specification and comm terms & coditions for erection of electrical & inst

7/27/2019 Specification and Comm Terms & Coditions for Erection of Electrical & Inst

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Ann : 2

TERMS AND CONDITIONS FOR ERECTION, TESTING AND COMMISSIONING

OF ELECTRICAL AND INSTRUMENTATION EQUIPMENT

1.0 Intent of Specification

This specification covers the erection, testing and commissioning of electrical

equipment for the Sulphuric Acid Concentration Plant, Aruvankadu, Tamilnadu as

detailed in the subsequent clauses and Bill of Materials.

2.0 General Terms & Conditions

The following Terms & Conditions shall specifically be compiled with :

2.1 The installation shall comply with the requirements of the latest Indian Electricity

Rules, relevant I.S, Specifications and codes of practice, wherever applicable alongwith CFA/QVF / EPI Technical Specifications, drawings & sketches.

2.2 The contractor must have a valid license to carry out erection, testing andcommissioning work for the voltage classes (6600V/415 V) issued by the Statutory

Authority. The contractor shall furnish photo-copy of valid contractors license

along with the offer.

2.3 All materials required to be supplied by the contractor shall conform to the

provisions of the relevant I.S. Specifications unless otherwise specified. Thecontractor shall furnish full specifications of the materials under his scope of supplyincluding makers name, catalogue no. & reference, wherever available for

approval. The contractor shall also be required to furnish makers test certificate to

CFA/EPI

2.4 The contractor shall submit gate entry challans counter-signed and duly stamped by

security Deptt. Of CFA for the materials/ tools and tackles supplied by him.

2.5 The contractor shall provide, at his cost, adequate watch & ward arrangement for

the safe custody of the materials handed over to him till such time the complete

installation is taken over by .

2.6 Any damage or loss to the property of CFA/EPI arising out of work carried out by

the contractor shall be made good by the contractor free of cost, failing which EPIreserves the right to get such rectification / replacement jobs done through other

agencies & back charges the cost thereof to the contractor. EPI shall undertake

insurance cover for free issue items against loss or damage. The contractor will

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2.18 The workmen & supervision required for commissioning of the entire electrical

equipment / Instruments shall have to be provided by the contractor at no extra cost& shall form a part of the job.

2.19 All necessary minor civil work in connection with installation of equipment &laying of cables shall have to be carried out by the contractor at no extra cost to EPI.

2.20 The contractor may be required to carry out allied jobs that might come upduring execution of the contract. However, the rates for each jobs shall be settled

mutually by EPI & contractor.

2.21 The contractor, shall submit to EPI the Bar-Chart for erection &commissioning and weekly progress reports of the various activities and update the

same at suitable time intervals indicating the scheduled completion, actual

completion, delays steps taken to make up etc. The shall be done at no extra cost

and shall form a part of the job.

2.22 In case of unsatisfactory progress of job, EPI reserves the right to stop the workand get the balance jobs done through separate agency and back charge the cost of

the same to the contractor.

2.23 In case of urgency, the contractor may be required to take up any other job on

written instruction from EPI.

2.24 The contractor shall inspect, examine and obtain all information & satisfyhimself regarding all matters such as facilities needed for the execution of the work,

the location and suitability of all construction materials, the quantities of the various

sections of the work and the local conditions relating to the execution of the work tobe carried out under the order, or any hindrances or interferences with the

construction of the work from any cause whatsoever, including any other operation

of work which may or will be carried out on or adjacent to the site of the workunder the order and will not raise any claim or objection against EPI, in any such

matter, as mentioned above.

It is understood that the contractor will take full responsibility to complete the jobupto the fullest satisfaction of CFA/EPI.

2.25 The contractor shall avoid welding at the hazardous areas of the Project site . Ifat all, welding is unavoidable at these areas, clearance should be taken from

CFA/EPI after fulfillment of all necessary precautionary & safety measures as per

CFA norms.

2.26 The contractor shall arrange approval of the complete installation from the

statutory authority, like state electrical inspector, as applicable, for energisation of

the system. Necessary assistance in respect of submission of drawings/ documents

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shall, however, be given by EPI. EPI shall submit necessary application along with

fees & filled in format of State Electrical Inspector, based on tests carried out by the

contractor.

2.27 Contractor shall depute his competent personal during commissioning of the

complete plant and during performance guarantee test as and when required by thepurchaser.

2.28 Construction equipment, tools & tackles , testing instruments and equipment asrequired for the complete installation upto a stage putting into commissioning of all

plant and equipment of Package SAC Plant in accordance with relevant drawings and

instructions of EPI, shall be arranged by the contractor at free of cost.

All necessary electrical testing equipment like Digital Multimeter, Hipot Test Kit,

Motorised Megger (5 KV) , Hand Operated 500/ 1000 V Megger, Earth Megger,

Tong Tester, Protective Relay Testing Kit (Secondary injection) etc. shall be

arranged by the bidder without any extra cost.

