sponsorship and exhibition prospectus · sponsorship prospectus 1 welcome it is with great delight...

2016

Monday 29 August – Thursday 1 September 2016

Adelaide Convention Centre, Australia

SPONSORSHIP AND EXHIBITION

PROSPECTUS

Welcome 1

About us 2

Key information 4

Fast facts 5

Sponsorship opportunities 6

Advertising opportunities 19

Exhibition 20

Exhibition floor plans 22

Sponsorship and exhibition application form 24

CONTENTS

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SPONSORSHIP PROSPECTUS 1

WELCOME

It is with great delight that I invite you to sponsor and exhibit at the ALIA National 2016 Conference, being held at the Adelaide Convention Centre from Monday 29 August to Thursday 1 September 2016.

Adelaide is globally regarded as a wine and food connoisseur’s paradise. As the wine capital of Australia, the most enviable wine lists compliment the best menus. With its Mediterranean climate, ease of access, affordable accommodation, fresh produce and excellent shopping it’s easy to see why we’re heading to Adelaide in 2016! We’re proud to bring the National Conference in support of this beautiful state.

Our packages have been fined tuned to make the most return for your input. We’ve created opportunities at all sponsorship levels to ensure we have the right fit for you. As always if you can’t find something that matches your specific needs, make sure you contact the ALIA Events Team to create a package as unique as your company. We want to make National Conference work for you.

Thank you for taking the time to read through our prospectus as we welcome the opportunity to work in partnership with your company. As the National Conference grows, we look forward to growing with you.

Damian Lodge

ALIA President

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ABOUT US

THE AUSTRALIAN LIBRARY AND INFORMATION ASSOCIATION

The Australian Library and Information Association is the national professional organisation for the Australian library and information services sector.

Together we seek to empower the profession through the development, promotion and deliver of quality library and information services to the nation, though leadership, advocacy and mutual professional support.

ALIA NATIONAL CONFERENCE

With the successful launch of the National Conference in 2014, we look forward to another opportunity to impress our members, and supporters in 2016.

ALIA provides the platform as a meeting point for all Library and Information professionals, from all sectors and all areas of Australia and the international community.

The National Conference provides unparalleled opportunities to become stronger as professionals and as an industry with engaging programs and a forum to collaborate, network and build partnerships amongst our colleagues, peers, industry leaders and corporate partners.

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In 2016, we look forward to another opportunity to impress our members and supporters...

KEY INFORMATION

WHY SPONSOR?

y Promote and showcase your services and innovative products

y Prominently position your organisation as a key player in the area of library and information services

y Increase awareness and recognition of your brand in the library and information services sector

y Face to face sales to over 700 potential customers

y Maintain, develop and generate client relationships

y Gain industry knowledge through networking with delegates from all sectors

y Check out the competition, and stay ahead of the field.

WHO WILL ATTEND?

National is a multi-sector conference attracting delegates at all stages of their career — students, new graduates, library technicians, senior library managers and directors. This is your opportunity to reach the decision makers of today and build relationships with the decision makers of tomorrow.

VENUE

ALIA National 2016 will be held at the Adelaide Convention Centre, Australia from 29 August to 1 September 2016.

Adelaide Convention Centre is a world class convention and event venue that is repeatedly voted as one of the top 10 convention centres in the world. Well known for service excellence, this premium venue is located in the heart of Adelaide’s central business district in North Terrace. Make sure you take in the luscious views overlooking River Torrens.

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FAST FACTS

ALIA National 2014 audience by industry sector

Public libraries 35%

Academic libraries 28%

Special libraries 16%

Corporate libraries 9%

School libraries 8%

Other libraries 4%

ALIA National 2014 audience by state

ACT 43

NSW 122

NT 7

QLD 58

SA 36

TAS 7

VIC 428

WA 39

NZ 3

Overseas 5

ALIA National 2014 exhibitor feedback

83%

of exhibitors gained business leads*

100%

of exhibitors would exhibit or sponsorat future ALIA Conferences*

*Based on ALIA National 2014 Conference exhibitor survey results

ALIA’S SOCIAL MEDIA AUDIENCENOVEMBER 2014

5,647

TWITTER FOLLOWERS

4,312

FACEBOOK FANS

GET SOCIALMaximise your marketing potential by choosing sponsorship opportunities that target ALIA’s growing social media audience.

