Sponsored Programs Coordinator Meeting

Clemson University

- Feb 17th, 2011

• Title VI Training – Jerry Knighton, Access & Equity

• Procurement Certification  – Roberta Elrod, SPAA

• Proposed 2012 Pooled Fringe Rates – Beverly Leeper, Comptroller’s Office

• Miscellaneous – Karen Pless, OSP

Agenda

Office of Access and Equity

L. Jerry Knighton, Jr.Interim Director

110 Holtzendorff Hallwww.clemson.edu/access

Title VI Training

Access and Equity ensures University compliance with the following federal and state laws:

• Title VII of the Civil Rights Act of 1964, as amended • Executive Order 11246, as amended • Revised Order No. 4 • Equal Pay Act of 1963 • Title IX of the Education Amendments of 1972 (Higher Education

Act) • Title VI of the Civil Rights Act of 1964 • South Carolina Human Affairs Law • Age Discrimination in Employment Act of 1967, as amended • Sections 503 and 504 of the Rehabilitation Act of 1973 • Vietnam Era Veterans Readjustment Act of 1974 • Americans with Disabilities Act of 1990

Title VI Compliance

It is the policy of Clemson University that no person shall, on the basis of race, color, or national origin be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any program or activity of the University.

To view policies on equitable treatment visit: http://www.clemson.edu/campus-life/campus-services/access/policies.html

Title VI Compliance

Who must comply with Title VI?

Recipients• An entity or person that directly receives federal (or state) financial assistance and/or manages a program or activity.

Sub-recipients• An entity or person that indirectly receives federal (or state) financial assistance in order to implement a program or activity.

Title VI Compliance

Who is responsible for Title VI Compliance?

Clemson University

• The Office of Access and Equity serves as the point of contact for university-wide Title VI Compliance

• Each PI is principally responsible the activities under his/her sponsored program

Title VI Compliance

The four major areas of Title VI compliance are:

• Public Involvement

• Contract Provisions

• Data Collection

• Limited English Proficiency (LEP)

Title VI Compliance

• Title VI questionnaires

are sent to PIs biannually to collect information regarding sponsored programs

• PIs are asked to complete the form and return to A&E to document notice and compliance

Title VI Compliance

Complaint Procedures

Title VI requires that the University have written and published procedures for filing complaints of discrimination.

University complaint procedures can be found at:

http://www.clemson.edu/campus-life/campus-services/access/documents/policies/procedures.pdf

Title VI Compliance

Title VI Compliance Coordinator

Pamela L. Armstrong, M.A., PHR

HR ManagerOffice of Access and Equity

Clemson University110 Holtzendorff Hall

P. O. Box 345404Clemson, SC  29634-5404

 (P) 864.656.3553(F) 864.656.1505

Email:  armstr8@clemson.edu

Title VI Compliance

Procurement Certification 

– Roberta Elrod, SPAA

PROCUREMENT CERTIFICATION

Pre-Award Role – Encourage PIs to identify/name consultants and specify equipment and vendors in the proposal narrative and budget

Post-Award Role – Assist department requisitioners with attaching the necessary documentation. Advise requisitioners not to attach invoices to the requisitions

SPAA 44 Procurement Certification

This form should be used to place Exemption 44 (Grant Specified Procurement) orders. If the proposal for the project number on the purchase requisition names a specific product/service and vendor/consultant from which you will purchase goods, equipment, or services, use this requisition form to obtain Procurement Certification approval from Sponsored Programs Accounting & Administration. With this approval, the purchase will be exempt from the requirements of the State of SC Procurement Code. You are required to attach the budget form and narrative from the proposal that specifies the vendor/consultant and product or service you must purchase as part of the awarded project (attach via Internal Attachments below). Failure to provide this detail may result in rejection of your requisition.

REMINDER – COST SHARE POLICY

New Cost Share Policy published – located on the Office of Sponsored Programs’ Policies web page at http://www.clemson.edu/research/sponsored/policies.html

Share with anyone involved with proposals, awards and project management

If cost sharing is proposed – a cost share agreement form must be included with the proposal and the expenditures must be documented

Inferred cost sharing – If SPAA fiscal manager reads language in proposal that infers cost sharing and a cost share agreement form is not included, they will ask for a completed, signed form

Proposed 2012 Pooled Fringe Rates

– Beverly Leeper, Comptroller’s Office

Proposed Pooled Fringe Rates FY12Grants Coordinators Meeting

February 17, 2011

Approved ProposedFY11 FY12

9Mo 27.80% 26.3%Admin/Staff 34.10% 32.4%Students 3.90% 3.80%Part-Time/Temp 20.30% 18.4%

1) Impact:

These rates are effective July 1, 2011 and apply to all salaries paid in FY 2012 (including sponsored program activities).  The pooled fringe benefit rates for FY2012 are located on the Comptroller’s website (http://www.clemson.edu/cfo/comptroller/rates/pooled-fringe/pf12.html).  

2) Four Categories:

• 9 Month Employees/Faculty

• Administrator/Staff (FED: Federal, STA: 12 Month, and GST: Temporary Grant & Time Limited)

• Students (GRD: Graduates, NEL: Undergraduates)

• Part Time/Temporary (RRR: Returning Retirees, TLR: Permanent Part-Time, TMP: Temporary Employees)

Reminder: The pooled fringe charge is based on an employee’s benefit program code.  It is important this code be accurate to insure the correct pooled fringe benefit rate is applied.  

• FICA/Medicare

• FICA/OASDI Disability

• Unemployment Tax

• Health Insurance

• Dental Insurance

• Life Insurance

• Retirement

• Long-Term Disability

• Worker’s Compensation

• Employee Tuition Remission

• Termination pay

3) Benefits Included:

Miscellaneous

– Karen Pless, OSP

• NSF – Requires Zip Code 29634-0001 for Performance Site

o Must match US Postal Service Code for Clemson University

• Office of Research Compliance invitation to Brown Bag Series

o Few handouts at back of room

o Upcoming seminar list and registration – http://www.clemson.edu/research/compliance/integrity/training.html

Next Grant Coordinator Meeting

Date – May 19th

Time – 1:30 p.m.Venue – 132 Fluor Daniel

Topics to Include

•NSF Data Management Plan; NIH Publications & PubMed Central

oEmily Gore to address Library’s Resources related to aboveNSF & NIH on May 19th – information needed for proposals may be found at http://clemson.libguides.com/datamanagement

•Data Management & Related Security Issues – Kevin McKenzie

Questions?Suggestions?Comments?