industry sponsorship and exhibition prospectus

European Association for the Study of the Liver1

INDUSTRY SPONSORSHIP AND EXHIBITION PROSPECTUS

www.easl.euSEE YOU IN

VIENNA

22-2

6 April

, 201

5

CONTENTS

Welcome Letter ................................................................................................................................................................ 3

EASL Governing Board .................................................................................................................................................... 4

Important Addresses ....................................................................................................................................................... 5

Previous Congress Statistics ..........................................................................................................................................6

History of EASL ................................................................................................................................................................ 7

BMI Industry Board ..........................................................................................................................................................8

Congress Programme ......................................................................................................................................................9

Previous Exhibitors at The International Liver Congress™ 2014 ................................................................................ 11

Accreditation ................................................................................................................................................................... 12

Liability and Insurance ................................................................................................................................................... 12

Sponsorship Information ................................................................................................................................................ 12

Sponsor Packages Opportunities .................................................................................................................................. 13

Individual Sponsorship Opportunities ........................................................................................................................... 14

Gold & Silver Sponsor Ballots ........................................................................................................................................21

Satellite Symposia Guidelines ........................................................................................................................................21

Exhibition ........................................................................................................................................................................23

Exhibition Guidelines .....................................................................................................................................................24

General Terms and Conditions ......................................................................................................................................27

Procedure and Payment Information ...........................................................................................................................29

Booking form Sponsoring ..............................................................................................................................................30

Booking form Exhibition .................................................................................................................................................31


Dear Supporter, As EASL begins the countdown to its 50th Annual Congress, April 22-26, 2015 in Vienna, we could spend a lot of time reflecting on the achievements accomplished to date with the International Liver Congress™ now positioned as the leading international congress on liver related diseases, but we shall also be projecting into the future. It has been a fascinating adventure led by visionaries and pioneers achieving the development of an association rich in tools and learning opportunities to help and support medical professionals succeed in continuously improving patient welfare in Europe and beyond. There will be time between now and the Congress next April to remember and recognise the men and women who have led us this far. At the time of editing this prospectus, focus on the short-term future is becoming an increasing priority for EASL and its partners. Two key words have emerged over the course of the past years and will shape the future profile of medical congresses in Europe: compliance and transparency. Regulatory guidelines have gradually been developed over the past years within the European Union as well as by Pharmaceutical Industry Associations and Networks with the ultimate goal of providing an environment where medical education and idea exchange becomes self-regulated. Probably the most visible effect will be the public disclosure of funds granted to medical professionals by pharmaceutical industries. Directly related is fundamental changes in the funding setup we have been accustomed to, including travel and accommodation support from pharmaceutical industry to medical professionals, financial support of congress sponsorship items, further restrictions on gifts from exhibitors, etc… While this will challenge some of our fundamental ways of operating, EASL is ready to take on this challenge working in close collaboration with partners to successfully develop a sustainable model for the future. Our objective of providing a unique platform for education and idea exchange for medical professionals remains unchanged so that ultimately patients can benefit from the latest advancements in knowledge, technology and products. EASL remains committed to providing the best possible environment to meet and exceed the needs of all parties involved. Not only will EASL be celebrating 50 years of achievements and advancements in 2015, but next year will also mark the 30th anniversary of EASL’s Journal of Hepatology giving us the opportunity to also look back on an exciting journey full of discoveries in Hepatology. The basis for these discoveries and the foundation of the journal’s success is only possible thanks to the ongoing support by the authors who trust in the Journal of Hepatology as the place to publish their best research. The journal goes from strength to strength and its impact factor is now almost 10, a journey not yet at its end. The challenges ahead are vast, but we are convinced that with the support of the Editorial team, the authors, and EASL we will be successful in our quest to become the leading international Journal on liver related diseases. The year ahead will be a year of celebration, as well as a year of transition into a new model of the International Liver Congress™ which we look forward to developing with the support from all involved; pharmaceutical, manufacturers, biotechs, research centres, partner associations, NGOs, etc… We trust that this prospectus will provide you with the necessary information to encourage your participation in the 2015 International Liver Congress™. The EASL Office remains at your disposal to discuss any aspects of this event. Kind regards,

Prof. Markus Peck-RadosavljevicEASL SECRETARY GENERAL

Grégoire PavillonEASL EXECUTIVE DIRECTOR

WELCOME LETTER


SECRETARY GENERALProf. Markus Peck-Radosavljevic, Austria

VICE-SECRETARYDr. Laurent Castera, France

TREASURERProf. Mauro Bernardi, Italy

SCIENTIFIC COMMITTEEDr. Alessio Aghemo, ItalyProf. Tom Hemming Karlsen, NorwayDr. Helen Louise Reeves, UKProf. Cecilia Rodrigues, PortugalProf. Frank Tacke, Germany

EDUCATIONAL COUNCILLORSProf. Jean-Francois Dufour, SwitzerlandProf. Cihan Yurdaydin, Turkey

EU POLICY COUNCILLORProf. Patrizia Burra, Italy

EASL GOVERNING BOARD


EUROPEAN ASSOCIATION FOR THE STUDY OF THE LIVERThe EASL BuildingHOME OF EUROPEAN HEPATOLOGY7, rue Daubin1203 GenevaSwitzerlandTel +41 22 807 03 60Fax +41 22 328 07 24Email [email protected]

ILC (EASL) ORGANISING SECRETARIAT CONTACTS

For general [email protected]

For general Sponsorship Opportunities and Sales Email [email protected] +41 22 807 03 62

For Exhibition & Industry Symposia Email [email protected] +41 22 807 03 68

For Financing & Accounting Email [email protected] Tel +41 22 807 29 72

REGISTRATION & ACCOMMODATIONMCI Suisse SA75, rue de Lyon1211 Geneva 13SwitzerlandTel +41 22 339 9619Email [email protected]

CONGRESS VENUE Reed Messe Wien GmbH Congress Center Messeplatz 1Postfach 277 1021 WienAustriaTel +43 1 727 20-0 Fax +43 1 727 20-2359 Email [email protected] www.messe.at/en/unternehmen/congress.html