Social media plays a huge role in ALIA Conferences so why not take advantage of it?

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PLATINUM SPONSOR Exclusive sponsorship opportunity!

This is a unique opportunity to gain maximum exposure to delegates. This package not only allows you the prime booth location but also the exclusive opportunity to promote your organisation to delegates at every stage of the conference from our pre-conference marketing and the opening ceremony to the take home promotional items. We view the Platinum Sponsor as a key partner in the success of the ALIA National 2016 Conference and our team will work with you to ensure that this package is implemented to provide the best possible return on investment for your organisation.

$20,000 (INC GST)

SOLD


y Recognition as official platinum sponsor in all conference promotional material

y EXCLUSIVE TO THIS PACKAGE Two 3m x 3m exhibition booths in a prime location (see page 21 for standard inclusions).

y Two full conference universal access passes

y Two complimentary tickets to the conference dinner

y Two complimentary tickets to the welcome reception

y Two complimentary tickets to the farewell reception

y Four exhibitor passes

y Acknowledgment as Platinum sponsor before each plenary session

y Opportunity to make a five minute address during the conference opening ceremony

y Your company logo on all pages of the conference website, linked to your company website

y Your company banner on the stage in the plenary theatre for the duration of the conference (banner to be supplied by you)

y Acknowledgment and your company logo on holding slides at start of conference sessions

y Your ninety second presentation played in the room prior to the start of the opening session (advertisement to be supplied by you)

y One full page colour advertisement in the Conference handbook (artwork to be supplied by you and approved by ALIA)

y EXCLUSIVE TO THIS PACKAGE Full page profile in INCITE magazine in a 2016 edition. (artwork to be provided by you and approved by ALIA)

y EXCLUSIVE TO THIS PACKAGE Naming rights to conference dinner

y Company banner on displayed at conference dinner venue (banner to be supplied by you)

y Recognition as conference dinner sponsor in all conference promotional materials

y Quarter page colour advertisement in INCITE magazine (artwork to be provided by you and approved by ALIA) to feature in a 2016 issue.

PACKAGE INCLUSIONS:

8 SPONSORSHIP PROSPECTUS

y Two sidebar advertisements in the ALIA Weekly enewsletter (artwork to be provided by you and approved by ALIA) in August or September 2016 edition to promote your sponsorship of the conference.

y EXCLUSIVE TO THIS PACKAGE Three posts to the ALIA social media network (Twitter and Facebook) in the lead-up or during the conference (schedule to be negotiated). Social media plays a huge role in the ALIA conferences so why not take advantage of that audience?

y Acknowledgement and logo (linked to your website) on the conference website

y Company name and logo listed in the conference handbook

y Company contact details and 400 word promotional paragraph included in the conference handbook

y Company logo and contact details included on the conference smartphone app

y Company logo on conference banners (where possible)

y Opportunity to include two items of promotional literature in delegate satchels (excluding note pads and pens) (literature subject to approval).

y EXCLUSIVE TO THIS PACKAGE Early access to the delegate list. One month prior to the conference we will send you an early bird electronic delegate list which will only be available to you as the Platinum sponsor#

y Unlimited visitor passes to allow you to invite potential clients to the exhibition (We encourage you to use these visitor passes to invite your valued clients to visit your stand. We do ask that these visitors not attend during planned catering breaks to allow us to plan catering and venue numbers).

y One electronic delegate list two weeks prior to the conference and one post conference*

y As recognition of your ongoing partnership and support of the ALIA National 2016 Conference you would be offered first right of refusal for this sponsorship package at the next ALIA National Conference.


PACKAGE INCLUSIONS:

y Recognition as official gold sponsor in all conference promotional material

y One 3m x 3m exhibition booth in a prime location (see page 21 for standard inclusions)


y Two complimentary tickets to the welcome reception

y Two complimentary tickets to the farewell reception


y Your company banner on stage in breakout room of choice throughout the conference (banner to be supplied by you)(excludes plenary theatre)

y Your ninety second presentation played in the room prior to the start of a breakout session (advertisement to be supplied by you)

GOLD SPONSOROnly one opportunity!

This package not only gives you a great booth location, but also ensures your company is noticed at every step. Make sure you’re noticed, with a package like this, how can you refuse?

$15,000 (INC GST)


y Half page colour advertisement in conference handbook (artwork to be provided by you and approved by ALIA)

y Two posts to the ALIA social media network (Twitter and Facebook) in the lead-up or during the conference (schedule to be negotiated)





y Opportunity to include one item of promotional literature in delegate satchels (excluding note pads and pens) (literature subject to approval)

y Unlimited visitor passes to allow you to invite potential clients to the exhibition (We encourage you to use these visitor passes to invite your valued clients to visit your stand. We do ask that these visitors not attend during planned catering breaks to allow us to plan catering and venue numbers).


y As recognition of your ongoing partnership and support of the ALIA National 2016 Conference you would be offered first right of refusal for this sponsorship package at the next ALIA National Conference.

Make sure you’re noticed with one of our sponsorship packages.





y Opportunity to include one item of promotional literature in delegate satchels (excluding note pads and pens) (literature subject to approval).


WELCOME RECEPTION SPONSOROnly one opportunity!

The Welcome Reception is the first official social function of the conference and the first chance to welcome delegates and position your brand at a ‘red carpet’ event.

$5,000 (INC GST)

PACKAGE INCLUSIONS:

y Recognition as official welcome reception sponsor in all conference promotional material

y Six complimentary tickets to the welcome reception

y Opportunity to make a five minute address during the welcome reception

y Opportunity to provide a promotional welcome gift (supplied by you) to all attendees

y Your company banner displayed in the room during the welcome reception (banner to be provided by you)




PACKAGE INCLUSIONS:

y Recognition as official keynote speaker sponsor in all conference promotional material

y One full conference universal access pass


y Your company banner displayed in the room during the session (banner to be provided by you)

y Acknowledgment and your company logo on holding slides at start of the keynote session

y Your ninety second advertisement played in the room prior to the start of the session (advertisement to be supplied by you)



KEYNOTE SPEAKER SPONSORLimited opportunities available

Take the opportunity to sponsor one of our keynote speakers and link your organisation to a high profile industry leader.

$5,000 (INC GST)






PACKAGE INCLUSIONS:

y Recognition as official Name badge and lanyard sponsor in all conference promotional material

y Your company name and/or logo displayed on every delegates name badge and lanyard








NAME BADGE & LANYARD SPONSORExclusive opportunity!

This is a maximum exposure sponsorship package! Your company name and logo will be printed on the name badge and lanyard of every registered delegate. This package will ensure that you are seen by every delegate who attends the conference.

$6,000 (INC GST)



PACKAGE INCLUSIONS:

y Exclusive naming rights to one day’s conference catering (morning tea, lunch and afternoon tea) (choice to be agreed)

y Sponsor banners to be displayed in the exhibition hall during the catering on the day of the sponsorship (banner to be provided by you)

y Acknowledgment of the sponsor by the chairperson in the sessions immediately prior to the catering breaks

y Recognition as official catering sponsor in all conference promotional material



DAILY CATERING SPONSORLimited opportunities

Catering is a memorable part of every conference experience for all delegates and the catering at the National 2016 Conference is going to be no exception! Link your brand to a fun and memorable experience and gain great exposure at the same time.

$4,000 (INC GST)







SATCHEL SPONSOROnly one available!

Every delegate will receive a conference satchel branded with the conference logo and your company logo. Maximum exposure not only during the conference but also beyond.

$6,000 (INC GST)

PACKAGE INCLUSIONS:

y Company logo printed on every delegate satchels (ALIA reserves the right to choose the type and amount of satchels)

y Recognition as official satchel sponsor in all conference promotional material






y Opportunity to include one items of promotional literature in delegate satchels (excluding note pads and pens) (literature subject to approval).


