sponsorship prospectus - codatu

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SPONSORSHIP PROSPECTUS

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ENERGY, CLIMATE AND AIR QUALITY CHALLENGES: THE ROLE OF URBAN TRANSPORT POLICIES IN DEVELOPING COUNTRIES 2-5 FEBRUARY 2015, ISTANBUL - TURKEY • ITU MAÇKA CAMPUS

Jean-Louis LEONARD, President CODATU

It is a great pleasure for me to announce that my institution is undertaken the mission of hosting the CODATU XVI Conference with the theme “The role of urban transport policies and countermeasures in developing countries and emerging economies” to be held on 2-5 February 2015 at ITU Macka Campus.

This meeting will be held at a geography where two old continents, Europe and Asia, meet at a junction point where the transport corridors extending from West to East & South to North right from the olden times. Furthermore, this junction point is at a distinctive metropolis, Istanbul, which accommodates around 14 m. people and networks of urban transport including the colossal ones like Marmaray to connect the two continents by crossing the fabulous Bosphorus through an underwater rail tunnel.

My university is ready to host and welcome the participants of XVI. CODATU Conference and I wish every success to this worldly event.

CODATU and the Istanbul Technical University (ITU) are pleased to welcome you to Istanbul from 2 to 5 February 2015 for the Sixteenth International Conference of Urban Transport (CODATU XVI).

Istanbul is one of the major cities of the Mediterranean Bassin, uniquely surrounded by thousands years of historical and cultural heritage. The city is a true melting pot of cultures and civilizations and a wonderful blend of landscapes attracting millions of tourists every year.

ITU is one of the most prestigious universities in Turkey and the third oldest university in world. The partnership with ITU and the work of the International Scientific Committee of CODATU XVI are guarantees for CODATU of the high technical and scientific level of papers that will be presented during the conference.

Enhancing the relationship between urban transport, climate change and air pollution is a challenge both for researchers, experts and decision-makers in emerging and developing countries. This challenge is today at the heart of the debate among climate change experts at the international level. The perspective of the COP21, that will be held in Paris in December 2015, is a real issue for CODATU, its members and the whole international community. CODATU XVI aims hosting high level exchanges in order to pave the way towards concrete commitments to be made in Paris.

WELCOME MESSAGES

Professor Mehmet KARACA, RectorIstanbul Technical University

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CONFERENCE THEME

The transport sector contributes to 23 % of energy-related CO2 emissions and is responsible for about 13% of greenhouse

gas (GHG) emissions. It is the fastest growing sector in terms of GHG emissions in developing countries, driven

mainly by rapid motorisation. CO2 emissions from transport are expected to grow by +120 % on 2000 levels by 2050.

Motorisation in the developing world is the first reason of such increase. Car-oriented urban development drives energy

dependency and represents, on a long-term view, a threat for non-producing countries. Oil consumption by mobile

sources in urban area contributes to air pollution. Many inhabitants of cities around the world are exposed to hazardous

pollution that causes serious health problems. Cities in the Mediterranean Region show some bad air quality index.

Transport is an integral component of sustaining livelihoods: without efficient urban transport, mankind

would not survive and develop and nor would economies. Yet, despite the immense benefits that

transport enables, such as access to jobs, markets, education, and consumer goods and services via global

supply chains, the transport sector generates substantial disbenefits. These include dependence on non-

renewable energy, greenhouse gas emissions, local pollution, road accidents and inequalities of access.

Such disbenefits clearly demonstrate that the transport sector is currently unsustainable economically,

environmentally and socially. The way we transport people and goods must be radically changed. Many

cities in the world have already started implementing effective policies and countermeasures that seek

to avoid and reduce the usage of energy intensive motorised modes. These also bring improvements

in accessibility and hence increased options and opportunities of mobility. The challenge is for us all!

The conference will tackle the relation between urban transport and climate change and air pollution, focussing on

three main sub-themes:

• Problems and externalities of transport;

• Policies and countermeasures for motorised and non-motorised transport;

• Policies and countermeasures for urban freight movement.

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ISTANBUL: A MEGACITY ON THE MOVE

This theme seems particularly relevant for a country like Turkey which is oil importer. Turkey has among the

highest gasoline prices in Europe, even if the GDP per capita is not as high as in Western Europe. This policy

should have a positive long-term effect on energy dependency, climate contribution and air quality.