IMPORTANT ADDRESSES


PARTICIPANT STATISTICS

Year Venue No. of participants

2015 Vienna, Austria 9,500 (expected)

2014 London, United Kingdom 10,810

2013 Amsterdam, Netherlands 9,212

2012 Barcelona, Spain 9,417

2011 Berlin, Germany 8,062

2010 Vienna, Austria 7,602

2009 Copenhagen, Denemark 7,017

2008 Milan, Italy 7,480

ILC 2014 PARTICIPANTS BY COUNTRY

Country Participants

USA 1,325

United Kingdom 1,197

Italy 659

Germany 624

France 579

Spain 416

China 408

Switzerland 312

Russia 284

Brazil 284

Egypt 245

Belgium 198

Pakistan 197

Austria 193

Country Participants

Turkey 189

Canada 187

Australia 186

Romania 179

Netherlands 167

Poland 145

Japan 139

Greece 134

Sweden 127

Portugal 126

Argentina 125

India 121

Israel 119

Saudi Arabia 107

PREVIOUS CONGRESS STATISTICS


The European Association for the Study of the Liver (EASL) was founded in Marburg, Germany on 23-25 April 1966. More than 70 participants from 15 European countries attended the first Congress of European specialists in liver disease organized by Prof. Gustav-Adolf Martini. The name of the new society, EASL, was inspired from the already existing International Association for the Study of the Liver (IASL). It was agreed that the new society should be a loose association of physicians and scientists with an interest in liver research and should have neither fixed membership nor a board of directors. It was agreed that the Congress should be held annually with the venue rotating through different European countries.

The rapidly increasing number of participants and abstracts submitted for presentation at the Congress developed the formerly «loose» association to a more official frame of organization with solicitors, scientific committee and set congress structure within a couple of years. The number of abstracts submitted for presentation at the first Congress in 1966 was 45. It increased in the year 2002, to over 500 presented abstracts with an acceptance rate from 40-50%. In 2012, 2300 regular abstracts were submitted together with 95 late-breakers and the acceptance rate has remained between 40-50% to guarantee a high standard scientific program.

The submitted and accepted abstracts of the International Liver Congress™ have also been published in various journals such as Digestion, Liver, and Italian Journal of Gastroenterology. In 1985 Journal of Hepatology became the official journal of EASL. Under the first editor-in-chief, Dame Sheila Sherlock and her successors, Prof. Jean-Pierre Benhamou, Prof. Gustav Paumgartner, Prof. Juan Rodés, Prof. Massimo Colombo and Prof. Didier Samuel together with associate editors and the editorial board, the journal has continued to develop as one of the leading journals in Hepatology with an ever increasing scientific impact factor.

EASL has become an influential and major international organization not only within Europe, but indeed worldwide. The International Liver Congress™ currently attracts over 8,000 participants from all over the world; all European countries, the Americas, the Middle East, Japan and China. Over the past 47 years, the Congress has been held in over 20 different European countries. Today EASL is a large society with over 3,100 members. The Association remains dedicated to the pursuit of excellence in liver research and in the clinical practice of liver disorders and has given rise to a large number of international clinical trials and research collaborations in liver disease for the benefit of patients all over the world.

THE GOALS OF EASL

• To promote research in the science of liver disease (Hepatology)• To promote the education of physicians and scientists and the public awareness of liver diseases and their

management• To foster public awareness of liver diseases and their management• To act as an advisor to European Health authorities concerning liver diseases, provision of clinical services and the

need for research funding• To facilitate scientific exchange and to foster European multi-center controlled trials• To encourage and support the participation of young investigators at the International Liver• Congress™ and other educational events hosted by EASL.

THE HISTORY OF EASL


The BMI Board, composed of the International Liver Congress™ Sponsors, meets two times a year. Once at the International Liver Congress™ for a meeting debrief, once in the spring before the following Congress at the forthcoming venue site visit.

The ultimate aims of this collaboration are as follows:

• To organise and plan the International Liver Congress™ ensuring that the available budget from the commercial companies is used to provide the basis for the best scientific content to be organised in line with the EASL Constitution and the Code of Practice.

• To ensure that the International Liver Congress™ is of high scientific value, professionally organised and planned, thereby generating a reasonable financial surplus to support all the costs involved in the organisation of such a Congress.

• To provide the means for regular dialogue between the EASL and the commercial companies, and thereby to promote a clear understanding of mutual problems to avoid potential conflicts.

• To jointly contribute towards creating and maintaining a positive and professional public image of the International Liver Congress™.

• To ensure that no major sponsor or other exhibitors at the International Liver Congress™ organise social or other events which conflict with the Congress Programme, Postgraduate Course, official activities or Satellite Symposia. Representatives of commercial companies in this context are also deemed to be responsible for the activities of their local affiliates.

** The commercial companies reserve the right within the daily schedules of the International Liver Congress™ to hold company staff Meetings, symposium slide previews involving company staff and invited speakers only, and a clinical trial investigator Congress, provided that attendance is restricted to a limited number of investigators. Should the latter involve a large number of investigators; the commercial companies agree that these be held outside the scheduled hours of the International Liver Congress™.

BMI INDUSTRY BOARD


CONGRESS PROGRAMME

Wednesday

April 22, 2015Thursday

April 23, 2015Friday

April 24, 2015Saturday

April 25, 2015Sunday

April 26, 2015

07:30 Industry Sponsored Satellite

SymposiumEarly Morning Workshops

Industry Sponsored Satellite Symposium

Early Morning Workshps

07:30

08:00

Joint Workshops

EASL/ELITA/ILTS/

LITAGE Workshop

08:00

08:30

Post-graduate Course cont.

Basic Science Seminar cont.

General Session 2 &

Awards 1

General Session 3 &

Awards 2

Industry Sponsored

Satellite Symposium

08:30

09:00 09:00

09:30 Coffee Break 09:30

10:00Joint

Workshops

EASL/ELITA/ILTS/

LITAGE Workshop

Coffee Break Coffee Break 10:00

10:30

Post-graduate Course cont.

Basic Science Seminar cont.

