all be held in the exhibition hall for the duration of the conference.

To allow exhibitors even greater contact with delegates, a light breakfast will be served to delegates in the exhibition hall prior to the commencement of the morning sessions each day.

Comprehensive information regarding exhibitor move in and move out, equipment and furniture hire, deliveries, accommodation

and registration will be forwarded to confirmed exhibitors at a later date.

The exhibition floorplan has been designed to maximise exposure and visibility for all exhibitors. Should more or fewer than anticipated exhibitors apply, alterations to the proposed floorplan may be required.

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"I thought the conference was well-attended from a gender perspective..."


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EXHIBITION BOOTH PACKAGES

• One single exhibition booth

• One full conference registration (includes all social events). Additional company representatives must purchase food packages ($440 incl GST) to enter the exhibition, which includes exhibition breakfasts, morning and afternoon teas and lunches throughout the conference, and the Welcome Reception

• Delegate attendance list (subject to permission of delegate)

• Company name listed in conference literature

Single booth includes:

• 3m x 2m booth

• White Octonorm panelling 2.4 m high

• Name board (maximum 30 characters)

• 2 x LED spot lights

• 1 x 4 amp power supply

• One double exhibition booth

• Two full conference registrations (includes all social events). Additional company representatives must purchase food packages ($440 incl GST) to enter the exhibition, which includes exhibition breakfasts, morning and afternoon teas and lunches throughout the conference, and the Welcome Reception



Double booth includes:

• 6m x 2m booth

• White Octonorm panelling 2.4 m high

• Name board (maximum 30 characters)

• 2 x LED spot lights


SINGLE EXHIBITION BOOTH PACKAGE

$4,000 +GST

• One 3m x 2m space in the exhibition

• One full conference registration (includes all social events). Additional company representatives must purchase food packages ($440 incl GST) to enter the exhibition, which includes exhibition breakfasts, morning and afternoon teas and lunches throughout the conference, and the Welcome Reception



Space only package includes:

• 3m x 2m booth space

• Trestle table and 2 chairs (if required)


SPACE ONLY EXHIBITION PACKAGE

$3,500 +GST

DOUBLE EXHIBITION BOOTH PACKAGE

$7,600 +GST

• One 6m x 2m space in the exhibition

• Two full conference registrations (includes all social events). Additional company representatives must purchase food packages ($440 incl GST) to enter the exhibition, which includes exhibition breakfasts, morning and afternoon teas and lunches throughout the conference, and the Welcome Reception



Space only package includes:

• 6m x 2m booth space

• Trestle table and 2 chairs (if required)


DOUBLE SPACE ONLY EXHIBITION PACKAGE

$6,600 +GST

Booth sharing option is available please contact conference managers for further information.


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CONFIRMATION AND ACCEPTANCETo confirm your acceptance, please complete the acceptance form.

Please return completed form (via fax, email or post) to:

Amy McIntosh, Jayne Hindle, Jasmine Durbidge – 2019 IPWC Managers

ABN: 56 515 955 798

East Coast Conferences, PO Box 848 Coffs Harbour NSW 2450

T: (02) 6650 9800 M: 0408 220 188 F: (02) 6650 9700 E: [email protected]

A tax invoice for payment of 50% deposit and a confirmation letter outlining the sponsorship agreement will be sent to you. Sponsorship and exhibition packages are not considered confirmed until a 50% deposit of total costs is received.

Should the deposit not be received within 21 days of invoice, the package will be released for re-sale.

Sponsors and Exhibitors who confirm their participation prior to 31 October 2018 are able to confirm their participation with a deposit of 10%, and pay the remaining sponsorship instalments in December 2018 and July 2019.

Sponsors and Exhibitors should nominate their 1st, 2nd and 3rd choices for preferred sites on the acceptance form. Booths will be allocated based on sponsorship level and order of receipt of acceptance form and deposit at the discretion of the Organising Committee.

Should your preferred sites be unavailable, you will be contacted for another preference.

Final payment of 50% is due Monday 8 July 2019. A tax invoice will be sent to you. Should final payment not be received by 21 days after this date, the package will be released for resale and the deposit not returned.