Istanbul is a metropolis of more than 13 million inhabitants and one of the fastest-growing cities of the

Mediterranean Basin. The city is a very good example of how having a strategy for urban mobility and transport

can help cities in emerging countries to develop more sustainably.

However, although Istanbul and other Turkish cities hold many good practices in terms of urban mobility,

environmental issues from transport and climate change are a major problem to solve rapidly. Urban transport

strategies should be more sustainable solutions oriented and those issues should be definitely considered as

priority targets.

A special session will be dedicated to the presentation of the Turkish and Istanbul case studies in order to better

understand and appreciate the local experience.

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COMMITTEES

STEERING COMMITTEECo-Chairs:

Prof. Dr. Mehmet KARACA, Rector, ITUJean-Louis LEONARD, President of CODATU

Members (in alphabetical order)Heather ALLEN, Bridging the GapMary CRASS, ITFAndre DzIKUS, UN-HABITAT Alain FLAUSCH, UITP Cornie HUIzENGA, SLoCaT Matthew JORDAN-TANK, EBRD Marc JUHEL, World Bank Benoit LEFèVRE, EMBARQ Michael REPLOGLE, ITDP Alain RIES, AFD

INTERNATIONAL SCIENTIFIC COMMITTEE

Co-Chairs:

Ela BABALIK-SUTCLIFFE, Middle East Technical University, TurkeyDavid MAUNDER, International Transport Consultant, UK

Members: (in alphabetical order)

Laetitia DABLANC, French Institute of Science & Technology for Transport, Development & Networks, France Lourdes DIAz OLVERA, Transport Economics Laboratory, FranceHaluk GERCEK, Istanbul Technical University, TurkeyDario HIDALGO, EMBARQ, ColombiaAli HUzAYYIN, Cairo University, EgyptRao KRISHNA, Indian Institute of Technology, IndiaOliver LAH, Wuppertal Institute, GermanyTatenda MBARA, University of Johannesburg, South AfricaKevin MCHENRY, Saudi Aramco, Saudi ArabiaKazuaki MIYAMOTO, Tokyo City University, JapanHediye TUYDES, Middle East Technical University, TurkeyAlper UNAL, Istanbul Technical University, TurkeyVarameth VICHIENSAN, Kasetsart University, ThailandValerie Ongolo zOGO, University of Yaounde, Cameroon

ORGANIZING COMMITTEE (in alphabetical order)

Julien ALLAIRE M. Özgür KAYALICA

Yücel CANDEMİR Michel LARAMEE

Xavier CREPIN Lorenza TOMASONI

Dilay ÇELEBİ Alper ÜNAL

Ali HUzAYYIN

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GENERAL INFORMATION

Date and Place2-5 February 2015, Istanbul – ITU Maçka Campus

Language of SymposiumSymposium language is English and French

Simultaneous translation will be available from French to English and English to French in all conference halls.

There won’t be simultaneous translation in Satellite and workshop halls. However, translation can be made by

request from respective companies.

OrganizersCODATU (Cooperation for urban mobility in the developing world)

ITU (Istanbul Technical University)

Organizing Committee Contacts

Dilay Çelebi Julien ALLAIRE

Istanbul Technical University Executive Manager

Faculty of Management CODATU

[email protected] [email protected]

Conference Secretariat

Address: Gayrettepe Mah. Esentepe Yildiz Posta Cad. Akin Sitesi

1. Blok No: 6 Kat: 1 D: 3 34349 Sisli - Istanbul / TURKEY

Phone : +90-212 347 63 00

Fax : +90-212 347 63 63

E-mail : [email protected]

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IMPORTANT DATES

Registration opens 1 June 2014

Early Registration Deadline 15 August 2014

Announcement of Programme 15 January 2015

CONFERENCE 2-5 February 2015

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REGISTRATION INFORMATION

REGISTRATION TYPE REGISTRATION FEESEARLY

REGISTRATION(Before or on September 1,

2014)

LATE REGISTRATION

(Between or on September 2, 2014- January 23, 2015)

ON-SITE REGISTRATION

RegularHigh / Medium Income Countries*

€ 600 € 675 € 750

RegularLow Income Countries*

€ 350 € 400 € 500

StudentHigh / Medium Income Countries*

€ 300 € 300 € 300

StudentLow Income Countries*

€ 175 € 175 € 175

Local Registration € 300 € 350 € 425

*Below 5000 USD According to World Bank GDP per capita Report 2012

• Registration will be confirmed after receiving full payment. Those who do not receive a confirmation notice before the congress are requested to contact the registration secretariat at [email protected]. Only participants who complete their registration will be included in the programme.

