special education data review february 2013. february –apr submitted february 15 –indicator 4...

Special Education Data Review

February 2013

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Timeline

• February– APR submitted February 15– Indicator 4 (Discipline) review of policies,

procedures, and practices for prior year’s data. Letters will be mailed to districts with a significant discrepancy.

Winter 2013 Office of Instructional Enhancement and Internal Operations/Office of Special Education

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Timeline

• April– Indicators 9 and 10 (Disproportionate

Representation) review of policies, procedures, and practices for prior year’s data

– MDE Clarification period– Public Reporting

• May– LEA Determinations


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Timeline

• June/July– SPP/APR Self Assessments– BDI-2 data due– Parent Surveys due– Child Find and Part C to B last chance– MSIS unavailable during summer

• Print out Child Find and Part C to B Reports before MSIS goes down to continue over summer


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What year?

• SPP/APR years are referenced by the Federal Fiscal Year (FFY)– FFY 2011 = School Year 2011-2012

• Some Indicators lag a year

– FFY 2011 APR submitted February 15, 2013– FFY 2011 results reported in FY14 IDEA

Project Application Self Assessment (Due in Summer 2013)


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Compliance vs. Results

• Compliance Indicators:– Disproportionality and Significant Discrepancy

(Indicators 4b, 9 and 10)– Timelines (Indicators 11 and 12)– Transition Services (Indicator 13)


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Compliance vs. Results

• Results Indicators:– Transition (Indicators 1, 2 and 14)– Discipline (Indicator 4a)– LRE/Placement (Indicators 5 and 6)– Assessment (Indicators 3 and 7)– Parent Involvement (Indicator 8)

• Results Driven Accountability (RDA)


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Data Checkups

• OSE will be monitoring progress during the school year and notifying districts when it appears they have past due data

• These are courtesy calls and emails so districts can clean up their data by the end of the school year


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BDI-2 (Indicator 7)

Webinar and report instructions are on our website under District Resources


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BDI-2

• Administer screener, not full assessment• 6-month spacing only applies to the time between fall

and spring testing– Ex: Post-test for SY 2010-2011 can be administered in May 2011

and pre-test for SY 2011-2012 can be administered in August 2011

• Test students receiving services that will be 3-5 years old on December 1

• Contact MDE OSE if you need help with user accounts, student transfers, protocol mailings, etc.


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BDI-2

• When adding a new child or assessing an existing child, enter the MSIS ID in the Child ID field in the BDI-2 Data Manager.

• To add the MSIS ID for an existing child, click the ‘Edit’ button next to the child’s name in the BDI-2 Data Manager under the View Roster or Search Child menu.


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Child Find Screen

• Child Find Screen and Reports in MSIS• Should be updated throughout the school year• Data should be as up to date as possible• Evaluations that span more than one school year (i.e.

begin in May or June) must be updated after MSIS is available again in July. You will need to change the school year to last year and finish entering data

• If a student is populating on the Child Find screen that is not an initial evaluation, select the reason

• Don’t forget to enter those students who are tested, but are found not eligible or whose parents refuse services


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Part C to B Reports

• Monthly Student Roster – Lists ALL students who have been referred from Part

C to B, including those that have been removed and those who matched an MSIS ID

• Student No Match Roster– Lists students that have been referred from Part C to

B and have not been removed or who have not been assigned an MSIS ID

– Blank report =


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Part C to B No Match Report

If you are not serving these students, we need to know why:

A. Parent Refused Services

B. Service Discontinued

C. Not Eligible (must include the date determined not eligible)

D. