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SPILL PREVENTION AND EMERGENCY RESPONSE PLAN BHP Potash Export Facility at Fraser Surrey Docks

Prepared for: BHP Billiton Canada Inc. 130 3rd Avenue South Saskatoon, SK S7K 1L3

Prepared by: Hemmera Envirochem Inc. 18th Floor, 4730 Kingsway Burnaby, BC V5H 0C6

File: 1856-001.01 February 2018

40600-RE-PLN-55010

Revision 0

February 2018

Spill Prevention and Emergency Response Plan

BHP Billiton Canada Inc. Hemmera Spill Prevention and Emergency Response Plan - i - February 2018

EXECUTIVE SUMMARY

BHP Billiton Canada Inc. (BHP) is proposing to construct and operate a potash export facility (Project) at Fraser Surrey Docks (FSD) on the south bank of the South Arm of the Fraser River in Surrey, British Columbia (BC). Hemmera Envirochem Inc. (Hemmera) has been retained by BHP to prepare a Spill Prevention and Emergency Response Plan (SPERP) for the Project site located at 11060 Elevator Road in Surrey, BC.

Given the Project site will be operated by FSD, the SPERP is intended to bridge FSD’s existing Emergency Response and Spill Response Plans and applicable BHP procedures to improve efficiency

and safety. The purpose of this plan is to provide guidance for onsite and offsite personnel on the required

actions for preventing and responding to spills and emergencies. The plan is not intended to provide a

detailed procedure for every conceivable emergency that could occur at the Project site. The objectives of

this plan are as follows:

• Minimise impacts to human health, safety, environment, and property in the event of an emergency.

• Provide site-specific information on the facilities and contingencies in place.

• Identify roles, responsibilities, and reporting procedures for emergency events.

• Provide readily accessible emergency information to response teams, management, and government agencies.

• Promote the safe and careful use of potentially hazardous materials.

• Promote the safe and effective recovery potentially hazardous materials.

• Comply with federal and provincial regulations and guidelines pertaining to the preparation of contingency plans and notification requirements in the event of an emergency or spill.

• Provide information on required employee training, emergency response communication plan, emergency procedures for natural events, spill tracking and reporting, and records of facilities inspections.

• Facilitate and expedite the restoration of normal operating conditions on the site following an emergency.

The SPERP, as well as the FSD Emergency Response Plan (ERP) are living documents, and should be reviewed and updated regularly as per requirements described in Section 5.0.

BHP Billiton Canada Inc. Hemmera Spill Prevention and Emergency Response Plan - ii - February 2018

TABLE OF CONTENTS

EXECUTIVE SUMMARY ............................................................................................................................... I

ACRONYMS, ABBREVIATIONS, SYMBOLS, AND UNITS OF MEASURE ............................................. IV

1.0 INTRODUCTION .............................................................................................................................. 1

APPLICABLE LEGISLATION ...................................................................................................... 1

2.0 EMERGENCY AND SPILL RESPONSE PLANNING ..................................................................... 4

EMERGENCY SCENARIOS ....................................................................................................... 4

CRISIS AND EMERGENCY RESPONSE MANAGEMENT HIERARCHY ............................................. 5

EMERGENCY ROLES, RESPONSIBILITIES, AND ORGANISATION .................................................. 5

2.3.1 Offsite Management Personnel ............................................................................. 5

2.3.2 On-scene Commander ........................................................................................... 6

2.3.3 Emergency Response Coordinator ........................................................................ 6

2.3.4 All Personnel .......................................................................................................... 8

RESOURCES AND CONTACT LIST ............................................................................................ 9

INTERNAL COMMUNICATION ................................................................................................... 9

EXTERNAL COMMUNICATION (WHERE APPLICABLE) ................................................................ 10

HAZARDOUS MATERIALS STORAGE ...................................................................................... 10

REFUELING ......................................................................................................................... 11

2.8.1 General ................................................................................................................ 11

2.8.2 Bunkering ............................................................................................................. 13

SPILL KITS .......................................................................................................................... 13

WASTE MANAGEMENT ......................................................................................................... 16

3.0 EMERGENCY RESPONSE ........................................................................................................... 17

EMERGENCY ALERT PROCEDURE ......................................................................................... 17

SIRENS ............................................................................................................................... 18

3.2.1 Siren Procedure greater than 10 Seconds .......................................................... 18

3.2.2 Siren Procedure less than 10 Seconds ............................................................... 18

SPECIFIC EMERGENCY SCENARIOS ...................................................................................... 18

3.3.1 Fire and/or Explosion ........................................................................................... 19

3.3.2 Spill Response ..................................................................................................... 20

3.3.3 Earthquake ........................................................................................................... 22

3.3.4 Flood .................................................................................................................... 23

BHP Billiton Canada Inc. Hemmera Spill Prevention and Emergency Response Plan - iii - February 2018

3.3.5 Other Emergency Scenarios ................................................................................ 24

EMERGENCY RESPONSE CLEANUP ....................................................................................... 24

EMERGENCY RESPONSE INVESTIGATION AND REPORTING ..................................................... 25

4.0 TRAINING ...................................................................................................................................... 27

5.0 PLAN EVALUATION AND UPDATES .......................................................................................... 29

PLAN UPDATES .................................................................................................................... 29

STORAGE AREA AND EQUIPMENT INSPECTION ...................................................................... 29

6.0 CLOSURE ...................................................................................................................................... 31

7.0 REFERENCES ............................................................................................................................... 32

List of Tables

Table 1-1 Applicable Legislation ......................................................................................................... 2

Table 2-1 Petroleum, Oil, and Hazardous Materials Storage (To Be Updated as Required) ........... 11

List of Figures

Figure 1-1 Project Development Area .................................................................................................. 2

Figure 1-2 Site Overview Map .............................................................................................................. 3

Figure 2-1 Response Hierarchy Framework ........................................................................................ 5

Figure 2-2 Muster Area and Spill Kit Locations (Placeholder - to be developed in cooperation

with contractor prior to construction) ................................................................................. 15

List of Appendices

Appendix A FSD Emergency Response Plan (Doc. No. 40600-HS-PLN-00004 Rev. A)

Appendix B Emergency Contact List

Appendix C Draft Hazardous Materials Inventory (Example)

Appendix D Basic Spill Kit Requirements (Example)

Appendix E Reportable Levels of Certain Substances

Appendix F Incident Report Template (Example) & Emergency Action Checklist (Example)

BHP Billiton Canada Inc. Hemmera Spill Prevention and Emergency Response Plan - iv - February 2018

ACRONYMS, ABBREVIATIONS, SYMBOLS, AND UNITS OF MEASURE

Acronym Definition

BC British Columbia

BHP BHP Billiton Canada Inc.

CEMT Crisis/Emergency Response Team

EHS Environmental Health and Safety

ERT Emergency Response Team

FSD Fraser Surrey Docks

Hemmera Hemmera Envirochem Inc.

MOE Ministry of Environment

Project proposed potash export facility

SDS Safety Data Sheet

SPERP Spill Prevention and Emergency Response Plan

VFPA Vancouver Fraser Port Authority

Unit of Measurement Definition

% Percent

m Metre

BHP Billiton Canada Inc. Hemmera Spill Prevention and Emergency Response Plan - 1 - February 2018

1.0 INTRODUCTION

BHP Billiton Canada Inc. (BHP) is proposing to construct and operate a potash export facility (Project) at

Fraser Surrey Docks (FSD) on the south bank of the South Arm of the Fraser River in Surrey, British

Columbia (BC). Hemmera Envirochem Inc. (Hemmera) has been retained by BHP to prepare a Spill

Prevention and Emergency Response Plan (SPERP) for the Project site located at 11060 Elevator Road in

Surrey, BC.

The Project site is situated on federal lands within the jurisdiction of the Vancouver Fraser Port Authority

(VFPA). BHP plans to export potash products produced at the Jansen Mine in Saskatchewan, via bulk

ocean-going vessels. Key features of the Project include installation of a traveling shiploader and

construction of a train dumper, material handling and transfer system, dust management systems, a product

storage building, an administration and maintenance building, and a dedicated rail loop.

Given the Project site will be operated by FSD, the SPERP will attempt to bridge FSD’s existing Emergency Response and Spill Response Plans and applicable BHP procedures to improve efficiency

and safety. The FSD Emergency Response Plan (ERP) (Doc. No. 40600-HS-PLN-00004 Rev. A) is

provided in Appendix A. This Plan is applicable to the Project development area as shown on Figure 1-1

and the site overview is presented in Figure 1-2.

Path: O:\!1800\1856\001\01\map\SPERP\Fig01_1856_001_01_BHP_SiteOverviewMap_SPERP_171023.mxd

P rod uction Date : Fe bruary-6-2018

1856-001.01 Figure 1-1

Fraser River

Berth 3

Berth 4 Berth 5Berth 7

Berth 8Berth 9

Berth 10

Substation

Potash Storage Building

Shiploader

Conveyor

Rail Car UnloadingStation

Shed 6 CatalystShed 1 Shed 2

Bekaert

Shed 5Shed4

P age Size : 11" x 17"NAD 1983 UTM Zone 10N

±

1. This m ap is not inte nd e d to be a “stand-alone ” d oc um e nt, but a visual aidof the inform ation c ontaine d within the re fe re nc e d R e port. It is inte nd e d tobe use d in c onjunction with the sc ope of se rvic e s and lim itations d e sc ribe dthe re in.2. This e xte nt should be c onsid e re d approxim ate only.

- P DA obtaine d from BHP Billiton R e f: 40600-LO -DWG-00129.dwg- Base m ap: O rtho Im age ry from City of Surre y.

Note s

Sourc e s

0 75 150 225 300Me tre s

P ropose d P otash Export Fac ilityFrase r Surre y Doc ks, Surre y, BC

Le ge ndP roje c t De ve lopm e nt Are aP roje c t Ac c e ss Corrid orP roje c t Infrastruc tureP ropose d P roje c t R ailsHighwayR oad(Colle c tor)R oad (Loc al)R oad (Grave l)

Site Overview Map

1:7,500


The purpose of this plan is to provide guidance for onsite and offsite personnel on the required actions for

preventing and responding to emergencies. The SPERP is not intended to provide a detailed procedure for

every conceivable emergency that could occur at the Project site. This plan will also provide guidance to

mitigate, to the fullest extent possible, the risk of environmental contamination from the accidental release

of deleterious materials by providing clear procedures for their storage and handling as well as clear plans

of action should such a release occur.

The objectives of this plan are as follows:

• Minimise impacts to human health, safety, environment, and property in the event of an emergency.

• Provide site-specific information on the facilities and contingencies in place.

• Identify roles, responsibilities, and reporting procedures for emergency events.

• Provide readily accessible emergency information to response teams, management, and government agencies.

• Promote the safe and careful use of potentially hazardous materials.

• Promote the safe and effective recovery potentially hazardous materials.

• Comply with federal and provincial regulations and guidelines pertaining to the preparation of contingency plans and notification requirements in the event of an emergency or spill.

• Provide information on required employee training, emergency response communication plan, emergency procedures for natural events, spill tracking and reporting, and records of facilities inspections.

• Facilitate and expedite the restoration of normal operating conditions on the site following an emergency.

This plan is a living document, and should be reviewed and updated on a regular basis.

APPLICABLE LEGISLATION

Table 1-1 summarises the applicable regulatory and policy framework under which emergency planning,

prevention, and response must be managed during Project operation. It is important to note that the Project

site is on federal land and within federal jurisdiction; however, offsite discharges and wastes from the

Project site are under provincial and/or municipal jurisdiction.


Table 1-1 Applicable Legislation

Regulatory Body Legislation

Government of Canada

Canadian Environmental Protection Act, SC 1999, c. 33

Canada Labour Code, RSC 1985, c L-2

Canada Occupational Health and Safety Regulations (SOR/86-304)

Hazardous Product Act, RSC, 1985, c. H-3

Hazardous Products Regulations (SOR/2015-17)

Transportation of Dangerous Goods Act,1992, SC 1992, c.34

Transportation of Dangerous Goods Regulations (SOR/2017-137)

Canada Shipping Act, SC 2001

Environmental Response Arrangements Regulations (SOR/2008-275)

Safety Management Regulations (SOR/98-348)

Vessel Pollution and Dangerous Chemicals Regulations (SOR/2012-69)

Canada Wildlife Act, RSC 1985, c W-9

Emergency Management Act, SC 2007, c 15

Species at Risk Act, SC 2002, c 29

BC Ministry of Environment

Environmental Management Act, SBC 2003, c. 53

Hazardous Waste Regulation (BC Reg 63/88)

Contaminated Sites Regulation (BC Reg 184/2016)

Spill Reporting Regulation (BC Reg 263/90)

WorkSafeBC, Workers’ Compensation Board of British Columbia

Workers Compensation Act, RSBC 1996, c.492

Occupational Health and Safety Regulation, Part 5

Workplace Hazardous Materials Information System Guidelines

The SPERP was developed using guidance from the following:

• FSD. 2015. Emergency Response Plan. Doc. No. 40600-HS-PLN-00004 Rev. A.

• British Columbia Ministry of Environment (MOE). 2002. BC. Guidelines for Industry Emergency Response Plans.

• Canadian Standards Association (CSA). 2003. Emergency Preparedness and Response. CSA-Z731-03 (R2014).

https://www.canlii.org/en/bc/laws/stat/rsbc-1996-c-492/latest/rsbc-1996-c-492.html


Figure 1-2 Site Overview Map


2.0 EMERGENCY AND SPILL RESPONSE PLANNING

This section outlines and defines key emergency scenarios associated with the Project site, general

emergency response hierarchy, roles and responsibilities, resources, and internal and external

communications that will be implemented during and after an incident at the Project site.

EMERGENCY SCENARIOS

A list of potential anthropogenic and natural emergency scenarios that could occur at the Project site include

(as identified in FSD ERP):

• Fire and Explosion – including fire in a warehouse or other building, on a ship, or on mobile or

other equipment.

• Hazardous Materials Spill/Release – spill/release of liquid, solid, or gas from a vessel, vehicle,

rail car, or container (includes release of toxic gas(es)).

• Collision and/or Accident – including collision/accident involving vessel(s), vehicle(s), rail car(s),

dock equipment, and fallen cargo.

• Water Rescue – including drowning

• Power Outage • Acts of Aggression – including bomb threat, sabotage, or vandalism.

• Increases in MARSEC (Marine Security) Levels

• Major Storm – including winter and electrical storms

• Earthquake – including minor and major earthquakes

• Flood

Spill Preparedness, Prevention, and Response is addressed as follows:

• Awareness/Hazard Assessment – Section 2.1, Section 2.7, Section 2.8, Appendix A

• Spill Response Planning (Map) – Section 2.9, (Figure 2-2), Appendix A

• Equipment, Personnel, and Other Resources – Section 2.2, Section 2.3, Section 2.4, Section 2.9,

Appendix A

• Roles and Responsibilities – Section 2.2, Section 2.3, Appendix A

• Communication – Section 2.5, Section 2.6, Appendix A

• Waste Management – Section 2.10

• Spill Response Procedure – Section 3.3.2, Appendix A

• Investigation and Reporting – Section 3.4, Section 3.5, Appendix A

• Training, Auditing, Continual Improvement – Section 3.5, Section 4.0, Section 5.0, Appendix A.


CRISIS AND EMERGENCY RESPONSE MANAGEMENT HIERARCHY

The emergency response hierarchy to manage and coordinate the emergency response at the Project site

is outlined in Figure 2-1 as two levels: FSD Emergency Response Team (ERT) / Project ERT, and when

required, BHP’s Crisis/Emergency Management Team (CEMT). The contact details for FSD, BHP,

government, and industry support services are listed in Appendix B.

Figure 2-1 Response Hierarchy Framework

The extent of the response structure will be dictated by the size of the incident and the required response.

BHP’s CEMT will be informed, and will provide strategic support and external affairs as required in the event

of an emergency. For the most part, however, the main tactical response and support at the Project site will

be managed by FSD and its ERT.

EMERGENCY ROLES, RESPONSIBILITIES, AND ORGANISATION

All trained and competent workers at the Project site will be expected to be involved in response actions in

the event of an emergency or incident during regular work activities. The following is a description of the

roles of offsite managers, as well as the Incident Commander, Emergency Response Coordinator (ERC),

and Project Personnel in the event of an emergency. The roles described below are in accordance with

FSD’s ERP.

2.3.1 Offsite Management Personnel

Offsite management personnel (i.e., CEMT) will assist in managing a significant incident as requested by

FSD Lead ERC or On-scene Commander, and are responsible for the following:

Crisis/Emergency Management TeamBHP Head Office

Lead ERC/ FSDERTProject Site


• Support the FSD Lead ERC and/or On-scene Commander with efforts to verify that the SPERP is in effect onsite.

• Assist the FSD Lead ERC and/or On-scene Commander with outside resources (as needed) in the event of an incident.

• Verify that adequate funds are available to respond to an incident.

• Ensure the safety of the onsite personnel, neighbours, property, equipment, and the environment is a top priority in all work planned for the Project site.

2.3.2 On-scene Commander

The On-scene Commander will lead coordination of the emergency response. Frequently, the Fire Chief

plays the role of On-scene Commander when more then one agency is involved; however, another person

may play this role if they are more qualified or requested.

In general, the On-scene Commander will be responsible for the following activities:

• Act as the overall Coordinator.

• Document and record all events and actions.

• Activate the SPERP based on the assessment of the spill, and take on the Incident Commander role in the event of an emergency response.

• Coordinate and oversee personnel and equipment resources to conduct spill containment, recovery, cleanup, and disposal.

• Document chronology of the emergency event, cleanup actions, root cause, and potential corrective actions needed to prevent recurrence.

• Provide liaison and maintain effective communication between FSD, BHP, regulators, personnel, stakeholders, and any other organisations throughout an emergency response (as needed).

• Execute the communications framework onsite in the event of an incident.

• Support site personnel in responding to incidents, and acquire additional assistance if required.

• Assess potential for recovery of the spilled product.

• Follow all guidelines and regulations for disposal of spilled materials, affected debris, and contaminated soil and water as established by appropriate government agencies.

2.3.3 Emergency Response Coordinator

The ERC is trained in Emergency Response Procedures. The Lead ERC is the on-duty Superintendent

who will act as the lead upon arrival at the emergency scene, and will take over coordination of all aspects

and parties including emergency agencies as per the ERP. FSD also defines on-call ERCs, which are ERCs

who rotate responsibility at the Project according to a weekend duty schedule, with an ERC designated as

the on-call ERC at all times. The ERC will report to the On-scene Commander if one has been designated.


The Lead ERC will be responsible for the following activities:

• Report to the On-scene Commander as required.

• Act as the Coordinator for the FSDERT.

• Activate the SPERP based on the assessment of the emergency (e.g., FSD Emergency Information Form and Emergency Plan Activation).

• Notify the designated BHP contact, the Provincial Emergency Coordination Centre (1-800-663-3456), and coordinate with other external organisations, including response organisations (VFPA, Ministry of Transportation and Infrastructure, Fisheries and Oceans Canada, Environment Canada and Climate Change, Ministry of Environment (MOE), Canadian Coast Guard, local emergency services, etc.).

• Document and record all events and actions of the FSD ERT.

• Oversee implementation of all phases of the SPERP and procedures (e.g., FSD Emergency Response Activities)

• Coordinate and oversee personnel and equipment resources to respond to emergencies, contain spills, and conduct recovery, cleanup, and disposal activities.

• Document the chronology of the emergency event and cleanup actions, root cause, and corrective actions needed to prevent recurrence.

• Provide liaison and maintain effective communication with On-scene Commander (as needed).

• Confirm that the necessary equipment is functioning and in place for a spill response or emergency to meet or exceed legislative requirements.

• Review all incidents, including any injury or property or environmental effect, and verify that appropriate containment, recovery, and cleanup is initiated.

• Provide the personnel, materials, and equipment necessary for adequate response to fuel and hazardous materials spills.

• Support site personnel in responding to incidents, and acquire additional assistance if required.

• Assess potential for recovery of the spilled product.

• Follow all guidelines and regulations for disposal of spilled materials, affected debris, and contaminated soil and water as established by appropriate government agencies.

2.3.3.1 Fraser Surrey Docks Emergency Response Team

The FSD ERT is responsible for responding to an emergency under the direction of the Lead ERC.

2.3.3.2 Wardens

Wardens are responsible for coordinating an orderly evacuation from their portion of a building and

conducting roll calls.


2.3.4 All Personnel

All Project personnel will be expected to:

• Practice spill prevention by performing regular maintenance on all fuel or hazardous material systems located onsite, and by using proper methods for handling of fuel/hazardous materials.

• Take part in emergency response training as per the plan.

• Be familiar with spill prevention, containment, and cleanup as outlined in the plan.

• Be aware of spill hazards, and be proactive in mitigating these hazards.

• Report any spills or incidents to the Shift Supervisor or the on-duty Superintendent as soon as it is safe to do so.

• Know locations of emergency alarms, communication devices, and spill containment equipment in case of a spill.

• Follow directions of the Lead ERC and/or On-scene Commander in the event of an emergency, including the procedures for isolating and eliminating all ignition sources; ensuring safety and security at the spill site; stopping or reducing discharge as soon as it is safe to do so; and making every effort to contain the spill using all appropriate means.

In the event of an emergency, the Lead ERC or On-scene Commander will take over responsibility for

Project operations until the situation is under control. The basic responsibilities of site personnel in the

event of an incident is outlined below:

1. Offsite Managers (where applicable) – will provide support to the On-scene Commander or Lead ERC, and will have final authority over all external communication and financial decisions. The On-scene Commander or Lead ERC will present all incident-related information to the offsite managers, who will then communicate and disseminate the information to appropriate internal and external individuals and organisations.

2. On-scene Commander and Lead Emergency Response Coordinator

a. On-scene Commander (where applicable) – will take control of the Project site in the event of an emergency response, and will have authority over strategic and tactical decisions related to the emergency, and management of the incident. All information on the incident will be directed to the On-scene Commander, who will disseminate the information to the appropriate organisations, and oversee the completion of the appropriate spill tracking and reporting.

b. Lead ERC – generally reports to the Incident Commander (as applicable). The Lead ERC will be responsible for coordinating and managing the FSDERT and, where applicable, communicating and directing other trained personnel such as Shift Supervisor(s) and/or Vessel Captains. In addition, the Lead ERC will be aware of the various hazards onsite and where to find the appropriate response equipment and supplies (e.g., spill kits).

3. FSD ERT – a team of specially trained employees will be required to complete the initial emergency response onsite under the direction of the Lead ERC. They will be aware of the various hazards onsite and where to find the appropriate response equipment and supplies (e.g., spill kits).


4. Project Personnel – all employees or subcontractors onsite will be responsible for understanding the details of this plan and FSD’s ERP and procedures. Those employees identified as part of the FSD ERT will be trained to execute the SPERP, communicate emergency situations promptly to the appropriate staff onsite, and be familiar with the locations of emergency response equipment and in its appropriate use. Project personnel, as directed by the Lead ERC, may be required to be the first line of response (i.e., containment), when it is safe to do so.

RESOURCES AND CONTACT LIST

For emergencies onsite, the Lead ERC will be responsible for notifying the appropriate contacts listed in

Appendix B and in the FSD ERP (p. 16-19). Emergency response equipment such as spill containment,

spill kits, cleanup supplies, will be supplied by FSD (or a designated contractor), and will be available onsite

at all times during works. Locations for all applicable emergency equipment (e.g., first-aid stations, alarm

pulls, Safety Data Sheet (SDS) files (formerly referred to as Material Safety Data Sheets), fire extinguishers,

muster stations) will be identified onsite and updated as needed.

INTERNAL COMMUNICATION

In the event of a site emergency, all communication will flow to the Lead ERC. Communication of the

incident will be conducted as soon as it is safe to do so. The necessary information to be communicated to

the Lead ERC includes:

• Type of emergency (fire, explosion, chemical spill, etc.)

• Number, type, and severity of any injuries

• Location of the emergency

• Action taken so far

• Any immediate concerns

• Name of caller and phone local where the call is being placed.

Additional information to provide includes:

• Affected areas (e.g., waterways)

• Details of what happened

• Cause of event (if known)

• Quantities of hazardous fluids spilled

• Recommended next steps.

The Lead ERC will be the first point of contact for any onsite emergency response, and will be responsible

for onsite internal notifications. Acceptable means of communications will include cell phones, land lines, a

paging system, or voice, and the initial notification of the emergency will be completed as soon as it is safe

to do so within 24 hours. The FSD fire alarm and public address system will be in place at the Project site.

The Lead ERC will maintain ongoing communication for the duration of the emergency.


EXTERNAL COMMUNICATION (WHERE APPLICABLE)

The Lead ERC or On-scene Commander will take responsibility for disseminating information about the

emergency and associated response to external organisations (i.e., fire, ambulance, police, regulatory

bodies, media, etc.). In the event of a significant emergency (e.g., fatality, vessel sinking, terrorist threat)

external communications responsibility may divert to BHP’s CEMT.

External communication will be completed as needed and only when safe to do so. Information to be

communicated externally may include the type of emergency, location, and response needs, and will be

provided in accordance with the FSD ERP and/or a formal Communication Management Plan.

HAZARDOUS MATERIALS STORAGE

Hazardous materials storage practices for the Project site will be as follows:

• Where quantities of hazardous materials meet the thresholds of the Chemical Accident Prevention Provisions (US Environmental Protection Agency, 40 CFR Part 68), conduct a process hazard analysis.

• Locate hazardous materials a minimum of 100 metres (m) from the edge of the Fraser River or any body of water.

• Clearly label storage facilities and associated infrastructure to indicate contents, the nature of the stored products, and have available applicable SDSs.

• Store incompatible materials separately according to manufacturer’s specifications.

• Store materials in applicable containers, and place them on appropriate secondary contaminant as per material compatibility.

• Register all storage tanks or other containers for flammable and combustible reservoirs as required by petroleum product regulations.

• Locate all tanks, drums, and other storage containers that contain hazardous materials within a containment structure (i.e., berm, curbs, dikes, and trenches), capable of holding 110 percent (%) of the largest container plus 10% of all other containers within the containment structure, in accordance with the BC Hazardous Waste Regulation.

• Provide material storage areas with impervious floors that have adequate drainage that are sloped towards a low point to allow for spill collection.

• Empty tanks with leaks and keep empty until they are repaired or removed.

• Where applicable, store tanks or drums in one location, and restrict access to this location.

• Contain cleaning solvents in dip tanks designed for cleaning, and do not use out of open containers that may cause spillage.

• Store tidy tanks, gasoline cans, and solvents in leak-proof secondary containment that is capable of holding 110% of the largest container plus 20% of all other containers within the containment structure.


• Implement a prohibition on smoking on the entire site, with the exception of designated areas.

• Equip portable tanks with emergency venting.

• Keep storage areas free of debris and any unnecessary combustible material.

• Equip fuel facilities with manual and automatic emergency shutoff systems, a risk-based spill detection system, a concrete apron, and catch basin with oil/water separators, cover these facilities and components, and confirm they are designed in a manner that prevents gravity flow (i.e., pump fuel to the nozzle instead of fueling via gravity feed).

• Cover any fueling and hazardous material storage areas.

Hazardous materials, including oil, that are anticipated to be stored at the facility are identified in Table 2-1.

Table 2-1 Petroleum, Oil, and Hazardous Materials Storage (To Be Updated as Required)

Storage Description

Tank Type and Construction Material Stored Total Volume

Stored (litres)

Diesel fuel tank Carbon steel Diesel fuel TBD

Gasoline fuel tank Carbon steel Gasoline fuel TBD

Drum storage 55 gallon (208 L) steel drums Lubricating and engine oil, hydraulic oil TBD

Miscellaneous, etc Cans, pails, etc Paints, greases and cleaning solvents TBD

The list above provides a summary of materials to be used during activities at the Project site, which will

contain various dangerous goods, hazardous wastes, or hazardous chemicals for use in daily construction

activities. These materials will be entered in the Hazardous Materials Inventory template (Appendix C) and updated prior to construction. This inventory will be amended and re-issued with a new date as each

new product is brought onsite or when old products are withdrawn from use onsite. Both the inventory and

this plan are meant to be living documents that will be amended as required.

All hazardous materials will have hard copies and digital versions of SDSs available at the Project site main

office prior to implementation of this plan. The review of all hazardous materials will be incorporated into

site training and orientation sessions.

REFUELING

2.8.1 General

Procedures for refueling on the Project site are as follows:

• Refuel vehicles and mobile equipment in an area away from the general work area and from any source of ignition.

• Avoid fuel transfer, where possible, within:

A building or structure without adequate ventilation


30 m of a watercourse

3 m of a property line

4.5 m of any opening in a building

10 m from any source of heat or ignition.

• Post signs at designated refueling locations indicating that all vehicle or equipment ignition must be turned off and smoking is prohibited within 10 m of the refueling area or fuel transfer locations. Confirm that refueling activity is clearly visible to approaching workers.

• Attend all fuel dispensing or transferring tasks for the duration of the operation.

• Confirm the completion of training in proper fuel handling procedures to minimise the risk of a spill, and continuously scan the area adjacent to the fueling operation for possible leaks or spills.

• Appropriately ground and bond trucks during all fuel transfers to avoid the possibility of static charge.

• Refuel stand-alone fuel containers within secondary containment that can hold 110% of their capacity.

• While refueling, suspend operation of moving equipment in the immediate vicinity (i.e., 5 m) of the refueling.

• When transferring fuel, place sorbent material around the fuel inlet prior to dispensing, and use pumping equipment, including an approved hose and top-fill nozzle.

• Do not transfer product from a highway tank or mobile refueling tank, except by means of pumping. The pump will be equipped to prevent siphoning of the tank should a leak occur in the fuel nozzle, hose, or pump.

• Verify with the attendant conducting refueling that there is a proper connection between the fuel fill hose and the fill pipe of the highway tank, mobile refueling tank, or the equipment being filled, and verify that the fill valve is open.

• Confirm the level of fuel into the receiving container is known or visible at all times. Stop the transfer of fuel prior to overflowing, leaving adequate room (head space) for expansion per receiving container specifications.

• Regularly inspect fuel systems and their components, including checks for leakage, deterioration, or damage.

• Refuel all marine vessels at a commercial refueling dock, except as noted in Section 2.8.2.

• Ensure that a fire extinguisher with a minimum rating of 20 B/C and spill containment kits are readily available for use during fueling.

• Confirm that smoking occurs only in designated areas.

• Turn off cell phones during refueling, and do not use cell phones within 5 m of a fuel pump.


2.8.2 Bunkering

All vessel bunkering1 will adhere to the Bunkering Practices and Procedures as stipulated in the Port of

Vancouver’s Harbour Operations Manual (VFPA 2014). Vessel bunkering will take place primarily in

Vancouver Harbour, either at designated anchorages or at berth.

If vessel bunkering is required at the Project site in the Fraser River, fuel supply activities will only occur

alongside at berth. A stand-by tug will be in attendance of bunker barges moored alongside or otherwise at

FSD. If a towing company is used, it will be the responsibility of the bunkering agent to verify the towing

company is aware of the bunkering and berthing schedule at BHP.

When bunkering operations are underway, tug masters will be required to maintain communication with

Victoria Traffic on VHF Channel 74 to monitor for any deep-sea traffic that may affect bunkering operations,

and will advise when bunkering operations begin and complete. If a ship must transit past a berth within the

same breakwater where a bunkering operation is underway, the barge will be removed to allow for the safe

and timely transit of arriving, shifting, or departing vessels.

All bunkering operations will be carried out in accordance with the International Safety Guide for Oil Tankers

and Terminals (ICS et al. 1996) and any additional information will be added to these practices and

procedures.

SPILL KITS

The Project site will be equipped with sufficient spill response equipment (spill kits) to contain and clean up

all potential spills associated with the operation and maintenance activities. In particular, spill kits will comply

with the following requirements:

• Strategically place spill kits throughout the Project site and at a minimum at least within 100 m of all hazardous material storage areas.

• At a minimum, verify that each spill kit contains sufficient hydrophobic2 absorbent material (e.g., oil-absorbent pads and socks) to contain and clean up potential drips, leaks, or spills (e.g., ruptured hydraulic line), as well as gloves and heavy plastic bags to contain used absorbent materials and contaminated soils or wastes (see Appendix D).

• Locate spill kits in all vehicles throughout the Project site to enable personnel to respond to small spills from their fuel tanks or hydraulic equipment. Store spill kits in water-tight containers in easy-to-access areas, such as behind the seat in the equipment cabin.

1 Bunkering: The supply of fuel for use by ships in a marine port. 2 Hydrophobic: nonpolar molecules that repel water molecules (e.g., alkanes, oils, fats) and used for removing oil from water,

managing oil spills, and removing non-polar substances from polar compounds.


• Locate a marine-specific spill kit at the wharf structure, and supply it with sufficient absorbent material including a large spill containment boom with a watercraft of sufficient size and power available to deploy the boom.

• Clearly indicate the locations of all large, drum-style spill kits by signage (Figure 2-2). This figure will be developed in cooperation with contractor prior to construction.

• Label all spill kits to identify the spill capacity for which the kits are intended.

• Locate a spill kit where refueling occurs.

• Regularly check the contents of all spill kits (annually at a minimum) to verify all used spill kit contents are replenished.

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P rod uction Date : Fe bruary-6-2018

1856-001.01 Figure 2-2

Fraser River

Berth 3

Berth 4 Berth 5Berth 7

Berth 8Berth 9

Berth 10

Substation

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Note s

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Expected Post-Construction Muster Station Locations

1:7,500


WASTE MANAGEMENT

The following waste management procedures will be employed to manage waste generated from a

emergency or spill, or to generally manage hazardous waste generated as per usual onsite activities:

• Place used (contaminated) sorbent materials in spill kit bag provided for that purpose.

• Temporarily store used materials onsite in a clearly labeled and secure drum dedicated to that purpose. Empty drum contents within reasonable time and dispose of contents offsite.

• Send soil and groundwater contaminated by spill(s) of hazardous materials to an appropriate transfer facility to be managed and remediated; this includes the use of appropriate records/manifests to appropriate track materials shipped offsite.

• After a spill and where appropriate, coordinate communication and response efforts between the Lead ERC, On-scene Commander, and/or interested parties (e.g., regulators, affected parties), and begin immediately to develop and implement a spill-specific cleanup action plan in accordance with the Contaminated Sites Regulation and other applicable regulations.

The waste management contractor for the Project will be determined prior to construction.


3.0 EMERGENCY RESPONSE

During Project operation, potential accidents, equipment malfunctions, spills, or general environmental

incidents may occur, which may require a level of emergency response. It is important to describe and

provide training to onsite personnel on emergency procedures to support appropriate decision making at a

time when tensions may be elevated, and personnel safety is of utmost concern. If accidents and

malfunctions are not properly mitigated or responded to at the outset, they could result in significant effects.

Spill response measures will be required for all spills. The level of response activities, including the amount

of resources (equipment and personnel) required will depend on the magnitude, quantity, and nature of the

material released, and the general characteristics of the surrounding environment.

The SPERP is a bridging document for FSD’s ERP (Appendix A). The Lead ERC will be prepared to

coordinate any emergency response situations at the Project site with the appropriate support and

emergency infrastructure already established at the Project site by FSD.

EMERGENCY ALERT PROCEDURE

In the event of an emergency, personnel are expected to follow Alert Procedures identified in Appendix A.

A summary of the procedure is provided below.

A person discovering an emergency shall, as appropriate:

1. Pull the fire alarm if building evacuation is required.

2. Using a phone, dial 911 and request an ambulance, the fire department, and/or the police.

3. Contact First Aid (Local 216, 604-582-2216, 778-838-8624 or Radio Ch. 8) if there are any

injuries. Non-emergency number for First Aid 604-582-2248.

4. Always contact Security (Local 213 or 235) and transmit the following information:

a) Type of emergency (fire, explosion, chemical spill, etc.)

b) Number, type, and severity of any injuries

c) Location of the emergency

d) Action taken so far

e) Any immediate concerns

f) Caller’s name and phone local from which the call is being placed.

5. Security will contact BNSF (604-520-5203) to clear the rail tracks.

6. Security will contact Operations staff and inform them of the situation.

7. Persons present at the emergency shall initiate the appropriate First Response procedures, as

described in the following sections, if it is safe to do so.

8. Persons present at the emergency will contact neighbouring companies so that they are made

aware of the emergency incident if applicable.


Additional Emergency Alert procedures defined in Appendix A are to be followed. References to specific

sections of Appendix A for FSD Emergency Alert procedures are as follows:

• Security Procedure (Section 1.3)

• ERC Procedure (Section 1.4)

• Wardens (Section 1.5)

• Evacuation Instructions (Section 1.6)

• Emergency Roll Call (Section 1.7) (to be updated prior to construction)

• Public Information Coordinator Procedure (Section 1.8)

• Reception Procedure (Section 1.9).

SIRENS

The control button to activate the sirens on the FSD dock are in the secured Security room of Shed 5, Level

2. Security will only activate and deactivate this alarm with direction from the lead ERC, and/or ERC (i.e.,

Superintendent and/or Health and Safety management representative).

3.2.1 Siren Procedure greater than 10 Seconds

If the siren onsite sounds for longer than 10 seconds, all BHP, FSD staff, contractors, visitors, and workers

will:

• Evacuate buildings.

• Immediately proceed to the nearest marshalling areas.

• Follow the instructions of area wardens as per Section 1.5 and 1.6 Appendix A.

3.2.2 Siren Procedure less than 10 Seconds

A siren that sounds for a period less than 10 seconds is likely for testing purposes only and may be ignored.

Other than testing purposes, the siren shall only be sounded in the event of an emergency that could affect

the health and well-being of everyone on the Project site.

The FSD siren will be tested twice in each calendar year.

SPECIFIC EMERGENCY SCENARIOS

Environmental emergencies can occur from natural destructive forces or anthropogenic (human-caused)

incidents. This section briefly highlights key emergency scenarios identified in Appendix A that may affect

the Project site.

Emergency actions to be taken for each type of emergency is provided in the appropriate section in

Appendix A.


3.3.1 Fire and/or Explosion

Refer to Fire Safety Plan, Attachment 4.3-D of the Application and/or FSD ERP, Section 3.0 Fire and/or Explosions Response Plan (Appendix A) for information on the process related to fires and explosions.

3.3.1.1 Fire

The general procedures in case of fire are as follows:

1. Do not panic. Call for assistance.

2. Do not attempt to fight the fire alone unless it is small enough that it can be extinguished by a portable fire extinguisher. Never approach a large or uncontrolled fire if there is a potential risk to your safety.

3. To operate a portable fire extinguisher:

i. Pull the fire extinguisher’s pin.

ii. Aim at the base of the flames and approach the fire from the upwind side (Note if no safe route of exit is available to approach upwind do not attempt to fight fire).

iii. Squeeze the trigger lever and hold it, keeping the extinguisher upright.

iv. Sweep the source of the flames until the extinguisher runs dry.

4. If the fire appears too large to control or a portable fire extinguisher fails to put the fire out, call the fire department immediately.

5. DIAL 911 or get a designate to do so.

6. Contact the person designated as the Lead ERC.

7. Keep others back from the fire, account for all personnel, and have a team of two people direct fire crews to the fire.

Fire drills verify that equipment is operational and that Project personnel (employees and contractors) are familiar with response requirements and plans. Firefighting equipment such as extinguishers will be tested at least annually and inspected monthly. Fire drills will be undertaken at a minimum annually, and can be completed in various ways such as:

• Full mock drills

• Review of procedures

• Employee interviews

• Equipment testing (at least annually).

3.3.1.2 Explosion

Explosions at the Project site may occur from combustion of dusts, increased pressures of compressed gases, or ignition of accelerants. In the event of an explosion, procedures are as follows:

• If possible, seek protection by taking shelter against a sturdy object (i.e., desk or table).


• If inside, exit the building or structure as soon as possible and be aware of additional hazards such as fires, falling debris, etc.

• If there is a fire, use a wet cloth to cover the nose and mouth, and crawl underneath the heavy smoke.

• Once out of a building, never return to a burning building.

• If outside during an explosion, find an area to stay that is clear of debris.

If trapped in or under debris, trapped personnel should:

• Cover the nose and mouth with a shirt or piece of material and try to breathe through it.

• Avoid sudden or unnecessary movements to reduce stirring up of harmful dusts.

• Send a signal to rescue workers, advising them of trapped location by using a flashlight or by banging on a pipe or wall to make noise for rescuers.

• Shout only as a last resort, to avoid inhalation of dangerous dust or smoke particles.

3.3.2 Spill Response

A spill is defined as an unauthorized release or discharge of a dangerous good into the

environment. Refer to Appendix A, Section 4.0 for detailed information on spill response. Assisted

by external response organisations as appropriate, FSD will be responsible for responding to any

spill to ground within the confines of the facility boundaries and for any spill into water that is

sourced from Project site lands, docks, or ships that are at berth at the Project.

In the event of a release of any deleterious substances (e.g., hydrocarbon products) onsite, follow these

general procedures:

1. Ensure Safety

a. Ensure that site personnel are safe from the release and the public, equipment, property, and the environment are at no other immediate risk due to the release.

b. Wear appropriate personal protective equipment to manage the release.

c. Take a step back and re-evaluate the situation. Do not rush, and ensure adequate protection before entering a spill area, and have the appropriate knowledge (e.g., check SDS for spilled product).

d. Notify people in the immediate vicinity of the incident.

e. Ensure there are no ignition sources in the area if the spill is a flammable material.

2. Remove Source

a. Where possible, act quickly to reduce the amount of product spilled and the environmental impact.

b. Close valves, shut off equipment, or plug any holes/leaks as appropriate.

c. Stop the flow at its source.


3. Secure the Area

a. Limit access to the spill area.

b. Prevent unauthorised entry onto the site.

4. Contain the Spill

a. Prevent migration of the spill offsite, into any water bodies, or into any drainage structures (i.e. storm sewers).

b. Use sorbent materials (i.e. booms or pads) to contain the spill, or where appropriate, use soil berms to contain it.

c. Locate spill kits onsite within 100 m of any hazardous material storage area, and make them readily accessible as needed.

d. If necessary, use a dyke or any other method to prevent material from migrating.

e. Attempt to minimise the contamination onsite.

5. Notify and Report

a. Notify the appropriate internal managers of the spill.

b. Notify the Provincial Emergency Coordination Centre (1-800-663-3456) as required (review reportable levels table included in Appendix E).

c. Provide details of the spill to any other external agency.

d. Complete the internal incident report.

Spill kits will be readily available in all work areas and provided in all site vehicles. The ERC will verify that

an adequate spill response equipment inventory is kept onsite at all times, including adequate supplies for

initial spill response to the marine environment.

The on-duty Superintendent or Lead ERC will immediately take the necessary steps, including reliance on

external resources, to abate an uncontrolled discharge. They will provide the necessary labour, equipment,

materials, and absorbents to contain and remove the spill, clean up the affected area, dispose of waste

materials at an approved disposal site, and restore the area.

Any individual who notices a potential or actual spill or an equipment malfunction will stop work immediately

and shut down equipment.

Initial response to spills will be as follows:

1. Assess safety risks in the spill area.

2. Stop the flow of the hazardous material if it is safe to do so.

3. Notify Shift Supervisor.

4. Secure and isolate the spill area.

5. Assess the situation (identify product, equipment involved, affected area, spill status, time of spill).


6. Begin containing and recovering the spill with onsite emergency spill equipment if it is safe to do so.

7. Complete the spill notification and reporting procedure (as required).

Note that FSD categorises spills as either:

• Minor spill, which is an incident that:

presents minimal potential threat to safety, property damage, or environmental hazard

is localised and controllable (e.g., piping, small vehicle leaks, or contained spills with low probability of escalating into a more serious emergency)

can be contained and cleaned up immediately by FSD personnel first on the scene or with minor assistance.

• Major spill, which is an incident that:

is an emergency and presents an immediate threat to life or a major immediate hazard to property or the environment

is an uncontrolled release, vehicle collision, or line, valve or tank rupture with extensive release of hazardous materials (e.g., uncontrolled leakage from the rupture of a gasoline storage tank)

is controllable, but involves a high rate of release with the possibility of affecting a wide area or small leaks of very hazardous materials

requires assistance from personnel outside the operating department

is beyond the containment or cleanup capabilities of FSD personnel.

A spill to any water body is always classed as a major spill as FSD personnel are not equipped or trained

to manage in water spill containment and cleanup. This includes spills from dock or spills originating from

vessels berthed at FSD.

3.3.3 Earthquake

Refer to Appendix A, Section 12.0 for detailed information on earthquake response

In the event of an earthquake, general steps to follow are:

• If outdoors, move to an open area away from overhead dangers.

• If indoors, take cover under a heavy table or solid furniture and hold on to and protect the head and face.

• Keep away from overhead fixtures or objects, electrical power, windows, and large objects with the potential of falling.

• Remain in a protected place until the shaking stops.

• Stay calm and await instructions from the Incident Commander or designated official.


• If in mobile equipment, pull over (away from buildings or large objects), remain in the vehicle, and stay as low as possible.

• Avoid crossing over bridges due to compromised supports.

• Wait to be rescued if downed power lines are blocking movement or safe exit from the site.

• Listen to a radio for instructions from emergency officials.

• Be prepared for aftershocks, and follow the same steps listed above for each aftershock.

Additional information concerning earthquake preparedness can be found at the following provincial

government websites:

• http://www2.gov.bc.ca/gov/content/safety/emergency-preparedness-response-recovery/preparedbc

• http://www2.gov.bc.ca/gov/content/safety/emergency-preparedness-response-recovery/preparedbc/know-the-risks/earthquakes

3.3.4 Flood

Refer to Appendix A, Section 13.0 Floods for detailed information on flood response measures. Certain

areas of the site are vulnerable to inundation in significant flood events, and flood protection measures will

be a priority for these areas.

Severe weather may increase water levels, and Project personnel will be trained in the following flood

protocols to prepare for potential water level increases:

• Place flood protection (sandbags, megabags, berms, etc.) at priority vulnerable locations first (e.g., electrical substation, product storage building, hazardous materials).

• Train all site workers in site evacuation using the designated route.

• Be cautious while driving, and do not drive in water where the ground surface is not visible.

• Avoid crossing over bridges due to compromised supports, and know a secondary route to evacuate the site.

• Avoid contact with water near water treatment facilities.

• Watch for downed powerlines on roads.

• Listen for information on a radio.

Additional information concerning tsunami preparedness can be found at the following provincial

government websites:

• http://www2.gov.bc.ca/gov/content/safety/emergency-preparedness-response-recovery/preparedbc

• http://www2.gov.bc.ca/gov/content/safety/emergency-preparedness-response-recovery/preparedbc/know-the-risks/floods

http://www2.gov.bc.ca/gov/content/safety/emergency-preparedness-response-recovery/preparedbc/know-the-risks/earthquakes






http://www2.gov.bc.ca/gov/content/safety/emergency-preparedness-response-recovery/preparedbc/know-the-risks/floods

http://www2.gov.bc.ca/gov/content/safety/emergency-preparedness-response-recovery/preparedbc/know-the-risks/floods


Additional strategies and mitigation actions may be required to protect areas such as the product storage

building, off-spec product storage, electrical substation, and rail car unloading areas. Updates for additional

protection in these areas will be provided in a subsequent revision of this plan prior to construction.

3.3.5 Other Emergency Scenarios

Response procedures for other types of emergencies are provided in the following sections of Appendix A:

• Collision First Response (Section 5.0)

• Toxic Gas Accident First Response (Section 6.0)

• Gas Leak First Response (Section 7.0)

• Bomb or Sabotage Threat First Response (Section 8.0)

• Water Rescue First Response (Section 9.0)

• Power Outage First Response (Section 10.0)

• Major Storm First Response (Section 11.0)

• MARSEC Level Changes (Section 15.0).

EMERGENCY RESPONSE CLEANUP

The FSD ERT Team will remain at the scene until incident cleanup is under control. Any contaminated soil

will be disposed of in the onsite contaminated soil bin, and spent sorbent material will be disposed of in a

hazardous waste bin. All fluid contained in drip trays will be disposed of in a used oil recycling container.

The Lead ERC and FSD ERT will document all cleanup activities with pictures.

Any disposable materials used to absorb, contain, and clean up the spill will be handled as per their SDS

requirements and disposed of as per waste management procedures described in Section 2.10 including:

• Temporarily store used spill kit materials onsite in appropriate approved containers, and remove

from the Project site as soon as possible.

• Dispose of the materials in accordance with applicable regulations.

As per Part 7 of the Environmental Management Act, SBC 2003, c. 53, the cleanup costs will be the

responsibility of the entity that causes the contamination (i.e., polluter pays principle). This should be kept

in mind for any spill that occurs onsite and that has migrated offsite to neighbouring properties or to an

adjacent water body. In the case of a major incident where active remediation is required (e.g., excavation),

additional notifications, such as Notification of Independent Remediation and possibly a Notification of

Offsite Migration will be required if the spill might affect neighbouring provincial properties. Initiation of the

Notification of Independent Remediation initiation is not required if the spill was reported during the initial

emergency response or if the spill is located on crown federal land.


EMERGENCY RESPONSE INVESTIGATION AND REPORTING

An incident investigation with all involved personnel will occur following any incident or reportable spill as

defined by the Spill Reporting Regulation. This investigation will include the following:

• Determine root cause of the incident.

• Undertake corrections such as containment or implement recovery measures.

• Identify corrective actions and related mitigation measures to prevent the spill from occurring again.

• Review incident response with associated Project personnel.

• Develop and share lessons learned and improvements to response, if applicable.

A Lead ERC will conduct the incident investigation, and will document answers to the following:

• Were there any injuries?

• Who was involved?

• Was there a need for outside help?

• What was spilled?

• How much was spilled?

• Where did the spill occur?

• What was the root cause of the spill?

• Have corrective actions been developed and implemented?

As part of the investigation, the Lead ERC and FSD ERT will work with the appropriate personnel to

determine the type and amount of product released from the equipment or vessel. Witness statements will

be gathered from all parties involved. Representatives from both the Maintenance/Operations and

Environment departments will identify corrective actions to reduce the risk of similar incidents occurring in

the future.

An incident report (example provided in Appendix F) will be completed by the Lead ERC to communicate

the incident accurately with BHP, VFPA, and any outside regulatory agencies. In addition, an Environmental

Incident Report will be required when any of the following activities occur:

• Hazardous material spill to land or marine environment

• Work beyond established boundaries or timing windows

• Work resulting in direct harm or death to wildlife, including birds, terrestrial or marine mammals, or fish (adverse wildlife human interaction)

• Improper heritage resource mitigation

• Improper hazardous materials management

• Water quality issue


• Flooding or earthquake

• Air quality issue

• Work occurring without proper permit or authorisation.

A more informal debriefing (e.g. one-on-one meeting between on-duty Superintendent and Key Project

personnel) may be held for lesser (i.e., non-reportable) spills, as part of ongoing onsite training in spill

prevention and response.


4.0 TRAINING

All personnel onsite, including external contractors, will be formally trained by the designated FSD

representative or delegate prior to commencement of work onsite. All personnel will be trained on their roles

and responsibilities in implementing this plan, and the locations of emergency response equipment and

communications (onsite and offsite) during an emergency. In addition, all site personnel will be familiar with

the spill prevention, containment, and cleanup components of the SPERP. Training in pertinent spill

emergency response issues will include, but will not be limited to:

• Applicable environmental legislation

• BHP company policy for workers or contractors

• Internal and external communication networks and required spill reporting and notification procedures

• Response procedures including the initial response, clean-up, and disposal

• Organisation of the ERT

• Individual spill action plans

• Available internal and external resources (spill cleanup equipment)

• Dealing with seasonal and adverse weather conditions in the context of spill response

• Personal protective equipment

• Properties of hazardous materials that are handled, stored, and used onsite (i.e., WHMIS 2015)

• Flood protocols

• Evacuation procedures and designated muster stations

• Fire safety equipment training.

Additional specific training will be provided to all site personnel for emergencies specific to fires, explosions,

and earthquakes. Training will be provided annually, and in the following situations:

• For new employees during their orientation period

• For existing employees when there is a change in their duties or responsibilities

• When new equipment or materials are introduced

• When emergency procedures are revised

• When a practice drill or exercise indicates a need for improvement.


The development of employee skills and the effectiveness of emergency procedures will be evaluated by

practice drills and simulation exercises. The objectives of the practice drills are to evaluate:

• Practicality of the plan (structure and organisation)

• Adequacy of communications and interactions among parties

• Emergency equipment effectiveness

• Adequacy of first aid and rescue procedures

• Adequacy of emergency personnel response and training

• Public relations skills

• Evacuation and personnel count procedures.

Training records will be maintained at the Project site office, and will be reviewed annually to confirm that

all Project site personnel and contractors are up to date on required training. Project site supervisors will

verify all employees have received required training and that the training program contents are up to date.

If Project personnel have outdated training, they will not be allowed to continue with their work until renewal

of training has been scheduled and completed.


5.0 PLAN EVALUATION AND UPDATES

PLAN UPDATES

The SPERP is intended to be a living document, with regular revisions and updates. These changes will

take place at a minimum annually. Drivers for potential changes include, but are not limited to, the following:

• Updates to relevant legislation or policy

• Changes in industry best practices

• Updated project scope

• Procedures based on post-incident evaluation

• New hazardous materials that are brought to the Project site.

Updates or revisions to this Plan will be logged on the Plan cover sheet (i.e., revision tracking table) and

signed off by the FSD and designated BHP Project Manager or BHP Environmental Health and Safety

(EHS) Manager. The new information will be highlighted and all relevant Project site personnel will be

briefed on the changes to the SPERP.

Major changes to the SPERP will result in a new version number for the plan (e.g., v3.0 v4.0), while

minor revisions will only result in an update of the current version number (e.g., v3.0 v3.1).

A detailed record keeping procedure will be implemented to capture all training sessions, plan changes and

updates, and will include a plan to regularly audit distribution records and environmental or emergency

incidents.

STORAGE AREA AND EQUIPMENT INSPECTION

On a monthly basis, all oil and hazardous material storage areas will be inspected and documented.

This will include inspection of storage containers, oil-filled operational equipment, and surrounding areas.

The inspection will evaluate the following:

• Accounting of materials onsite

• Outside of tank, tank shell (signs of weakness or wear and tear)

• Tank foundation and support (signs of weakness or wear and tear)

• Signs of deterioration or discharge

• Valves, piping, pumps, and fittings

• Secondary containment

• Spill kit contents.


On an annual basis, all facility employees will receive training on the content of this plan so they are familiar

with the procedures for responding to an emergency or spill, and understand the best management

practices employed to prevent a spill from occurring.


6.0 CLOSURE

This report has been jointly prepared by Hemmera and BHP, based on work conducted by Hemmera, for

sole benefit and use by BHP. In performing this work, Hemmera has relied in good faith on information

provided by others, and has assumed that the information provided by those individuals is both complete

and accurate. This work was performed to current industry standard practice for similar environmental work,

within the relevant jurisdiction and same locale. The findings presented herein should be considered within

the context of the scope of work and project terms of reference; further, the findings are time sensitive and

are considered valid only at the time the report was produced. The conclusions and recommendations

contained in this report are based on the applicable guidelines, regulations, and legislation existing at the

time the report was produced; any changes in the regulatory regime may alter the conclusions or

recommendations.

Report prepared by: Hemmera Envirochem Inc.

Jason Azzam, EP. EMS-LA Environmental Emergency and Risk Management Specialist Report peer reviewed by: Hemmera Envirochem Inc.