• The date of payment is decisive for the registration fee. Even if the registration form is received before the early bird or regular deadline, it will not be considered as early or regular registration if the payment has not been received before the deadlines.

• Registration Fees include 18% VAT.

• CODATU plans to take photographs and video material at the symposium in Istanbul, Turkey and reproduce them in educational, news or promotional material, whether in print, electronic or other media, including the CODATU XVI and CODATU websites. By participating at the symposium in Istanbul, Turkey, you grant CODATU the right to use your name, photograph and biography for such purposes. All postings become the property of CODATU. Postings may be displayed, distributed or used by CODATU for any purpose.

*To be eligible for the student rates, students are required to produce documentary evidence of their status. Without this documentation, non-member fees will be applied. You may send necessary documents by fax at +90 212 347 63 63 or via e-mail to [email protected]



ACCOMMODATION INFORMATION

Hotels CategoryDistance to the Congress Venue

Room TypeSingle Room

Double Room

Hilton ParkSA 4* Superior2 Mins. Walking

Distance Standard € 130 € 150

Swissotel The Bosphorus 5*5 Mins. Walking


W Istanbul 5*10 Mins. Walking


Mega Residence Boutique10 Mins. Walking

Distance Standard € 165 €185

Housez Suites & Apartments Boutique2 Mins. Walking

Distance Standard Sold Out

• Hotel rooms have been blocked at various hotels near the CODATU XVI venue.

• Please make your reservations early; bookings are on a first-come first-served basis.

• For any queries about hotel matters, please contact us via email: [email protected].

• Rates quoted are in Euros, per room per night, including breakfast and including taxes.

• Deadline for hotel reservations is January 9, 2015. For reservation requests after that date, Dekon may not be able to guarantee any available rooms with the above-mentioned room rates.

• Rooms will be reserved only after receiving one night deposit by credit card or bank transfer, and will be confirmed after receiving full payment. Payments should be completed before or on January 16, 2015. If the payment is not completed until that date, only one night reservation will be kept and the remaining unpaid nights will automatically cancelled.

• For reservation requests on or after February 1, 2015, full payment by credit card or bank transfer will be required for confirmation.

• Hotel check-in time is 14:00 hrs and check-out time is 12:00 hrs. If you expect to arrive earlier than the check-in time and require guaranteed check-in on arrival, please make your hotel reservations for the day before.


SPONSORSHIPPACKAGES



Diamond Sponsor

Platinum Sponsor

Gold Sponsor

Silver Sponsor

Bronze Sponsor

Main Hall name will be announced with company name at the scientific program, congress website, on all signage boards at the congress venue

Logo on the conference bag

Logo on the abstracts USB Flash Disk

Company flags to be placed in the coffee break area and table flags on service tables.

Satellite Symposium Slot60

Minutes60

Minutes Abstract Book Advertisement (Published electronically)

2 Pages 2 Pages

Banner location at the conference area

Exhibition Space 12 m2 6 m2 6 m2 6 m2 6 m2

Complimentary Registrations 10 7 5 4 3

Right to place one insert up to A4 size in the conference bagsAcknowledgement in all relevant printed & web documentation of the conference 1

Recognition from the podium during the President’s Address at the Opening & Closing Ceremonies Priority for accommodation reservations at the conference hotels

40 rooms 20 Rooms 10 rooms 5 rooms 3 rooms

Logo on the main page of the conference website Link to company’s website from the conference website Sponsors/Exhibitors page

SPONSORSHIP COMPARISON TABLE



SPONSORSHIP PACKAGES

Diamond Sponsorship 50.000 EUR

The following rights will be granted to sponsor of this category:

EXHIBITION SPACE : 12 sqm• 2 units of free build / empty exhibition space (12 sqm)

• 1 Satellite Symposium of 60 minutes, to be held at the given hall within the symposia schedule to be finalized by the Scientific Committee

• Standard AV equipment at the Satellite Symposium Hall

FREE REGISTRATION: 6 Delegate RegistrationsFREE REGISTRATION: 4 Company Representatives **

COMPANY LOGO and/or ADVERTISEMENT• Acknowledgement as “DIAMOND SPONSOR” in all relevant printed & web documentation of the conference*

• Company logo and URL will be placed in the conference website as Diamond Sponsor

• Company Logo to be printed on the conference bags

• Company Logo to be printed on the Abstracts USB Flash Disks

• Main Hall name will be announced with company name at the scientific program, congress website, on all signage boards at the congress venue

• Company flags to be placed in the coffee break area and table flags on service tables.