State of the Art State of the Art Symposia (parallel sessions)

10:30

11:00 Break Coffee Break

Endos-copy and liver vein catheter Live Session

Coffee Break 11:00

11:30

Post-graduate Course

Basic Science Seminar

EASLWS

Grand Rounds

YI Seminar

Parallel Sessions

General Session 4

& Closing

11:30

12:00Lunch and In-augural Poster Session

Fellow-ship

results presenta-

tions

EU and Impact

on General Health

12:00

12:30

Poster / Exhibition and Lunch

12:30

13:00

Farewell Brunch

13:00

13:30 Lunch

General Session 1 & Opening

Poster / Exhibition and Lunch

(to open 30 min. earlier)13:30

14:00 Post-graduate Course cont.


cont.

Nurses and

Associates Forum

Symposia (Parallel Sessions)

Symposia (Parallel sessions)

YI Forum14:00

14:30 14:30

15:00 15:00

15:30 Coffee Break Coffee Break Coffee Break Coffee Break 15:30

16:00 Post-graduate Course cont.


cont.

Nurses and

Associates Forum

Parallel SessionsParallel Sessions

Literature Highlights

Late breakers session

16:00

16:30 16:30

17:00 17:00

17:30 Coffee Break 17:30

18:00

Industry Sponsored Satellite Symposium

Business Meeting to start at

6.15

18:00

18:30 Industry Sponsored

Satellite Symposium

Abdominal Sonography

Course

Industry Sponsored

Satellite Symposium

Abdominal Sonography

Course

Abdominal Sonog-raphy

Course

18:30

19:00 19:00

19:30 19:30


PLATINUM SPONSORS

GOLD SPONSORS

SILVER SPONSORS


7.4 Limited

Abbott

AbbVie Inc.

Alfa Wassermann SpA

Bayer HealthCare

Bioaxxess

Biocompatibles UK Ltd

Biopredictive

Biotest AG

Bristol-Myers Squibb EMEA S.A.R.L.

Cambridge Biomarketing

Darwin Healthcare

Dr. Falk Pharma GmbH

Echosens

F. Hoffmann-La Roche AG

Focus Medical Communications

Fresenius Medical Care Deutschland GmbH

Fujirebio - Europe

Gambro Lundia AB

Gilead Sciences

GlaxoSmithKline

GMC SA

Gore & Associates

H. Lundbeck A/S

Health Interactions

Impact Unllimited, Inc.

Intercept Pharmaceuticals, Inc.

International New York Times / On The Avenue Marketing

Janssen Pharmaceutical Companies of Johnson & Johnson

Knowledgepoint 360

Merz Pharmaceuticals GmbH

MSD

NAM (Infohep.org)

Newton Healthcare Communication

Norgine

Novartis Pharma AG

One Way Liver Genomics, S.L.

Perspectum Diagnostics

PharmaLegacy Laboratories (Shanghai) Co., Ltd.

Philips Medical Systems Böblingen

PhoenixBio USA Corporation

PM Group Worldwide Limited

Rottapharm Madaus

Sciensus Ltd.

Sequana Medical AG

Serenas International Tour. Con. Org. Co.

Siemens Healthcare AG

Sirtex

Söring GmbH

Supersonic Imagine, S.A.

Thalassaemia International Federation

Viroclinics Biosciences

Virology Education

Vital Therapies, Inc.

Wako Chemicals GmbH

Wiley

Wisepress Ltd

PREVIOUS EXHIBITORS AT THE INTERNATIONAL LIVER CONGRESS™ 2014


An application will be sent to the European Accreditation Council for continuing medical education (EACCME) to provide accreditation by the following CME activity for medical specialists. The EACCME is an institution of the European Union of Medical Specialists (UEMS): www.uems.net.

LIABILITY AND INSURANCEThe European Association for the Study of the Liver (EASL) and its suppliers cannot accept liability for personal accidents or loss of or damage to private property of participants, either during or indirectly arising from the International Liver Congress™ 2015.

SPONSORSHIP INFORMATIONIntroductionIndustry are invited to sponsor the ILC 2015 by choosing various options which are set out in the following pages of the prospectus. Taking feedback from Industry we have taken the time to build sponsorship packages which include the key elements which we have found to be required by the majority of our past sponsors. In addition we have taken into account restrictions from compliance and regulatory bodies and will continue to do so as these are ever changing. You are welcome to select a pre-built sponsor package or add to it with additional items and exhibition space. Those companies who only wish to sponsor individual items on the list below or only wish to exhibit are welcome to do so.

Please note that if any elements of the sponsor packages do not suit your current objectives we will be delighted to discuss how we can assist you in building a bespoke package to suit your needs.

Sponsorship Booking ProcessWe invite you to follow the following steps in booking your sponsor package:

Step 1 – Review all the sponsorship packages and individual item opportunities listed below

Step 2 – Choose the elements of your package from the pre built packages and sponsorship item list

Step 3 – Add in additional exhibition space as required

Step 4 – Suggest any amendments to the package by sending requests in writing to the EASL sponsorship contact

Step 5 – Complete the application form and approve terms and conditions as per the booking process below

Step 6 – Sign and return contract with deposit as outlined in booking and payment procedure below

VAT INSTRUCTIONSAll prices listed in the Exhibition and Sponsorship brochure are exclusive of VAT. Austrian Vat Registration No. ATU6885014820% VAT regular rate applies for Austrian companies.European Directive 2006/112/EC - Article 44 (BtoB Service rules apply)Sponsorship and other services subject to the B2B general rule are not subject to VAT, except where the business customer is established in Switzerland.

ACCREDITATION


ILC GOLD SPONSOR

ILC SILVER SPONSOR

€ 215'000 € 85'000

SATELLITE SYMPOSIA

Choice between 90 or 60 - minutes symposium slot in parallel with one another.

60 minutes symposium slot in parallel with one other

NEW Symposium webcast and online posting by EASL

NEW Editorial review of the symposium by a medical writer

NEW Symposium promotion via social media

EXHIBITION BOOTH

Priority assignment of exhibition space (Within each level)

Number of m2 included 81 9

Lead Retrieval with Spotme

NEW Spotme training webinar

NEW Discount on Additional Exhibition Space 10%

Exhibitor profile online

ADDITIONAL BENEFITS

NEW Office space (up to 20m2) within the conference centre

Free registrations 40 5

NEW Tickets to morning workshops 3

NEW Opportunity to submit a topic proposal for an official ILC morning workshop (subject to approval by the EASL Governing Board)

Priority allocation of hotel room blocks

NEW Priority allocation of hospitality rooms in the centre

NEW Discount on Additional Sponsorship Items 10% 5%

ACKNOWLEDGEMENTS IN LEVELS

ILC Website

Mobile app in sponsors section

Onsite Sponsor boards

Programme

SPONSOR PACKAGES OPPORTUNITIES


LIVE WEBCAST OF THE INTERNATIONAL LIVER CONGRESS™ 2015 € 75,000 HIGHLIGHTS – MULTI-SPONSORSHIP

An EASL panel of experts will present the scientific highlights of the ILC Congress in a live interactive format. The ILC 2015 highlights will showcase the main science of the congress by topic and exchange on the science that will change professional practice. The ILC 2015 will be made available to all of the ILC delegates, EASL members and reserved users.

• Up to 400 privileged accounts per sponsoring company • Up to 20 group accesses per sponsoring company • Sponsor acknowledgement on the live streaming screen• Acknowledgement on sponsors list in the final and webcast program

SPEAKERS READY ROOM (EXCLUSIVE) € 15,000

• Acknowledgement on signage outside the speaker’s ready room• Acknowledgement on computer splash screen• Acknowledgement as a congress sponsor on the congress website• Acknowledgement as a congress sponsor on the on-site program guide where this service is mentioned.

ENHANCED E-POSTER PACKAGE: € 80,000 NOW FEATURING A MASSIVE 80 SCREEN REACH

Sponsoring company’s logo and acknowledgment in the e-poster area.

TRAVEL GRANTS € 650 PER YOUNG SCIENTIST (FOR NON-EASL PREMIUM SPONSORS)

• Young Scientists who handed in abstracts of outstanding scientific quality will be supported with travel grants. The amount and number of travel grants provided may be defined by the sponsor in agreement with EASL. Receivers of a sponsored travel grant are selected by the scientific committee.

• Sponsor’s logo on Congress website• Acknowledgement on Sponsors’ Board on-site• Acknowledgement on Sponsors’ List in the Final Programme

INDIVIDUAL SPONSORSHIP OPPORTUNITIES

All items are subject to change based on regulations by compliance authorities


POST-GRADUATE COURSE BOOK (EXCLUSIVE) € 18,000

• Distributed in print or electronic version to all participants of the Post-Graduate Course• Exclusive advertisement on back cover of the book• Sponsor’s logo on Congress website• Acknowledgement on Sponsors’ Board on-site• Acknowledgement on Sponsors’ List in the Final Programme

ABSTRACTS BOOK: ONLINE VERSION, EBOOK, PRINTED BOOK € 18,000

• The book will give web access to all ILC 2015 Congress Abstracts• Exclusive banner advertisement on abstract web page• Sponsors logo on Congress website• Acknowledgement on Sponsors’ Board on-site• Acknowledgement on Sponsors’ List in the Final Programme• Outside back cover insofar it is approved by compliance authorities

CONGRESS PROGRAMME: ONLINE VERSION, EBOOK, PRINTED BOOK € 28,000

• “Supported by” logo ahead of online download.• Sponsors logo on Congress website• Acknowledgement on Sponsors’ Board on-site• Acknowledgement on Sponsors’ List in the Final Programme• Outside back cover insofar it is approved by compliance authorities

CONGRESS MOBILE APPLICATION

PACKAGE 1Main App Sponsor

PACKAGE 2Supporting App sponsor

PACKAGE 3Sponsor

Lockscreen

Splashscreen

App homescreen fixed banner

App homescreen scrolling banner

Enhanced company description

Company description

Pre-programmed notification messages

Co-branded POD email

Post event website

€ 28,000 € 15,000 € 10,000



INTERACTIVE SYMPOSIUM PACKAGE € 14,000 PER SYMPOSIUM (15% discount applies for multiple symposia bookings)

Make your satellite symposium interactive by adding real time voting and Q&A facility to your sessions. You can use it to present interactive medical cases or to give your expert panel the opportunity to address questions coming from the audience.

The interactive tool is versatile, easy to use and includes a moderation layer. The package pricing will include support for all Symposia at the congress. Package includes 1 dedicated Staff person to support the interactive tool during your symposium

• Voting screen needs to be activated manually by participants, choosing the correct Symposium from a list• Using the above, a list of attendees can be extracted in xls format after the symposium

Tablet in voting mode

Live voting with projected results

Q&A moderation Console




PRE-PROGRAMMED NOTIFICATION MESSAGE € 5,000

Advertise your company, your product or a specific activity during the congress with a timed, pre-programmed notification message. Messages can go out to everyone or to a target group only. The notification can also be used as a session reminder (e.g. for Specialty Symposia), in which case a link can allow participants to add the session to their Personal Agenda.

1. Pre-programmed notifications will be triggered regardless of the current WiFi connection status2. EASL will allow a maximum number of 5 Push notifications per Day.3. When participants are using their own device, local notifications must be enabled on the device.

CO-BRANDING OF PERSONAL DEVICE EMAIL SEND OUT € 5,000

Email send out along for initial conference app download. Sponsor will be exposed to all registered delegates. Logo with link to company website.

A local notification pup-up is activated at a pre-defined time during the congress

Message appears n a notification window and user can decide to view full message (page)

Full page can contain images, a link to the company description page or a response form (survey)



ENHANCED COMPANY DESCRIPTION € 5,000

Enhance your company profile by adding additional content and information. The company profile can be accessed over the main menu of the App (Sponsors or Exhibitors section). It can be accessed via a link from a push notification message or by scanning a printed QR code located at your booth.

• Maximum 3 pdf files with 2 MB each• Maximum Video size of 10 MB

COMPANY PROFILE € 3,500

The company profile contains a company logo and short text description (150 words instead of 50 words) and can be access via the following:• The main menu of the App (Sponsors or Exhibitors section).• A link from a push notification message.• Scanning a printed QR code located at a booth.• Participants can save profile to briefcase and make notes.



Extended 250 words description (instead of 50 words)

Link to company website

Contact details for up to 3 company representatives

Add PDF files or a shot movie

Participants can add to briefcase & take notes

Sponsor logo

Company description


ADVERTISING AND BRANDING OPPORTUNITIES

Branding and advertising opportunites are available in various congress material, around the congress center, as well as key city locations branding. Interested companies should request the list of opportunities from the EASL Industry contact. – Price upon applications.

INTERNET CORNER (EXCLUSIVE) € 18,000

• Display company logo on screen saver• Display company logo on screen background• Option to use company mouse pads in the internet corner• Acknowledgement as a congress sponsor on the congress website• Acknowledgement on sponsors board on–site

TWITTER FEED SCREENS (EXCLUSIVE) € 18,000

• Display screens showing all ILC congress related tweets to enhance and support participant interaction• Acknowledgement on screens with ‘sponsored by logos’• Acknowledgement as a congress sponsor on the congress website• Acknowledgement on sponsors board on–site

CHARGING STATION FOR MOBILE DEVICES (EXCLUSIVE) € 10,000

Charging stations for mobile devices will be set-up in the registration area• Branding of charging stations• Sponsor’s logo with hyperlink on Congress website• Acknowledgement on App announcement in advance to the congress and onsite• Acknowledgement on Sponsors’ Board on-site• Acknowledgement in the Sponsors’ List in the Programme

CONGRESS BAGS € 82,500

• Sponsor will provide congress bags for the participants (for those with printed congress material)• The bag will bear the sponsor’s logo and the Congress logo• Sponsor’s logo on Congress website• Acknowledgement on Sponsors’ Board on-site• Acknowledgement on Sponsors’ List in the Final Programme


A ballot system was used to allocate Satellite Symposia (time slots), other sponsorship items and hotel blocks. The ballot took place during the BMI (Business Meeting with Industry) in the month of May of the year preceeding the International Liver Congress™ with representatives of all Sponsors present. A designated member of the EASL Governing board chaired the ballot. Premium slots are still available for sale.

SATELLITE SYMPOSIA GUIDELINESPlease refer to the EASL Code of Practice for full regulations between EASL and commercial companies, which will be available in May 2014.

CONTRACTS & CONFIRMATIONOnce a Sponsorship Booking Form is received, a contract will be sent to you for signature with an accompanying invoice. This contract should be signed and returned with a 60% deposit payment. Upon receipt of the Sponsorship Booking Form the organiser will reserve the items listed on it. Completion of the Booking Form by the Sponsor shall be considered as a commitment to purchase the items indicated.

GUIDELINESa) OrganisationSatellite symposia are organised and entirely supported by the Industry. They are part of the regular Scientific Programme of EASL. Their nature, including the selection of topics, must be educational and not promotional.

b) Symposium title and descriptionNo commercial names may appear in the titles of the symposia or in the topics of the individual presentations. In symposia titles, only class names are allowed. Non-proprietary names of individual compounds are permitted in titles of individual presentations. Likewise, diagnostic material or procedures may not be called by their commercial names.

c) Symposium speakers• General

The sponsoring company for the Satellite Symposia may select speakers and topics. Slides must be prepared by the speakers and not by the sponsoring companies. No company logos and brand names are allowed as part of the design. ‘Manicured’ presentations bearing the same design for all speakers are not welcome. Rehearsals are only allowed to coordinate the presentations but not to exert influence on the speakers towards biased presentations.

• EASL Governing BoardNo EASL Governing Board members will participate in any sponsored public activities during the International Liver Congress™.

• Sponsoring company speakersA maximum of one speaker belonging to the sponsoring company is allowed.

• Speaker’s involvement in multiple programmesAny speaker may not be involved in more than two industry symposia. Each company will be notified should one of their selected speakers be already booked in two other programmes.

• Speaker expensesEASL shall not contribute to any expenses of industry faculty, even if they are also contributing to the EASL Scientific Programme.

GOLD & SILVER SPONSOR BALLOTS


d) CateringOrganising companies are allowed to host an F&B reception for participants for a maximum of 30 minutes prior to the start of the symposium.

e) Printed materials and signageThe sponsor is allowed to produce printed matter (posters, programme, abstracts or proceedings). This material must be submitted for approval to the organizer at the latest 4 weeks before the start of ILC 2015 and must mention: integrated symposium of the International Liver Congress™ 2015, 50th Annual Meeting of the European Association for the Study of the Liver. The sponsor is responsible for getting the speakers’ authorisation. Post-congress publications (in print or electronic) are subject to the same rule. Printed matters can be mailed in advance and/or distributed at the sponsor’s exhibition booth, at the entrance of the lecture hall 30 minutes before the symposium, and in the sponsor’s assigned hotel. A sign with the title of the symposium and the logo of the sponsoring company at the lectern is allowed. Beyond that no posters, signs or distribution of material is allowed in and around the congress centre.

f) Programme content and approvalThe sponsoring organisation must submit a full symposium proposal to the EASL Office before the deadline, by December 02, 2014. While signing the contract, the exact title and the complete programme of the symposium must be determined. The final decision on the programme schedule however resides with the EASL Governing Board who is responsible for a balanced programme of all symposia.

Topics, speakers and chairs of integrated symposia must be approved the Governing Board by Mid-January 2015 at the latest.

In the case where the Governing Board disapproves with the Satellite Symposia programme, each party will be entitled to cancel the Satellite Symposia booking without paying any penalty for the cancellation or for any damages caused by the cancellation to the other party. Accordingly, upon such cancellation, neither of the parties will have any claims, demands or lawsuits towards the other.

Approved speakers and the industry chairperson are to be invited by the organising company, which should also cover the registration fee, hotel accommodation and travel expenses in addition to the symposium fee. This applies also if the speakers/chairperson are invited delegates of the official congress programme.


The Exhibition will be held in the Reed Messe Wien, venue of ILC 2015, close to all other activities such as lecture halls, E-Poster and poster registration area. The floor plan will be designated to maximize exhibitors’ exposure to the delegates and all coffee and lunch breaks will be held in the exhibition area.