Michael Browne, M.Sc., R.P. Bio Project Manager Report peer reviewed by: Hemmera Envirochem Inc.

Robin Taylor, M.R.M, E.P. Senior Environmental Assessment Manager


7.0 REFERENCES

British Columbia Ministry of Environment (MOE). 2002. BC. Guidelines for Industry Emergency Response

Plans. Updated July 2002. Available at http://www2.gov.bc.ca/gov/content/environment/air-land-

water/spills-environmental-emergencies/planning-prevention-response/industry-emergency-

response-plans. Accessed September 2017.

Canadian Standards Association (CSA). 2003. Emergency Preparedness and Response. CSA-Z731-03

(R2014). Reaffirmed February 14, 2014. 76 pp. Available for purchase at

http://shop.csa.ca/en/canada/injury-prevention/z731-03-

r2014/invt/27019912003&bklist=icat,6,shop,publications,ohs,emergencypreparedness,emergency

prepardnessmngt. Accessed September 2017.

International Chamber of Shipping (ICS), Oil Companies International Marine Forum (OCIMF), and

International Association of Ports and Harbors (IAPH). 1996. International Safety Guide for Oil

Tankers and Terminals, Fourth Edition. Available at http://www.idgca.org/doc/app2_290115.pdf.

Accessed September 2017.

Vancouver Fraser Port Authority (VFPA). 2014. Harbour Operations Manual. Available at http://pct.ca/wp-

content/uploads/2014/12/Harbour_Operations_Manual.pdf. Accessed September 2017.

http://www2.gov.bc.ca/gov/content/environment/air-land-water/spills-environmental-emergencies/planning-prevention-response/industry-emergency-response-plans



http://shop.csa.ca/en/canada/injury-prevention/z731-03-r2014/invt/27019912003&bklist=icat,6,shop,publications,ohs,emergencypreparedness,emergencyprepardnessmngt



http://www.idgca.org/doc/app2_290115.pdf

http://pct.ca/wp-content/uploads/2014/12/Harbour_Operations_Manual.pdf

http://pct.ca/wp-content/uploads/2014/12/Harbour_Operations_Manual.pdf

APPENDIX A Fraser Surrey Docks Emergency Response Plan

(Doc. No. 40600-HS-PLN-00004 Rev. A)

EMERGENCY

RESPONSE PLAN

Health and Safety Department

Doc. No. 40600-HS-PLN-00004 Rev A

Emergency Response Plan 2015

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CONTENTS

HEALTH & SAFETY POLICY .................................................................................................. 4

INTRODUCTION ......................................................................................................................... 5

REGULATIONS ........................................................................................................................... 8

HAZARDOUS MATERIALS LOCATIONS ............................................................................. 9

DEFINITION OF TERMS ......................................................................................................... 10

GOVERNMENT AGENCY TELEPHONE LIST ................................................................... 16

TELEPHONE LIST OF FSD NEIGHBORS ............................................................................ 18

1.0 EMERGENCY ALERT .................................................................................................. 19

1.1 PROCEDURES ............................................................................................................ 19

1.2 EMERGENCY INFORMATION FORM .................................................................... 20

1.3 SECURITY PROCEDURES ........................................................................................ 21

1.4 EMERGENCY RESPONSE COORDINATOR (ERC) PROCEDURES .................... 22

1.5 WARDENS .................................................................................................................. 23

1.6 EVACUATION INSTRUCTIONS .............................................................................. 25

1.7 EMERGENCY ROLL CALL FORMS-VARIOUS BUILDINGS .............................. 25

1.8 PUBLIC INFORMATION COORDINATOR (PIC) ................................................... 35

1.8.1 PROCEDURES .......................................................................................... 35

1.8.2 PRESS RELEASE BULLETIN ................................................................. 36

1.9 RECEPTION PROCEDURES ..................................................................................... 37

1.10 CUSTOMER SERVICE PROCEDURES .................................................................... 37

2.0 SIRENS ............................................................................................................................. 39

2.1 PROCEDURES (>10 SECONDS) ................................................................................ 39

2.2 PROCEDURES (<10 SECONDS) ................................................................................ 39

3.0 FIRE AND/OR EXPLOSION RESPONSE PLAN ...................................................... 39

3.1 MINOR FIRES .......................................................................................................... 39

3.1.1 CHEMICAL FIRES: PROCEDURES ....................................................... 39

3.1.2 COMPRESSED AIR OR FLAMMABLE GAS FIRE: PROCEDURES ... 40

3.1.3 LOCALIZED FIRES: PROCEDURES ...................................................... 41

3.1.4 FIRES ON MOBILE EQUIPMENT .......................................................... 45

3.1.5 FIRES ON VESSELS ................................................................................. 47

3.1.6 FIRES IN VARIOUS BUILDINGS ........................................................... 47

3.2 MAJOR FIRES: BUILDINGS .......................................................................................... 49

4.0 CHEMICAL AND DANGEROUS GOODS SPILL RESPONSE PLAN ................... 51

4.1 PURPOSE .................................................................................................................... 51

4.2 POLICY ........................................................................................................................ 51

4.4 INITIAL SPILL RESPONSE AND ASSESSMENT ................................................... 52

4.5 SPILL CLASSIFICATION .......................................................................................... 53

4.5.1 MINOR SPILL RESPONSE ....................................................................... 54

4.5.1.1 SAFETY ............................................................................... 54

4.5.1.2 IMMEDIATE NOTIFICATION .......................................... 54

4.5.1.3 FIRST RESPONSE & SPILL CONTAINMENT ................ 55


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4.5.1.4 SPILL CLEANUP AND REPORTING ............................... 55

4.5.2 MAJOR SPILL RESPONSE ....................................................................... 56

4.5.2.1 SAFETY ............................................................................... 56

4.5.2.2 IMMEDIATE NOTIFICATION .......................................... 57

4.5.2.3 FIRST RESPONSE & SPILL CONTAINMENT ................ 57

4.5.2.4 SPILL CLEANUP AND REPORTING .............................. 58

4.6 SPILL REPORTING REGULATIONS ....................................................................... 59

4.7 SPILL RESPONSE EQUIPMENT .............................................................................. 61

4.8 MARINE VESSEL RESPONSE.................................................................................. 62

5.0 COLLISION FIRST RESPONSE .................................................................................. 65

5.1 PROCEDURES ............................................................................................................ 65

6.0 TOXIC GAS ACCIDENT FIRST RESPONSE ............................................................ 65

7.0 GAS LEAK FIRST RESPONSE .................................................................................... 67

7.1 PROPANE-PROCEDURES ......................................................................................... 68

8.0 BOMB OR SABOTAGE THREAT: FIRST RESPONSE .......................................... 69

8.1 EMPLOYEE RECEIVING THE PHONE CALL ........................................................ 69

8.2 SUSPECT PACKAGE(S) AND/OR PERSON(S) ....................................................... 70

8.3 IMMANENT THREAT ............................................................................................... 71

8.4 IF THERE IS AN EXPLOSION .................................................................................. 72

BOMB AND SABOTAGE THREAT REPORT FORM ....................................... 73

9.0 WATER RESCUE FIRST RESPONSE ....................................................................... 74

10.0 POWER OUTAGE FIRST RESPONSE ...................................................................... 75

11.0 MAJOR STORM FIRST RESPONSE ......................................................................... 76

12.0 EARTHQUAKE FIRST RESPONSE .......................................................................... 77

12.1 DURING AN EARTHQUAKE .................................................................................. 77

13.0 FLOODS ............................................................................................................................... 79

13.1 INTRODUCTION ....................................................................................................... 79

13.2 INDICATORS ............................................................................................................. 81

13.3 NAVIGATION ............................................................................................................ 81

13.4 EVACUATION NOTICES AND WARNINGS ......................................................... 82

13.5 FLOOD MANAGEMENT PLAN............................................................................... 82

13.5.1 STRATEGY ............................................................................................. 82

13.5.2 BERMS AND DIKES .............................................................................. 83

13.5.3 WATER .................................................................................................... 92

13.5.4 POWER ................................................................................................... 92

13.5.5 SUBSTATIONS ...................................................................................... 93

13.5.6 ROADWAYS .......................................................................................... 93

13.5.7 DOCK EQUIPMENT .............................................................................. 93

13.5.8 DOCK GANTRY CRANES ................................................................... 94


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13.5.9 PHONE SYSTEM AND COMMUNICATION ...................................... 94

13.5.10 COMPUTER SYSTEM ........................................................................... 95

13.5.11 SECURITY SYSTEM ............................................................................. 95

13.5.12 OFFICE EQUIPMENT AND SPACE .................................................... 95

13.5.13 RECORDS ............................................................................................... 96

13.5.14 CARGO ................................................................................................... 96

13.5.15 STORES .................................................................................................. 96

13.5.16 HAZARDOUS MATERIALS ................................................................. 96

13.5.17 OPERATIONS PLAN ............................................................................. 97

14.0 VOLCANIC ASH FALL-OUT FIRST RESPONSE .................................................... 97

14.1 PREPARE OPERATING MACHINERY ................................................................... 97

14.2 PREPARE BUILDINGS AND PERSONNEL ........................................................... 98

14.3 DISPOSAL AND CLEAN-UP .................................................................................. 98

15.0 MARSEC LEVEL CHANGES ...................................................................................... 98

APPENDIX

APPENDIX I:SITE SAFETY MAP ......................................................................................... 100

APPENDIX II:ROLL CALL FORMS .................................................................................... 101

APPENDIX III:VARIOUS ERP FORMS ............................................................................... 107

APPENDIX IV:ERP AUDIT HISTORY ................................................................................ 116


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INTRODUCTION

This Emergency Response Plan (ERP) has been developed to provide an organizational

and procedural framework for responding to land-based emergencies at Fraser Surrey

Docks (FSD). This response plan provides guidance and direction to the Fraser Surrey

Docks Emergency Response Team (FSDERT) and the Emergency Support Agencies

(ESAs) in order to:

1) minimize the human health, safety, environmental and property effects of an emergency;

2) coordinate the FSDERT effort within itself;

3) coordinate the FSDERT effort with that of ESAs; and,

4) facilitate and expedite the restoration of normal operating conditions on the site following an emergency.

The purpose of this response plan is not to provide a detailed procedure for every

conceivable emergency that could occur at the FSD site. Doing this would create an

unnecessarily complex and unwieldy document.

Situations for which the provisions of this response plan are designed are those land-

based emergency incidents where there is a potential for severe consequences. This

includes, but may not be limited to, the following situations that would affect FSD and

would involve a risk to life, health, the environment or property:

Man-made Emergencies

1. Fire and Explosion, including fire in a warehouse or other building, on a ship, or on mobile or other equipment.

2 Dangerous Goods Spill, including spill from a vessel, truck, rail car, container, or the lumber anti-sap stain dip tank.

3 Collision, including collision involving ship(s), rail car(s), motor vehicles(s) and dock equipment, fallen cargo.

4 Toxic Gas Accident, including rail, truck or shipping accidents involving toxic gas (es).

5 Acts of Aggression, including bomb threat, sabotage or vandalism.

6 Water Rescue, including drowning.

7 Power Outage.

8 Increases in MARSEC (Marine Security Levels)


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Natural Emergencies

1. Major Storm, including winter storms and electrical storms.

2. Earthquake, including minor and major earthquakes.

3. Flood.

4. Volcanic Ash Fall-out

These response procedures are part of FSD’s overall ERP. General prevention,

preparedness, and recovery procedures can be found in the ERP. Emergency types have

been tabulated within this manual, and copies of required forms referred to throughout

the manual can be found in Appendix 1 through Appendix 3.


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REGULATIONS

The ERP is intended to comply with all relevant federal and provincial acts, regulations

and guidelines and objectives. The acts and regulations which are considered are as

follows:

British Columbia (BC) Environmental Management Act Spill Reporting

Regulation (Province of British Columbia 1990);

BC Guidelines for Industry Emergency Response Plans (BC MOE 2002);

CAN/CSA Q634-M91 for Risk Analysis requirements and guidelines (Canadian

Standards Association 1991);

CAN/CSA-Z731-03 National Standard on emergency preparedness and response

(Canadian Standards Association 2003);

Canadian Environmental Protection Act, 1999 (S.C. 1999, c. 33);

Canada Shipping Act, 2001 (S.C. 2001, c. 26);

Canada Wildlife Act (Royal Society of Canada, 1985, c. W-9);

Emergency Management Act

(S.C. 2007, c. 15);

Environmental Assessment Act, 2012 (Canadian Environmental Assessment

Agency 2012);

Species at Risk Act (S.C. 2002, c. 29): and

Transportation of Dangerous Goods Act, (S.C. 1992, c. 34).


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HAZARDOUS MATERIALS LOCATIONS

Diesel Fuel

Fuel Pump Area – In Tank Storage Tanks - (2) 35,000 Liter

Tanks

Mobile Fuel Truck

Diesel Shop

Gasoline

Fuel Pump Area – In Tank Storage Tanks - (1) 25,000 Liter

Tanks

Diesel Shop

Paint

Parts Room – Diesel Shop

Parts Room – Shed 5

Carpenters Shop – Shed 5

Mechanical Storage Container – Shed 5 Crane Shop

Oxygen Cylinders

Tire Shop

Welding Shop


Various Greases

Parts Room in Metal Cabinets – Shed 5

Store Rooms – Diesel Shop


Anti-Freeze Store Rooms – Diesel Shop


Various Oils Oil Storage Container – Diesel Shop

Fort Knox (Foremen’s Parts Room) – Shed 5

Pressurized Containers


Store Rooms – Diesel Shop

Sub 8 – Agri Facility

Propane


Shed 1 Water Side – Large Cylinder

IDC Yard Near Foremen’s Trailer – Large Cylinder

Cafeteria – Large Cylinder

Diesel Shop – Large Cylinder

Propane Filling Station – Forklifts

Waste Oils Outside in Waste Container – Diesel Shop

Waste Batteries Storage Container – Shed 5

Tires Tire Yard – Outside Diesel Shop

Acetylene Containers


Tire Shop

Welding Shop


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DEFINITION OF TERMS

Certain terms used within the FSD’s ERP have specific meanings. These terms are

indicated by italic print and are defined in alphabetical order below:

Access Control Officer (ACO):

The person(s) responsible for the administration of port ID passes regaled through Fraser

Surrey Docks.

Alert:

The emergency alert is the initial notification of an emergency. It is delivered by the on-scene party to Gate Security, who then passes it on according to the structure outlined in Section 2.2 of the Emergency Management Plan.

Computer Warden:

The Computer Warden is responsible for working with the ERP Manager to ensure the safety of electronic data and equipment.

Vice President of Marketing and Customer Service:

The V.P. of Marketing and Customer Service is responsible for ensuring that customers and suppliers are aware of emergency situations that affect their cargo or operations.

Dangerous Goods:

Dangerous Goods are those goods that pose a threat to human health, safety or the environment. Dangerous Goods require placards under the Transportation of Dangerous Goods Act.

Emergency:

An emergency is an unforeseen combination of circumstances resulting in a situation that requires immediate action to protect lives, property and/or the environment.

Emergency Log:

The emergency logs are intended to serve as a record of emergency events and mitigate measures taken during the course of an emergency. Emergency log books are kept in the Health and Safety Managers Office.

Emergency Operations Centre (EOC):

The EOC is the facility from which coordinated response to emergencies is conducted. Its primary purpose is to bring together and provide functional accommodation for those officials who would have the responsibility and authority to coordinate whatever


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resources are required to save life and protect the environment and property.

Emergency Radio Channel 8 and a Cell Phone:

A radio and cell phone are carried at all times by the Lead ERC. It is intended to ensure that an ERC can always be reached in the event of an emergency. The Lead ERC can be identified by contacting the security office 604-582-2213 or on the radio channel 8.

Emergency Plan Manager (EPM:)

The Health and Safety Management Department share the EPM responsibilities for overseeing the maintenance of the ERP.

Emergency Response Coordinator (ERC):

The ERCs are a group of Operations personnel trained in Emergency Response Procedures.

Emergency Response Procedures:

Emergency response procedures are all those general measures taken by FSDERT during an incident that prevent the loss of life and minimize damage to the facility, equipment and surrounding areas.

Emergency Response Vehicle (ERV):

The ERV is a van dedicated to emergency response. The ERV is stored at the main gate to permit quick response by mobile security.

Evacuation Siren:

The evacuation siren provides a long, continuous wail, audible across the site, and indicates that a major emergency has occurred requiring evacuation of the site. It is to be activated only on instruction by an ERC or Emergency Support Agency.

Emergency Support Agencies (ESAs):

ESAs are those external agencies that have agreed to assist FSD in the event of an emergency. These include the Surrey Fire Department, RCMP, Ambulance Service, Fraser River Port Authority, and the Ministry of the Environment, Lands & Parks, and Environmental Protection Division, as described in the ERP.

First Aid Attendant:

First Aid attendant is on-duty whenever there are more than eleven workers on-site, including Security staff.


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First Response Procedures:

First Response procedures are all those specific measures taken by FSDERT during an incident that prevent the loss of life and minimize damage to the facility, equipment and surrounding areas.

Fraser Surrey Docks Emergency Response Team (FSDERT):

Indicates those employees designated within this ERP as responsible for responding to an emergency.

Fraser Surrey Docks (FSD):

Indicates the corporation, its officers and employees, and all associated facilities.

FSD Site:

Indicates the property, facilities and equipment owned or leased by FSD.

Security:

Security is the Security officer who is on duty at the gate at the time of an emergency. Security has emergency responsibilities as outlined in Section 1.3 of the ERP.

Lead Emergency Response Coordinator (Lead ERC):

The on-duty Superintendent will act as the Lead ERC as soon as they arrive at the emergency scene and will take over as lead to coordinate the scene with all aspects and parties including emergency agencies as per the ERP.

Marine Facility Security Officers (MFSO):

The person(s) responsible to develop and manage FSD’s Security Plan in accordance with Transport Canada.

Marsec:

Referring to Marine Security. Marsec is a security level designated by Transport Canada.

There are 3 distinct levels of MARSEC:

Marsec 1- normal day to day operations - USA equivalent: yellow alert

Marsec 2- heightened possibility of threat-USA equivalent: orange alert

Marsec 3- immanent threat or risk, or realized threat occurred - USA equivalent is "Red" alert


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Marshaling Areas (MA-1, MA-2, MA-3, MA-4, MA-5 and MA-6):

Marshaling areas are selected by the ERC according to the dictates of the particular emergency situation. In the event of an general evacuation signal, all employees are to congregate at this marshaling area for roll call and to await further instructions from the ERC.

Below is a site map illustrating the locations of these designated marshaling areas:

Mobile Security:

Mobile Security is the Security officer assigned to roving the dock site in the Patrol Vehicle. Mobile Security is responsible for retrieving the Emergency Response Vehicle and proceeding to the emergency, as well as conducting other duties as outlined in Section 1.3 of the ERP.

MSDS Binder/Electronic Online

The MSDS Binder is a collection of Material Safety Data Sheets for all Dangerous Goods used on the FSD site. Copies of the MSDS Binder are retained in the Maintenance Shed, in Operations, at First Aid, and in the Emergency Response Vehicle.

Electronic copies of the MSDS are available online through MSDS Online.

On-call Emergency Response Coordinator (On-call ERC):

The ERCs rotate as the On-call ERC according to the weekend duty schedule. One ERC is designated as the On-call ERC at all times.


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On-Scene Commander:

The On-Scene Commander (OSC) is the emergency support agency lead person responsible for coordinating emergency response. Frequently, the Fire Chief plays the role of On-Scene Commander when more than one agency is involved, although another person may play this role if he has more expertise.

On-scene Party:

The on-scene party is the person(s) discovering and reporting the emergency to Gate Security. The on-scene party is responsible for implementing the Emergency Alert Procedures and the First Response Procedures, if it is safe to do so. When a member of FSDERT or an ESA arrives at the scene, the on-scene party shall follow their instructions.

Public Information Coordinator (PIC):

The PIC is the sole media contact person (Jeff Scott and Jill Buchanan). The duties of the PIC are defined in Section 1.8 of the ERP.

Response Procedures:

Response procedures include all activities undertaken to mitigate the effects of an emergency. Response procedures are defined in this manual.

Roll Call:

Roll call is an organized accounting for all regular personnel. Roll call in an emergency is conducted by the appointed Wardens.

Special Wastes:

Special Wastes are defined in the BC Waste Management Act as:

a) Dangerous Goods that are no longer used for their original purpose, including those that are:

i) recycled, treated or disposed ii) intended for recycle, treatment or disposal, or iii) in storage or transit before recycle, treatment or disposal

b) PCB wastes; c) containing dioxins wastes; d) oil wastes; e) asbestos waste; f) pest control product containers and wastes containing pest control products, including

wastes produced in the production of treated wood products using pest control products (excluding waste wood products treated with wood preservatives or wood protection products);


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g) leachable toxic waste; h) containing tetrachloroethylene waste; and, i) containing polycyclic aromatic hydrocarbons (PAH).

Trained Personnel:

Trained personnel are those persons who have undergone emergency response training.

Wardens:

The responsibilities of Wardens are defined in Section 1.5 of the ERP. They are responsible for coordinating an orderly evacuation from their portion of a building and conducting roll calls.


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Government Agency Telephone List

(24 hour numbers in bold)

AGENCY DEPARTMENT EMERG. No. REGULAR No.

Federal Agencies

CANUTEC Hazardous Response Advice

1-613-996-6666 or *666 on a

cellular phone

1-604-666-2955

Border Customs Agency Marine Clearance General Info

1-800-461-9999

Environment Canada Weather Forecasts

Greater Vancouver Marine

(604) 664-9010 (604) 666-3655 (604) 664-9028

(604) 666-2739

Environmental Protection Service Canada

General info and reporting for an emergency pollution incident

1-800-663-3456

Fisheries and Oceans

Environmental Emergency Response General Inquiries

1-800-889-8852

(604) 666-0384

Employment and Social Development Canada (ESDC)

(Land) Occupational Health and Safety

1-800-641-4049

Transport Canada

(Marine) Occupational Health and Safety via Marine Communications and Traffic Services (MCTS)

1-250-363-6333

Pacific Pilotage Authority General Office Dispatch (604) 666-6776 (604) 666-6771

Canadian Nuclear Safety Commission

Duty Officer 1-613-995-0479

Transport Canada Dangerous Goods

Coast Guard

General Regional Director Marine Emergency – Pollution Control Marine & Aircraft Distress Response Services

1-800-663-3456

1-800-567-5111

Provincial Agencies Attorney General Coroner’s Office Victim Assistance

Chief Coroner New West Office General Inquiries Policies Division

(604) 660-7739 (604) 660-7700

1-800-563-0808 (604) 660-5199

BC Environment, Lands & Parks

Provincial Emergency Program, floods, earthquakes, spills

1-800-663-3456 (604) 582-5200


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Ministry of Health BC Ambulance Service Poison Control Centre Surrey Memorial Hospital Royal Columbian Hospital

Emergency Non-Emergency General Patient Inquiries General Patient Inquiries

911 (604) 682-5050

(604) 660-6897

(604) 581-2211 (604) 588-3349 (604) 520-4253 (604) 520-4219

BC Transportation & Hwys. (604) 660-9770 Workers' Compensation Board of

British Columbia Main Switchboard (604) 276-3100

City of New Westminster

City Hall Fire Department New Westminster Police

911

911

(604) 521-3711 (604) 519-1000 (604) 525-5411

City of Surrey City Hall Fire Department RCMP

911 911

(604) 591-4011 (604) 543-6700 (604) 599-0502

Greater Vancouver Regional District

Watershed Management Waste Recycling Engineering & Construction

(604) 432-6450 (604) 436-6800 (604) 432-6405

Municipality of Delta City Hall Fire Department Delta Police

911 911

(604) 946-4141 (604) 946-8541 (604) 946-4411

Other Agencies

BC Hydro Electrical Emergencies Main Switchboard

1-888-769-3766 (604) 528-1600

BC Gas Natural Gas Emergencies (604) 298-1400 (604) 443-6500 TELUS Repair Business Service 611 (604) 310-3100

BCMEA Day Nightline

(604) 685-3910 (604) 688-1155

ILWU Local 502 Local 514

(604) 580-8882 (604) 254-8154

Additional Spill Sorbents Aqua Guard Spill Response. Pigmalion Environmental

(604) 980-4899 (604) 273-2236


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Telephone List of FSD Neighbors

NEIGHBOUR CONTACT EMERGENCY No. LOCATION BC Cleanwood

(Surewood) Daryl Anderson (GM)

(604) 585-2511

Catalyst Darcy Adams (604) 999-8772 Chemetron Randy Hill (604) 580-5777

Port Metro Vancouver

(604) 665-9086

OR

Day time (604) 524-6655 Night time (604) 524-6656

Emergency Response

Centre

Interfor Forest Products Randy Chadney (604) 587-4519

Seaspan Ferries John Fowlis (Maintenance

Supervisor) (604) 940-7245

Westran Intermodal Transport

David Peacock (604) 520-6366

Westminster Tug Boats (604) 522-4604 Main Office

RAIL NEIGHBOURS CONTACT EMERGENCY No.

BNSF Rail

Tim Vanpopta (Train Master)

Emergency Number

Cell-(604) 362-6080 Office-(604) 520-5230

(604) 522-7539

SRY Rail Link

Jason Bolt (Superintendent)

Emergency Number

Office (604) 527-6309 Cell (778) 873-2568

(604) 521-4821 or

(604) 521-4822

CN Rail Operations

Emergency Number

(604) 589-6663

(604) 604-588-2958

CP Rail Operations

Emergency Number

(604) 944-5732

1-403-543-8448

Note: FSD internal telephone lists are distributed separately from this Plan.


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1.0 EMERGENCY ALERT

1.1 PROCEDURES

This procedure is normally performed by any FSD employee or person. A person

discovering an emergency shall, as appropriate:

1. Pull the fire alarm if building evacuation is required.

2. Using a phone dial 911 and request an Ambulance, the Fire Department, and/or

the Police.

3. Contact First Aid (Local 216, 604-582-2216, 778-838-8624 or Radio Ch. 8) if

there are any injuries. Non-emergency number for First Aid 604-582-2248.

4. Always contact Security (Local 213 or 235) and transmit the following

information:

a) Type of emergency (fire, explosion, chemical spill, etc.)

b) Number, type and severity of any injuries

c) Location of the emergency

d) Action taken so far

e) Any immediate concerns

f) Your name and phone local from which the call is being placed

5. Security will contact BNSF (604-520-5203) to clear the rail tracks.

6. Security will contact Operations staff and inform them of the situation.

7. Persons present at the emergency shall initiate the appropriate First Response procedures, as described in the following sections, if it is safe to do so.

8. Persons present at the emergency will contact neighbouring companies so that they are made aware of the emergency incident if applicable.

Persons receiving an alert can record information on the following form (copies found in Appendix 1) to take down pertinent information. This form can also be copied and used to distribute information as required.


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1.2 EMERGENCY INFORMATION FORM

To be completed by the Emergency Response Coordinator:

11060 Elevator Road

Surrey, BC, V3V 2R7

Phone 604-581-2233, Fax 604-581-6488

Emergency

Information Form Date: Time:

Description of Emergency:

Number/Type/Severity of Injuries:

Location of Emergency:

Status of Response:

Immediate Concerns, Implications or Instructions:

Prepared by: Position:

Telephone:


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1.3 SECURITY PROCEDURES

This procedure is normally performed by Security. Upon receiving an Emergency Alert,

Security shall complete the tasks outlined below:

EMERGENCY PLAN ACTIVATION Time

Call First Aid, if required

Call 911, if required

Contact Operations (Locals 231 or Security 604-582-2213)

Name of Person Contacted:

Contact On-duty ERC (Identified through Security 604-582-2213)

Name of On-duty ERC:

Contact BNSF to clear the rail track. Security will also assist to

escort emergency responders to the incident immediately.