• Right to use the conference logo on the company web & any printed material produced only for the conference

• 2 full page, colored sponsor advertisement in the Abstracts Book (Published electronically)

• Right to place one insert up to A4 size in the conference bags (inserts are to be supplied by the sponsor)

• 1 complimentary banner on the conference venue (size to be advised)

OTHER BENEFITS• Recognition from the podium during the President’s Address at the Opening & Closing Ceremonies and given a

plague of appreciation in Closing Ceremony

• Priority for accommodation reservations at the conference hotels (for 40 rooms only – sponsorship fee is exclusive of accommodation fees). List of requested reservations should be sent to Conference Secretariat latest by January 16, 2015

• 25% discount on any other sponsorship fee towards to enhance the contents of the package (excluding delegate & company representative registrations and accommodations)

*Material printed after the date of sponsorship agreement.** Company representatives will only be allowed in the exhibition area.

Above mentioned prices are exclusive of VAT (unless otherwise stated), which is currently 18%. VAT in Turkey is to be paid by all companies exhibiting or sponsoring, regardless of the origin. Please consult your financial advisor in the country your company is registered at, for VAT refunding.



Platinium Sponsorship 25.000 EUR


EXHIBITION BOOTH: 6 sqm• 1 unit of free build / empty exhibition space (6 sqm)• 1 Satellite Symposium of 60 minutes, to be held at the given hall within the symposia schedule to be finalized

by the Scientific Committee

• Standard AV equipment at the Satellite Symposium Hall


COMPANY LOGO and/or ADVERTISEMENT• Acknowledgement as “PLATINIUM SPONSOR” in all relevant printed & web documentation of the conference*• Company logo and URL will be placed in the conference website as Main Sponsor• Right to use the conference logo on the company web & any printed material produced only for the conference• 2 full page, colored sponsor advertisement in the Abstracts Book (Published electronically)• Right to place one insert up to A4 size in the conference bags(inserts are to be supplied by the sponsor)

• 1 complimentary banner on the conference venue (size to be advised)

OTHER BENEFITS• Recognition from the podium during the President’s Address at the Opening & Closing Ceremonies and given a

plague of appreciation in Closing Ceremony• Priority for accommodation reservations at the conference hotels (for 20 rooms only – sponsorship fee is exclu-

sive of accommodation fees). List of requested reservations should be sent to Conference Secretariat latest by January 16, 2015

• 20% discount on any other sponsorship fee towards to enhance the contents of the package (excluding delegate & company representative registrations and accommodations)

*Material printed after the date of sponsorship agreement.

** Company representatives will only be allowed in the exhibition area.




Gold Sponsorship 15.000 EUR


EXHIBITION BOOTH: 6 sqm• 1 unit of free build / empty exhibition space (6 sqm)


COMPANY LOGO and/or ADVERTISEMENT• Acknowledgement as “GOLD SPONSOR” in all relevant printed & web documentation of the con-

ference• Company logo and URL will be placed in the conference website as Gold Sponsor• Right to use the conference logo on the company web & any printed material produced only for the

conference• 2 full page, colored sponsor advertisement in the Abstracts Book (Published electronically)• Right to place one insert up to A4 size in the conference bags (inserts are to be supplied by the

sponsor)• 1 complimentary banner on the conference venue (size to be advised)

OTHER BENEFITS• Recognition from the podium during the President’s Address at the Opening & Closing Ceremonies• Priority for accommodation reservations at the conference hotels (for 10 rooms only – sponsorship

fee is exclusive of accommodation fees). List of requested reservations should be sent to Confer-ence Secretariat January 16, 2015

• 10% discount on any other sponsorship fee towards to enhance the contents of the package (ex-cluding delegate & company representative registrations and accommodations)

*Material printed after the date of sponsorhip agreement.** Company representatives will only be allowed in the exhibition area.