SOLD

PACKAGE INCLUSIONS:

y Recognition as official notepad and pen sponsor in all conference promotional material





y Company logo on conference banners and signage (where possible)


NOTEPAD AND PEN SPONSORExclusive opportunity

Your branded notepads and pens (supplied by you) will be inserted into every delegate satchel and made available at the registration desk.

$4,000 (INC GST)



y Acknowledgment and logo (linked to your website) on the conference website


y Company contact details and 100 word promotional paragraph listed in the conference handbook




RELAXATION STATION SPONSORExclusive opportunity

This is a fun way to show your organisation cares! Massage therapists will be on hand during breaks on all three days of the exhibition to refresh and energise delegates with a relaxing short neck, back, shoulders, head and arm massage. Delegates visit your booth to receive a ticket to a massage at the station. Use the tickets to treat your VIP and new clients to a memorable conference experience.

$5,000 (INC GST)

PACKAGE INCLUSIONS:

y Display of company banner in the Relaxation Station area (banner to be provided by you)

y Opportunity to provide promotional material (supplied by you) at the Relaxation Station

y Delegates visit your booth to receive a ticket to a massage at the station

y Recognition as official Massage Station Sponsor in all conference promotional material

SOLD


PACKAGE INCLUSIONS:

y Recognition as official speaker gift sponsor in all conference promotional material







* delegate list is subject to privacy laws and will exclude any delegate who has not given consent for their details to be provided.

SPEAKER GIFT SPONSOROnly one available

Opportunity to have your company name and logos on each of the speaker gifts. A great opportunity to promote your brand to every speaker.

$2,000 (INC GST)

ADVERTISING OPPORTUNITIES

SATCHEL INSERTLimited opportunitiesOne item of promotional literature in delegate satchels (excluding note pads and pens) (literature subject to approval).

$2,000 (INC GST)

SESSION PRESENTATIONLimited opportunities availableYour ninety second video advertisement played in every session room prior to the start of your chosen session (advertisement to be supplied by you. Limit of one advertisement per session). This is a fantastic chance to position your brand in front of every delegate!

$1,000 (INC GST)


CONFERENCE HANDBOOK ADVERTISEMENTLimited opportunitiesHalf-page colour advertisement in the Conference Handbook (artwork to be supplied by you and approved by ALIA).

Full page colour advertisement inside back cover in the Conference Handbook (artwork to be supplied by you and approved by ALIA).

$2,000 (INC GST)

$1,000 (INC GST)

EXHIBITION 3m x 3m x 2.5m exhibition booth

BOOTH INCLUSIONS

www.moreton.net.au | Page 3 of 8

SHOW DETAILS

EVENT VENUE

ALIA National 2016 Conference Adelaide Convention Centre

PRE-SHOW SERVICE

Exhibitor Information Kit provided

3 MONTHS

(OR AS REQUESTED)

Personal exhibitor contact made 1 MONTH

Fascia signage proofs confirmed 14 DAYS

Exhibitor orders, requirements and fascia signage confirmed 14 DAYS

All show requirements finalised 5 DAYS

PRELIMINARY OPERATIONS SCHEDULE

Moreton Hire Venue Access 29 August 2016

Exhibitors In TBA

Exhibition Open 30 August 2016

Exhibition Close 01 September 2016

Exhibitors Out TBA

Moreton Hire Moves Out 02 September 2016

Complete TBA

Please confirm all dates with Moreton Hire and Venue.

TRADE BOOTH PACKAGE

SYMA 3m x 3m Cost Per Booth: $ 270

SIZE 3000mm x 3000mm

WALLS

2500mm high matt anodised

aluminium frame with white laminated

infills

FASCIA

Matt anodised aluminium frame

380mm high with white laminate infill

SIGN

One digital print lettering on white

laminate infill per aisle (max. 30

characters)

LIGHTING

2x 20-watt spotlights per booth

mounted on light track inside fascia

POWER 1x 4amp power point

WALLS 2500mm high matt anodised aluminum frame with white laminate infills.

FASCIA Matt anodised aluminum frame 380mm high with while laminate infill.

SIGNAGE One digital print lettering on white laminate infill per aisle (maximum 30 characters).

LIGHTING Two 20 watt spotlights per booth mounted on light track inside fascia.

