KEN DETZNER, SECRETARY OF STATE

Maria Matthews, Director, Division of Elections Prepared by Maria Matthews

FSASE Conference Summer 2013

Special Qualification Salary Certification

Certification for Special Qualification Salary

Section 145.09(3), F.S.

Salary

• Certification period = 1 year • $2,000 special salary • Prorated in calendar year submitted

Rule Requirements Rule 1S-2.0115,

Florida

Administrative

Code and

DS-DE #69

Initial Certification

Initial Certification

Open Book Test –Election Code

Min. 90%

primary election and

gubernatorial or presidential

general elections

for initial Certification (no later

than 6 yrs. after taking office)

15 credits in Areas I-V

Initial Certification-Open Book Test

FSASE

• Develops test • Revises test annually • Administers test

Division of Elections • Grades test • Provides notice of test

results

• Covers knowledge and familiarity with Florida Election Code (chapters 97-106, Florida Stat. and election-related provisions of Florida Constitution

Initial Certification-15 credits

Area I Area II

Area III Area IV

Area V

Area I Election Topics including but not limited to • Voter eligibility and registration • Voter registration agencies and third-

party voter registration groups • List maintenance activities • Candidate qualifying procedures • Initiative and candidate petitions • Conduct of elections • Voting methods and procedure • Polling place procedures, solicitation

restriction • Handling and canvassing ballots • Voting machines and systems • Political parties and committees • Public records • Campaign financing

• Offered by FSASE • Minimum 12 hours =

Max 1 credit earnable in this Area

• Must attend within 2 years of taking office

Mandatory Orientation

Area II • One credit –High school diploma or

equivalent • Two credits- Associate degree • Four credits –Bachelor’s degree (but no more than 4 credits for both associate and bachelor’s)

• Maximum 5 credits

Formal Education

Area III • One credit –for each year of

service as Supervisor of Elections

• One credit – for each year of service as Deputy Supervisor of Elections

• Maximum 5 credits

Experience

Area IV One or more following topics: • Supervisor of Elections duties & role • State or federal election law • Conduct of elections • State or federal ethics law • Management or technology

information systems • Public records. • Office management & personnel

training. • Voting machines, systems, & software • Public administration • Public relations • Stress management

• Approved by Division of Elections

• Offered by Division of Elections or Florida State Association of Supervisors of Elections

• Each 12 hours of attendance = 1 credit

Training Conferences- Programs-Seminars- Workshops

Area V Educational Conferences-Programs-Seminars-Workshops

Conducted by Florida State Association of Supervisors of Elections (FSASE), the Elections Assistance Commission (EAC), the Federal Election Commission (FEC), the International Association of Clerks, Recorders, Elections Officials and Treasurers (IACREOT), the Election Center, the Florida Elections Commission, or the Florida Commission on Ethics. Credits pre-approved by entity =Credits earned = Credits accepted

Conducted sponsored by a community college, college or state university as defined in s. 1000.21, F.S., a voting or elections system or software vendor, or any entity not otherwise listed in left column Credits pre-approved by entity =Credits earned = Credits accepted PLUS Required documents: agenda/brochure/outline; description of sponsoring entity, content/subject matters; time of attendance/ number of credits pre-approved, qualification of presenters, and required topic covered. If no credits pre-approved, 50 minutes of attendance = 1 credit

Renewal Certification

Annual (not necessarily consecutive)

Minimum 24 hrs attendance (50 min. = 1 credit)

Area V-Attendance at Training Conferences, Programs, Seminars, and Workshops

Supporting documentation required which may be submitted throughout year before application

Submit application for renewal(DS-DE #69) (30 days before date seeking renewal)

Area V Educational Conferences-Programs-Seminars-Workshops

Conducted by Florida State Association of Supervisors of Elections (FSASE), the Elections Assistance Commission (EAC), the Federal Election Commission (FEC), the International Association of Clerks, Recorders, Elections Officials and Treasurers (IACREOT), the Election Center, the Florida Elections Commission, or the Florida Commission on Ethics. Credits pre-approved by entity =Credits earned = Credits accepted

Conducted sponsored by a community college, college or state university as defined in s. 1000.21, F.S., a voting or elections system or software vendor, or any entity not otherwise listed in left column Credits pre-approved by entity =Credits earned = Credits accepted PLUS Required documents: agenda/brochure/outline; description of sponsoring entity, content/subject matters; time of attendance/ number of credits pre-approved, qualification of presenters, and required topic covered. If no credits pre-approved, 50 minutes of attendance = 1 credit

Process- Notices 1. SOE is eligible to apply for initial certification (2 years

after taking office) 2. Period for SOE to apply for initial certification expires in

following year (6 years after taking office) 3. Issuance of Initial or Renewal Certification (within 5

days of receipt of application) 4. 30-day deadline to submit documents/application for

initial and renewal is upcoming 5. 30-day deadline to submit has expired with 30-day

grace period to submit application 6. Certification has expired (sent to SOE and Board of

County Commissioners/Financial Officer)

Issuance of Certification

Initial

Renewal

Expiration or Voluntary Reduction

Must complete an application for initial and renewal certification

Application for Initial and Annual Recertification

Certificate

The End