Silver Sponsorship 10.000 EUR




COMPANY LOGO and/or ADVERTISEMENT• Acknowledgement as “SILVER SPONSOR” in all relevant printed & web documentation of the con-

ference*

• Company logo and URL will be placed in the conference website as Silver Sponsor


OTHER BENEFITS• Recognition from the podium during the President’s Address at the Opening & Closing Ceremonies

• Priority for accommodation reservations at the conference hotels (for 5 rooms only – sponsorship fee is exclusive of accommodation fees). List of requested reservations should be sent to Confer-ence Secretariat latest by January 16, 2015

• 5% discount on any other sponsorship fee towards to enhance the contents of the package exclud-ing delegate & company representative registrations and accommodations)





Bronze Sponsorship 6.000 EUR



FREE REGISTRATION: 1 Delegate RegistrationFREE REGISTRATION: 2 Company Representatives **

COMPANY LOGO and/or ADVERTISEMENT• Acknowledgement as “BRONzE SPONSOR” in all relevant printed & web documentation of the

conference*

• Company logo and URL will be placed in the conference website as Bronze Sponsor


OTHER BENEFITS• Recognition from the podium during the President’s Address at the Opening & Closing Ceremonies

• Priority for accommodation reservations at the conference hotels (for 3 rooms only – sponsorship fee is exclusive of accommodation fees).List of requested reservations should be sent to Conference Secretariat latest by July 18, 2014



www.codatu2015.org


PROMOTIONTOOLS



PROMOTION TOOLS

Website Banner PromotionsCODATU XVI website provides attendees with a timely first look at the latest news and updates from the exhibition and conference. Target specific audiences and generate direct response leads to boost promotion before, during and after the CODATU XVI Conference.

Rates:• Home page 1.500 EUR• Program page 1.000 EUR• Abstract page 750 EUR• Registration & Accommodation Page 1.000 EUR• All pages 2.500 EUR(Each page will be assigned to a single sponsor company)

Electronic Newsletters 1.500 EURIncludes placing company logo in the electronic conference newsletters containing latest informationand latest news about the conference, sent to thousands of recipients, which presents a fantastic opportunity to get your message across.

Online Registration System 2.500 EURIncluding: Handling of registrations & database managementAn unavoidable advertising for registrants. High reach, high visibility, frequent access.Sponsor recognition: - Logo on all the pages in the online registration system with a link to the company website. - Acknowledgement in the Sponsors’ List.

Information Boards and Signalizations 1.000 EURThe company logo will be used on the information and signalization boards. There will be approx. 10boards.




Pocket Guide & Name Badge Cords 2.500 EURIncluding: Production and distribution onsiteHigh visibility value, accessed oftenThe pocket guide is an indispensable “quick and easy” reference guide for almost all conference delegates. Provided to each delegate at registration, the pocket programme contains colour-coded room and time indications of the conference. It includes information about times and session halls for the numerous topics, together with a map of the conference venue.

It also includes information about services offered at the Conference. The Sponsor will be given the outside back page of the pocket programme for advertisement.

The name badge cords attached to the name badges are highly visible item worn by every delegate. The Sponsor will have its name and logo on the cord. The color of the name badge cord and logo placement will be proposed by the conference organizers, and approved by the Sponsor.

Pads and Pens 1.500 EURProduction and delivery of the Pads and Pens will be done by the sponsorIncluding: Distribution onsiteHigh visibility and High retention value.Pads and pens are a requisite for every delegate, and pens have always been a popular collectible from the Conference. This opportunity provides sponsors a way of providing delegates with a much needed service, as well as a visible advertising method that the delegates will carry with them after the conference.

Logo on Abstracts USB Flash Disk 1.500 EURProduction and delivery of the USB Flash Disks will be done by the sponsorIncluding: Handling of abstracts and distribution on-siteWill be distributed to all delegates within the conference bag. Up-to-date method to reach & review the abstracts. Highly appreciated in today’s computer oriented world!

Abstract Book Advertisement (Published electronically)Full Page, inside 1.000 EURHalf Page, inside 750 EURFull Back Cover Page 1.500 EUR

Colored advertisement to be supplied by the Sponsor according to design specifications. This is the most essential of the conference publications. The Abstracts Book includes all and detailed information about the overall event.