Radio to retrieve Emergency Response Vehicle (ERV)

Contact Health and Safety Manager

Jonathan Unrau 778-838-7579 Local: 243

Mobile Security takes ERV to emergency.

Establish perimeter control.

When an ERC arrives, take alternate transportation back to gate and

escort ESAs to the emergency.

Emergency Response Agencies escorted to the Emergency Scene Organization Equipment Escorted By In Out

SPECIAL INSTRUCTIONS Time

Front Gate Closed -- Ordered By:

Rear Gate Closed -- Ordered By:

Media Allowed In -- Authorized By Jeff Scott/Jill Buchanan Organization Name Escorted To Escorted By In Out

Additional Security -- Authorized By:

Number of Officers Ordered: Time Required:


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1.4 EMERGENCY RESPONSE COORDINATOR (ERC) PROCEDURES

The following procedures are to be performed by the ERC or designate:

EMERGENCY RESPONSE ACTIVITIES TIME

Proceed to Emergency Scene if safe to do so, and do a scene survey

Establish Perimeter Control

Remove injured persons from the danger area, if it is safe to do so.

Do not attempt to move anyone with suspected head, neck, or spinal injuries.

Coordinate evacuation of buildings, areas or vessels as necessary

Contact wardens and direct them to appropriate marshalling area:

Shed 5 - Second Floor Security (604-582-2213 OR 235)

Shed 5 - Crane Shop Raj Uppal (778-838-7846 OR 271) (Ground Floor)

Diesel Shop Jack Miller (778-838-7945) Brent Sellers (778-838-7910)

Shed 1 Alisa Sahbaz (604-345-5449)

Accounting/Customer Brady Erno (778-838-5719 OR 268) Service Trailer

Contact Computer Wardens:

Shed 5 – Second Floor Keith Leclerc (778-838-4040) Matthew Pederson (778-838-6920) Nazario Barriga (778-227-1606)

Contact Health & Safety Department if appropriate:

Jonathan Unrau (778-838-2243) Mark Quon (778-838-8402)

Contact PIC and pass on critical information (Update PIC regularly):

Jeff Scott (778-838-8471 OR 230) Jill Buchanan (778-772-8025 OR 244)

If emergency is on the water, contact:

Port Metro Vancouver Name: 604-665-9086

Transport Canada Ship Safety Name: 604-666-6011

If ships are involved or threatened, contact Vessel and Ship's Agent:

Vessel Name Berth Captain or Mate Ship's Agent

Contact neighbouring companies if assistance is required or their sites are threatened (Numbers located in Agency Telephone List section)

Begin First Response as outlined in the ERP document:

Fire and Explosion Page-35 Power Outage Page-72

Chemicals & Dangerous Goods Spill

Page-46 Major Storm Page-73

Collision Page-60 Earthquake Page-74

Toxic Gas Page-60 Floods Page-76

Bomb or Sabotage Threat Page-64 Volcanic Ash Fall-Out Page-94

Water Rescue Page-70


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1.5 WARDENS

Wardens

Wardens play an important role in ensuring each building is prepared for an emergency.

Along with the emergency plan, wardens are an important risk control measure to ensure

that the site is prepared should an emergency situation, potentially a fire, occurs.

Key duties of the fire wardens include:

To assist in implementing and improving effective emergency procedures in the

workplace;

To help prevent emergencies by monitoring the adequacy of the hazardous risk

control measures;

To raise awareness with other staff about the various hazards that exist;

To instruct workers/contractors/visitors how to respond in an emergency;

To lead the fire drills and real evacuation procedures-each appointed warden must

be familiar with all escape routes and exits from their designated area;

To ensure all workers/contractors/visitors are accounted for during an evacuation;

and,

To assist all people on site should an emergency occur, including assisting people

with special needs (ex: helping someone in a wheelchair to evacuate).

If the emergency (fire) alarm/siren is sounded, wardens have a duty to assist in the safe

evacuation of workers/contractors/visitors from the hazard immediately, and to ensure

that their designated area has been cleared.

During an evacuation, wardens need to:

Direct everyone to leave the building using all the appropriate routes and exits

(and not inappropriate exits such as lifts);

Check all accessible spaces in work spaces, including the bathroom, to make sure

everyone as evacuated – this should be done on the way out of the building so that

the warden isn’t putting themselves at risk by re-entering the evacuated area;

Close each door upon inspection starting from one end of the building working

their way towards the emergency exit. Closing each door will also help isolate the

various hazards; and,

Guide everyone to the assembly area and assist in checking that everyone has

arrived safely using the Roll Call form and communicating with the ERC upon

arrival.


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Below are the list of appointed wardens for the following buildings:

BUILDING/TRAILER APPOINTED WARDENS CONTACT

Shed 5-Ground Floor Raj Uppal 778-838-7846

Shed 5-2nd Floor Security 604-582-2213

Diesel Shop Brent Sellers

Jack Miller

778-838-7910

778-838-7945

Shed 1 Alisa Sahbaz 604-345-5449

Accounting/Customer Service

Trailer Brady Erno 778-838-5719

Computer Wardens

The computer wardens (IT Department worker(s)) are responsible for working with the

ERP to ensure the safety and security of all electronic data and equipment in the building

being affected by the hazard.

The ERC will contact the computer wardens to inform them of the affected building(s).

COMPUTER WARDENS CONTACT

Keith Leclerc

Matthew Pederson

Nazario Barriga

778-838-4040

778-838-6920

778-227-1606

The computer wardens can complete this remotely if the emergency situation warrants it.


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1.6 EVACUATION INSTRUCTIONS

In the event that an evacuation is required, the wardens are responsible for evacuating

buildings and areas. The following procedures should be completed:

1.7 EMERGENCY ROLL CALL FORMS-VARIOUS BUILDINGS

In the event that an evacuation is required, the wardens are responsible for evacuating

buildings and areas utilizing the appropriate emergency roll call forms and escorting to

the nearest Muster Station adjacent to their building below:

Shed 5-Ground Floor Muster Station 4

Shed 5 – 2nd Floor Muster Station 4

Diesel ShopMuster Station 4

Shed 1Muster Station 2

Accounting/Customer Service TrailerMuster Station 1

Note:

Due to challenges related to designating a permanent Warden for other locations the

following operations on site should muster to the nearest Muster Station in the vicinity

and/or a safe location away from the emergency hazard. This could include the following

situations:

Yard Areas/Berths 2 through 4Muster Stations 1 or 2

Yard Areas/Berths 5 through 6Muster Stations 2 or 4

EVACUATION INSTRUCTIONS TIME

Ordered By:

Area(s) to be evacuated:

Marshalling Area:

Special Instructions:

Warn all persons in your area to evacuate

Close windows and doors

Turn off electrical equipment -if there is no danger of explosive gases

Conduct a roll call using the appropriate document for the building. Instruct

persons not to leave the marshalling area until directed to do so. Report any

missing persons to the ERC.


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Yard Areas/Berths 7 through 9Muster Station 3

Yard Areas 9/10Muster Station 5

Container GateMuster Station 4

Container YardMuster Station 4 or 5

IDC Yard Including Foremen/Switch Crew TrailersMuster Station 6

Breakbulk GateMuster Station 1


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DATE: TIME:

INCIDENT: Fire Emergency Response Drill

Roll Call Performed by: Raj UPPAL

1 PP#

2 PP# 44190

3 PP# 72667

4 PP# 16837

5 PP#

6 PP#

7 PP# 16837

8 PP#

9 PP#

8 PP# 45569

9 PP# 29006

10 PP# 28193

11 PP#

12 PP#

13 PP#

PRESENT

(√)

ABSENT

(X)

Maintenance Department-Crane Shop:

Heavy Duty Mechanics


Electricians

PRESENT

(√)

Bruce IVERSON

Fox HEIDE

Marcel BELANGER

Gursharan DEOL

Miki Vujicic

Greg TURNBALL

Jordan REIHER

ABSENT

(X)

PRESENT

(√)

ABSENT

(X)

Munesh SAINI

Paul WETTLAUFER

Jesse JOHNSON

Additional Workers:

(Contractors, etc.)

COMMENTS

COMMENTS

COMMENTS

Return To Health & Safety Department Upon Completion

Fraser Surrey Docks Shed 5 - Ground Floor: Employee Roll Call

Satnam RANA

Glen DODUCK

Paul WETTLAUFER

Chamaur GILL

Clement KWONG


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DATE: TIME:


Roll Call Performed by VIPS : (Print name)

1 PP#

2 PP# 78305

3 PP# 78320

4 PP#

5 PP#

6 PP# 77259

7 PP# 78323

8 PP# 34588

9 PP# 61289

10 PP# 9347

11 PP#

12 PP#

13 PP# 77256

14 PP# 5573

15 PP# 71173

16 PP# 34643

17 PP# 48648

18 PP# 78319

19 PP#

20 PP# 78322

21 PP# 68116

22 PP#

23 PP#

24 PP#

25 PP# 35099

26 PP# 78288

27 PP# 78296

28 PP# 12286

29 PP# 2895

30 PP# 57273

Haley CROWE

Jaimie KATZ

ABSENT

(X)

Tracy STRAND

ABSENT

(X)

Jonathan UNRAU

Mark QUON

Wayne HONEYMAN

Health & Safety Department:

Management

PRESENT

(√)

PRESENT

(√)

PRESENT

(√)

Additional Workers:

(Contractors, etc.)

Paul BOUCHARD

Maintenance Department:

Foremen

ABSENT

(X)

IT Department: PRESENT

(√)

ABSENT

(X)

David MARTIN

Matthew PEDERSEN

Manraj (Raj) UPPAL

Lindsey THORLEY

Patrick KEOGH

Mike CRAVAGNA

Patrick JULIEN

Jerry JENNINGS

Andrew WHIFFEN

Craig WILSON

Richard HOATH

Robert MEIER


Management

Ralph RODRIGUEZ

Tim KJELLBOTN

Chris ARMER

Steve ARMSTRONG

Cliff CHERNOFF

Ahmad NASSERJAH

Keith LECLERC

Nazario BARRIGA

Jurgen FRANKE

Jarrett LONG

COMMENTS

COMMENTS

PRESENT

(√)

ABSENT

(X)

PRESENT

(√)

ABSENT

(X)COMMENTS

Troy WINGERAK

Operations Department: COMMENTS

COMMENTS

COMMENTS

Fraser Surrey Docks Shed 5 - Level 2: Employee Roll Call



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DATE: TIME:

INCIDENT:

Roll Call Performed by: Brent Sellers/Jack Miller

1 PP#

2 PP#

3 PP#

4 PP#

5 PP#

6 PP#

7 PP#

8 PP#

9 PP#

10 PP#

11 PP#

12 PP#

13 PP#

14 PP#

Diesel Shop-HD MechanicsPRESENT

(√)

ABSENT

(X)COMMENTS

COMMENTSABSENT

(X)

PRESENT

(√)


Foremen

Jon LESLIE

Darrin OTSIG

James SHARMA

John FORSBERG

Tom MEREDITH

Lorenz BRUGGER

Robert LEE

Additional Workers:

(Contractors, etc.)

PRESENT

(√)

ABSENT

(X)COMMENTS

Brent SELLERS

Jack MILLER

Ted KORMOSI


Fraser Surrey Docks Diesel Shop: Employee Roll Call

Dean CUSICK

Clint HOLOWATY

Chad HOMEWOOD

Gordon MAVOR


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DATE: TIME:

INCIDENT:

Roll Call Performed by: Alisa Sahbaz

1 PP# 77264

2 PP# 78256

4 PP# 77267

5 PP# 19210

6 PP# 71173

7 PP#

8 PP#

9 PP#

10 PP#

8 PP# 77259

9 PP#

10 PP#

11 PP#

12 PP#

Fraser Surrey Docks Shed 1: Employee Roll Call

Level 3PRESENT

(√)

ABSENT

(X)COMMENTS

Jeff SCOTT

Leonard COX

Bill WEHNERT

Level 2PRESENT

(√)

ABSENT

(X)COMMENTS

Alisa SAHBAZ

Darlene LYNCH

Trish FACTOR

Jurgen FRANKE

Andre EKKART

Debbie EINERSON

Additional Workers:

(Contractors, etc.)

PRESENT

(√)

ABSENT

(X)COMMENTS

Nelly FRANCOIS

Maria NOORT

David MARTIN


Jill BUCHANAN

Ed WONG


34 | P a g e

DATE: TIME:


Roll Call Performed by: Brady Erno

1 PP#

2 PP#

3 PP#

4 PP#

5 PP#

6 PP#

7 PP#

8 PP# 78320

9 PP#

10 PP#

11 PP#

12 PP#

13 PP#

14 PP#

15 PP#

16 PP#

17 PP#

18 PP#

19 PP#

20 PP#

21 PP#

PRESENT

(√)

ABSENT

(X)COMMENTS

Accounting Trailer:

Management

PRESENT

(√)

ABSENT

(X)COMMENTS

Frances HARASEMCHUK

Michelle STEELE

Jennifer NISHI

Anton BONEV

Accounting Trailer:

Workers

Customer Service Trailer:

Workers

PRESENT

(√)

ABSENT

(X)COMMENTS

Diane MCLEOD

Amber HUTT

Heidi KIMMERLY

Stephanie HENDERSON

Kimberly COWTON

Janet KLEIN

Linda LAHAY

Return To H+A1:Q41ealth & Safety Department Upon Completion

Fraser Surrey Docks Accounting & Customer Service Trailer:

Employee Roll Call

Charmagne MUNOZ

Manjit GILL

Mike MCLEOD

Brady ERNO

Roxanne FELTON

Barb MARTIN

Jennifer SINCLAIR

Mary ZHAO

Kelly ISLEY

Krista SAHLY


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1.8 PUBLIC INFORMATION COORDINATOR (PIC)

1.8.1 PROCEDURES

The following procedures are to be performed by the PIC or designate:

COMMUNICATION ACTIVITIES TIME

Contact Executive Assistant – Alisa Sahbaz (604-345-5449) and inform them

of the situation.

Contact PMV (604-524-6655) or Nightline (604-524-6656) if emergency is

major or if it threatens FRHC property.

Primary Responder as per on call list

Public Affairs – John Parker Jervis (604) 665-9267

Contact City Hall/Mayor if emergency threatens local population

Surrey City Hall: 604-591-4011

Delta Municipal Hall: 604-946-4141

Contact Customer Service to inform customers or suppliers:

Brady Erno Local 268 Cell: 778-838-5719

Contact Labour Canada (604-666-2205 - Emergencies) if Longshoremen are

injured or evacuation is required.

Contact ILWU if Longshoremen are involved or if emergency is major.

Local 502: 604-580-8882

Local 514: 604-298-9684

Contact PIC Jeff Scott and inform him of the situation

778-838-8471 (Cellular)

Contact PIC-Jill Buchanan and inform her of the situation

778-772-8025 (Cellular)

Contact Media if appropriate or if it is necessary to inform public

*Always return calls to media and advise when emergency has been resolved. Phone Fax Assigned Reporter

Broadcast News Wire

Service

604-687-2464

604-687-1662

604-687-5040

604-687-5040

Radio Media

Print Media

Radio CKNW

CBC 604-524-2566

604-662-6900

604-331-2787

604-662-6913

TV BCTV

Global

CBC

604-421-9494

604-876-1354

604-662-6801

604-421-9466

604-874-5206

604-662-6878

Print Sun

Province

Leader

Optimist

Now

604-605-2180

604-605-2063

604-588-4313

604-946-4451

604-572-0064

604-605-2323

604-605-2720

604-588-1863

604-946-5680

604-572-6438

Other

Contact BCMEA if emergency is major

(604-688-1155 or Nights 604-685-3910)

Proceed to Emergency Scene if it is safe to do so


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1.8.2 PRESS RELEASE BULLETIN

The PIR or designate can issue a press release using the Press Release Form below:

11060 Elevator Road

Surrey, BC, V3V 2R7

Phone 604-581-2233

Fax 604-581-6488

PRESS RELEASE FORM

Date:

Time:




Agencies Responding:

Environment Canada Port Metro Vancouver

Status of Response:

Any Immediate Concerns:

Future Actions:

Release prepared by: Signature:

Position: Contact Number:


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1.9 RECEPTION PROCEDURES

The form on page 20 is to be completed by Security from information provided by the

PIC and circulated as follows:

Shed 1 Cafeteria/Lunch Room Foreman’s Trailer Shed 5 Operations Diesel Shop Switch Crew Trailer Shed 5 Crane Shop Container Gate Matson Tower/Lashers Trailer

Break Bulk Gate Accounting Trailer Customer Service Trailer Security

1.10 CUSTOMER SERVICE PROCEDURES

The V.P. of Marketing and Customer Service or designate shall inform customers of the

status of the emergency situations at FSD when it affects, or could affect, their cargo or

operations using the form Customer & Supplier Bulletin below or if suitable, the form on

page 31 can be used as a bulletin. Information will be provided by the PIC, ERCs and

Reception. For a customer list, please contact Brady Erno at 778-838-5719 or local 268.


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11060 Elevator Road

Surrey, BC, V3V 2R7

Phone 604-581-2233

Fax 604-581-6488

CUSTOMER & SUPPLIER BULLETIN

Date:

Time:

Description of Type and Extent of Emergency:

Status of Response:

Implications for our Customers & Suppliers:

Special Requests:

Information Prepared by:

Position:

Contact Number:


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2.0 SIRENS

The control button to activate the sirens on dock are located in secured Security room of

Shed 5 Level 2. Security will only activate and deactivate this alarm with direction of the

lead ERC, and/or ERC (Superintendent and/or H&S Management representative).

2.1 PROCEDURES (>10 SECONDS)

In the event the siren on-site sounds for greater than 10 seconds, all FSD staff,

contractors, visitors and workers will evacuate buildings and immediately proceed to the

nearest marshalling areas. The instructions of area wardens shall be followed as per

Section 1.5 and 1.6 respectively.

2.2 PROCEDURES (<10 SECONDS)

A siren that sounds for a period less than 10 seconds is likely sounded for testing

purposes only and should be ignored. For other than testing purposes, the siren shall only

be sounded in the event of an emergency that could affect the health and well-being of

everyone on the FSD site. The FSD siren will be tested twice in each calendar year.

3.0 FIRE AND/OR EXPLOSION RESPONSE PLAN

3.1 MINOR FIRES

3.1.1 CHEMICAL FIRES: PROCEDURES

Fire residues may contain highly toxic materials requiring respiratory protection and impermeable protective clothing to prevent exposure through skin contact, or inhalation of toxic vapors, smoke or soot. The person(s) identifying the chemical fire should not in any event attempt to fight a toxic chemical fire under any means for health and safety concerns.

1. If the chemical fire is within a building room than the person(s) will immediately back out of the space and if possible close the door and seal if possible.

2. All workers/visitors/contractors will evacuate the immediate vicinity and proceed to a muster point or safe location upwind of the chemical fire. The warden(s) will evacuate and document all persons from the building as per Sections 1.5 through 1.7 of the ERP.

3. The person(s) should call 911 and request the Surrey Fire Department if possible.

4. The person(s) should call Security at 604-520-5203/local 213 or 235/Channel 8.


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Security may need to assist with calling 911 and request emergency responder assistance. Security will contact BNSF rail to clear the rail track. Security will also assist to escort emergency responders to the incident immediately.

5. The Lead ERC upon arrival at the incident will take lead of the scene and ensure that all workers have evacuated the immediate vicinity to the designated muster point or a safe location away from the fire.

6. The Lead ERC will meet with the warden(s) if applicable to ensure all workers are accounted for during the evacuation.

7. The Lead ERC will collect information (MSDS) on any Dangerous Goods involved in, or close to, the fire. The Lead ERC will ensure this information is presented to the fire department upon arrival.

8. The Lead ERC will direct and coordinate to seal nearby storm sewers and set up a berm along the berth face to prevent toxic run-off from entering the river.

9. The Lead ERC will wait for the arrival of the fire department and assist them to address the chemical fire. The Lead ERC will provide the fire department with pertaining information of the chemical substance and confirm the clearance of the vicinity of all people.

10. The Lead ERC will continue to control the scene and keep people at a safe distance, as per the ERP.

3.1.2 COMPRESSED AIR OR FLAMMABLE GAS FIRE: PROCEDURES

There is the potential that compressed gas cylinders will explode catastrophically and with no warning. Compressed gases on site include the propane tanks, oxygen tanks and acetylene welding tanks.

The person(s) identifying the compressed air or flammable gas fire should not in any event attempt to fight a fire involving compressed or flammable gas under any means for health and safety concerns.

1. All workers/visitors/contractors will evacuate the immediate vicinity and proceed to a muster point or safe location upwind. The warden(s) will evacuate and document all persons from the building as per Sections 1.5 through 1.7 of the ERP.


3. The person(s) should call Security at 604-520-5203/local 213 or 235/Channel 8.


41 | P a g e

Security may need to assist with calling 911 and request emergency responder assistance. Security will contact BNSF rail to clear the rail track. Security will also assist to escort emergency responders to the incident immediately.


5. The Lead ERC will meet with the fire warden(s) if applicable to ensure all workers are accounted for during the evacuation.

6. The Lead ERC will collect information (MSDS) on any Dangerous Goods involved in, or close to, the fire. The Lead ERC will ensure this information is presented to the fire department upon arrival.

7. The Lead ERC will wait for the arrival of the fire department and assist them to address the compressed air or flammable fire. The Lead ERC will provide the fire department with pertaining information of the substance and confirm the clearance of the vicinity of all people.


3.1.3 LOCALIZED FIRES: PROCEDURES

A fire extinguisher can be a lifesaver. Placed near an exit, in an easy-to-grab spot, it can

put out a small fire before the firefighters arrive, or at least suppress the flames while you

escape.

All household extinguishers are classified A, B, or C (or a combination of these) on the

label to indicate which types of fires-ordinary combustibles, flammable liquids, or

electrical-you can use them on. Many are classified A:B:C and fight all 3 types of fires.

The main distinction among home extinguishers is size. In most cases bigger is better, but

sometimes the biggest extinguishers are too heavy to maneuver. (The weight on an

extinguisher refers to the amount of chemical inside; the canister adds several more

pounds.) There’s also a difference between rechargeable extinguishers, with metal valves,

and disposable ones, which have plastic valves. A rechargeable one will cost more, but

refiling it once the pressure gauge shows that use or time has depleted the contents is still

less expensive than buying a new disposable one.


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Using an Extinguisher:

Keep extinguishers where you can see and reach them easily, near the room’s exit. This

way you can fight the fire with your back to the door and make a quick escape if flames

get out of control.

To help you remember how to use an extinguisher, use the acronym PASS:

Pull the extinguisher’s safety pin.

Aim the chemical at the source of the flames rather than at the flames themselves,

standing at least 6 feet from the fire (or as directed on the extinguisher’s label).

Squeeze the trigger and hold it, keeping the extinguisher upright.

Sweep the source of the flames until the extinguisher runs dry.

Whenever you have used an extinguisher, whether or not it is completely empty, you

must replace it or refill it right away. Same goes with any extinguisher whose pressure

gauge slips out of the green zone into red over time. Fire extinguisher companies charge

about $15 to refill a typical 5-pound A:B:C extinguisher, provided it has a metal valve.

Extinguishers with plastic valves are not refillable and should be discarded after use.

Class of Fires for Proper Type of Fire Extinguishers:

Class A: Ordinary combustibles

Class A fires consist of ordinary combustibles such as wood, paper, fabric, and most

kinds of trash.

Class B/C: Flammable liquid and gas

A CO2 fire extinguisher rated for flammable liquids and gasses

These are fires whose fuel is flammable or combustible liquid or gas. The US system

designates all such fires "Class B". In the European/Australian system, flammable liquids

are designated "Class B", while burning gases are separately designated "Class C". These

fires follow the same basic fire tetrahedron (heat, fuel, oxygen, chemical reaction) as

https://en.wikipedia.org/wiki/File:Fire_type_A.svg

https://en.wikipedia.org/wiki/File:Fire_type_B.svg


43 | P a g e

ordinary combustible fires, except that the fuel in question is a flammable liquid such as

gasoline, or gas such as natural gas. A solid stream of water should never be used to

extinguish this type because it can cause the fuel to scatter, spreading the flames. The

most effective way to extinguish a liquid or gas fueled fire is by inhibiting the chemical

chain reaction of the fire, which is done by dry chemical and Halon extinguishing agents,

although smothering with CO2 or, for liquids, foam is also effective. Halon has fallen out

of favor in recent times because it is an ozone-depleting material; the Montreal Protocol

declares that Halon should no longer be used. Chemicals such as FM-200 are now the

recommended halogenated suppressant.

Class C or Class E: Electrical

Electrical fires are fires involving potentially energized electrical equipment. The US

system designates these "Class C"; the Australian system designates them "Class E". This

sort of fire may be caused by short-circuiting machinery or overloaded electrical cables.

These fires can be a severe hazard to firefighters using water or other conductive agents,

as electricity may be conducted from the fire, through water, to the firefighter's body, and

then earth. Electrical shocks have caused many firefighter deaths.

Electrical fire may be fought in the same way as an ordinary combustible fire, but water,

foam, and other conductive agents are not to be used. While the fire is or possibly could

be electrically energized, it can be fought with any extinguishing agent rated for electrical

fire. Carbon dioxide CO2, NOVEC 1230, FM-200 and dry chemical powder

extinguishers such as PKP and even baking soda are especially suited to extinguishing

this sort of fire. PKP should be a last resort solution to extinguishing the fire due to its

corrosive tendencies. Once electricity is shut off to the equipment involved, it will

generally become an ordinary combustible fire.

In Europe, "electrical fires" are no longer recognized as a separate class of fire as

electricity itself cannot burn. The items around the electrical sources may burn. By

turning the electrical source off, the fire can be fought by one of the other class of fire

extinguishers.

https://en.wikipedia.org/wiki/File:Class_C_fire_icon.svg


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Class D: Metal

Class D fires consist of combustible metals such as magnesium, potassium, titanium and

zirconium.

With the exception of the metals that burn in contact with air or water (for example,

sodium), masses of combustible metals do not represent unusual fire risks because they

have the ability to conduct heat away from hot spots so efficiently that the heat of

combustion cannot be maintained—this means that it will require a lot of heat to ignite a

mass of combustible metal. Generally, metal fire risks exist when sawdust, machine

shavings and other metal 'fines' are present. Generally, these fires can be ignited by the

same types of ignition sources that would start other common fires.

Water and other common firefighting materials can excite metal fires and make them

worse. The National Fire Protection Association (NFPA) recommends that metal fires be

fought with dry powder extinguishing agents. Dry powder agents work by smothering

and heat absorption. The most common of these agents are sodium chloride granules and

graphite powder. In recent years powdered copper has also come into use.

Some extinguishers are labeled as containing dry chemical extinguishing agents. This

may be confused with dry powder. The two are not the same. Using a dry chemical

extinguisher in error, in place of dry powder, can be ineffective or actually increase the

intensity of a metal fire.

Metal fires represent a unique hazard because people are often not aware of the

characteristics of these fires and are not properly prepared to fight them. Therefore, even

a small metal fire can spread and become a larger fire in the surrounding ordinary

combustible materials. Only dry powder should ever be used to extinguish a metal fire.

Class K or Class F: Cooking oils and fats (kitchen fires)

Class K fires involve unsaturated cooking oils in well-insulated cooking appliances

located in commercial kitchens.

Fires that involve cooking oils or fats are designated "Class K" under the American

system, and "Class F" under the European/Australasian systems. Though such fires are

technically a subclass of the flammable liquid/gas class, the special characteristics of

these types of fires, namely the higher flash point, are considered important enough to

https://en.wikipedia.org/wiki/File:Class_D_fire_icon.svg

https://en.wikipedia.org/wiki/File:Class_K_fire_icon.svg


45 | P a g e

recognize separately. Watermist can be used to extinguish such fires. Appropriate fire

extinguishers may also have hoods over them that help extinguish the fire. Sometimes

fire blankets are used to stop a fire in a kitchen or on a stove.

