sphenix pd 2/3 review · sphenix pd 2/3 review. rls schedule development. eric menter. may 28-30,...

sPHENIX PD 2/3 Review

RLS Schedule DevelopmentEric Menter

May 28-30, 2019 BNL

sPHENIX PD2/3 ReviewMay 28-30, 2019 1

Contents

May 28-30, 2019 sPHENIX PD2/3 Review 2

Topic Slide #

History of sPHENIX Schedule Development 3

P6 Data Management 4-7

Schedule Reports 8-10

Cost Information 11-14

Schedule Health 15-16

Issues and Concerns 17Summary 18

History of sPHENIX Schedule Development


Create Initial P6 Integrated Master

Schedule

In 2017, 7 Microsoft Project files were converted to and integrated in P6• Validated matching to MS Project plan• Identified completed work vs work to-go• Implemented cost reduction• Implemented expanded FY18 R&D phase

Project Manager’s Schedule Work Fest

In 2017, all Level 2 managers and Project Estimators worked in the P6 schedule with Project Controls• Improved the work plan• Validated estimate data and project coding

Schedule Development and

Reviews

Over the past five years, multiple reviews have been conducted, on pace with significant schedule development commensurate with project design and estimate maturity.

This includes iterative Scope Reviews, Design Reviews, Safety Reviews, Cost & Schedule and Director Reviews, and the CD1/3A Review in 2018

P6 Data Management: Structures


MasterData

TransactionalData Data Element

X CalendarsX RolesX ResourcesX Activity Codes and ValuesX Resource Codes and ValuesX User Defined FieldsX Enterprise Project StructureX Projects

X Work Breakdown StructureX ActivitiesX Activity Codes Value AssignmentsX Resource AssignmentsX Resource Assignment UDF Entries

P6 Data Management: Resource Dictionary


Resource Dictionary

Project is using 83 resources: 70 Labor13 M&S

Each Resource has 5 rates:1) Direct2) Direct Escalated3) Burdened4) Burdened Escalated5) Zero Cost

P6 Data Management: Attributes for Activities, Resources


P6 Data Management: Integration


Integration with other management tools– P6 data is the source– P6 to Cobra wizard– Cobra is the earned value cost processor– P6 & Cobra used to set the Performance Measurement Baseline (PMB)– Monthly status cycle

• Collect status and ETC information prior to end of month in P6• Import status with wizard from P6 to Cobra• Import of project actuals data from Peoplesoft Financials into Cobra• Post schedule and earned value reports for project team

Schedule Reports – P6 and Excel Used


We use P6 reports to support project operations throughout the project lifecycle. These are produced either directly from P6 or extracted into Excel.

Schedule Detail and Critical Path Reports have been posted to the Site.

Schedule Reports – Lookahead


Activities in WBS 1.05 EMCal Electronics, where Remaining Activities are within a specified range of the Data Date

Schedule Reports – Excel Status Request


Activities in WBS 1.05 EMCal Electronics

Cost Information - Source of BNL Resource Rates


BNL’s Budget Office is the source of rate data; the base year for rates is FY19

• Direct Rates = BNL Finance-approved and published labor bands with w/fringe

• Burdened includes direct w/ laboratory and organization burdens

• Burdens applied by BNL Resource Category

Cost Information - Labels in P6 Reports


Direct FY19$ M&SM&S is the budgeted value of contracts and/or Purchase Orders

Burdened AY$ - LaborIncludes Direct Labor Cost with fringe, burden and escalation

Burdened AY$ - M&SIncludes Direct M&S Cost with burden and escalation

Burdened AY$ - TotalSum of Burdened AY$ - Labor +Burdened AY$ - M&S

Example P6 Activity Report

Cost Information - Tips for Cost Book Data


ABCDEFG

Fund SourceProject

WBS Level 1WBS Level 2

Resource Type

A B C D E F GA B C D E F G

Activity ID – Activity-level columns are in detail reports

Activity Name – Activity-level columns are in detail reports

Dates roll up

Resource Identifier

Burdened AY$ – Rolls up from detail rows – Sum of Burdened AY$ - Labor + Burdened AY$ - M&S

Cost Category = Fund Source

Time-phased spreadsheet – this report used FY distribution of Burdened AY$

The hierarchy of colored grouping rows roll up the information from the white detail rows

Cost Information - Obligations in P6

Obligations are in P6 solely for the

optimization of Funding Profiles


Obligation and Delivery Acceptance Activities in WBS 1.02 Time Projection Chamber

Schedule Health per the P6 Schedule Report


Information from P6’s Schedule Report indicates the status of P6 sPHENIX Project’s schedule health

Errors:-------(none)

Warnings:---------• Activities without predecessors 1• Activities without successors 1• Out-of-sequence activities 0• Activities with actual dates > data date 0• Milestone activities with invalid relationships 0• Finish milestone and predecessors have different calendars 0

Exceptions:-----------• Activities with unsatisfied constraints 0• Activities with unsatisfied relationships 0• Activities with external dates 0

Schedule Health – Acumen Fuse Analysis


Schedule Quality analytics from Acumen Fuse

A composite Score of 94 out of a possible 100 indicates that Acumen’s Schedule Quality ranking for the P6 sPHENIX Project is high.

Issues and Concerns


Activities in the MIE Project with high Total Float• 846 Activities > 100 days

Summary


sPHENIX’s Resource Loaded Schedule (RLS) is mature and well developed as of this Review. We have been iterating the preliminary baseline while the project has moved through significant design development and long lead procurement.

The embedded project controls team from BNL’s Project Management Center has worked for years with the project’s professionals, designers and management; hence the RLS is the product of deep, collaborative development, while adhering to this laboratory’s standards for project controls.

The RLS is in a state that supports the project’s readiness for PD-2/3 approval.

sphenix pd 2/3 review · sphenix pd 2/3 review. rls schedule development. eric menter. may 28-30,...

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