Conference Bags 2.000 EURIncluding: Distribution onsiteAlways a popular “collectible” at Conferences, sponsorship of the delegate bag provides the Sponsor with an excellent marketing opportunity during the conference, and extended exposure for years beyond. The Sponsor will also be acknowledged in the list of sponsors. Kindly note that Organizing Committee retain full rights to approve the final design of the bag, including location of logos.

Promotional Inserts 500 EURProduction and delivery of the Promotional Inserts will be done by the sponsorIncluding: Distribution on site. Inserts to be provided by Sponsor.

Right to place one insert up to A4 size in the conference bags. Insert must be relevant to the conference and approved by the conference organizers. Only a limited number of bag inserts will be available, and granted on a first-come, first-served basis.

Bookmarks 500 EUR *for 1000 copiesIncluding: Distribution on site.

The Sponsor logo and name will be printed on the front of the bookmark, and the conference logo at the back. The above indicated price is for 1000 copies of bookmarks, standard measure and shape (20 cm x 5 cm). For custom shape and measures, please contact the conference secretariat.

E-Poster Area 5.000 EUR

E-Poster Area provides full or partial replacement of printed posters with electronic ones, which are presented with time-scheduling, on large, High-Definition touch screen displays. XPECT E-Poster display program will be branded with your logo and gives you an excellent platform for prominent advertising.


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NETWORKINGSOCIAL EVENTS&



NETWORKING & SOCIAL EVENTS

Social events include meals and breaks that form a core part for the networking opportunities provided by CODATU XVI Conference. Each event attracts large number of delegates, and sponsors can use these unique opportunities to network with delegates outside conference hall.

Welcome Reception 4.500 EURIncluding: Catering services & live music performance during the cocktail. Additional marketing material to be provided by the sponsor. All participants and accompanying persons will be invited to the Welcome Cocktail, which is a joint event that will take place after the Opening Ceremony in the Conference center. The Sponsor(s) will be linked to the event in all printed and web based publicity and will be included in the list of sponsors.

Gala Dinner 8.000 EURIncluding: Catering services. Additional marketing material to be provided by the sponsor.An exclusive event for the delegates.- Company logo on possible branding points at the reception venue- Acknowledgement in the Sponsors’ List.

Coffee BreaksHosting the coffee breaks is a special opportunity to raise your company’s profile when all the delegates come together to break for coffee.Including;- company flags to be placed in the coffee break area and table flags on service tables. Flags will beprovided by the company.

Rates:Per break 750 EUR1 day / 2 coffee breaks 1.250EUR4 days / 7 coffee breaks 4.500 EUR

Per Lunch 4.500 EUR4 days / 4 Lunches 17.500 EUR

Special RequestsFor companies, want to organize special events, receptions and private dinners for the selected participants please contact conference secretariat at [email protected] for details.




Satellite Symposia / Workshops

Hosting a Satellite SymposiumThe Organizing Committee will arrange the time and place for the symposium. Holding a satellite symposium during scientific sessions is strictly forbidden. In regard to speakers, the Sponsor and the Organizing Committee will have to come to mutual agreement. All content must be approved by the Organizing Committee. Satellite Symposia are to be scheduled on the available time slots in the conference program and in the available convention halls.

Application & PricingApplications for a Satellite slot should be made through the request form available in this brochure or via downloadable form at www.codatu2015.org

Satellite Symposium Costs 5.000 EUR / 60 minutes of symposium session

Costs for speakers are not included (travel, accommodation and registration fees).All allocations will be made on “first come- first served” basis.

CODATU XVI Acknowledgement:- Full details of the Symposium will be printed in the Final Programme- Designated boards for announcement on site- Acknowledgement in the Sponsors’ List.

Enhancements:Session hall with the standard A/V equipment- 1 basic sound system [1 microphone, 2 loudspeakers]- 1 Standard [2000 ans] data projector- 1 tripod screen (180 cm x 250 cm)- Session hall staff (max 2 people)




EXHIBITIONUnparalleled Opportunity to Reach the Transportation Community

CODATU XVI conference offers great opportunities to organisations and companies to showcase their products and services to the professionals from all over the world. With more than 500 delegates expected, organisations can reach many key players on the conference days.

Ensure your place at CODATU XVI Conference by applying early for space!

Application & PricingExhibition applications should be made through the application form, available in this brochure or online at www.codatu2015.org. All allocations will be made on “first come - first served” basis.

The minimum empty free-build space is 6 sqm.