1 Only fight a fire if other people are available to act as back up.

2 Stay between the fire and the exit at all times. If outside, stay upwind of fire.

3 Place compatible absorbent over any spilled liquid and follow the Dangerous Goods Spill First Response procedures, if appropriate.

4 If a Dangerous Good is involved in the emergency, deposit soiled clothing in appropriate receptacles for disposal in accordance with environmental regulations.

The plastic garbage pails stored in the ERV can be used for this purpose. Do not wear contaminated clothing beyond the clean-up area.

5 Wash thoroughly with soap and water as soon as possible upon leaving the emergency area.

6 Use an appropriate fire extinguisher (do not use water on an electrical or chemical fire).

Fire extinguishers are located throughout every building and dock vehicles/machines at FSD.

3.1.4 FIRES ON MOBILE EQUIPMENT

Fires on mobile equipment can present multiple types of health and safety hazards to

operators, worker’s in the vicinity and cause large costs in damages to the equipment.

Mobile equipment types are not limited to various bulk conveyors, various machines on

the work site includes front end loaders, reach stackers, lift truck machines, gantries and

dock pick-up trucks.

Below are potential fire hazards that can occur on various mobile equipment:

1. Engine compartment – The engine compartment contains an assortment of fluids,

fuels, oils, and greases as well as congested wires, hoses, and accumulated debris,

all very near high heat sources.

2. Battery compartments – Battery compartments are a potential fire hazard when

combustible materials build-up on the top of the battery. These materials, in the

presence of moisture, can cause a short circuit.

3. High pressure hoses – Hot fluid spraying from a ruptured high pressure hose, or

leaking from a loose flange or fitting could find its way to a source of ignition.


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4. Belly pan – The belly pan can accumulate not only leaking fuel from the vehicle,

but external debris as well. Due to its unique location a fire starting in the belly

pan could quickly engulf the entire vehicle.

5. Hydraulic/Fuel pumps – Due to the high pressures involved with these pumps,

fluid spraying from a leaking pump could find its way to a heat source and cause

ignition.

3.1.4.1 PROCEDURES

1. All workers/visitors/contractors will evacuate the immediate vicinity and proceed to a muster point or safe location upwind.


3. The person(s) should call Security at 604-520-5203/local 213 or 235/Channel 8. Security may need to assist with calling 911 and request emergency responder assistance. Security will contact BNSF rail to clear the rail track. Security will also assist to escort emergency responders to the incident immediately.

4. The person(s) and/or Lead ERC should contact the Diesel Shop (local 238 or 220) OR Brent Sellers (778-838-7910)/Jack Miller (778-838-7945).


6. The Lead ERC will direct to have all nearby equipment and cargo moved out of the danger area, it is safe to do so.

7. Follow the procedures of minor fires outlined in this document where it applies and if possible.

8. The Lead ERC will wait for the arrival of the fire department and assist them to address the compressed air or flammable fire. The Lead ERC will provide the fire department with pertaining information and confirm the clearance of the vicinity of all people.



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3.1.5 FIRES ON VESSELS

1. Evacuate unwanted personnel from the ship (crew members only should remain on board to assist the Fire Department, if requested).


3. The Lead ERC should call 911 and request the Surrey Fire Department if possible.

4. The Lead ERC should call Security at 604-520-5203/local 213 or 235/Channel 8. Security may need to assist with calling 911 and request emergency responder assistance. Security will contact BNSF rail to clear the rail track. Security will also assist to escort emergency responders to the incident immediately.

5. The Lead ERC will contact the following:

a) Port Metro Vancouver (604-524-6655 day, 604-524-6656 night)

b) Transport Canada - Vessel Traffic Service (250-339-5483)

c) Port Warden Supervisor (250-363-6333)

d) Vessel's Agent

6. Obtain a copy of the vessel pre-fire plan, if possible, and provide this to the Fire Department upon their arrival.

7. The Lead ERC will wait for the arrival of the fire department and assist them to address the vessel fire.


3.1.6 FIRES IN VARIOUS BUILDINGS

1. The person(s) will pull the fire alarm immediately and evacuate the building to proceed to the muster point or safe location upwind of the building fire.

2. All workers/visitors/contractors will evacuate the immediate vicinity and proceed to a muster point or safe location upwind of the building fire. The warden(s) will evacuate and document all persons from the building as per Sections 1.5 through 1.7 of the ERP.



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3. The person(s) identifying the fire should quickly assess and determine the level of fire to address the situation based on small (localized) fire - Reference Section 3.1.3 Localized Fires: Procedures of this document.



6. The Lead ERC should call Security at 604-520-5203/local 213 or 235/Channel 8.

7. Security may need to assist with calling 911 and request emergency responder assistance. Security will contact BNSF rail to clear the rail track. Security will also assist to escort emergency responders to the incident immediately.


9. Do not re-enter the burning building. Conditions can change dramatically and there is the potential for a “flash-over”.

10. The Lead ERC will wait for the arrival of the fire department and assist them to address the building fire. The Lead ERC will provide the fire department with pertaining information and confirm the clearance of the vicinity of all people.


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12. Do not re-enter the building(s) until the Lead ERC declares the area safe through the confirmation of the emergency agencies which may include: fire department or police.

3.2 MAJOR FIRES: BUILDINGS

1. The person(s) will pull the fire alarm immediately and evacuate the building to proceed to the muster point or safe location upwind of the building fire.

2. All workers/visitors/contractors will evacuate the immediate vicinity and proceed to a muster point or safe location upwind of the building fire. The warden(s) will evacuate and document all persons from the building as per Sections 1.5 through 1.7 of the ERP.



4. The Lead ERC will direct to have all nearby equipment and cargo moved out of the danger area, it is safe to do so.


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6. The Lead ERC should call Security at 604-520-5203/local 213 or 235/Channel 8. Security may need to assist with calling 911 and request emergency responder assistance. Security will contact BNSF rail to clear the rail track. Security will also assist to escort emergency responders to the incident immediately.

7. The Lead ERC will meet with the fire warden(s) if applicable to ensure all workers are accounted for during the evacuation.

8. Do not re-enter the burning building. Conditions can change dramatically and there is the potential for a “flash-over”.

9. The Lead ERC will contact the computer warden(s) to inform them of the emergency.

10. Assist members of FSDERT and ESAs, as required. Advise ESAs of any Dangerous Goods on the terminal.

11. The Lead ERC will wait for the arrival of the fire department and assist them to address the building fire. The Lead ERC will provide the fire department with pertaining information and confirm the clearance of the vicinity of all people.


13. Do not re-enter the building(s) until the Lead ERC declares the area safe through the confirmation of the emergency agencies which may include: fire department or police.


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4.0 CHEMICAL AND DANGEROUS GOODS SPILL RESPONSE PLAN

4.1 PURPOSE

The chemical and dangerous goods spill response plan outlines the procedures set in

place to respond to a spill event at FSD. The plan outlines the steps required to safely

and effectively approach, identify, classify, contain and clean-up a spill.

The purpose of this spill response plan is to:

Minimize the damage and danger that could affect employees, property, and the

environment in the event of a spill; and,

Ensure an effective and coordinated response to a spill at FSD.

The scope of the spill response plan includes all FSD facilities and the transport of goods

within FSD leased property boundaries.

4.2 POLICY

FSD is committed to ensuring that all possible measures are taken to prevent spills from

occurring and that response to an incident is immediate and effective such that personnel,

property and environmental hazards are minimized. This objective is achieved by sound

environmental management, education and a commitment to prevention of pollution,

compliance with all legal and other requirements, and continual improvements.

FSD will strive to ensure every employee, contractor and visitor knows and understands

the elevated priority and importance of FSD’s commitment to safety and the long-term

sustainability of the environment. It is everyone’s responsibility to report a spill,

regardless of size, and to play their part in spill response.

Prevention and mitigation of environmental effects of spills is achieved through the

following means:

safety and environmental hazard awareness training of personnel;

a high level of preventative maintenance; and,

emergency response training.


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4.3 ROLES AND RESPONSIBILITIES

Spills may happen as a result of equipment malfunctions and human error. If a spill

occurs, it is the responsibility of all required personnel to respond by:

Informing security that a spill incident has occurred.

ensuring the safety of employees and public;

mobilizing the necessary equipment and crews to contain and clean the spill to

protect the environment; and

ensuring that the appropriate government agencies are notified according to the

requirements of BC Environmental Management Act Spill Reporting Regulation

(Province of British Columbia 1990).

Specific roles and responsibilities during an incident are described below:

In the event of a spill, the Lead ERC will be responsible to make all calls in

accordance to the spill response plan.

Security will contact various parties to initiate spill response as often they are the

first to be informed about a spill event.

Wardens are tasked with ensuring the safety of their assigned groups by ensuring

all required personnel are accounted for by performing a roll-call and in a safe

designated area.

Marine vessel personnel are responsible for following their vessels spill response

procedure where applicable. Although not required, it is FSD’s request that

marine vessel personnel assist FSD in containment, clean up, and reporting as

requested.

4.4 INITIAL SPILL RESPONSE AND ASSESSMENT

All personnel shall follow the following safety guidelines when approaching a hazardous

material incident. All actions shall be performed by or under the instruction of the Lead

ERC.

1) Move upwind of the spill, out of the wind spread area and isolation zone.


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Wardens are responsible for moving everyone upwind. Do not allow

unauthorized personnel to enter the contaminated area.

2) Inform the on-duty Superintendent / Lead ERC (604-582-2235, Channel 8)

3) Avoid inhalation of gases, fumes and smoke

Remember that relatively light gases, when cold, may be initially heavier

than air; and,

Do not assume that gases and vapors are harmless because they lack odor or because the odor is not offensive.

4) Determine the health and safety risks by observing WHMIS or TDG labeling.

Use binoculars in the ERV if necessary. Evaluate the spill to determine the material and the personal protective equipment that is required. Once sufficiently protected, determine the type of spill (Major Spill, or Minor Spill), and follow the appropriate response procedure shown below.

5) Obtain the MSDS if one is readily available. Follow-up the procedures outlined in that specific document to clean up the spill if it is safe to do so.

6) Decide if you can safely handle the spill. If unsure, call 911, surrey fire department, or hazmat for assistance.

4.5 SPILL CLASSIFICATION

Spills are categorized as:

A minor spill, which is an incident that:

o presents minimal potential threat to safety, property damage or

environmental hazard;


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o is localized and controllable (e.g., piping, small vehicle leaks, or contained

spills with low probability of escalating into a more serious emergency);

and

o can be contained and cleaned up immediately by FSD personnel first on

the scene or with minor assistance.

A major spill, which is an incident that:

o is an emergency and presents an immediate threat to life, or a major

immediate hazard to property or the environment;

o is an uncontrolled release, vehicle collision, line, valve or tank rupture

with extensive release of hazardous materials (e.g., uncontrolled leakage

from the rupture of a gasoline storage tank); or

o is controllable, but involves a high rate of release with the possibility of

affecting a wide area or small leaks of very hazardous materials;

o requires assistance from personnel outside the operating department

o beyond the containment or cleanup capabilities of FSD personnel

Note: A spill to water is always classed as a major spill as FSD personnel are not

equipped or trained to manage in water spill containment and cleanup. This includes

spills from dock or spills originating from Vessels Berthed at FSD.

4.5.1 MINOR SPILL RESPONSE

4.5.1.1 SAFETY

A person discovering a spill should immediately move upwind of the spill, out of the

wind spread area and isolation zone, and contact the on-duty superintendent / Lead ERC

(604-582-2235, Channel 8).

Unless otherwise specified, all activities are to be performed by or under the

direction of the Lead ERC.

4.5.1.2 IMMEDIATE NOTIFICATION

Notify necessary FSD personnel and external parties as per the contact information listed

below.


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1. Person(s) discovering the spill

i. Contact the on-duty Superintendent / Lead ERC (604-582-2224.

Channel 2)

2. Lead ERC

i. Contact Security (604-582-2235, Channel 8)

ii. Contact first aid if necessary (778-838-8642, Channel 8)

3. Security

i. Contact BNSF as required, if the rail track needs to be cleared

(604-522-7539)

4.5.1.3 FIRST RESPONSE & SPILL CONTAINMENT

1. Get the appropriate MSDS and determine all the associated hazards.

2. If safe, remove injured person(s) from the emergency area.

3. Stop the source of the release; if possible, by closing valves, standing drums upright, etc.

4. Eliminate all ignition sources if flammable material is involved.

5. Stop the spread of the spill with absorbents, sandbags, rubber drain covers, etc. Choose absorbents designed for hydrocarbons or water-based chemicals as appropriate.

6. Prevent the spill from entering sewer drains or contacting exposed soil. Obtain a map from security providing the location of all sewers.

4.5.1.4 SPILL CLEANUP AND REPORTING

Begin cleanup using equipment contained in the Emergency Response Vehicle (ERV) and

spill kits as necessary. See SPILL EQUPMENT section for available spill equipment and

locations.

1. Get the MSDS and determine the appropriate clean-up procedures for the material

if safe to do so.


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2. Begin clean-up using impermeable clothing as necessary and equipment

contained in the Emergency Response Vehicle (ERV) or in available spills kits

3. Do not wear contaminated clothing beyond the clean-up area. Wash thoroughly

with soap and water as soon as possible upon leaving the spill area. Place soiled

clothing and equipment in the proper receptacles for disposal according to

environmental regulations (the plastic garbage pails stored in the ERV can be used

for this purpose)

4. All contaminated material, such as chips, sand, sludge, etc., shall be stored in

marked drums pending disposal in accordance with environmental legislation. Do

not handle contaminated material.

Disposal of the hazardous material is the responsibility of FSD or the spiller.

Environment Canada (604-666-6100) and/or BC Environment, Lands & Parks (1-

800-663-3456) may be consulted for advice.

5. If further storage tank capacity is required, A&A Anderson (604-277-1628), or Phillips Environmental Service can provide a pump truck.

6. Wardens will complete the Warden Procedures’ form.

7. The Lead ERC will fill out the Chemical / Dangerous Goods Emergency Response Statement.

8. Report spill to proper authorities if quantity of specific material spilled requires reporting under the BC Waste Management Act. See SPILL REPORTING section for details.

4.5.2 MAJOR SPILL RESPONSE

4.5.2.1 SAFETY

A person discovering a spill should immediately move upwind of the spill, out of the

wind spread area and isolation zone, and contact the on-duty superintendent / Lead ERC

(604-582-2235, Channel 8).

Unless otherwise specified, all activities are to be performed by or under the

direction of the Lead ERC.


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4.5.2.2 IMMEDIATE NOTIFICATION

Notify necessary FSD personnel and external parties as per the contact information listed

below.

1. Person(s) discovering the spill

a) Contact the on-duty Superintendent / Lead ERC (604-582-2224.

Channel 2)

2. Lead ERC

a) Call 911, Surrey Fire Department (911)

b) Contact Security (604-582-2235, Channel 8)

c) Contact first aid if it is necessary (778-838-8642, Channel 8)

d) Contact Port Metro Vancouver, advise them of the situation

(Day: 604-524-6655, Night: 604-524-6656)

e) Contact Western Canada Marine Response Corporation (604-

294-6001)

f) Contact Transport Canada 604-666-6011 or 1-250-363-6333

g) Contact ESDC – 1-800-641-4049

3. Security

a) Contact BNSF as required, if the rail track needs to be cleared

(604-522-7539)

4.5.2.3 FIRST RESPONSE & SPILL CONTAINMENT

1. Get the MSDS and determine all the associated hazards.

2. If safe, remove injured personnel from the emergency area.

3. Stop the source of the release; if possible, by closing valves, standing drums upright, etc.

4. Eliminate all ignition sources if flammable material is involved.

5. Stop the spread of the spill with absorbents, sandbags, rubber drain covers, etc. Choose absorbents designed for hydrocarbons or water-based chemicals as appropriate.

6. Prevent the spill from entering sewer drains or contacting exposed soil. Obtain a


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map from the maintenance department by contacting Raj Uppal (778-838-7846) providing the location of all sewers.

7. If a vessel is alongside, inform the vessel of the spill and request assistance from vessel personnel.

4.5.2.4 SPILL CLEANUP AND REPORTING

Begin clean-up using equipment contained in the Emergency Response Vehicle (ERV)

and spill kits as necessary. See Section 4.7 for available spill equipment and locations.

1. Get MSDS and determine the appropriate clean-up procedures for the material.

2. Begin clean-up using equipment contained in the Emergency Response Vehicle

(ERV) or in available spills kits.

3. Do not wear contaminated clothing beyond the clean-up area. Wash thoroughly

with soap and water as soon as possible upon leaving the spill area. Place soiled

clothing and equipment in the proper receptacles for disposal according to

environmental regulations (the plastic garbage pails stored in the ERV can be used

for this purpose)

4. All contaminated material, such as chips, sand, sludge, etc., shall be stored in

marked drums pending disposal in accordance with environmental legislation. Do

not handle contaminated material.

Disposal of the hazardous material is the responsibility of FSD or the spiller.

Environment Canada (604-666-6100) and/or BC Environment, Lands & Parks (1-

800-663-3456) may be consulted for advice.

5. If further storage tank capacity is required, A&A Anderson Tank Service (604-277-1628) can provide a pump truck.

6. The Wardens will complete the Warden Procedures’ form.

7. The Lead ERC will fill out the Chemical / Dangerous Goods Emergency Response Statement.

8. Report the spill to the proper authorities if quantity of specific material spilled requires reporting under the BC Waste Management Act. See Section 4.6 Spill Reporting Regulations for details.


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4.6 SPILL REPORTING REGULATIONS

The Spill Reporting Regulation of the Environmental Management Act requires that spill

in excess of the reportable quantity, as shown on the schedule on the adjacent page, be

reported to the Provincial Emergency Program (PEP) (1-800-663-3456, 24 hrs). The Lead

ERC, or delegate, is responsible for making this assessment and contacting PEP.

The reporting person will be asked to provide the following information:

1. Your name and telephone number

2. Name and telephone number of the person who caused the spill

3. Time of the spill

4. Proper name of chemical spilled and its PIN # (UN#)

5. Quantity of substance spilled

6. Cause and effect of the spill

7. Details of action taken or proposed to stop, contain and minimize the effects of the

spill

8. Description of the spill location and of the area surrounding the spill

9. Details of further action contemplated or required

10. Names of agencies on the scene

11. Names of other persons or agencies advised concerning the spill


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SCHEDULE OF REPORTABLE SPILL QUANTITIES

Item Substance spilled Specified amount

1 Class 1, Explosives as defined in section 2.9 of the

Federal Regulations

Any quantity that could pose a danger to

public safety or 50 kg

2 Class 2.1, Flammable Gases, other than natural gas, as

defined in section 2.14 (a) of the Federal Regulations

10 kg

3 Class 2.2 Non-Flammable and Non-Toxic Gases as

defined in section 2.14 (b) of the Federal Regulations

10 kg

4 Class 2.3, Toxic Gases as defined in section 2.14 (c)

of the Federal Regulations

5 kg

5 Class 3, Flammable Liquids as defined in section 2.18


100 L

6 Class 4, Flammable Solids as defined in section 2.20


25 kg

7 Class 5.1, Oxidizing Substances as defined in section

2.24 (a) of the Federal Regulations

50 kg or 50 L

8 Class 5.2, Organic Peroxides as defined in section

2.24 (b) of the Federal Regulations

1 kg or 1 L

9 Class 6.1, Toxic Substances as defined in section 2.27

(a) of the Federal Regulations

5 kg or 5 L

10 Class 6.2, Infectious Substances as defined in section

2.27 (b) of the Federal Regulations

1 kg or 1 L, or less if the waste poses a

danger to public safety or the environment

11

Class 7, Radioactive Materials as defined in section

2.37 of the Federal Regulations

Any quantity that could pose a danger to

public safety and an emission level greater

than the emission level established in

section 20 of the "Packaging and Transport

of Nuclear Substances Regulations"

12 Class 8, Corrosives as defined in section 2.40 of the

Federal Regulations

5 kg or 5 L

13

Class 9, Miscellaneous Products, Substances or

Organisms as defined in section 2.43 of the Federal

Regulations

25 kg or 25 L

14 waste containing dioxin as defined in section 1 of the

Hazardous Waste Regulation



15 leachable toxic waste as defined in section 1 of the


25 kg or 25 L

16

waste containing polycyclic aromatic hydrocarbons as

defined in section 1 of the hazardous Waste

Regulation

5 kg or 5 L

17 waste asbestos as defined in section 1 of the


50 kg

18 waste oil as defined in section 1 of the Hazardous

Waste Regulation

100 L

19 waste containing a pest control product as defined in

section 1 of the Hazardous Waste Regulation

5 kg or 5 L


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20 PCB Wastes as defined in section 1 of the Hazardous

Waste Regulation

25 kg or 25 L

21 waste containing tetrachloroethylene as defined in

section 1 of the Hazardous Waste Regulation

50 kg or 50 L

22 biomedical waste as defined in section 1 of the




23

A hazardous waste as defined in section 1 of the

Hazardous Waste Regulation and not covered under

items 1 – 22

25 kg or 25 L

24 A substance, not covered by items 1 to 23, that can

cause pollution

200 kg or 200 L

25

Natural gas 10 kg, if there is a breakage in a pipeline or

fitting operated above 100 psi that results in

a sudden and uncontrolled release of natural

gas.

A spill is considered any release of material outside an approved containment device. If

you are in doubt as to whether a spill is reportable, err on the side of caution and report

it anyway to the Provincial Emergency Program (PEP) (1-800-663-3456, 24 hrs).

4.7 SPILL RESPONSE EQUIPMENT

Spill equipment will be delivered to a spill site following a spill event.

Spill containment and cleaning equipment can be found grouped together in Spill Kits

and in the ERV.

Spill Kits

Location: Shed 5, Agricultural Facility, Container Yard Berth Face

Sand Bags

Rubber Mats

Floor Dry

Absorbent Pads – Grey , White

Personal Protective Equipment (gloves, boots, etc)

Equipment List – ERV

Location: Main Security Gate

Floor Dry

Absorbent Socks

Rubber Mats

Personal Protective Equipment (gloves, boots, etc)

Absorbent Pads – Grey , White


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Alternatively, spill equipment is stored in Shed 5 and in the Diesel Shop.

All the equipment available and their locations are as follows:

Floor Dry

Absorbs water or oil

o Location: ERV, Diesel Shop, Shed 5

Absorbent Socks Absorbs petroleum and oil products

o Location: ERV

Rubber Spill Mats Large non-penetrable rubber mats

o Location: ERV, Diesel Shop, Shed 5, Spill Kits

Absorbent Pads – Grey For spills of water based products & oils


Absorbent Pads – White Absorbs and retains oils and oil-based liquids without absorbing water


Sandbags

o Location: Spill Kits, Diesel Shop, Shed 5

4.8 MARINE VESSEL RESPONSE

Marine vessels docked at FSD must provide a copy of their spill response plan to the site

health and safety manager upon arrival and/or upon request.

It is requested that personnel of a marine vessel berthed at FSD assist in the event of a

spill to water. Assistance is requested with the following priorities being observed:

Safety of life;

Prevention of environmental pollution; and

Control of product loss or damage;


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1. If a spill is occurring or has occurred, inform Security, and/or the Superintendent.

2. Follow procedures outlined within vessels Spill Response Plan if applicable to the

situation.

3. Assist FSD personnel with containment and clean-up as requested.

4. Assist FSD personnel with finalizing spill reports and estimating spilt product

volume as requested.

Note: It is the responsibility of the marine vessel to contain and clean any spill that

happens as a result of vessel malfunction, vessel personnel error, or vessel

personnel negligence. FSD may take over containment and cleaning operation at

vessels expense if the vessel response plan does not apply to specific spill or

vessel response is not adequate.


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CHEMICAL / DANGEROUS GOODS EMERGENCY RESPONSE STATEMENT

-to be completed by the ERC- Date:___________________ Time:___________ Exact Location:_____________________

Person Discovering Problem or Receiving Information:_____________________________________

Chemical or Dangerous Goods Container Number (if any):___________________________________

UN #

CLASS

SHIPPING NAME

PACKING

GROUP

TOTAL

WEIGHT

Detailed Description (Fire, Explosion, Spill, etc.): _________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

Potential Hazards: ___________________________________________________________________

______________________________________________________________________________

Response Actions Taken to Stop, Contain, or Minimize Effects of Spill:

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

Safety Barrier Erected: __________ metres

Material Safety Data Sheet Copied and Distributed: YES NO

Evacuation Initiated: YES NO Time: _________ Distance: _________ metres

Call Out Procedures: Emergency Response Coordinator (604-582-2224) Name: ___________ Time: ___________

Health and Safety Manager (778-838-7579) Name: ___________ Time: ___________

Surrey Fire Department (604-543-6700) Name: ___________ Time: ___________

Surrey R.C.M.P (604-599-0502) Name: ___________ Time: ___________

I.L.W.U 502 Business Agent (604-580-8882) Name: ___________ Time: ___________

I.L.W.U 514 Union Representative (604-254-8141) Name: ___________ Time: ___________

Shipper/Owner of Cargo ( ) Name: ___________ Time: ___________

Is the spill a reportable quantity? (See Reportable Quantities in this section): YES NO

If YES, report incident to the Provincial Emergency Program (1-800-663-3456)

Time: _________

If the Spill is to Water or a Vessel is Alongside Call Out Procedure: Chief Mate or Captain of the Vessel ( ) Name: ___________ Time: ___________

Port Metro Vancouver (604-665-9086) Name: ___________ Time: ___________

Coast Guard Ship Safety (604-666-6011) Name: ___________ Time: ___________

Note: Foremen are to inform workers of the hazard, restricted area, and emergency response actions

being initiated. A copy of this document will be provided for the vessel's security log.


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5.0 COLLISION FIRST RESPONSE

Collisions may occur between any combination of land vehicles, ships, airplanes, cargo,

mobile and stationary dock equipment, and people. The concerns vary depending upon

whether there are human injuries, what types of vehicles are involved, what type of

damage has occurred, whether chemicals are involved, etc. Due to the wide variety of

incidents that may occur, a general response is recommended, tailored as the particular

situation requires.

5.1 PROCEDURES

1. Determine whether there are any injuries. Do not move a seriously injured

person unless he is in danger of further injury. Call First Aid (604-582-2216

or Local 216) and/or 911 for an ambulance, as appropriate.

SECURITY – Call BNSF (604-520-5203) if 911 called.

2. If fire/explosion or Dangerous Goods are a factor, or may become a factor, follow

the appropriate First Response procedures in this manual. Take remedial action

only if your safety is not in danger.

3. FSD owns many large pieces of equipment, including forklifts, which could be

used to move damaged equipment. The Emergency Response Vehicle contains

some rescue equipment, such as a crowbar and rope.

4. Response to collisions involving vessels is the responsibility of the Port Metro

Vancouver (604-524-6655 day, (604-524-6656 night) and Transport Canada (604-

666-6011). FSD must contact the FRPA and advise them of any incident

involving vessels. FSD will provide assistance where possible.

6.0 TOXIC GAS ACCIDENT FIRST RESPONSE

In the event of an accident involving hazardous gaseous chemicals (such as chlorine or

anhydrous ammonia, often transported/handled by vessel, on dock, dock machinery

and/or on highway trucks at FSD) that may pose a threat to the FSD site, the following

steps shall be taken:

6.1 PROCEDURES The person(s) identifying the chemical fire should not in any event attempt to fight a toxic chemical fire under any means for health and safety concerns.

1. The Lead ERC will take charge of the emergency situation after assessing the

type of airborne hazard and risk.


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2. Call Security at 604-520-5203/local 213 or 235/Channel 8. Security may need to assist with calling 911 and request emergency responder assistance. Security will contact BNSF rail to clear the rail track. Security will also assist to escort emergency responders to the incident immediately.