2.29 The scope of the bidder shall include but not limited to the following:

a) Fabrication & Erection of of Miscellaneous structural works such as

mounting, base frames, supports , brackets, inserts etc. incidental toinstallation work shall be included in the scope of the bidder.

b) Supply of all fastners viz. bolts, nuts, plain washer and spring washers etc.

shall be of GI and shall be included in the scope of the bidder.

c) Supply of all necessary erection hardware materials such as cable gland ,crimping type sockets (Lugs) , ferule etc. shall be of good quality and

included in the scope of the bidder.

2.30 Touch up paint of all plant and equipment installed by the Contractor after

completion of erection as per approved specifications of colour code including

supply of primer and finish paint of approved shade shall be included in the scope ofthe bidder.

2.31 Safety Rules and Regulation :

a) All statutory safety Rules & Regulation prevailing in the area and as prescribed

by the company shall be observed by the Contractor. The bidder shall be

responsible for paying strict attention to statutory regulations for prevention ofaccident.

b) Bidder shall acquaint himself with all relevant statutory regulations such as

Indian Electricity Rules, Tamilnadu Govt. Factory Act and comply withRegulations.

3.0 SCOPE OF WORK

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The scope of work shall include the following along with the Bill of Materials

enclosed at Annexure - . for the purpose of erection, testing & commissioning.

3.1 Taking delivery from EPIs site stores, transportation, handling and storing of the

plant & equipment.

3.2 Before taking the delivery of the equipment the contractor shall satisfy himself

regarding the completeness & correctness of the equipment as well manufacturersspecifications, drawings, packing list. Inspection of equipment before handling over

the same to the contractor shall be carried out jointly by the representatives of

purchaser & contractor. A list of shortages, discrepancies & damages will be jointly

prepared at site within three days of receipt of the material. Any discrepancy &damages found afterwards will be to contractors account.

3.3 Opening of all packages containing assembly & sub-assembly units of the

equipment, cleaning of the equipment from dirt, grease & protective coating beforestart of erection.

3.4 To undertake thorough inspection of all the units to ensure that no damage has

occurred during transportation & handling of the equipment.

3.5 Safe custody of the equipment handed over to the contractor till the same are taken

over by CFA.

3.6 All assembly & sub assembly of the equipment, wherever necessary, shall bedismantled and components shall be thoroughly cleaned and relubricated before re-

assembly.

3.7 Checking of center lines, levels, foundations bolts, pockets, inserts of all equipment

and foundation blocks on which the equipment shall be installed. Any discrepancy

found in regard to their dimensions etc. will be rectified by the purchaser. Chipping& dressing of civil foundation inserts etc. upto 50 mm depth will however be done by

the contractor. Inserts of size 150 x 150 x 10 thk for cable tray installation and

inserts for lighting installation shall be provided wherever missing.

3.8 Aligning, leveling, positioning of equipment, coupling/ wiring, securely fixing up

equipment & accessories including lubrication of equipment in accordance with the

manufacturers installation drawing/ instructions or site supervisory personneldeputed by the Purchaser.

3.9 Any minor alteration/ modification/ rectification to ensure correct, assembly/fitting/ wiring of equipment delivered from the different suppliers.

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3.10 Rigging, assembling , riveting, bolting & installation etc. of all equipment &

fabricated material as shown in the drawing or as per manufacturers instructions or

as directed by the supervisory personnel deputed by the Purchaser.

3.11 Supply of all erection materials which may be required during erection as listed

in the Bill of materials.

3.12 Dismantling & re-erection of electrical equipment wherever these are called for

as per the advice of purchasers supervisory personnel.

3.13 Supply of all required construction & erection materials like packing, machined

wedges, consumables, jointing compounds, petrol, diesel , oil kerosene, sealing

compound, tapes, brazing & soldering compound, welding grease, electrodes, wires ,temporary supports, jute & cotton waste, sand/ emery paper etc. as required for the

completion of erection work.

3.14 Keeping structures materials and equipment adequately braced guys , struts orother approved means which shall be supplied and installed by the contractor as

required till the installation work is satisfactorily completed.

3.15 Providing all labour (skilled/semi-skilled), unskilled riggers, licensed electricians,

erection & testing engineers & all necessary tools & testing instruments & equipmentas required for the complete installation, testing & commissioning of the plant /

equipment.

3.16 The contractor shall keep records of all equipment/ materials received &installed. Separate list of left over materials/ equipment will be prepared by the

contractor after completion of work for acceptance of the purchaser.

3.17 The contractor shall also keep records of day to day progress and no. of persons

engaged at site.

3.18 Fabrication and erection of base frames of floor mounted equipment (e.g. MCC,

PLC, MLDB, PDB, JB), wherever necessary, with suitable MS sections & anti-

corrosive painting (2 coats of general purpose primer) and two coats of finished

synthetic enamel paint including supply of paint of all structure/ brackets, sitefabricated items & touch up painting for all equipment as per CFA standard.

3.19 All electrical connections, wiring, laying of cables and erection-testing/commissioning of equipment shall be as per EPIs drawings / equipment

suppliers drawing.

3.20 From the beginning of erection till the end of commissioning the contractor shall

keep adequate number of experienced and qualified electrical engineers at site

permanently.