POWER One 4amp power point.

EQUIPMENT HIRE

Furniture, plants and audio visual equipment is available for you to hire. We can provide this information for you closer to the conference date.

Please note: all exhibition display, furniture and equipment needs to be kept strictly within your allocated space.

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$4,300* (INC GST)


EXHIBITOR INCLUSIONS: y One conference universal access pass which entitles

you to ‘access all areas’ of the conference sessions. This pass can be used by any of your company representatives at any one particular time to access sessions. This also includes tickets to the dinner, welcome and farewell receptions.

y One exhibitor pass with name badge and daily catering. This also includes tickers to the welcome and farewell receptions.

y Company name and contact details in the conference handbook as an exhibitor.

y Company logo and contact details included on the conference mobile app.

y One electronic delegate list two weeks prior to the conference and one post conference.

y Unlimited exhibition visitor passes to allow you to invite potential and valued clients to your stand. (We do ask that these visitors not attend during planned catering breaks to allow us to plan catering and venue numbers).

ADDITIONAL EXHIBITOR PASSES

Additional staff exhibition passes can be purchased for $150 (inc GST) per person, per day for staff who may be attending to help assist in staffing your stand. This includes daily catering and name badge.

EXHIBITION VISITOR PASSES

Exhibitors are entitled to unlimited visitor passes which we encourage you to use to invite your valued clients to visit your stand. We do ask that these visitors not attend during planned catering breaks to allow us to plan catering and venue numbers.

PROGRAM AT A GLANCEMONDAY 29 AUGUST 2016

y Pre conference workshops

y Exhibition bump in

TUESDAY 30 AUGUST 2016

y Conference open

y Exhibition open

y Conference sessions

y Welcome reception in exhibition area

WEDNESDAY 31 AUGUST 2016

y Exhibition open

y Conference sessions

y Conference dinner

THURSDAY 1 SEPTEMBER 2016

y Exhibition open

y Conference session

y Exhibition bump out

y Farewell reception

y Conference close

Please note: • The conference program is currently being developed; you will be notified of timings closer to the conference.• Exhibition spaces are limited and booth spaces cannot be extended once sold out.• Institutional and corporate members are entitled to a 10% discount off the price of exhibition booths at

ALIA National 2016.


Please note: the floor plan is indicative at this stage and is subject to change.

EXHIBITION FLOOR PLAN

SLO

PIN

G FLO

OR

NO

STR

UC

TUR

E P

ER

MITTE

DN

O S

TRU

CTU

RE

PE

RM

ITTED

SLO

PIN

G FLO

OR

12

34

56

78

910

11

121314151617

1819

2021

2223

2425

26

27 28 29 30

3132

3334

3536

3738

394041

4243

4445

4647

4849

505152

5354

5556

5758

596061

6264

6365

6667

6869

70

ALIAC16H

ALL H

PLATINUM BOOTH (SOLD)

RELAXATION STATION

GOLD BOOTH

MAIN ENTRANCE

SOLD

Does your company need a different sponsorship opportunity? We can help work with you to create a package that will help your company achieve results at the ALIA National 2016 Conference.

We also have a range of other advertising opportunities available from INCITE magazine and our new enewsletter, ALIA Weekly, to supporting our campaigns like National Simultaneous Storytime, Library Lovers Day and Library and Information Week.

Contact Lisa or Christina in our events team on +61 2 6215 8220 or email [email protected] to discuss your ideas.

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SPONSORSHIP AND EXHIBITION

APPLICATION FORMORGANISATION DETAILS

Company name

Contact person Position

Address

Town/Suburb State

Postcode Country

Phone Mobile

Email

Website

SPONSORSHIP PACKAGES (PRICES INC GST)

Platinum sponsor SOLD

Gold sponsor $15,000

Welcome reception sponsor $5,000

Keynote speaker sponsor $5,000

Name badge and lanyard sponsor $6,000

Daily catering sponsor $4,000

Satchel sponsor SOLD

Notepad and pen sponsor $4,000

Relaxation station sponsor SOLD

Speaker gift sponsor $2,000

ADVERTISING OPPORTUNITIES

Satchel insert $2,000

Conference handbook advertisement $1,000

Conference handbook advertisement (inside back cover) $2,000

Session presentation $1,000

EXHIBITION PACKAGE

Exhibition Booth $4,300*

Booth location 1st preference 2nd preference 3rd preference

Morning Tea day 1st preference 2nd preference 3rd preference

* Institutional and corporate members are entitled to a 10% discount off the price of exhibition booths at ALIA National 2016 Conference.