3. Direct Security to activate the emergency sirens on site.

4. The Lead ERC and ERC team will contact all the wardens to conduct an

evacuation of all workers/visitors/contractors in the immediate vicinity/respective

buildings and proceed to a muster point or safe location upwind of the toxic gas.

The warden(s) will evacuate and document all persons from the building as per

5. Sections 1.5 through 1.7 of the ERP.


6. Escape respirators are available in the Emergency Response Vehicle. These are mouthpiece respirators designed for escape from atmospheres containing hazardous dusts and mists, and low concentrations of chlorine and several other chemicals.

Proceed to the marshaling area(s) in the Emergency Response Vehicle and

distribute escape respirators to drivers of vehicles transporting personnel off-site.

Extra respirators are stored in the Emergency Operations Centers.

Organize pick-up trucks and other higher capacity passenger vehicles to transport personnel out of the danger area. In addition, to the main gate, there is a second


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gate accessing Robson Road on the upstream end of the site. If both of these land routes are unusable, tugboat evacuation can be coordinated through the Port Metro Vancouver (604-665-9086) or Westminster Tug Boats Ltd. (604-522-4604).

7. The ERC will meet with the warden(s) if applicable to ensure all workers are accounted for during the evacuation.

8. The ERC will collect information (MSDS) on any Dangerous Goods involved in, or close to, the toxic gas. The ERC will ensure this information is presented to the fire department upon arrival.

9. The ERC will wait for the arrival of the fire department and assist them to address the toxic gas. The ERC will provide the fire department with pertaining information of the chemical substance and confirm the clearance of the vicinity of all people.

NOTE: The Surrey Fire Department may suggest that the best recourse is to take refuge in the top floor of the Office Building or Garage Offices. If this is the case, then all personnel should congregate at these places.

The windows and doors should be sealed, and the air conditioning turned off (Contact the maintenance department to assist with this shut off procedure).

10. The ERC will continue to control the scene and keep people at a safe distance, as per the ERP.

7.0 GAS LEAK FIRST RESPONSE

In the event of a gas leak located on the FSD site:

7.1 Acetylene & oxygen-Procedures:

1. The person(s) identifying the gas leak should immediately call the Lead ERC on Channel 8 or at 604-582-2224.


3. The Lead ERC upon arrival at the incident will take lead of the scene and ensure that all workers have evacuated the immediate vicinity to the designated muster


68 | P a g e

point or a safe location away from the gas leak.

4. The Lead ERC will contact the maintenance department to see if they are equipped to address the gas leak based on the assessed level of risk.

5. If the maintenance worker(s) are safe to proceed and have the proper equipment

to purge piping with an inert gas prior to attempt repairs.

If leak is on the container or container valve, contact Air Liquide (604-310-9353).



7.1 PROPANE-PROCEDURES:

1. The person(s) identifying the gas leak should immediately call the Lead ERC on Channel 8 or at 604-582-2224.



4. The person(s) should call Security at 604-520-5203/local 213 or 235/Channel 8. Security may need to assist with calling 911 and request emergency responder assistance. Security will contact BNSF rail to clear the rail track. Security will also assist to escort emergency responders to the incident immediately.

5. The Lead ERC upon arrival at the incident will take lead of the scene and ensure that all workers have evacuated the immediate vicinity to the designated muster point or a safe location away from the emergency location.


7. The Lead ERC will contact the maintenance department to see if they are equipped to address the gas leak based on the assessed level of risk.


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8. If the maintenance worker(s) are safe to proceed and have the proper equipment

to eliminate the leak, possible.

NOTE: Propane is heavier than air.

9. Eliminate any and all potential sources of ignition within the vicinity.

10. Prevent vapor and/or liquid from entering sewers within the immediate vicinity.

11. The Lead ERC will wait for the arrival of the fire department and assist them to address the propane hazard. The Lead ERC will provide the fire department with pertaining information of the substance and confirm the clearance of the vicinity of all people.




8.0 BOMB OR SABOTAGE THREAT: FIRST RESPONSE

Bomb threats or sabotage threats are usually received by telephone or sometimes by note

or letter. Most threats are hoaxes, but all such calls must be taken seriously and handled

as though the explosive has been planted or the sabotage has been carried out.

A copy of the Bomb and Sabotage Threat Form can be found below on page 72 or in

Appendix II.

8.1 EMPLOYEE RECEIVING THE PHONE CALL

1. Stay calm and courteous, and keep the caller on the line as long as possible.

2. Have a co-worker call an ERC representative from the Health and Safety

Department (Jonathan Unrau @ 778-838-7579/Local 243 or Mark Quon @ 778-

838-8402/Local 175) to report the threat while you continue talking.

3. Listen to the caller, and immediately note all details of the call on the Bomb and


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Sabotage Threat Report Sheet on the adjacent page.

4. Pass on all the information to the ERC as soon as possible, including the Local

which the call is being received on. The ERC will coordinate contacting the

operator to trace the call. They will also call 911 and others as necessary.

5. Ask a lot of questions, including those contained in the Bomb and Sabotage

Threat Report Sheet on the following page.

6. Remain available for consultation with Emergency Support Agencies (ESAs), such

as the Fire Department or RCMP, when they arrive.

7. Contact PMV to notify them of the situation and adjust the MARSEC Level, if

necessary.

8.2 SUSPECT PACKAGE(S) AND/OR PERSON(S)

1. Stay calm.

2. The person(s) identifying the suspicion package and/or person should keep a safe distance but should not go near the package and/or engage the person(s).

3. The person(s) will contact call Security at 604-520-5203/local 213 or 235/Channel 8.

4. Security will call an ERC representative from the Health and Safety Department (Jonathan Unrau @ 778-838-7579/Local 243 or Mark Quon @ 778-838-8402/Local 175) to report the threat.

5. The ERC will contact 911 and request the police.

15. The ERC with the support of Security will attempt to control/secure the situation and evacuate all workers/visitors/contractors in the immediate vicinity and proceed to a muster point or safe location upwind. The warden(s) will evacuate and document all persons from the building as per Sections 1.5 through 1.7 of the ERP.

6. The ERC will contact the on-duty Superintendent to suspend operations/maintenance activities within the vicinity until the situation is deemed clear/safe through the emergency agencies.

7. The ERC will wait for the arrival of the police department and assist them to address the threat. The Lead ERC will provide the police department with


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pertaining information of the situation and confirm the clearance of the vicinity of all people.


9. The ERC will continue to control the scene and keep people at a safe distance, as per the ERP.

8.4 IMMANENT THREAT

1. Upon arrival, the Lead ERC will activate the site siren and coordinate ERC’s (security/management/wardens) to evacuate the work site in a safe manner.

2. The Lead ERC will instruct ERC including superintendents/foremen/vessel

agents/wardens to suspend operations/maintenance and evacuate any areas

threatened by the bomb or sabotage.

3. The Lead ERC will contact 911 to report the threat, and request the police. Pass on all the information.

4. The Lead ERC will call security and instruct them to hold all vehicles at the gate

until advised that it is safe to resume normal operations.

5. The Lead ERC will support and follow the directions of the police and/or other

ESA.

6. The Lead ERC will notify the Port Metro Vancouver (604-524-6655 day, 604-

524-6656 night).

7. The Lead ERC will advise Transport Canada - Vessel Traffic (604-666-6011) that

the terminal has had a threat, and recommend terminal bound traffic stand by until

advised to proceed.

8. The Lead ERC will coordinate a search by having persons familiar with the area

search for foreign objects. Do not touch any suspicious objects -- instead

immediately inform ESA's of the location.

9. An ERC will notify the ILWU Local 502 (604-580-8882) and Local 514 (604-

298-9684).

10. Restore normal operations when the incident is resolved by contacting Gate

Security (213, 235), Port Metro Vancouver (604-524-6655 day, 604-524-6656

night), Vessel Traffic Service (604-666-6011), and others as required.


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8.5 IF THERE IS AN EXPLOSION

1. Upon arrival, the Lead ERC will contact first aid to assist with injured person(s) only if it safe to do so.

2. The Lead ERC will activate the site siren and coordinate ERC’s (security/management/wardens) to evacuate the work site in a safe manner.

3. The Lead ERC will instruct ERC including superintendents/foremen/vessel

agents/wardens to evacuate any areas threatened by the bomb or sabotage.

4. The Lead ERC will contact 911 to report the emergency, and request the respective emergency agencies. Pass on all the information.

5. The Lead ERC will call security and instruct them to hold all vehicles at the gate

until advised that it is safe to resume normal operations.

6. The Lead ERC will support and follow the directions of the police and/or other

ESA.

7. Advise Vessel Traffic Service (604-666-6011) of the extent of damage, and

request that they pass information to any affected vessels.

8. The Lead ERC will notify the Port Metro Vancouver (604-524-6655 day, 604-

524-6656 night) of the possible need to move vessels.

9. The Lead ERC will advise Transport Canada - Vessel Traffic (604-666-6011) that

the terminal has had a threat, and recommend terminal bound traffic stand by until

advised to proceed.

10. Notify the appropriate ship's agents (on following page) if a vessel is involved.

11. An ERC will notify the ILWU Local 502 (604-580-8882) and Local 514 (604-

298-9684).

12. Restore normal operations when the incident is resolved by contacting Gate

Security (213, 235), Port Metro Vancouver (604-524-6655 day, 604-524-6656

night), Vessel Traffic Service (604-666-6011), and others as required.


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BOMB AND SABOTAGE THREAT REPORT FORM

Time: _______ Date: _________ Number at which: __________________ call is received Questions to Ask:

1. When is the bomb going to explode?

2. Where is it right now?

3. What does it look like?

4. What kind of bomb is it?

5. What will cause it to explode?

6. Did you place the bomb?

7. Why?

8. What is your address?

9. What is your name? Exact wording of the threat:

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

Sex: ____________ Age: ____________ Accent: _______________ Caller's Voice (check all that apply):

Emotion: Calm Excited Angry Crying Laughing

Volume: Soft Normal Loud

Speed: Slow Normal Rapid

Tone: Deep Normal High Nasal

Breathing: Deep Normal Shallow Heavy

Impediments: Lisp Stutter Slurred Raspy Cough

Language: Foul Educated Ragged Irrational Incoherent

Message: Taped Read by threat maker

Familiarity: Unfamiliar Disguised Familiar: ______________________

Other: ____________________________________________________________ Background Noises (check all that apply):

Clear Static Local Cellular Long Distance

Music Voices Animals Motor PA System

Street Factory Office House Booth

Other: __________________________________________________________________


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9. WATER RESCUE FIRST RESPONSE

In the event of a potential drowning and water rescue is required, the following steps

should be taken:

If the victim is visible and conscious, use any of the life rings kept at the emergency

stations beside the water (see below) and in the Emergency Response Vehicle to provide

assistance.

1. Do NOT jump in the water to provide assistance, unless you are trained in life-

saving techniques.

2. The person(s) identifying the person in the water in distress will keep eye contact

on this individual at all times. If possible without taking their eye off the person(s)

in the water call Security (Channel 8 or 604-582-2235) for further assistance.

3. Security will contact the on-duty Superintendent at 604-582-2224. Security will

assist to immediately secure the scene until the Lead ERC arrives.

4. Upon arrival the on-duty Superintendent will become the Lead ERC.

5. The Lead ERC will meet with Security and person(s) identifying the person(s) in

distress in the water.

6. The Lead ERC will immediately contact the designated boatman (longshoreman)

to assist if one is working.

7. The Lead ERC or an ERC will contact the Port Metro Vancouver (604-665-9086),

or Westminster Tug Boats Ltd. (604-522-4604) can respond with tugboats should

one be required or if available use VHF Ch. 8 (Timberland working channel).


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8. The Lead ERC will contact Canada Coast Guard at 1-800-567-5111 if further

assistance is required.

9. The Lead ERC will contact first aid to be on stand-by.

10. The Lead ERC or an ERC/Security will assist with calling 911 and request

emergency responder assistance. Security will contact BNSF rail to clear the rail

track. Security will also assist to escort emergency responders to the incident

immediately.

11. The Lead ERC will wait for the arrival of the emergency responders and assist them to address the situation. The Lead ERC will provide the emergency agencies both on land and water with pertaining information.


10.0 POWER OUTAGE FIRST RESPONSE

In the event of a power outage, the following steps should be taken:

1. Person(s) will inform the on-duty Superintendent (604-582-2224 or Local 224) or

the ERC of the situation. The ERC can be identified by calling Security at 604-

582-2213.

2. The on-duty Superintendent or the ERC will inform the Electrical Foreman (604-

582-2223) if the problem is site related.

3. The on-duty Superintendent or the ERC will contact Raj Uppal (778-838-7846) to

follow-up with BC Hydro (604) 597-8153 Power Outages and Emergencies,

Delta and Surrey, if it is not site related, and find out what the problem is and

how long the power will be out.

4. The Security Manager (Jonathan Unrau (778-838-7579) will be immediately

advised of any power outage in excess of 5 minutes of the occurrence. If the cause

for the power outage cannot be determined, or if the cause of the power outage is

determined to be the result of sabotage, mischief, or of any suspicious nature, the

Security Manager may increase the level of current level of security at the site

until such time as power is restored.

5. In the event the power outage is expected to last for more than 20 minutes,

Operations or the ERC shall immediately contact:

Cliff Chernoff, Senior Superintendent (778-838-7810)

Andrew Whiffen, Senior Superintendent (778-838-7547)


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Tim Kjellbotn, Senior Superintendent (778-838-7930)

6. In the event of a sustained power outage, the electrical shop will try to locate

portable generators. Work not requiring electricity can continue on site.

7. Contact the Computer Wardens to ensure that the computer system is protected

from damage or loss of data.

COMPUTER WARDENS CONTACT

Keith Leclerc

Matthew Pederson

Nazario Barriga

778-838-4040

778-838-6920

778-227-1606

11.0 MAJOR STORM FIRST RESPONSE

If a storm watch is issued by Environment Canada, Atmospheric Services Branch, the

following steps shall be taken:

1. Assign personnel to monitor weather conditions, listen for broadcast warnings

(Environment Canada Weather Forecast 604-664-9010), and report on threatening

conditions. In addition, monitor the wind meters located inside Shed 5 and the

Container Gate.

a. If the wind speeds reach certain speeds than follow FSD Policy #32-High

Wind Operating Procedure which outlines procedures to be performed for

various operations and maintenance work activities.

2. Secure the gantry cranes in position.

3. Close all shed and building doors and windows.

4. Secure cargo as appropriate, especially dangerous goods containers.

5. Provide shelter for all personnel in the main office building, if appropriate.

6. Turn off all non-essential utilities.


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12.0 EARTHQUAKE FIRST RESPONSE

Minor earthquakes hit BC fairly frequently, causing little or no damage, and requiring no

response efforts. However, a major quake will require inspection of the buildings and

machinery to ensure that they have not sustained damage and can be operated safely. A

major earthquake will be recognizable by significant, sustained shaking of the ground.

12.1 DURING AN EARTHQUAKE

In the event of an earthquake, the safest places are beneath sturdy furniture, beside a solid

inside wall, or inside an inner hallway.

General Cautions: 1. Do not use the telephones for personal communication. An overloaded telephone

system becomes worthless in a disaster.

2. Do not eat or drink from containers that were open during the quake, they may

contain shattered glass.

3. Before flushing toilets, check with the Fraser Surrey Docks Emergency Response

Team or management to see if sewer lines are intact.

4. Be prepared for aftershocks!

NOTE:

It is the responsibility of FSDERT to check all buildings and machinery for safety

prior to work recommencing on the FSD site.

STAY AWAY FROM:

Windows

Heavy objects that can fall from ceilings

Shelves and cupboards

Top heavy furniture


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12.2 FOLLOWING AN EARTHQUAKE General Employees

Assess the Situation: 1. Inspect your immediate area for hazards (fires, spills, hanging debris, etc.).

2. Do not use matches, lighters, electric switches or any source of ignition until you

are certain that there are no gas leaks.

3. Watch for downed power lines, check for broken utility lines.

4. Beware of possible hazards, such as broken glass or weakened walls.

Alert Security (604-582-2235 or Local 235) of any hazards:

1. Check for injuries. Do not move a seriously injured person unless he is in danger

of further injury.

2. If you detect an injury, fire or a chemical spill, initiate the appropriate emergency

procedures.

Attend to Machinery and Equipment:

1. Turn off all machinery and air supplies, and level all equipment as much as

possible, if it is safe to do so.

2. Only turn off the gas supply if a leak is suspected.

3. Check shelves, etc., for objects that could fall.

Report to your foreman or Warden.


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13.0 FLOODS

13.1 INTRODUCTION

Warm Pacific Ocean temperatures and weak El Niño-like conditions are expected to

persist into the spring. However NOAA is suggesting that the influence of El Niño

through the spring is likely to be small given the weak nature of the ocean warming

pattern. In the north Pacific, well above normal temperatures continue to persist, and are

likely to have a stronger influence on temperature patterns into the spring, particularly

along coastal sections of the province. Environment Canada is forecasting a high

likelihood of above normal temperatures over the March to May period across British

Columbia.

By early March, 80% of the annual BC snowpack has typically accumulated. At a basin-

wide scale, higher than normal snow packs in the Upper Fraser West basin indicate a

trend towards increased seasonal flood risk in the unregulated regions of the Nechako

basin this year. Similar smaller pockets of higher snow packs and potential increased

flood risk exist in west central BC (Houston, Burns Lake, Vanderhoof) and West

Chilcotin. Near-normal snow packs (90-110%) in the Upper Fraser East, Nechako, North

Thompson, South Thompson, Upper Columbia, Central Coast, Peace and Skeena-Nass

indicate normal seasonal flood risk.

Below normal snow packs (70%-90%) in the Middle Fraser, West Kootenay, East

Kootenay, Okanagan, Boundary, Similkameen, Stikine, Liard, and North-west indicate

below normal seasonal flood risk for these regions. Similarly, seasonal flood risk for the

entire Fraser River is below normal, with the observed 84% of normal snow basin index

being the 54th lowest year out of the past 63 years of snow observations, and the forecast

peak flow for the Fraser River at Hope, given normal seasonal weather, is estimated to be

7500-8500 m3/s, or slightly below mean annual flood level.

Flooding is always possible during the snowmelt freshet season, even in years with

normal or lower than normal snow packs. Given the snow conditions this year, extreme

weather, such as extreme precipitation or combined hot and wet weather, would be

required to produce flooding or higher than expected flows.

With the current seasonal weather outlook and snow pack conditions in south-west

British Columbia, it is unlikely that snow packs will recovery significantly. With

extremely low snow packs in the Lower Fraser, South Coast, Skagit and Vancouver

Island, runoff from snow melt will be limited. Low flows are expected to occur earlier

than normal this year, very low flows can be expected in the summer unless significant

rainfall occurs through the spring and summer. To a lesser extent, lower snow packs in

the East Kootenay, Boundary, Stikine and Northwest indicate an increased likelihood of

summer low flows in these regions. A summary of seasonal volume runoff forecasts for

select rivers in the province is below. Near normal runoff is forecast for most basins, with


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below normal runoff forecast for the Nicola (70-78% of normal) and Okanagan (85-86%

of normal) and Kalamalka-Wood inflows (59-

63% of normal).

The River Forecast Centre will continue to monitor snow pack conditions and will

provide updated seasonal flood risk and water supply forecasts in the April 1st 2015

bulletin, which is scheduled for release on April 8th.

BC River Forecast Centre-March 9, 2015

Source: BC Ministry of Forests, Lands and Natural Resources

(http://bcrfc.env.gov.bc.ca/bulletins/2015_Mar1.pdf)

The 1894 flood of record is estimated to have had a peak discharge of 17,000 m3/s Hope.

Based upon that flow rate, recent data from the Fraser River Flood model indicates that

water levels at FSD would be 3.6m GSC at the lower berths and 3.7m GSC at the upper

berths. Water level and velocity data can be viewed real time over the internet at

Environment Canada's Hydrometric Data website:

http://scitech.pyr.ec.gc.ca/waterweb/formnav.asp?lang=0

Surrey is protected from high water on the Fraser River by a network of Dykes built

alongside the banks of the river. These Dykes were built 18” higher than the freeboard

from the 1948 river levels. 1948 was the last year in which there was major flooding

along the Fraser River in the lower mainland.

The terminal at Fraser Surrey Docks was built after 1948 and was constructed with the

majority of the property being at or above the level of the Surrey Dyke network. Because

the terminal was constructed at the same level as the dyke network, flooding of terminal

property is unlikely.

The lowest elevation goods may be stored at is approximately 3.3m. Approximately 10%

of the surface area lies below the 3.8m mark, the 200 year flood level for the east, or

upriver end of the yard. Approximately 30% of the surface area lies below the 3.6m

mark, the 200 year flood level for the west, or downriver end of the yard. A very small

portion along Elevator Road (it is difficult to estimate, perhaps 2%) lies below the 3.2m

mark of the 150 year flood level.

Although flooding is unlikely to occur there is always a possibility. Yearly high water

levels on the Fraser River occur from May 15 – June 30 when there are several days with

a 15 foot tide. If the weather does not cooperate and we have 2 - 3 weeks of hot dry days

and warm nights, there is a better chance that flooding will occur between these dates.

http://bcrfc.env.gov.bc.ca/bulletins/2015_Mar1.pdf

http://scitech.pyr.ec.gc.ca/waterweb/formnav.asp?lang=0


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During a tidal surge the salt water coming up the river from the ocean creates a salt-water

wedge that drives under the fresh water flowing out of the river causing the level of the

river to rise. If there is a flood situation at Fraser Surrey Docks, only fresh water will

flow onto the terminal property as a result of tidal changes.

13.2 INDICATORS

There are three critical areas along the Fraser River where the height of the river and rates

of discharge are measured to forecast conditions downstream. These three locations in

order from East to West are:

1. South Fort George (Prince George) (latitude 53° 54' 04" N, longitude 122° 44' 00" W)

2. Hope (latitude 49° 22' 50" N, longitude 121° 27' 05" W)

3. Mission (latitude 49° 07' 39" N, longitude 122° 18' 08" W)

South Fort George is typically used to help determine what might occur 3 to 5 days later

down here in the lower Fraser River. Hope discharge rate is used by hydrographic

numerical models for forecasting water levels. Pilots use this information in their vessel

setups. Mission is usually used to determine flood management activity levels.

We will be monitoring the height of the river and rate of discharge at these three locations

on a daily basis to give ourselves advanced notice of possible high water at our location.

A three meter rise in the level of the water at the Mission gate will equal a one meter rise

in water levels at Fraser Surrey Docks.

The water levels at these three locations are being recorded daily and plotted on a graph.

Information on the water levels at these three locations for the last three years will be

entered as soon as the information can be located.

1999 was the largest snow pack on record. Peak discharge at Hope was 11,000 m3/s and

peak water level at Mission was 6.2m. Flood of record (200-year flood) requires a

discharge at Hope of 17,000 m3/s. Discharge during the freshet has met or exceeded

12,000 m3/s at Hope only on two (2) times since records began in 1912 (1948 & 1972).

Ninety-four years of data for Hope indicates that water level has reached 10,000 m3/s

approximately 20% of the years and 11,000 m3/s approximately 10% of the years. Water

level at Mission is typically around 6.0m when flow at Hope is 10,000m3/s, 6.5m when

flow is 11,000m3/s and 7.0m when flow at 12,000.

13.3 NAVIGATION

Historically, when water levels at the Mission Gate reach 20ft (6.25 m) navigation of the

River becomes more difficult due to the higher rate of discharge. When water levels

reach 23 feet (7.2 m) at the Mission Gate river travel is controlled to protect the dyke

network from the wakes of ships on the river.


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FSD has sent an email to FRPA notifying them of our concern. FRPA advises that

minimum wash requests and channel closures can be implemented if needed. Navigation

restrictions will only be imposed when absolutely necessary due to the impact this will

have on all stakeholders.

Water levels in the Lower Fraser River Downstream of Sumas Mountain are influenced

by both Tide and River Discharge. Water levels at Mission are influenced by tide except

during period of extreme flow. Water levels below Whonnock are tidal even during

periods of extreme flow.

13.4 EVACUATION NOTICES AND WARNINGS

In the event of a flood all inquiries from the Press are to be routed through Jeff Scott or

Jill Buchanan, the Public Information Coordinator(s) for Fraser Surrey Docks. In the time

being information available for release will be given to all staff members in order to

answer questions and concerns from our customers.

Current message is that “We continue to monitor water levels in the Fraser River on a

daily basis. We have an extensive flood response plan in place and we have begun

preparations for a flood if it were to occur”

Fraser Surrey Docks will receive 3 – 5 days’ notice of major flooding along the Fraser

River. In these days certain additional steps need to be taken to ensure that equipment and

cargo are protected from damage due to high water.

Notice will be given to the customer when the flood is considered to be “imminent”.

Notice has been reviewed with legal counsel and is attached to this master document.

Customers will be given an option to relocate cargo if desired.

Flooding is not a disaster that can be prevented but it is a disaster that can be predicted

with reasonable accuracy. The prediction of how high water levels will reach and when

gives us time to make the proper preparations.

In the event of a catastrophic flood, force majeure may be an action we have to pursue.

13.5 FLOOD MANAGEMENT PLAN

13.5.1 STRATEGY

We have 5 main strategies with respect to flood management:

1) Need to maintain access and egress to the terminal;


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2) Need to keep Timberland Road open at all times;

3) Need to be able to access the yard;

4) Need to be able to operate the terminal in some capacities; and,

5) Need to protect Sub 1 (Shed 2) and Sub 4

13.5.2 BERMS AND DIKES

To mitigate the risk to Fraser Surrey Docks we already have in place 750 empty

sandbags, 24 concrete blocks and poly for protecting buildings and equipment. We will

bring in sand to fill the sandbags and empty boxes for removing records.

The list of supplies and the associated action items are outlined in Table 1:

# ITEMS ACTION COMPLETION

DATE

1 Concrete

lock blocks

A quantity of 24 blocks have already been ordered

and delivered. If further blocks are required,

maintenance will temporary relocate ones used

throughout the yard

April 20th

2 Poly Will be utilized beneath and over the lock blocks to

help create a seamless dyke. On order

Expected to have on

site by May the 2nd.

3 Sand

Will be dumping 4 to 5 cubes in behind berth 10.

Laborers will be ordered to fill sand bags and place

on pallets. Currently the carpenter is filling sandbags

when he has a spare moment.

Expected to have on


4 Sand bags

There are approx. 750 smaller burlap sacks on hand.

Plastic liners will be ordered to augment sacks. More

sacks will be ordered.

Expected to have on


5 Sump pumps

Six small sump pumps will be purchased/rented.

These will be used in the cable trenches in high risk

substations and other buildings.

Expected to have on


6

Duct filler

and Denso

Tape

Play-doe type compound and oil based tape that will

be used to "seal" conduits in all high risk substations.

Expected to have on


7 Laborers Will be order once the sand and the sacks are on

hand.

8 Boots Will order 10 pairs of rubber boots to be stored at

Pacific Rim MP

9 Traffic

Pylons

Additional traffic pylons will be ordered from

Empire Signs IP


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The lists of action items for preparation are outlined in Table 2:

# Items Action Completion date

1 Sumps A work order has been put in place to complete a

pm on all on site sump pumps. I.e. Sub 6, 5A, 9

Expect to be

complete by the end

of April.

2 Holding

Tanks

Pump truck will be ordered to vacate the three

holding tanks on site; berth 10 washrooms, customs

and cashiers. The cashiers and the customs tanks

are located in the high-risk areas and will therefore

be refilled with brackish or potable water and the

washrooms locked out from use.

To be completed

several days prior to

high water. To be

monitored.

3 Port-a-potties

There is one port-a-potty located on the terminal;

one upriver of the Matson tower/lasher trailer. This

unit will be relocated to higher ground.

Expected to be

complete beginning

of May.

4 Temporary

dikes

Temporary dikes utilizing the lock blocks, poly and

sand bags will need to be constructed around high

risk substations, water side shed one office and

south east corner of shed two to titan's fence

Expected to be

complete beginning

of May.

5 AC units

Many AC units servicing buildings in high risk

areas are located at ground level. A work order has

been put in place to complete a pm on all AC units,

isolate, lock out and sand bag, and if possible rise

up.

Expected to be

complete beginning

of May and pending

flood action.

6

Temp power

supply Shed

five

In the event power to sub 4 is lost, have the option

to supply emergency power to shed 5 (server room)

via generator. Have initiated a full review of the

requirements. No physical infrastructure is in place

to accommodate a large (i.e. upwards of 100 kW)

gen packs. Requirements would include: Transfer

switch, plug adaptor, phase rectifier, amp and volt

monitors and meters.

In the interim, maintenance has one gas-powered

generator and one diesel powered welder. Both can

be used to supply power to individual servers

and/or workstations.

Expected to be

complete mid -May.

7 Transformers

There are numerous at grade transformers (i.e. main

security gate). The action plan would be to sand

bag all enclosures containing transformers, and shut

down and lock out.

Expected to be

complete beginning

of May and pending

flood action.


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The estimated areas in risk of high water are outlined in Table 3:

# Area Point of

Ingress

Level

of Risk Mitigating Actions

Estimated

water

level

based on

200 year

flood at

3.7m

1

Shed Four,

main gate,

main gate

security kiosk,

Main gate,

foreman's

lunchroom,

washrooms,

executive

offices, steel

cashiers office,

steel gate,

Alaska Way,

Parking lots,

rail, and

approximately

half of the

break bulk area.

1) Gunderson

Slough via

Alaska way.

2) Berth 2 18"

storm sewer

outlets.

3) Gunderson

slough 30"

storm sewer

outfall with

flapper valve.

High

One of two mitigating actions

will be carried out, both by the

City of Surrey. 1) A temporary

dam will be set up across

Robson road and rail. This will

achieve zero flood protection

for the area or 2) Alaska way

will be built up approx. 1m in

height to act as a dike. Also a

temporary dam will be in place

joining the retaining wall

behind shed four to the Alaska

way dike. This will close off

the main gate, steel gate and

rail. This will minimize the

volume of water in the area, as

it will only close off the path of

water from Gunderson Slough.

FRPA ensuring all flapper

valves are in functioning order.

Expect

levels in

low lying

areas of up

500mm

2

Sub 3 –

services shed 4,

executive

building,

Foreman's

lunchroom,

washrooms,

both Cashier's

office, Steel

and main gate,

Security kiosk,

low mast lights

1) Gunderson

Slough via

Alaska way.

2) Berth 2 18"

storm sewer

outlets.

3) Gunderson

Slough 30"

outfall with

flapper valve.

High

Door and any other potential

areas of ingress will be

sandbagged. Conduits will be

stuffed with filler and sump

pump will be located within.



Expect

levels in

low lying

areas of up

500mm

3 Rail behind

Shed 2

1) Gunderson

Slough via

Alaska way.

2) Berth 2 18"

storm sewer

outlets.

High

None, although if action plan

#2 from above is put in place,

the volume of water will be

reduced.

Expect

levels of

up 500mm


86 | P a g e

4

Berths 2,3 and

4

Berths 2, 3 and

4, and

predominately

from wave

action.

Med to

High None.

Expect

levels of

up 300mm

5 Shed 1 first

floor

Berths 2, 3 and

4, and

predominately

from wave

action.

Med

A temporary dike utilizing the

lock blocks, poly and sand bags

will be constructed around the

water-side shed one protecting

the first aid and main door.

Sub 0 door will be sand bagged

and conduits filled with duct

filler.

Expect

levels of

up 100mm

6

BB area and

rail between

Shed 1, Shed 2

and Titan

1) Berths 2, 3

and 4, wave

action, and

2) 24" storm

sewer off of

berth 5.

High

None. However, a temporary

dike utilizing the lock blocks,

poly and sand bags will be

constructed from the south east

corner of shed two (transformer

compound), across the rail to

titan's fence. This will avoid

water from this area flowing

towards the container yard,

shed 5 and Cafeteria area.

Expect

levels of

up 500mm

7 Shed 2

1) Berths 2, 3,

4 and 5

2) wave action

3) 24" storm

sewer off of

berth 5 and 8"

storm sewers

under berths 7,

8 and 9.

Low None

Not

expected to

flood.

8 Shed 5

1) Berths 2, 3

and 4, wave

action, and 2)

24" storm

sewer off of

berth 5.

Low



will be constructed from the

south east corner of shed two

(transformer compound),

across the rail to titan's fence.

This will avoid water from this

area flowing towards the

container yard, shed 5 and

Cafeteria area.

Not

expected to

flood.

9 Cafeteria and

training trailer

1) Berths 2, 3

and 4

2) Wave

action, and 3)

24" storm

Low



will be constructed from the

south east corner of shed two

(transformer compound),

Negligible


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sewer off of

berth 5.

4) Possibly

some volume

from Robson

road as well

across the rail to titan's fence.

This will avoid water from this

area flowing towards the

container yard, shed 5 and

Cafeteria area.

10

Sub Station 4 –

services Shed 5,

training trailer,

Cafeteria,

Garage,

Container gate.

1) Berths 2, 3

and 4

2) Wave

action, and 3)

24" storm

sewer off of

berth 5.

4) Possibly

some volume

from Robson

road as well

Med

Same mitigating action as

items 8 and 9. As well, door

and any other potential areas of

ingress will be sandbagged.

Conduits will be stuffed with

filler and sump pump will be

located within.

Expect

cable trays

to fill up.

11 Fuel tanks

1) Berths 2, 3

and 4

2) Wave

action, and 3)

24" storm

sewer off of

berth 5.

4) Possibly

some volume

from Robson

road as well

Med

Same mitigating action as

items 8 and 9. Also lids and

access hatches will be resealed.

Expect

levels of

up 100mm

12

Garage and

back parking

area

1) Berths 2, 3

and 4

2) Wave

action, and 3)

24" storm

sewer off of

berth 5.

4) Possibly

some volume

from Robson

road as well

Medium Same mitigating action as

items 8 and 9. Negligible

13 Container gate

1) Berths 2, 3

and 4

2) Wave

action, and 3)

24" storm

sewer off of

berth 5.

4) Possibly

Low None

Not

expected to

flood.


88 | P a g e

some volume

from Robson

road as well

14

Sub Station 1 –

services sub 2,

3, 4 and 5.

1) Berths 2, 3

and 4

2) Wave

action, and 3)

24" storm

sewer off of

berth 5.

Low

Doors and any other potential





Not

expected to

flood.

15

Substation 2 –

services cranes

2 and 3 and sub

6.

1) Berths 7, 8

and 9

2) area 10

water side

3) Two 24"

storm sewers

(with flapper

valves); one

located at the

bottom end of

seven and the

other on the

bottom end of

nine.

Low






Not

expected to

flood.

16

Sub Station 1

transformer

compound –

main 12kV feed

to sub 1

1) Berths 2, 3

and 4

2) Wave

action, and 3)

24" storm

sewer off of

berth 5.

Medium

Currently protected by a curb

and concrete blocks.

Protection will be enhanced

with sandbags.

Expect

levels of

up 200mm

17 Container yard

1) Berths 7, 8

and 9

2) area 10

water side

3) Two 24"

storm sewers

(with flapper

valves); one

located at the

bottom end of

seven and the

other on the

bottom end of

nine.

4) Possibly

some volume

Low FRPA ensuring all flapper


Expect

varying

non-

hazardous

levels in

low lying

areas


89 | P a g e

from Robson

Road as well.

18 Shed 6 and

Customs

1) Berths 7, 8

and 9

2) area 10

water side

3) Two 24"

storm sewers

(with flapper

valves); one

located at the

bottom end of

seven and the

other on the

bottom end of

nine.



Expect

none to

varying

non-

hazardous

levels in

low lying

areas

19 Berths 7,8, 9

and 10

1) Berths 7, 8

and 9

2) area 10

water side

3) Two 24"

storm sewers

(with flapper

valves); one

located at the

bottom end of

seven and the

other on the

bottom end of

nine.



Expect to

varying

non-

hazardous

water

levels in

low lying

areas,

particularly

directly

behind the

berths near

the rail.

20

Sub 6 –

services berth

face utilities,

High Mast

lights and

Matson Tower

1) Berths 7, 8

and 9

2) area 10

water side

3) Two 24"

storm sewers

(with flapper

valves); one

located at the

bottom end of

seven and the

other on the

bottom end of

nine.

Low








Expect

basement

of sub to

flood.

21 Sub 5A mid

Container yard.

1) Berths 7, 8

and 9

2) area 10

Low




Expect

basement

of sub to


90 | P a g e

water side

3) Two 24"

storm sewers

(with flapper

valves); one

located at the

bottom end of

seven and the

other on the

bottom end of

nine.





flood.

22 Area 10

1) Berths 7, 8

and 9

2) area 10

water side

3) Two 24"

storm sewers

(with flapper

valves); one

located at the

bottom end of

seven and the

other on the

bottom end of

nine.

4) Possibly

some volume

from

Timberland

Road as well.

Medium

to High

The City of Surrey is proposing

to heighten the existing dyke

running along the perimeter

from sub 10 to berth 10. The

larger problem is that drainage

in this area is very poor, and if

filled either by flood water or

rain water, it will take a longer

period of time to drain.

Expect

levels of

up 400mm

23 Timberland

road

1) Manson

Canal, 2)

Sylvan

3) Dock Road

4) Area 10

Medium

The City of Surrey will attempt

to keep this road free of flood

water as much as possible.

However if Manson Canal

floods, the road and adjoining

low lying area will be flooded.

Expect

levels of

up 400mm

if flooded.

24 Robson Road

1) Manson

Canal, 2)

Sylvan

3) Dock Road,

and 4)

Gunderson

Slough

High

The City of Surrey will attempt

to keep flooding on this road to

a minimum. However it will

be very difficult to retain all

waters flowing from

Gunderson slough, Kendale

and Armstrong creek.

Expect

levels of

up 500mm

if flooded.

25

Sub 10 –

services gantry

cranes 4 and 5

1) Berths 7, 8

and 9

2) area 10

water side

Low





Expect

cable tray

to fill up.


91 | P a g e

3) Two 24"

storm sewers

(with flapper

valves); one

located at the

bottom end of

seven and the

other on the

bottom end of

nine.

4) Possibly

some volume

from

Timberland

Road as well.


26

Sub 5 –

services three

banks of reefers

1) Berths 7, 8

and 9

2) area 10

water side

3) Two 24"

storm sewers

(with flapper

valves); one

located at the

bottom end of

seven and the

other on the

bottom end of

nine.

4) Possibly

some volume

from Robson

Road as well.

Low








Not

expected to

flood

27 Sub 7 – Reefer

sub

1) Berths 7, 8

and 9

2) area 10

water side

3) Two 24"

storm sewers

(with flapper

valves); one

located at the

bottom end of

seven and the

other on the

bottom end of

nine.

Low








Expect

cable tray

to fill up.


92 | P a g e

4) Possibly

some volume

from Robson

Road as well.

28

Sub 8 –

services shed 6

and customs

1) Manson

Canal,

2) Sylvan

3) Dock Road,

and

4) Area 10

Low








Expect

none to

varying

non-

hazardous

levels in

low lying

areas

Resealing of Fuel Tanks – Will contract out to Western Oil Supply. Will recheck seals.

Will keep tanks full to stop any buoyancy.

FRPA has ordered “flapper valves” for the drain basins. They are on order and probably

will not be installed until next fall.

We will also have to identify all the man hole covers and mark accordingly as they could

be a safety risk if pressurized.

We’ll notify the cafeteria of potential risk for their operations.

13.5.3 WATER

The city may shut off the water main if the water levels come up to flood levels. The pipe

runs underground and is equipped with flapper valves and is back flow protected so this

may not be necessary. Regardless, we should ensure we have extra bottles of Canadian

Springs on site.

13.5.4 POWER

The most important business need is electricity. There are 3 main 12 kva feeds coming

into the facility. They all run overhead outside the facility but convert to underground just

outside. It is unlikely that BC Hydro will shut off the power grid; however they may have

concerns with the underground connections in the event of flooding. We may also need to

assess the situation and determine whether there is a risk off short-circuiting. In the

meantime we will identify areas that need to be shut down and protect electrical

components where required.

As a result, we are exposed to the risk of losing power to our telephone communications

system and computer network at the FSD site. Our telephone system can operate without

power for up to one half hour on back-up power, but will not function beyond that period

of time. In order for the phones to be successfully forwarded to the emergency office

center, emergency power from a generator is required. A small 120v generator is


93 | P a g e

available and can be installed that will supply sufficient power to the telephone system,

network server, workstations and building lights (FSD Shed One). This will ensure that

we will not lose our communications system or computer network.

The IT Department will be identifying the specific power requirements for minimal

operations.

See above table 2. We also have a gas powered generator and a diesel powered welding

machine. Both can be used to provide individual servers and/or work stations directly

with power.

We have assessed the use of a reefer generator set as alternate power but it is not a quick

fix. Reefers run at 480 and the main feed coming out of sub 4 feeding shed five is at 600.

Also, we have no infrastructure in place to plug in a reefer generator set in to our existing

grid and use as an alternate power source. This involves the physical male connector,

transfer switch, phase rectifier; step up transformer, and corresponding switchgear. We

are working on getting a scope of this work, but chances are it will only be ready for next

year's freshet!

Marine Tech has some additional generators we could use. In addition we do have the

welding units as well.

13.5.5 SUBSTATIONS

There are a minimum five electrical substations located around the dock that need to be

identified and protected against rising water levels. If possible transformers should be

removed from electrical pits in order to protect them from water damage.

13.5.6 ROADWAYS

All storm sewer drains should be identified with big red pylons so that when waters

recede, the drains can be cleared to speed up the clean-up process. Identify plate and

other cargo that is at risk of not being seen under water.

A memo for the speed of vehicles during flood conditions has been drafted and will be

distributed if required.

13.5.7 DOCK EQUIPMENT

Mobile equipment including trucks, forklifts, front end loaders, sweepers etc. need to be

moved to high ground to protect internal combustion engines from water damage. Dock

equipment is currently stored all over the site.


94 | P a g e

Gates will be responsible for relocating RWF equipment and dock trucks. Operations will

be responsible for relocating unassigned dock trucks. Maintenance will be responsible for

relocating all others.

Dock trucks to be place on loading ramp or in Shed 2. Equipment moved to higher

ground by Shed 2 or Yard Area 7/8.

Mechanics tool boxes will be placed on blocks. PRS locker gear will be placed on pallets.

They will concentrate on the gear in Shed 4.

13.5.8 DOCK GANTRY CRANES

If BC Hydro advises that they are shutting down the power grid the dock gantry cranes

should be secured and/or pinned down in their center position, and bolted together. Spare

parts for the cranes including circuit breakers and electronics should be removed from the

danger area.

13.5.9 PHONE SYSTEM AND COMMUNICATION

Communications will be affected if there is a flood because our phone system must have

power in order to operate. Cellular phone networks should still work, so our customers

will be able to keep in touch with us. The VP of Marketing and Customer Service has

downloaded all the customer’s email addresses into their lap top so that a message can be

sent in the event of flooding. Customers will be provided with a contact list and

appropriate cell numbers.

We will need some additional cells for Customer Service.

There are essentially 2 pieces of communication that may have to go out to customers if a

flood does in fact occur.

The first is a customer notice that would be sent out approximately 5 days ahead of time

with the following objectives in mind:

a) To state clearly what FSD will and will not do;

b) To characterize the plan so as to demonstrate that FSD has met its legal

obligation to take what steps it reasonably could; and,

c) To invite customers to decide for themselves what other steps they may

wish to be taken beyond that - so at to defer directly to the customers any

economic choice about what to do with the cargo.


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The second communication would be a "Force Majeure" clause in the event we would

have to issue one. 13.5.10 COMPUTER SYSTEM

Our fiber optic computer network is not expected to sustain any damage in the event of a

flood, but precautions will be taken to raise the connection points in the lumber and

container gates to above expected water levels.

Priority for the systems is as follows:

o Terminal Operating System

o Email

o Web Site

o Other

13.5.11 SECURITY SYSTEM

We will lose all of the power and connections for security and the system will lock down.

Turnstiles will move freely and should be pad locked when not in use or required. Guards

will be positioned at all access or egress pints being used. Gates will be cranked up to

allow for access and manned with guards.

13.5.12 OFFICE EQUIPMENT AND SPACE

All computers, photocopiers, telephones and if possible furniture need to be moved to

high ground or a secondary operations center. If required on dock staff can be relocated

to Shed 5 or Shed 1 and operations will become mobile as required. Staff to be relocated

will be Executive and Steel Cashier Personnel. Staff will be responsible for organizing

their own workstations and making a checklist of materials and supplies they need.

The remaining staff members will come to the terminal or stay home at the instruction of

the Operations Manager.

A temporary parking lot will be created in the Cul De Sac off Timberland Road. Workers

can be shuttled back and forth to the work place as required. The gravel area within IDC

could also be considered if required. Workers would be shuttled back and forth to the

parking lot as required.

The Breakbulk gate will be relocated temporarily to the Container Out-Gate Trailer.

Traffic will be rerouted along Robson Road. In the event that Robson Road becomes

flooded traffic will be rerouted the cul de sac or through the back gate.


96 | P a g e

We will talk to a furniture moving company to be on stand-by to dismantle and relocate

desks and stations as required.

13.5.13 RECORDS

All records currently stored in the danger areas should be removed at the first warning

signs of high water and taken to high ground or secondary operations area. This will

require a large supply of boxes on hand.

13.5.14 CARGO

Weather sensitive steel products

Products such as galvanized coils should be trucked off dock, if released by customs. For

the next month we are going to keep coil out of Shed 4.

Hazardous Goods

At the first warning of a possible flood a “Hazardous Containers on Dock Report” should

be done twice daily to identify the hazardous containers currently in storage. No further

hazardous containers should be accepted at the gate. Hazardous containers currently on

dock should be shipped out by truck immediately, or placed on top of empty containers.

Other Cargo

Other cargo including lumber and steel products that are not as susceptible to water

damage should be moved off dock only at the discretion of the customer.

13.5.15 STORES

There are two main storage areas on the dock for spare parts, tools and manuals. The first

floor of the maintenance department and the electrical department are used for inventory

storage. All necessary supplies and equipment should be moved from these areas to a

safe location if the threat of a flood becomes obvious.

13.5.16 HAZARDOUS MATERIALS

At the first warning of an impending flood all hazardous containers need to be moved, in-

ground fuel tanks need to be filled, sewage tanks emptied and refilled with water, and

other hazardous materials need to be identified and removed from the site. Storage of

these materials is available at the Maintenance Department and will be stored above

ground.


97 | P a g e

13.5.17 OPERATIONS PLAN

We need to be able to handle and move cargo as long as possible. Specific plans to ensure

we maintain operations are as follows:

Relocate temporarily the Breakbulk gate to the Container Out-Gate Trailer. Manual back

up records will have to be created for container operations.

14.0 VOLCANIC ASH FALL-OUT FIRST RESPONSE

It is expected that ample warning will be given to FSD by local authorities if there is a

threat of a major ash-fall from a volcanic eruption. Upon warning of an imminent ash

fall, FSDERT shall ensure that the following tasks are conducted:

14.1 PREPARE OPERATING MACHINERY

1. Shut down all non-essential mechanical and electrical equipment as soon as ash becomes evident.

2. Fit transformer vault air-intakes with filters, reduce electrical load to a minimum, and monitor temperatures to ensure safe, continuous operation.

3. Check operating equipment at frequent intervals for overheating.

4. If it is necessary to operate internal combustion vehicles:

a. Maintain speeds below 30 km/h

b. Check air filters frequently; clean them at least every 10 hours of

operation, replace them after 20 hours of operation, and change the oil filter bath every 30 hours.

c. Do not use the windshield wipers or washer. d. Do not flush radiators with water – blow them out with compressed air. e. Rinse off battery with water and blow dry if dust build-up causes it to

short out.

5. Do not start up ventilation and air-handling equipment until the settled ash has been thoroughly removed and air filters checked.


98 | P a g e

14.2 PREPARE BUILDINGS AND PERSONNEL

1. Have employees remain indoors if possible - persons with chronic respiratory illness should avoid exposure to the ash.

2. Keep doors and windows closed and turn off fans and air conditioning.

3. Tune in to a local radio station to await further instructions.

4. Do not allow personnel to call family and friends, as this might tie up telephone lines required for an emergency.

5. Issue breathing masks to those personnel required to work outside.

6. Close and seal cargo shed doors.

14.3 DISPOSAL AND CLEAN-UP

1. Dispose of dust by spreading it on grassy areas or flower beds – do not dispose of ash by flushing it down storm sewers.

2. Do not use water or attempt to dry brush the ash off roofs, because these methods will clog drainpipes – instead, apply a mixture of wetted sawdust over the volcanic ash and carefully sweep and scoop this up.

3. Volcanic ash may be disposed of in landfills, if required.

15.0 MARSEC LEVEL CHANGES

The Fraser Surrey Docks normal security level operation occurs at a Marsec 1. However,

the Federal Government, through Transport Canada, may direct Fraser Surrey Docks to

increase its security level, based on information of perceived or real threats. Threats that

result in an increase in Marsec (Marine Security) can be localized to our facility, the

region, or to the entire country. Furthermore, once a MARSEC change has been directed,

only Transport Canada may lower the level of security. Fraser Surrey Docks will remain

at the prescribed Marsec level until instructed to change.

Increases in Security from MARSEC 1 to MARSEC 2 will include (but not limited to)

the following:

increased security patrols by guards throughout the facility


99 | P a g e

increased spot checks of vehicles accessing egressing the facility

movement of trash containers from perimeter fence lines/access points

all mail closely examined

inspection of all buildings

all ship gangways attended by security

Increases in Security from MARSEC 2 to MARSEC 3 will include (but not limited to)

the following:

further increases in security patrols by guards throughout the facility

restriction of non-essential vehicles onto the site

movement of trash containers from perimeter fence lines/access points

all mail closely examined, packages not expected will be refused

inspection, including closure of all buildings

restriction of all ship's crew onto facility

restricted access of all non-essential persons onto to the site


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APPENDIX I

-SITE SAFETY MAP-


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APPENDIX II

-ROLL CALL FORMS-


102 | P a g e

DATE: TIME:


Roll Call Performed by: Raj UPPAL

1 PP#

2 PP# 44190

3 PP# 72667

4 PP# 16837

5 PP#

6 PP#

7 PP# 16837

8 PP#

9 PP#

8 PP# 45569

9 PP# 29006

10 PP# 28193

11 PP#

12 PP#

13 PP#

PRESENT

(√)

ABSENT

(X)


Heavy Duty Mechanics


Electricians

PRESENT

(√)

Bruce IVERSON

Fox HEIDE

Marcel BELANGER

Gursharan DEOL

Miki Vujicic

Greg TURNBALL

Jordan REIHER

ABSENT

(X)

PRESENT

(√)

ABSENT

(X)

Munesh SAINI

Paul WETTLAUFER

Jesse JOHNSON

Additional Workers:

(Contractors, etc.)

COMMENTS

COMMENTS

COMMENTS


Fraser Surrey Docks Shed 5 - Ground Floor: Employee Roll Call

Satnam RANA

Glen DODUCK

Paul WETTLAUFER

Chamaur GILL

Clement KWONG


103 | P a g e

DATE: TIME:


Roll Call Performed by VIPS : (Print name)

1 PP#

2 PP# 78305

3 PP# 78320

4 PP#

5 PP#

6 PP# 77259

7 PP# 78323

8 PP# 34588

9 PP# 61289

10 PP# 9347

11 PP#

12 PP#

13 PP# 77256

14 PP# 5573

15 PP# 71173

16 PP# 34643

17 PP# 48648

18 PP# 78319

19 PP#

20 PP# 78322

21 PP# 68116

22 PP#

23 PP#

24 PP#

25 PP# 35099

26 PP# 78288

27 PP# 78296

28 PP# 12286

29 PP# 2895

30 PP# 57273

Haley CROWE

Jaimie KATZ

ABSENT

(X)

Tracy STRAND

ABSENT

(X)

Jonathan UNRAU

Mark QUON

Wayne HONEYMAN

Health & Safety Department:

Management

PRESENT

(√)

PRESENT

(√)

PRESENT

(√)

Additional Workers:

(Contractors, etc.)

Paul BOUCHARD


Foremen

ABSENT

(X)

IT Department: PRESENT

(√)

ABSENT

(X)

David MARTIN

Matthew PEDERSEN

Manraj (Raj) UPPAL

Lindsey THORLEY

Patrick KEOGH

Mike CRAVAGNA

Patrick JULIEN

Jerry JENNINGS

Andrew WHIFFEN

Craig WILSON

Richard HOATH

Robert MEIER


Management

Ralph RODRIGUEZ

Tim KJELLBOTN

Chris ARMER

Steve ARMSTRONG

Cliff CHERNOFF

Ahmad NASSERJAH

Keith LECLERC

Nazario BARRIGA

Jurgen FRANKE

Jarrett LONG

COMMENTS

COMMENTS

PRESENT

(√)

ABSENT

(X)

PRESENT

(√)

ABSENT

(X)COMMENTS

Troy WINGERAK

Operations Department: COMMENTS

COMMENTS

COMMENTS

Fraser Surrey Docks Shed 5 - Level 2: Employee Roll Call



104 | P a g e

DATE: TIME:

INCIDENT:

Roll Call Performed by: Brent Sellers/Jack Miller

1 PP#

2 PP#

3 PP#

4 PP#

5 PP#

6 PP#

7 PP#

8 PP#

9 PP#

10 PP#

11 PP#

12 PP#

13 PP#

14 PP#

Diesel Shop-HD MechanicsPRESENT

(√)

ABSENT

(X)COMMENTS

COMMENTSABSENT

(X)

PRESENT

(√)


Foremen

Jon LESLIE

Darrin OTSIG

James SHARMA

John FORSBERG

Tom MEREDITH

Lorenz BRUGGER

Robert LEE

Additional Workers:

(Contractors, etc.)

PRESENT

(√)

ABSENT

(X)COMMENTS

Brent SELLERS

Jack MILLER

Ted KORMOSI


Fraser Surrey Docks Diesel Shop: Employee Roll Call

Dean CUSICK

Clint HOLOWATY

Chad HOMEWOOD

Gordon MAVOR


105 | P a g e

DATE: TIME:

INCIDENT:

Roll Call Performed by: Alisa Sahbaz

1 PP# 77264

2 PP# 78256

4 PP# 77267

5 PP# 19210

6 PP# 71173

7 PP#

8 PP#

9 PP#

10 PP#

8 PP# 77259

9 PP#

10 PP#

11 PP#

12 PP#

Fraser Surrey Docks Shed 1: Employee Roll Call

Level 3PRESENT

(√)

ABSENT

(X)COMMENTS

Jeff SCOTT

Leonard COX

Bill WEHNERT

Level 2PRESENT

(√)

ABSENT

(X)COMMENTS

Alisa SAHBAZ

Darlene LYNCH

Trish FACTOR

Jurgen FRANKE

Andre EKKART

Debbie EINERSON

Additional Workers:

(Contractors, etc.)