Specifications regarding artwork for logos and advertisements, delivery details for signage and satchel inserts will be sent in the written confirmation of sponsorship.

Acceptance and AllocationIPWEA, the Conference Organising Committee and Conference Organiser; East Coast Conferences, reserve the right to accept or reject any application for sponsorship at its absolute and unfettered discretion with the return of any deposit paid. Sponsorship and exhibition

"The number of concurrent sessions meant that it was

possible to pretty much always find an interesting

or useful topic."


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packages, which may be limited in number, will be generally allocated to those organisations who apply earliest. Allocation of sponsorship packages and booths regardless of the preference indicated, and alteration of the floor plan is at the discretion of IPWEA, the Conference Organising Committee and Conference Organiser, whose decision will be final.

Cancellation PolicyIf the event is cancelled by the IPWEA, the Conference Organising Committee and/or Conference Organiser less than 12 months prior to the scheduled date, the Sponsor/ Exhibitor is entitled to a 100% refund. If the event is rescheduled by the organiser, and the Sponsor/Exhibitors can reasonably demonstrate their inability to participate it will be entitled to a full refund. In the case of your cancellation of sponsorship, notification in writing should be sent to the Conference Manager. In the event of cancellation of sponsorship IPWEA reserves the right to retain monies paid in full unless resold.

Consequential DamageIPWEA, the Conference Organising Committee and Conference Organiser will not be liable for any indirect or consequential damages arising out of a breach of this Exhibition/Sponsorship contract.

Detailed Requirements and Due DatesThe Conference Organising Committee’s and Conference Organiser’s requirements regarding the artwork for logos and advertisements, specifications and delivery details for signage, arrangements for static display, delivery of satchel inserts or other arrangements will be sent to you in a confirmation letter at a later date with relevant due dates.

Logos will be requested in both .jpg and .eps format, high resolution 300dpi. Should an alternative format be received, the Conference Organisers cannot be held responsible for the quality of the logos displayed in any of the promotional material. In the event that materials, information or artwork required by the Conference Organiser are not received by the designated due date, their use for their intended purpose cannot be guaranteed. The value of these entitlements will not be refunded if this is the case.

Exceptional CircumstancesIPWEA, the Conference Organising Committee and Conference Organiser reserve the right to change the venue and duration if exceptional circumstances demand. In the event of a change of venue and/or duration, the agreement to participate will remain in force as long as the Sponsor/ Exhibitor is informed at least one month before the planned Conference. IPWEA, the Conference Organising Committee and Conference Organiser will use reasonable endeavours to remedy the impact of exceptional circumstances.

Exhibitor Display Rules• The Conference Organising Committee and

Conference Organiser shall determine thehours during which the Sponsor/Exhibitorsshall be conducted and as to hours of accessfor Exhibitors including variations of suchtimes as shall be necessary.

• The exhibition booth or space is to be fullymanned and operational and removal or changeto any of the areas will not commence, until afterthe exhibition closes after afternoon tea onWednesday 28 August 2019

• No advertising material such as banners, areallowed outside the designated booth area

• Excessive noise that inconveniences otherexhibitors or the Conference will not be allowed

• IPWEA, Conference Organising Committee andConference Organiser will be the judges as towhether there is an annoyance

• No obstruction of any form in the aisles,designated Exits and walkways

• While companies are encouraged to pursuenovel methods of attracting people withtheir stand, practices disadvantaging othercompanies or detracting from the Exhibitionwill be discouraged

• The Sponsor/Exhibitor will acknowledge thatthe IPWEA, Conference Organising Committee,Conference Organiser, the exhibition hirecompany and Hotel Grand Chancellor Hobart,will not be responsible for any loss or damageto the exhibitor’s property and that all exhibitormaterial and equipment is the sole responsibilityof the exhibitor.

Continued on page 28↓


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CONFIRMATION AND ACCEPTANCE CONT.PartnershipsNothing contained in the Agreement will be deemed to constitute a partnership, joint venture or agency relationship between you and IPWEA, and/or the Conference Organiser and you must not do anything where you will, in any way, be represented that you are a partner of the IPWEA, and or the Conference Organisers.