Spaces related to major sponsorship packages will be allocated using the ballot system. All further spaces will be allocated based on the reservations received, on a first-come, first-served basis.

CONTRACT & CONFIRMATIONApplications for Sponsorship and/or Exhibition must be made in writing by e-mail to the EASL Office.

This Exhibition Booking Form must be completed online or signed and returned with a 60% deposit payment. Upon receipt of the Booking Form the organizer will reserve the item(s) listed. Completion of the Booking Form by the exhibitor shall be considered as a commitment to purchase the items indicated.

Once a Booking Form is received a confirmation of exhibition will be mailed to you with an accompanying invoice. A contract for exhibition space must be signed within 7 days of receipt.

COSTSThe exhibition is available in multiples of 9m2 and the costs per m2 for raw space are as follows: The below prices do not include the discounts given to the Platinum, Gold and Silver sponsors.

Fee per m2 (sqm)Late booking – As of August 1st, 2014

Commercial entity € 625.- / m2

NGO, not-for-profit € 300.- / m2

The price includes:• Coffee / lunch for registered exhibitors • Exhibitors badges (as per contract)• Company / Product profile in Final Programme (100 words max.)• Cleaning of public areas and gangways

SHELL SCHEME BOOTHIn addition to the raw space, standard pre-built booths are available with the following items included:

Separation walls (2.5m high)Carpeting (grey, blue or red)Customised fascia panel1 table 80 x80 cm, 2 chairs,1 spotlight per 4sqm1 triple socket outlet (electric main connection up to 2,0 kW and power consumption) For shell scheme booths please add €75.- per m2 (min 9m2)

BUILD UP Monday April 20, 2015Tuesday April 21, 2015Wednesday April 22, 2015

EXHIBITION OPENING DAYSThursday April 23, 2015Friday April 24, 2015Saturday April 25, 2015

DISMANTLING/BREAKDOWN TIMES Saturday April 25, 2015 (early evening)Sunday April 26, 2015

EXHIBITION


EXHIBITION ORGANISERThe EASL Office is the main exhibition contact during the 2015 ILC™ in the Reed Messe Exhibition and Convention Centre, Vienna, Austria.

CONDITIONS OF PAYMENTConditions of payment mentioned on the invoice / confirmation are valid. In any case, payment has to be made before opening of the exhibition; if not, the participation cannot be guaranteed and the rental fee remains due. All published prices are in Euro (€). EASL is registered in Austria under VAT no. : ATU68850148

VAT INSTRUCTIONSAustrian Vat Registration No. ATU6885014820% VAT regular rate applies for Austrian companies.

European Directive 2006/112/EC - Article 44 (BtoB Service rules apply). Sponsorship and other services subject to the B2B general rule are not subject to VAT, except where the business customer is established in Switzerland.

ASSIGNMENT OF SPACE / ELIGIBILITY FOR EXHIBITINGExhibit space will be assigned on a ‘first come – first served’ basis except for Major Sponsors whose spaces are allocated by ballot.

Orders for technical installations and exhibition services are only accepted when confirmed in writing. For the application to be accepted, only products and services in direct connection to the topic of the congress are allowed to be presented. The exhibition organiser reserves the right to make changes of exhibit space after consulting the exhibitor involved. The booths may be used only for exhibiting and advertising the exhibitors’ own products in accordance with the host country’s applicable laws and regulations.

CANCELLATIONWhen an exhibit space confirmed in writing has to be cancelled, the rental fee still has to be paid before the opening of the exhibition. In case the exhibit space can be let again, a cancellation fee of 20% is to be paid. If only parts of the cancelled space can be let again, a 20% cancellation fee for the part let again and full price for the rest is due.

When a confirmed order of furniture or technical supplies has to be cancelled two weeks before the congress, a handling fee of 50% of the order value will be applied (min. € 20 per order). Any cancellations after this deadline and onsite will be charged in full price.

STAND CONSTRUCTIONIt is only allowed to close maximum 1/3 of the stand sides along corridors with elements of more than 1.50 m height. Stand walls of more than 1/3 length and 1.50 m height should have a minimum distance of 1.50 m towards the edge of the exhibition surface unless otherwise approved by the organiser.

Please ensure your back walls are covered on the reverse (especially raw wooden constructions) even if there is another stand backing on to yours and even more so if your stand height is exceeding 2.50 m. Back walls adjacent to another exhibitor have to be kept free of any graphics and logos.

MAXIMUM BUILDING HEIGHTThe general building height is 2.50 m. Any stand construction exceeding this height up to max. 6.00 m, must be submitted for approval.

EXHIBITION GUIDELINES


HOUSE RULESThe rules of the Reed Messe Exhibition Centre, do apply and are binding to all exhibitors. Whoever does not follow these regulations will be excluded from the exhibition after a first warning. Copies of these regulations can be provided upon request.

Material safety and fire certificates of all stand materials must be available for controls during build-up. Representatives of the Austrian public authorities as well as the Reed Messe Wien technical staff must be allowed access to your stands at all times. Smoking is prohibited in the buildings of the Reed Messe Wien.

DAMAGES / SAFETY / INSURANCEExhibitors are entirely liable for damages to third parties’ stands, properties, health (be injury or death). To this extent EASL, its staff and providers as well as Reed Messe Wien are to be considered third parties. Exhibitors’ liabilities are extended to their personnel and / or other people working under their control.Since neither EASL, and its staff nor the Reed Messe Wien are liable for any damages and/ or loss suffered by the exhibitors during the exhibition, including installation and dismantling – it is strongly recommended to arrange insurance accordingly.

Exhibitor Code of ConductThe following are basic rules that all sponsors/exhibitors commit to. Inspired by a number of sources, including EFPIA, these have been developed in the best interest of the Congress, the delegates and sponsors/exhibitors. Abiding to these fundamental «fair play» rules will ultimately promote a more successful event for all participants.