PRESENT

(√)

ABSENT

(X)COMMENTS

Nelly FRANCOIS

Maria NOORT

David MARTIN


Jill BUCHANAN

Ed WONG


106 | P a g e

DATE: TIME:


Roll Call Performed by: Brady Erno

1 PP#

2 PP#

3 PP#

4 PP#

5 PP#

6 PP#

7 PP#

8 PP# 78320

9 PP#

10 PP#

11 PP#

12 PP#

13 PP#

14 PP#

15 PP#

16 PP#

17 PP#

18 PP#

19 PP#

20 PP#

21 PP#

PRESENT

(√)

ABSENT

(X)COMMENTS

Accounting Trailer:

Management

PRESENT

(√)

ABSENT

(X)COMMENTS

Frances HARASEMCHUK

Michelle STEELE

Jennifer NISHI

Anton BONEV

Accounting Trailer:

Workers

Customer Service Trailer:

Workers

PRESENT

(√)

ABSENT

(X)COMMENTS

Diane MCLEOD

Amber HUTT

Heidi KIMMERLY

Stephanie HENDERSON

Kimberly COWTON

Janet KLEIN

Linda LAHAY

Return To H+A1:Q41ealth & Safety Department Upon Completion

Fraser Surrey Docks Accounting & Customer Service Trailer:

Employee Roll Call

Charmagne MUNOZ

Manjit GILL

Mike MCLEOD

Brady ERNO

Roxanne FELTON

Barb MARTIN

Jennifer SINCLAIR

Mary ZHAO

Kelly ISLEY

Krista SAHLY


107 | P a g e

APPENDIX III

-VARIOUS ERP FORMS-


108 | P a g e

11060 Elevator Road

Surrey, BC, V3V 2R7

Phone 604-581-2233, Fax 604-581-6488

Emergency

Information Form Date: Time:




Status of Response:

Immediate Concerns, Implications or Instructions:

Prepared by: Position:

Telephone:


109 | P a g e

Emergency Plan Activation Time

Call First Aid, if required

Call 911, if required

Contact Operations (Locals 231 or Security 604-582-2213)

Name of Person Contacted:

Contact On-duty ERC (Identified through Security 604-582-2213)

Name of On-duty ERC:

Contact BNSF to clear the rail track. Security will also assist to

escort emergency responders to the incident immediately.

Radio to retrieve Emergency Response Vehicle (ERV)

Contact Health and Safety Manager

Jonathan Unrau 778-838-7579 Local: 243

Mobile Security takes ERV to emergency.

Establish perimeter control.

When an ERC arrives, take alternate transportation back to gate and

escort ESAs to the emergency.

Emergency Response Agencies escorted to the Emergency Scene

Organization Equipment Escorted By In Out

Special Instructions Time

Front Gate Closed -- Ordered By:

Rear Gate Closed -- Ordered By:

Media Allowed In -- Authorized By Jeff Scott/Jill Buchanan

Organization Name Escorted To Escorted By In Out

Additional Security -- Authorized By:

Number of Officers Ordered:

Time Required:


110 | P a g e

EMERGENCY RESPONSE ACTIVITIES TIME

Proceed to Emergency Scene if safe to do so, and do a scene survey

Establish Perimeter Control

Remove injured persons from the danger area, if it is safe to do so.

Do not attempt to move anyone with suspected head, neck, or spinal injuries.

Coordinate evacuation of buildings, areas or vessels as necessary

Contact wardens and direct them to appropriate marshalling area:

Shed 5 - Second Floor Security (604-582-2213 OR 235)

Shed 5 - Crane Shop Raj Uppal (778-838-7846 OR 271) (Ground Floor)

Diesel Shop Jack Miller (778-838-7945) Brent Sellers (778-838-7910)

Shed 1 Alisa Sahbaz (604-345-5449)

Accounting/Customer Brady Erno (778-838-5719 OR 268) Service Trailer

Contact Computer Wardens:

Shed 5 – Second Floor Keith Leclerc (778-838-4040) Matthew Pederson (778-838-6920) Nazario Barriga (778-227-1606)

Contact Health & Safety Department if appropriate:

Jonathan Unrau (778-838-2243) Mark Quon (778-838-8402)

Contact PIC and pass on critical information (Update PIC regularly):

(778-838-8471 OR 230) Jill Buchanan (778-772-8025 OR 244)

If emergency is on the water, contact:

Port Metro Vancouver Name: 604-665-9086

Transport Canada Ship Safety Name: 604-666-6011

If ships are involved or threatened, contact Vessel and Ship's Agent:

Vessel Name Berth Captain or Mate Ship's Agent

Contact neighbouring companies if assistance is required or their sites are threatened (Numbers located in Agency Telephone List section)

Begin First Response as outlined in the ERP document:

Fire and Explosion Page-35 Power Outage Page-72

Chemicals & Dangerous Goods Spill

Page-46 Major Storm Page-73

Collision Page-60 Earthquake Page-74

Toxic Gas Page-60 Floods Page-76

Bomb or Sabotage Threat Page-64 Volcanic Ash Fall-Out Page-94

Water Rescue Page-70


111 | P a g e

COMMUNICATION ACTIVITIES TIME

Contact Executive Assistant – Alisa Sahbaz (604-345-5449) and inform them of

the situation.

Contact PMV (604-524-6655) or Nightline (604-524-6656) if emergency is

major or if it threatens FRHC property.

Primary Responder as per on call list

Public Affairs – John Parker Jervis (604) 665-9267

Contact City Hall/Mayor if emergency threatens local population

Surrey City Hall: 604-591-4011

Delta Municipal Hall: 604-946-4141

Contact Customer Service to inform customers or suppliers:

Brady Erno Local 268 Cell: 778-838-5719

Contact Labour Canada (604-666-2205 - Emergencies) if Longshoremen are

injured or evacuation is required.

Contact ILWU if Longshoremen are involved or if emergency is major.

Local 502: 604-580-8882

Local 514: 604-298-9684

Contact PIC Jeff Scott and inform him of the situation

778-838-8471 (Cellular)

Contact PIC-Jill Buchanan and inform her of the situation

778-772-8025 (Cellular)

Contact Media if appropriate or if it is necessary to inform public

*Always return calls to media and advise when emergency has been resolved. Phone Fax Assigned Reporter

Broadcast News Wire

Service

604-687-2464

604-687-1662

604-687-5040

604-687-5040

Radio Media

Print Media

Radio CKNW

CBC 604-524-2566

604-662-6900

604-331-2787

604-662-6913

TV BCTV

Global

CBC

604-421-9494

604-876-1354

604-662-6801

604-421-9466

604-874-5206

604-662-6878

Print Sun

Province

Leader

Optimist

Now

604-605-2180

604-605-2063

604-588-4313

604-946-4451

604-572-0064

604-605-2323

604-605-2720

604-588-1863

604-946-5680

604-572-6438

Other

Contact BCMEA if emergency is major

(604-688-1155 or Nights 604-685-3910)

Proceed to Emergency Scene if it is safe to do so


112 | P a g e

11060 Elevator Road

Surrey, BC, V3V 2R7

Phone 604-581-2233

Fax 604-581-6488

PRESS RELEASE FORM

Date:

Time:




Agencies Responding:

Environment Canada Port Metro Vancouver

Status of Response:

Any Immediate Concerns:

Future Actions:

Release prepared by: Signature:

Position: Contact Number:


113 | P a g e

11060 Elevator Road

Surrey, BC, V3V 2R7

Phone 604-581-2233

Fax 604-581-6488

CUSTOMER & SUPPLIER

BULLETIN

Date:

Time:

Description of Type and Extent of Emergency:

Status of Response:

Implications for our Customers & Suppliers:

Special Requests:

Information Prepared by:

Position:

Contact Number:


114 | P a g e

CHEMICAL / DANGEROUS GOODS EMERGENCY RESPONSE STATEMENT

-to be completed by the ERC- Date:___________________ Time:___________ Exact Location:_____________________

Person Discovering Problem or Receiving Information:_____________________________________

Chemical or Dangerous Goods Container Number (if any):___________________________________

UN #

CLASS

SHIPPING NAME

PACKING

GROUP

TOTAL

WEIGHT

Detailed Description (Fire, Explosion, Spill, etc.): _________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

Potential Hazards: ___________________________________________________________________

______________________________________________________________________________

Response Actions Taken to Stop, Contain, or Minimize Effects of Spill:

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

Safety Barrier Erected: __________ metres

Material Safety Data Sheet Copied and Distributed: YES NO

Evacuation Initiated: YES NO Time: _________ Distance: _________ metres

Call Out Procedures: Emergency Response Coordinator (604-582-2224) Name: ___________ Time: ___________

Health and Safety Manager (778-838-7579) Name: ___________ Time: ___________

Surrey Fire Department (604-543-6700) Name: ___________ Time: ___________

Surrey R.C.M.P (604-599-0502) Name: ___________ Time: ___________

I.L.W.U 502 Business Agent (604-580-8882) Name: ___________ Time: ___________

I.L.W.U 514 Union Representative (604-254-8141) Name: ___________ Time: ___________

Shipper/Owner of Cargo ( ) Name: ___________ Time: ___________

Is the spill a reportable quantity? (See Reportable Quantities in this section): YES NO

If YES, report incident to the Provincial Emergency Program (1-800-663-3456)

Time: _________

If the Spill is to Water or a Vessel is Alongside Call Out Procedure: Chief Mate or Captain of the Vessel ( ) Name: ___________ Time: ___________

Port Metro Vancouver (604-665-9086) Name: ___________ Time: ___________

Coast Guard Ship Safety (604-666-6011) Name: ___________ Time: ___________

Note: Foremen are to inform workers of the hazard, restricted area, and emergency response actions

being initiated. A copy of this document will be provided for the vessel's security log.


115 | P a g e

BOMB AND SABOTAGE THREAT REPORT FORM

Time: _______ Date: _________ Number at which: __________________ call is received Questions to Ask:

1. When is the bomb going to explode?

2. Where is it right now?

3. What does it look like?

4. What kind of bomb is it?

5. What will cause it to explode?

6. Did you place the bomb?

7. Why?

8. What is your address?

9. What is your name? Exact wording of the threat:

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

Sex: ____________ Age: ____________ Accent: _______________ Caller's Voice (check all that apply):

Emotion: Calm Excited Angry Crying Laughing

Volume: Soft Normal Loud

Speed: Slow Normal Rapid

Tone: Deep Normal High Nasal

Breathing: Deep Normal Shallow Heavy

Impediments: Lisp Stutter Slurred Raspy Cough

Language: Foul Educated Ragged Irrational Incoherent

Message: Taped Read by threat maker

Familiarity: Unfamiliar Disguised Familiar: ______________________

Other: ____________________________________________________________ Background Noises (check all that apply):

Clear Static Local Cellular Long Distance

Music Voices Animals Motor PA System

Street Factory Office House Booth

Other: __________________________________________________________________


116 | P a g e

APPENDIX IV

-ERP AUDIT HISTORY-


117 | P a g e

ERP AUDIT HISTORY:

AUGUST 2014

Contact Health and Safety Manager changed…………………….……..…………Page 11

Bob Erickson and Ian Patterson Ext #’s……………………………………………Page 12

Maintenance evacuation coordinator- Raj Uppal……………..……………………Page 12

Contact Health and Safety Manager……………………………………………….Page 12

Wardens: all updated……………………………………………..………………..Page 13

FRPA change to PMV…………...…………………………………………………Page 14

Public Affairs PMV changed………………………………………………………Page 14

Customer Service changed…………………………………………………….…...Page 14

Take out Ian Patterson……………………………………………………….……..Page 15

BC Environment- Environment Canada…………………………..……………….Page 17

Fraser River Harbor Commission removed……………………………………......Page 17

BNSF number………………………………….………………………….………..Page 19

Burlington Northern- BNSF……………..…………………………………………Page 22

Fraser River Port Authority- PMV…………………………...…………………….Page 23

Fraser River Port Authority- PMV………………………...……………………….Page 24

Health and Safety Manager phone #.........................................................................Page 26

I.L.W.U. 514 phone #................................................................................................Page 26

Fraser River Port Authority- PMV…….…………………………..……………….Page 26

Burlington North- BNSF…………………………………………………….……..Page 27

Fraser River Port Authority- PMV…………………………………….……….…..Page 28

Burrard Clean Operations phone #............................................................................Page 29

Burlington North- BNSF……………………………...…………………….……...Page 32

Fraser River Port Authority- PMV………….………………………………….…..Page 32

Burlington North- BNSF……………………………...…………………..…….….Page 35

Air Liquide phone #..................................................................................................Page 35

Fraser Harbour Commission- PMV X3………………………..……………..……Page 39

Fraser River Port Authority- PMV…………………………………………..……..Page 40

Ian Patterson and Cliff Chernoff contacts………………………………….…..…..Page 41

Fisheries and Oceans Emergency phone #................................................................Page 65

Radiation Protection Service taken out……………………………….……………Page 65

I.L.W.U. 514 phone #................................................................................................Page 66

Burrard Clean Operations emergency #....................................................................Page 67

AUGUST 2015

Updates were made throughout the entire document including inserting a title page, page

numbers, maps, formatting, including procedure details and updating contact information.

APPENDIX B Emergency Contact List

BHP Billiton Canada Inc. APPENDIX B Hemmera Basic Spill Kit Requirements - 1 - February 2018

APPENDIX B – EMERGENCY CONTACT LIST (TO BE UPDATED PRIOR TO CONSTRUCTION)

Project: BHP Potash Export Facility

Location: 11060 Elevator Road, Surrey, BC

Hospital: Surrey Memorial Hospital 13750 96 Ave, Surrey, BC Non-emergency: 604.588.3381

Ambulance: 911 Non-emergency: 604.660.6897

Police (RCMP, Surrey Detachment): 911 Non-emergency: 604.599.0502

Fire: 911 Non-emergency: 604.542.6700

VFPA Operations Centre: 604.665.9086

Local Authorities (Provincial Emergency Coordination Centre/MOE): 1.800.663.3456

Canadian Coast Guard Spill Reporting: 1.800.889.8852

Fisheries and Oceans Canada Radio Room 604.666.3500

WorkSafeBC: Monday to Friday, 8:30 am – 4:30 pm: 604.276.3100 or 1.888.621.7233 After hours: 1.866.922.4357

Emergency Water Problems – City of Surrey:

Monday to Friday, 8:30 am – 4:30 pm: 604.591.4152 After hours: 604.591.4431

Emergency – BC Hydro: 1.888.769.3766

Emergency – Fortis BC: 1.800.663.9911 (24-hour Emergency Line)

Emergency - Telus 604.310.2255

BHP Project Manager: TBD

BHP EHS Manager: TBD

Site Supervisor: TBD

Site Foreman: TBD

Tri-Arrow Industrial Response (Third party) 604.682.2751

Tervita Corporation Emergency Response (Third party) (Richmond)

604.214.7000

Safety-Kleen Emergency Response (Third party) 1.888.375.5336

Western Canada Marine Response Corporation (WCMRC)

604.294.9116 1.855.294.9116


Fraser Surrey Docks Emergency Response Plan Contact Lists (TO BE UPDATED PRIOR TO CONSTRUCTION)

APPENDIX C Draft Hazardous Materials Inventory

(TO BE UPDATED PRIOR TO CONSTRUCTION)

Note: BHP is unlikely to keep hazardous materials onsite- it will be limited to petroleum/diesel and oil

products from vehicles/generators/drives

BHP Billiton Canada Inc. APPENDIX C Hemmera Emergency Contact List - 1 - February 2018

APPENDIX C – DRAFT HAZARDOUS MATERIALS INVENTORY (TO BE UPDATED PRIOR TO START OF CONSTRUCTION)

Chemical Name Manufacturer CAS Number

Quantity (L)

SDS Available

Location on Site

Container Type

Maximum Container

Size

Secondary Containment

(Y/N)

APPENDIX D Basic Spill Kit Requirements

(Example)

BHP Billiton Canada Inc. APPENDIX D Hemmera Reportable Levels of Certain Substances - 1 - February 2018

APPENDIX D – BASIC SPILL KIT REQUIREMENTS (TO BE UPDATED PRIOR TO CONSTRUCTION)

As per the Spill and Emergency Response Plan, spill kits will be available and readily accessible onsite

in the case of a spill or emergency response. It is the responsibility of the Project Site Manager, and onsite

BHP Project Manager or BHP EHS Manager to ensure that the spill kits are adequately stocked and workers

are properly trained in their use for the control and disposal of hazardous substances.

The following list is the minimum that must be maintained onsite at all times in well-marked spill kits for use

during an emergency response:

• 100 sorbent pads (for hydrocarbons)

• 50 universal sorbent pads (antifreeze and non-hazardous materials)

• 6 - 3” x 4’ sorbent booms (for hydrocarbons)

• 4 – 3” x 8’ sorbent booms (for hydrocarbons)

• 1 – 36” x 36” neoprene drain cover

• 8 – High density hazardous material disposal bags

• Nitrile gloves

• Laminated Emergency Response Instruction Sheet

• Laminated Emergency Contact List

• Laminated List of Contents

APPENDIX E Reportable Levels of Certain Substances

BHP Billiton Canada Inc. APPENDIX E Hemmera Incident Report Template (Example) - 1 - February 2018

APPENDIX E – REPORTABLE LEVELS OF CERTAIN SUBSTANCES

In the event of an incident onsite, the first task is to ensure that all site personnel are safe, then contain and

clean up as outlined within the SPERP. Determine the material spilled and quantity, then reference Table

for the reportable levels for various substances to the Provincial Emergency Coordination Centre (1-800-

663-3456). Table 1 is from the BC Spill Reporting Regulation (B.C. Reg. 263/90)

Table 1 Reportable Levels for Certain Substances

Item Column 1

Substance Spilled Column 2

Specified Amount

1 Class 1, Explosives as defined in section 2.9 of the Federal Transportation of Dangerous Goods (TDG) Regulation (SOR/2017-137)

Any quantity that could pose a danger to public safety or 50 kg

2 Class 2.1, Flammable Gases, other than natural gas, as defined in section 2.14 (a) of the Federal TDG Regulations (SOR/2017-137)

10 kg

3 Class 2.2 Non-flammable and Non-toxic Gases as defined in section 2.14 (b) of the Federal TDG Regulations (SOR/2017-137)

10 kg

4 Class 2.3, Toxic Gases as defined in section 2.14 (c) of the Federal TDG Regulations (SOR/2017-137) 5 kg

5 Class 3, Flammable Liquids as defined in section 2.18 of the Federal TDG Regulations (SOR/2017-137) 100 L

6 Class 4, Flammable Solids as defined in section 2.20 of the Federal TDG Regulations (SOR/2017-137) 25 kg

7 Class 5.1, Oxidizing Substances as defined in section 2.24 (a) of the Federal TDG Regulations (SOR/2017-137)

50 kg or 50 L

8 Class 5.2, Organic Peroxides as defined in section 2.24 (b) of the Federal TDG Regulations (SOR/2017-137)

1 kg or 1 L

9 Class 6.1, Toxic Substances as defined in section 2.27 (a) of the Federal TDG Regulations (SOR/2017-137)

5 kg or 5 L

10 Class 6.2, Infectious Substances as defined in section 2.27 (b) of the Federal TDG Regulations (SOR/2017-137)

1 kg or 1 L, or less if the waste poses a danger to public safety or the environment

11 Class 7, Radioactive Materials as defined in section 2.37 of the Federal TDG Regulations (SOR/2017-137)

Any quantity that could pose a danger to public safety and an emission level greater than the emission level established in section 20 of the Packaging and Transport of Nuclear Substances Regulations (SOR/2015-145)

12 Class 8, Corrosives as defined in section 2.40 of the Federal TDG Regulations (SOR/2017-137) 5 kg or 5 L

13 Class 9, Miscellaneous Products, Substances or Organisms as defined in section 2.43 of the Federal TDG Regulations (SOR/2017-137)

25 kg or 25 L

BHP Billiton Canada Inc. APPENDIX E Hemmera Incident Report Template (Example) - 2 - February 2018

Item Column 1

Substance Spilled Column 2

Specified Amount

14 Waste containing dioxin as defined in section 1 of the Hazardous Waste Regulation (BC Reg 63/88)


15 Leachable Toxic Waste as defined in section 1 of the Hazardous Waste Regulation (BC Reg 63/88) 25 kg or 25 L

16 Waste containing polycyclic aromatic hydrocarbons (PCBs) as defined in section 1 of the Hazardous Waste Regulation (BC Reg 63/88)

5 kg or 5 L

17 Waste Asbestos as defined in section 1 of the Hazardous Waste Regulation (BC Reg. 63/2009) 50 kg

18 Waste oil as defined in section 1 of the Hazardous Waste Regulation (BC Reg 63/88) 100 L

19 Waste containing a pest control product as defined in section 1 of the Hazardous Waste Regulation (BC Reg 63/88)

5 kg or 5 L

20 PCB wastes as defined in section 1 of the Hazardous Waste Regulation (BC Reg 63/88) 25 kg or 25 L

21 Waste containing tetrachloroethylene as defined in section 1 of the Hazardous Waste Regulation (BC Reg 63/88)

50 kg or 50 L

22 Biomedical Waste as defined in section 1 of the Hazardous Waste Regulation (BC Reg 63/88)


23 A hazardous waste as defined in section 1 of the Hazardous Waste Regulation (BC Reg 63/88) and not covered under items 1 – 22

25 kg or 25 L

24 A substance not covered by items 1 to 23 that can cause pollution 200 kg or 200 L

25 Natural gas 10 kg, if there is a breakage in a pipeline or fitting operated above 100 psi that results in a sudden and uncontrolled release of natural gas

APPENDIX F Incident Report Template (Example)

and Emergency Action Checklist (Example)

BHP Billiton Canada Inc. APPENDIX F Hemmera Emergency Action Checklist - 1 - February 2018

APPENDIX F – ENVIRONMENTAL INCIDENT REPORT TEMPLATE (I.E., SPILLS) (TO BE UPDATED PRIOR TO CONSTRUCTION)

A REPORT DATE (MM-DD-YYYY) REPORT TIME: ORIGINAL SPILL REPORT, OR

UPDATE #_____ TO THE ORIGINAL SPILL REPORT B INCIDENT DATE (MM-DD-

YYYY) INCIDENT TIME:

C

SPILL LOCATION DESCRIPTION AND SURROUDNINGS: WEATHER CONDITIONS AT TIME OF SPILL:

ADDRESS:

CITY: PROVINCE:

D REPORTED BY: REPORTED TO:

E RESPONSIBLE PARTY (IF KNOWN): RESPONSIBLE PARTY ADDRESS:

F ANY CONTRACTORS INVOLVED: CONTRACTOR ADDRESS:

G PRODUCT SPILLED: QUANTITY SPILLED: U.N. NUMBER:

SECONDARY PRODUCT SPILLED: QUANTITY SPILLED: U.N. NUMBER:

H SPILL SOURCE: SPILL CAUSE: AREA OF CONTAMINATION IN SQUARE METRES:

I FACTORS AFFECTING SPILL OR RECOVERY:

DESCRIBE ANY ASSISTANCE REQUIRED:

HAZARDS TO PERSONS, PROPERTY OR ENVIRONEMNT:

J ADDITIONAL INFORMATION, COMMENTS, ACTIONS PROPOSED OR TAKEN TO CONTAIN, RECOVER, OR DISPOSE OF SPILLED PRODUCT AND CONTAMINATED MATERIALS:

K

REPORTABLE QUANTITY:

YES NO

REPORTED BY: POSITION: DATE AND TIME:

AGENCIES REPORTED TO (MM-DD-YYYY):


APPENDIX F – EMERGENCY ACTION CHECKLIST (TO BE UPDATED PRIOR TO CONSTRUCTION)

The Emergency Action Checklist is a tool to assist the site personnel in the event of an emergency

response. The list helps to organise the Emergency Management and Response Plan for each incident

onsite. The Emergency Action Checklist provided below in Table A is an example referenced from the

Canadian Centre for Occupational Health and Safety, and can be customised for each response.

Table A Emergency Action Checklist

Element Documented

Functional Ability Proven Comments

Yes No Yes No

Statement of policy is provided on emergency response

Plan has been given appropriate authority by highest management level

Plan is distributed to all that need to know

Plan establishes the emergency organisation

The authority to declare a full evacuation is designated

The authority is designated to declare the emergency is over

All response personnel are medically fit to perform their duties

The following functions have been clearly defined and assigned to individuals:

- Plan administration

- Operational control

- Coordination of support

- Plan maintenance

- Regular risk assessment

- Training

- Drills and exercises

- Maintenance of equipment

- Specific response functions

- Coordination of off site plans

Alternates for all key positions exist

Plan is based on risk assessment

Plan provides for annual drills and exercises

Plan establishes various levels of emergencies with levels of response

Plan includes basic elements:

- Evacuation procedures

- Shutdown procedures


Element Documented


Yes No Yes No

- Employee roll call procedures

- Rescue and medical duties

- Reporting procedures

- Fire prevention plan

All types of risks are considered:

- Natural

- Man-made

- Civil disorders

All hazardous materials are listed

Assessment includes adverse impact offsite

Comprehensive accident investigation procedures exist

Good housekeeping procedures exist

Procedures exist for inspection or testing of critical equipment

Procedures call for the review of all new processes and equipment for compliance with:

- Occupational Health and Safety Regulation, BC Reg. 296/97

- National Fire Code of Canada

- National Electrical Code

- Environmental Protection Act, 1999 SC 1999, c. 33

- Other applicable legal requirements

Fire protection equipment is inspected per Fire Code

Contractors are briefed about Emergency Response Plans

The plan establishes a command post and ensures:

- Command post locations provide protection from hazards

- The command post is adequately equipped

- Provisions have been made for emergency power, light, utilities, etc.

Plan provides for emergency response training and covers the following:

- Emergency response training is based on specific hazards and response duties

- Testing of knowledge and skills is required

- Plan specifies type and frequency of training for each response function

- Adequate training records are kept

- Minimum training levels are defined

- Training of first aid responders complies with standards

A current inventory list of all equipment and supplies exists:


Element Documented


Yes No Yes No

- Maintenance and decontamination procedures are included

- Equipment is tested as specified by the manufacturer

- Equipment and supply needs are reviewed when changes occur

- Contact lists for suppliers of emergency equipment and supplies maintained, updated, and readily available

- Respiratory equipment selection, use, and maintenance comply with current standard

Mutual aid agreements are in place:

- Call lists and letters of agreement are up to date

- Drills involving mutual aid have been held

- Capabilities of community organisations have been reviewed and considered

Communication procedures include:

- Telephone

- Two-way radios

- Intercom

- Runners

- Emergency numbers are posted at telephones

Effective detection systems are installed, such as:

- Smoke detectors

- Heat detectors

- Remote substance monitors

- Leak detectors

- Process control alarms

Detection devices undergo regular testing, inspection, maintenance, and calibration

Regular tests of the alarm systems are conducted

Evacuation details involve:

- At least two evacuation routes exist from each area

- All emergency exits are properly marked

- All employees are instructed in evacuation procedures

- Maps and procedures are posted

- Assembly areas consider safe distances

- All employees and visitors can be accounted for

- Procedures address special needs of person(s) with disabilities

- Temporary shelter or transportation is considered


Element Documented


Yes No Yes No

- The security function is defined

- Facility access is controlled during an emergency

- Traffic control has been considered

- Pilferage and theft have been considered

- High security risk areas have been identified

- There are physical security devices

The plan includes media relations before, during and after the emergency:

- Public information documents exist

- Those dealing with the media/public are trained

- Contacts with the media are established and maintained

- Media information is reviewed annually and updated

- Procedures control the release of information to the public during an emergency

- Names and information regarding the injured are restricted

- Regular media releases are made during an emergency

Other:

- Emergency shutdown procedures exist

- Responsibility for shutdown is assigned

- Procedures and checklists have been developed

- Diagrams and maps indicating critical components are available

- All critical components are clearly identified

- Persons with special technological knowledge are available to emergency personnel

- An alternative location for continuing operations management is identified

- Resource list has been developed for sources of equipment, supplies, services, or contractors

- Agreements have been made with other facilities to continue production of products

- Procedures are adequate to document all compensable losses

- Procedures provide for preserving the accident scene for investigations

- A safety plan is required prior to re-entry into affected areas

spill prevention and emergency response plan...emergency response and spill response plans and...

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