ResponsibilityIPWEA, the Conference Organising Committee and Conference Organiser and Hotel Grand Chancellor Hobart accept no responsibility for any act, accidents, omissions on the part of service providers, the accuracy or content of any written or oral statements by speakers in connection with this event, delay, damage, personal injury or death. The Sponsor/Exhibitor is responsible for all personal injury or damage to property arising in connection with the Exhibitor display area, howsoever caused. The Sponsor/Exhibitor will indemnify the Organisers in respect of any claim and demands in respect thereof. The Sponsor/Exhibitor must take out adequate insurance in respect of all such claims. Australian regulators require all Sponsor/Exhibitors to have adequate Public and Product Liability Insurance cover based on a limit of indemnity to the value of $10 million or above. This refers to damage or injury caused to third parties/ visitors on or in the vicinity of an exhibition stand or space. Sponsor/Exhibitors are required to submit their Public Liability Insurance Certificate along with their booking form.

RegistrationsSponsor/Exhibitors are not permitted to attend Conference session or social functions unless the relevant tickets are offered as part of the

particular sponsorship or exhibition package. However, should Sponsor/Exhibitors wish to attend the Conference as a delegate or attend social functions, the appropriate registration form must be completed and forwarded to the Conference Organisers together with the applicable registration fee. Specific Sponsor/Exhibitors registration forms will be sent out at a later date.

Sponsorship and Exhibition PackagesPlease refer to the sponsorship packages in the Sponsor and Exhibition Proposal document.

Any variations to the description of each package must be as agreed in writing with the Conference Organiser. Sponsorship and exhibition entitlements will not commence until the acceptance form and deposit is received by the Conference Organiser.

Unavoidable OccurrencesIn the event that the Conference/Exhibition is cancelled or delayed through no fault of IPWEA, the Conference Organising Committee, Conference Organiser and the Venue Manager, including but not limited to fire, flood, labour disputes, natural disasters, acts of God, civil disorders, riots, insurrections, work stoppages, slowdowns or disputes, or other similar events then the Exhibitor/Sponsor shall not be entitled to any refund or claim for any loss of damage.

VenueThe Sponsor/Exhibitor and the servants, agents, contractors and invitees of the Sponsor/Exhibitor are also to observe the rules, regulations and procedures as prescribed by the Hotel Grand Chancellor Hobart.


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SPONSORSHIP & EXHIBITION ACCEPTANCE FORM

Your signature below is taken as acceptance of the relevant sponsorship entitlements and acceptance of the terms and conditions as detailed in the Sponsorship and Exhibition Proposal.

Signed:

Date:

Booth Preferences:

1

2

3

Total Sponsorship & Exhibition Amount:

$A tax invoice will be issued for payment of deposit, and your sponsorship package and associated benefits will be confirmed in writing.

Contact Person*:

Position:

Organisation:

Address:

Suburb: State: Postcode:

Telephone: Mobile:

Email:

All amounts are in Australian dollars and include GST.

*All correspondence will be forwarded to this person.

Level of Sponsorship

Platinum Sponsor - SOLD

Gold Sponsor - $33,000

Silver Sponsor - SOLD

Bronze Sponsor - $17,500

Excellence Awards Sponsor $14,300

Stream Sponsor - $11,000

Associate Sponsor - $6,600

Keynote Speaker Sponsor - $6,600

MC Sponsor - $6,600

Program Book Sponsor - $6,600

Conference App - $6,600

Conference Lanyard – $5,500

Exhibition Breakfast Sponsor - $4,400

Technical Tour Sponsor - $4,400

Pocket Program Sponsor - $3,300

International Welcome Sponsor - $3,300

Lunch Sponsor - $2,750

Morning/Afternoon Tea Sponsor - $1,650

Full Page Colour Advertisement - $1,375

Half Page Colour Advertisement - $770

Full Page B&W Advertisement - $1,100

Half Page B&W Advertisement - $550

Satchel Insert - $935

Pads, Pens or Rulers – $935

Single Exhibition Booth - $4,400

Single Exhibition Space Only – $3,850

Double Exhibition Booth - $8,360

Double Exhibition Space Only - $7,260


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