1 AdvertisingAdvertising is permitted only on the stand space (aisles excluded). Displays of printed matter or advertising outside this area but on the premises of the Congress are not allowed. No flyers, posters, handouts, etc. can be left on tables, in conference hotels, on buses, etc. unless it is explicitly agreed by the relevant operators. However, there are a number of sponsoring activities that offer selected opportunities to promote a brand or service beyond the exhibition hall. In addition, sponsors/exhibitors must comply with all applicable national and international rules and regulations related to advertising and promotion of all products and services as part of their stand. EASL bears no responsibility for non-compliance by the Sponsor/Exhibitor.

2 Audio Activity on StandSponsors/exhibitors using audio devices must ensure that sound does not carry beyond their assigned space. EASL reserves the right to determine what constitutes an acceptable sound level and may request the Sponsor/Exhibitor to take action to bring it to that level.

3 ComplianceWhile EASL will provide as much guidance as possible, it is the Exhibitor’s responsibility to comply with the local authority’s regulations, as well as others such as EFPIA (European Federation of Pharmaceuticals Industries & Associations) www.efpia.org and IFMPA (International Federation of Pharmaceutical Manufacturers & Associations) www.ifpma.org Code of Practice on the Promotion of Medicines. Please also refer to the event website to access the applicable Austrian compliance rules and regulations.

4 Disposal of WasteIt is the responsibility of the Sponsor/Exhibitor to ensure that all waste material from stand construction (including boxes for packaging) are completely removed from the exhibition area prior to the opening of the exhibition and at the end of the Congress. Waste cleared by EASL will be charged to the Sponsor/Exhibitor.


5 Gifts and HandoutsItems may be given out to delegates only within the limits of the assigned stand space only. The exhibitor must ensure that these are compliant before being submitted to EASL for final approval.

6 Lotteries, Games and PrizesWhile lotteries and other luck-based activities are not permitted, knowledge or skill-based games may however be organised with prior written approval from EASL, both for the nature of the activity and the planned reward(s). At any rate, these must be low-key activities limited to the stand area.

7 Overflow of ActivityAll stand activity must be held on the stand. Any activity taking place outside of the allocated stand space will be reported and shall be made to cease immediately.

8 PresenceStands must be manned during the official opening hours of the exhibition.

9 SurveysSurveys/market research conducted by sponsors/exhibitors must be confined to the assigned stand space.

10 Other SituationsEASL reserves the right to take any action on site necessary to correct any activity or behavior that is felt inappropriate or that creates prejudice to EASL, delegates or other exhibitors, including but not limited to the cancellation of the Agreement without refund.


Application to Participate Application to participate will be considered only if submitted on the appropriate forms, duly completed, signed and accompanied by the necessary payment. Applicants will be informed in writing of the acceptance or refusal of their application. In case of refusal, all payments shall be fully refunded.

Obligations and Rights of the Exhibitor/Sponsor Registration implies full acceptance by the Terms and Conditions. Any infringement of these regulations may lead to immediate withdrawal of the right to participate in the ILC without compensation or refund of sums already paid, and without prejudice to the Exhibitor/Sponsor.By submitting an application to participate, the Exhibitor makes a final and irrevocable commitment to occupy the space allocated and to maintain his/her installation until the date and time fixed for closure of the exhibition. The Exhibitor may only present on his/her stand or space the materials, products or services described in the application to participate. No advertising on behalf of firms not exhibiting is permitted in any form whatsoever. Transfer or sub-letting of all or part of the allocated spaces is prohibited.

Obligation and Rights of Organiser The Organiser undertakes to allocate exhibition space as far as possible on the basis of the preference expressed by applicants. Application will be considered in order of receipt of application forms accompanied by payment. The Organiser reserves the right, in case of absolute necessity, to modify the positioning of stands, with no obligation to provide compensation to Exhibitors. The Organiser reserves the right to offer to a different firm any stand or space that has not been occupied by the eve of the opening of the exhibition, with no obligation to provide compensation to the defaulting Exhibitor.

Children/guestsNo children or guests are allowed at the Congress Center.

Liability Insurance The Organiser provides general guard service and third party insurance at the exhibition site. Equipment and all related display materials installed by Exhibitors are not insured by the Organiser, and they will under no circumstances be liable for any loss, damage or destruction caused to equipment, goods or property belonging to Exhibitors. The Exhibitor agrees to be responsible for his property and person and for the property and persons of his employees and agents through full and comprehensive insurance, and shall hold harmless the Organiser for any and all damage claims arising from theft and those perils usually covered by a fire and extended-coverage policy.

Photography and other image capturingFilming and photography is regulated as follows: • Photographs, as well as audio and video recordings, are not permitted at the ILC official meeting sessions.

This regulation does not apply to industry sponsored satellite symposia or stands in the exhibition area (exhibitors may only take pictures of their own stands for documentation purposes).

• Photography and filming will be allowed during official EASL press events for journalists only.

Furthermore, exhibitors/sponsors are allowed to film their exhibition booth only (no aerial shorts of the exhibition hall as an example), symposia, media education activity. All filming must be done during the congress opening times.

It is not permitted to film the following:• Within or around the congress area outside an events/booth• Photos and videos must not include the EASL logo in any format• Press events, scientific presentations or workshops

GENERAL TERMS & CONDITIONS


SmokingThe International Liver Congress™ is a non-smoking event and smoking is prohibited throughout the venue, including the exhibition hall. SMOKING IS ALSO PROHIBITED DURING SET-UP AND DISMANTLING.

Company eventsCompany events and other activities must comply with the Code of Practice and are in any case are not permitted during the Congress “blackout times”.

Force MajeureIf the ILC has to be cancelled or changed due to unforeseen events or general “force majeure”, the organiser cannot be claimed for any compensation.

Amendment to rulesAny matters not specifically covered by the preceding rules shall be subject solely to the decision of the organiser. These rules may be amended at any time by the organiser and all amendments so made shall be equally binding on exhibitors with the foregoing rules and regulations. Place of Legal Performance and Venue. Should the parties involved disagree on any point, they are subject to the official courts of Geneva, Switzerland, thus Swiss law will be applied.