Exhibition space only rental price (free-build space):per 6 sqm - 2.250 EUR1 complimentary registration is included per 6 sqm

* Shell Scheme PackagesShell scheme packages will also be available. Shell schemes will be fully set up by the Conference Organizers and exhibitors need only to decorate their booths.

Shell scheme packages will include:- 2-3 sides of partition walls, depending on booth location- Lights – 2 units per 6 sqm- Fascia signage- Electricity outlet (Monophase 220V power is only provided for shell scheme package built-in lighting. Any other power connection shall be ordered & paid extra.)

Shell schemes can be further customized by ordering additional furniture. If interested please contact conference secretariat for additional furniture pricing. Any third parties will not be allowed to provide any shell schemes (an example for information purposes is provided below) & additional furniture for exhibitor and / or sponsor booths, other than the custom designed & built booths. Exhibitors / sponsors may request rental shell schemes and furniture only from the conference secretariat.

An Exhibition Manual will be send to all sponsoring and exhibiting companies. This exhibition manual will include all necessary information such as extra furniture, A/V, catering options, customs, storage, set up & dismantling etc.

Each exhibitor is, and will be, obliged to adhere to all of the rules and regulations outlined in the Exhibition Manual which will be valid throughout the course of the exhibition and govern the ways and means of the use of the Conference Venue, as well as all facilities and equipment related to the event. Each exhibitor is responsible for making his/her representatives and employees familiar with the content of these conditions. The exhibitor will be liable for any damages resulting from the exhibitor‘s failure to acquaint his/her representatives and employees with the rules. If any confusion concerning the application of these rules arises, the Exhibition Management is entitled to make the final decision.

SPONSORSHIP LEVELS UNIT PRICE UNIT(S) TOTAL1. Diamond Sponsorship € 50.000 1 2. Platinum Sponsorship € 25.000 12. Gold Sponsorship € 15.000 1 3. Silver Sponsorship € 10.000 1 4. Bronze Sponsorship € 6.000 1 PROMOTION TOOLS 5. Website Banner Promotions 5.1 Home Page € 1.500 1 5.2 Program Page € 1.000 1 5.3 Abstract Page € 750 1 5.4 Registration & Accommodation Page € 1.000 1 5.5 All Pages € 2.500 1 7. Electronic Newsletters € 1.500 1 8. Online Registration System € 2.500 1 9. Information Boards and Signalizations € 1.000 1 10. Pocket Guide & Name Badge Cords € 2.500 1 11. Pads and Pens € 1.500 1 12. Abstracts on USB Flash Disk € 1.500 1 13. Abstract Book Advertisement (Published electronically) 13.1. Full Page € 1.000 1 13.2. Half Page € 750 1 13.3. Full Page Back Cover Inside € 1.500 1 14. Conference Bags € 4.000 1 15. Promotional Inserts € 500 1 16. Bookmarks € 500 1 17. E-Poster Area € 5.000 1 NETWORKING & SOCIAL EVENTS 18. Satellite Symposium € 5.000 1 19. Coffee Breaks 19.1. Per Break € 750 ........ 19.2. 1 day / 2 coffee breaks € 1.250 ........ 19.3. 4 days / 7 coffee breaks € 4.500 1 19.4. Per Lunch € 4.500 ........ 19.5. 3 days / 3 Lunches € 17.500 1 20. Welcome Cocktail Reception € 4.500 1 21. Gala Dinner € 8.000 1 EXHIBITION 22. Allocation 6 sq.meters empty space € 2.250 ........ GRAND TOTAL

COMPANY DETAILSName of the Company: Address:Name/Surname (Contact Person):Telephone: Fax:E-mail: Mobile:

CODATU XVI SPONSORSHIP / EXHIBITION APPLICATION FORM




PAYMENT FORM

Bank Transfer (Please attach a copy of the bank draft to this form)

Name of Cardholder : Card Number (16 digits) :Expiry Date : CVC Number : (Last 3 digits on signature panel)

Date : Signature:

BankingDetails: BranchCode:AccountName&Holder:DekonCongress&Tourism EuroAccountNo:BankName: IBANNumber:Branch: SWIFTCode:

By Credit CardI hereby authorize DEKON Congress & Tourism to debit this credit card account for the total amount due, Euros.



NOTES

INSTITUTIONS REPRESENTED IN STEERING COMMITTEE

sponsorship prospectus - codatu

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