2016


AUTHORISATION

I have read and agree to the Terms and Conditions

Name Signature

Date

PAYMENT DETAILS

Total amount payable AUD $ (INC. GST)

Payments can be made be by EFT, cheque/money order or via credit card. A tax invoice will be issued for payments made by EFT or cheque.

Payments made via credit card will incur a credit card surcharge of 2.5%. This will be added on to your payment at the time of processing.

I am paying via Electronic Funds Transfer (EFT) for the total amount as shown above to the following bank account:

BSB No. 062-905Swift Code CTBAAU2SAccount No. 10082198Account Name Australian Library & Information Association Ltd

OR

I enclose a cheque/money order for the total amount as shown above

OR

Please debit the total amount to my credit card

Credit card type Mastercard VISA

Card No.

Expiry CVC

Name on card Signature

PLEASE SEND YOUR COMPLETED AGREEMENTS TO:

Australian Library and Information Association POST PO Box 6335, Kingston ACT 2604 EMAIL [email protected] FAX +61 2 6282 2249


TERMS AND CONDITIONS

1. By signing and returning this agreement you are agreeing to a non-exclusive Sponsorship/Exhibition agreement between yourselves and the Australian Library and Information Association on the terms and conditions set out below and in the agreement.

2. The ALIA National 2016 Conference will be held at the Adelaide Convention Centre from 29 August to 1 September 2016.

3. Sponsorship and exhibition applications will be acknowledged in writing on receipt. Confirmation of acceptance of your application will be sent in writing together with a tax invoice.

4. Sponsorship/Exhibition package entitlements will commence only on payment of all monies owing. Full payment is requirement within 14 days from date of invoice unless your sponsorship/exhibition application is submitted on or after 28 May 2016 in which case full payment will be required immediately.

5. Sponsorship packages are limited in accordance with the prospectus and booth allocations are sold on a “first-in” basis based on full payment. If your first preference is unavailable we will contact you to discuss an alternative preference.

6. ALIA reserves the right to decline sponsors or exhibitors.

7. All amounts are inclusive of Goods and Services Tax (GST) of 10%.

8. We reserve the right to vary package entitlements or booth allocations if necessary.

9. Cancellation/Amendments: If you wish to cancel or change your sponsorship/exhibition package you must advise us in writing to [email protected]. We reserve the right to charge the cancellation fees as follows: a. On or prior to 28 May 2016: 50% of the total value of the sponsorship/exhibition package. b. After 28 May 2016: 100% of the total value of the sponsorship/exhibition package.

10. All cheques are to be made payable to ‘Australian Library and Information Association Ltd’ and are to be payable in Australian dollars. Payment can also be made by credit card (Mastercard and Visa only) or direct bank deposit by EFT.

11. Payments by credit card will incur a credit card surcharge of 2.5%. This will be added onto your payment at the time of processing.

12. ALIA reserves the right to cancel this event and refund your sponsorship payment in full. In this case liability will be limited to that amount and the exhibitor/sponsor shall have no further claim for damages or loss.

13. Conference universal access pass entitles the registrant to access all conference sessions. This universal access pass includes the dinner, welcome reception and farewell receptions. Registration to the breakfast functions should be purchased separately once registration opens.

14. All exhibition times noted here are indicative and ALIA reserves the right to alter all times. Exhibitors and sponsors agree not to hold offsite events that may remove delegates from the conference and exhibition venue during exhibition hours.

15. Cancellation of any additional exhibitor passes will incur a cancellation fee.

16. Please check your booth location carefully. ALIA cannot be held responsible for positioning of any competitor.

sponsorship and exhibition prospectus · sponsorship prospectus 1 welcome it is with great delight...

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