Exclusion of LiabilityEASL does not undertake to safeguard exhibits and excludes, for its staff as well, all liability for damage to these, for theft of these, or loss, except in cases of intention or gross negligence. This exclusion from liability also applies if exhibits are seized and stored by EASL due to infringement of the present conditions of participation.Furthermore, EASL explicitly excludes all liability for any disadvantage or damage incurred to sponsor/due to erroneous details on space allocation, stand construction, catalogue entries or other errors in ancillary services.Property of the Sponsor/Exhibitor and of third parties shall remain on the premises at their own risk and peril. EASL will not be responsible for the insurance of such items. EASL shall not be liable for any injury or damage howsoever caused to goods and/or persons in the building and/or the adjacent sites.

Governing Law & JurisdictionThis Agreement, including the jurisdiction clause, shall be governed by, interpreted and construed in accordance with the substantive laws of Switzerland. Exclusive jurisdiction for all disputes arising out of or in connection with this agreement related to the ILC shall be with the ordinary courts of Geneva, Switzerland.


BOOKING PROCEDUREApplications for Sponsorship and/or Exhibition must be made in writing or online. Once a Sponsorship / Exhibition Booking request is received a confirmation will be mailed to you with an accompanying invoice. The contract has to be signed within 7 days after reception.

TERMS OF PAYMENT60% deposit together with signed contract. Remaining 40% by December 2014.

All payments must be received by the stated deadlines and in all cases before the start date of the Congress. Should the Sponsor fail to complete payments prior to the commencement of the Congress, the Organizer will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below.

PAYMENT METHODSPayment by bank transfer:

Please make drafts payable to ILC 2015 Congress, Vienna, AustriaBank Account BCV, 1001 Lausanne, Switzerland€ Account Number 5337.39.72IBAN Number CH84 0076 7000 A533 7397 2

CANCELLATION / MODIFICATION OF ITEMS POLICYCancellation / modification of sponsorship items must be made in writing to the Organising Secretariat

The organisers shall retain:• 10% of the agreed package amount if the cancellation/modification of items is made on or before

August 2014 inclusive.• 50% of the agreed package amount if the cancellation/ modification of items is made between

August and December 2014 inclusive.• 100% of the agreed package amount if the cancellation/ modification of items is made from

December 2014 onwards.

All questions related to invoicing, payment etc. can be addressed directly to:

Sébastien PrettreAccounting, Finance and Administration [email protected]+41 22 807 29 72

VAT INSTRUCTIONS

Austrian Vat Registration No. ATU6885014820% VAT regular rate applies for Austrian companies.

European Directive 2006/112/EC - Article 44 (BtoB Service rules apply)Sponsorship and other services subject to the B2B general rule are not subject to VAT, except where the business customer is established in Switzerland.

PROCEDURE AND PAYMENT INFORMATION


Please complete and return to: Contact Details

CONTACT NAME ........................................................................................................................................................NAME OF COMPANY .................................................................................................................................................ADDRESS ......................................................................................................................................................................ZIP CODE .................................................................. COUNTRY ...............................................................................PHONE ....................................................................... FAX ...........................................................................................E-MAIL...........................................................................................................................................................................VAT NUMBER ...............................................................................................................................................................PO NUMBER .................................................................................................................................................................

Please invoice the above address Invoice address is different: ........................................................................................................................................ ................................................................................................................................................................................... ...................................................................................................................................................................................

I would like to book the following sponsorship items:

THE INTERNATIONAL LIVER CONGRESS 2015SPONSORSHIP BOOKING FORM

For VAT instructions, see on page 30

REMARKS .....................................................................................................................................................................We agree to observe the rules of the show as set in the “Exhibitors Guidelines”.The contract for Exhibiting Space becomes binding upon confirmation by EASL only.

PLACE AND DATE SIGNATURE

Sponsorship item Price

ILC Gold Sponsorship Package € 215,000.00

ILC Silver Sponsorship Package € 85,000.00

Industry Satellite Symposium (60 min)

€ 55,000

Industry Satellite Symposium (90 min)

€ 65,000

Live Broadcast satellite symposium € 55,000

Webcast of satellite symposium € 30,000

Live webcast € 65,000

Speakers ready room € 15,000

Enhanced E-Poster package € 80,000

Travel Grants € 650 / YI

Post-Graduate course book € 18,000

Abstract book € 18,000

Sponsorship item Price

Congress programme € 28,000

Main App Sponsor Package € 28,000

Supporting App sponsor Package € 15,000

Sponsor Package € 10,000

Interactive Symposium Package € 14,000

Pre-programmed Notification Message

€ 5,000

Co-branding of Personal Device Email Send Out

€ 5,000

Company Profile € 3,500

Internet corner € 18,000

Twitter feed screens € 18,000

Charging station € 10,000

Congress bags € 82,500


Please complete and return to: Contact Details

CONTACT NAME ........................................................................................................................................................NAME OF COMPANY .................................................................................................................................................ADDRESS ......................................................................................................................................................................ZIP CODE .................................................................. COUNTRY ...............................................................................PHONE ....................................................................... FAX ...........................................................................................E-MAIL...........................................................................................................................................................................VAT NUMBER ...............................................................................................................................................................PO NUMBER .................................................................................................................................................................

Please invoice the above address Invoice address is different: ........................................................................................................................................ ................................................................................................................................................................................... ...................................................................................................................................................................................

We hereby apply to book exhibition spaces as following:

Exhibition space reserved / Stand no.:

Price per m2: € x ................... m2 = €

VAT INSTRUCTIONSAustrian Vat Registration No. ATU6885014820% VAT regular rate applies for Austrian companies.European Directive 2006/112/EC - Article 44 (BtoB Service rules apply). Sponsorship and other services subject to the B2B general rule are not subject to VAT, except where the business customer is established in Switzerland.

Compulsory fee for basic stand cleaning and waste disposal will be added to your invoice.

In the Exhibitors list we would like to be listed as following:

COMPANY ................................................................ COUNTRY ...............................................................................

REMARKS .....................................................................................................................................................................

We agree to observe the rules of the show as set in the “Exhibitors Guidelines”.The contract for Exhibiting Space becomes binding upon confirmation by EASL only.

PLACE AND DATE SIGNATURE

THE INTERNATIONAL LIVER CONGRESS 2015EXHIBITION BOOKING FORM

EASL [email protected]

industry sponsorship and exhibition prospectus

Documents