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3.21 Material to be erected, tested and commissioned are listed in Bill of Materials in

Annexure- A

3.22 Construction power and water shall be provided by EPI at one (1) point only.

Necessary distribution onwards shall be in the contractors scope. Contractor

shall provide properly calibrated energy meter & water meter for the purpose ofmeasurement.

3.23 Necessary transport/ lifting facilities for taking materials from EPI stores to site.No crane shall be provided by EPI.

3.24 Deployment of engineers / Supervisors/ Testing Personnel , Technicians ,

workmen etc. during trial / final commissioning and PG test in 3 shifts shall also bethe responsibility of the bidder.

4.0 PERIOD OF COMPLETION

The total Job including supply of material shall be completed within two months

from the date of placement of order.

The contractor may have to deploy electricians, fitters and welders in phased

manner with a view to maximize the output and work simultaneously infabrication / erection of cable trays, cable laying equipment erection &

termination.

The contractor shall submit a Bar-Chart showing therein the various activitiesinvolved and the time estimates for such activities so as to complete the erection

work within the stipulated time frame.

In case the font is not available for erection etc., suitable time extension shall be

given .

The contractor shall mobilize to site within 1(One) week time.

5.0 RESOURCE MOBILISATION

The contractor shall submit the following lists :

- Manpower resources showing the strengths of engineers / supervisors/electricians/ workmen to be deployed.

- Erection / rigging equipment and other tools and tackles to be deployed.

6.0 DOCUMENTS

Copies of the following documents shall be submitted along with the offer:

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i) Electrical contractors valid license for HV works upto 11 KV with cable

jointing upto 11 KV.

ii) List of projects executed.iii) Bio-data of engineers & supervisors.

iv) Electrical Supervisors certificate of competency for engineers &

supervisors.v) List of tools & tackles processed.

vi) Registration of employees provident funds.

vii) Registration of Workmen Compensation.viii) Labour License of Govt. of Tamilnadu

ix) Income Tax clearance certificate

x) Sales Tax clearance certificate.

7.0 GUARANTEE

7.1 For Supply of Materials & Component

Should any mechanical or electrical part or parts supplied by the contractor fail or

show signs of failure due to defect in design, materials or workmanship at any timewithin 12 months from the date of equipment/ material is put into operation, the

contractor shall replace the same free of charges.

7.2 For Fabrication & Erection.

The contractor shall replace free of charges any part or parts of the materials

fabricated and erected by him, which , owing to defect in design & badworkmanship should fail or show signs of failure at any time with 12 months from

the date of the installation is taken over by CFA

8.0 IDLE LABOUR

Shall not be payable by EPI in any case.

9.0 WASTAGE

Maximum 5% free issue items, however, this can be finalized in consultation withpurchaser representative.

10.0 BLANK PRICE FORMAT

The vendor shall submit their offer as per following :

Techno-commercial part containing

i) Point wise confirmation of above mentioned technical specifications.

Deviation, if any, shall be mentioned clearly.

ii) Blank (unpriced ) Price Format as per following:

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Sl.No. Item Qty SupplyPrice

Erection, Testing &Commissioning price.

11.0 PAYMENT TERMS

11.1 Security Deposit

5% of the order value in the form of Bank Guarantee from a Nationalised Bank

11.2 90% on erection, Testing & Commissioning of Individual Equipment on pro-ratabasis. Further this 90% can be sub-divided as follows for different type of

equipment/ items.

A) Cable Laying Termination

i) 40% on laying of cable with tag masking , dressing etc.

ii) 40% on Terminationiii) 10% on Testing and Charging.

B) Fabrication & Erection work

i) 50% on Fabrication with Primer Paint

ii) 30% on Erection of Fabricated items with finish paint

iii) 10% on Final Erection & Alignment with finish paint if any.

C) Point wiring & Earthing work

i) 50% on point wiring / Earthing Erectionii) 30% on completion of wiring & connection. To lighting fixture, JB, etc /

Earthing connection.iii) 10% on Testing & Charging.

D) Electrical Equipment like MCC, PLC, Local Panel, LPB etc.

i) 40% on placement on Foundation / Location & assembly of equipment.

ii) 30% on Alignment

iii) 20% on completion of Individual eqpt. Testing, Charging &Commissioning

11.3 5% on Trial Run, Commissioning, on No Load for the plant along withreconciliation of Store items on attending FAC points.

11.4 5% on Final commissioning , handing over of the plant and PG Test.

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12.0 DRAWINGS & DOCUMENTS (TO BE HANDED OVER AFTER PLACING OF

ORDER)

12.1 Documents

i) General Arrangement Drawingii) Drawings for MCC Lot

iii) Drawings for PLC Lot

iv) Drawings for Earthing Lot

v) Drawing for Illumination Lotvi) Drawings for Lightning Lot

vii) Cable schedules Lot

viii

)

General Arrangement of Cable Tray, Trench & Support details Lot

12.2 Drawings

General Arrangement drawing & Plot plan can be seen at EPI, ERO office or atProject site at Aruvankadu, Tamilnadu.

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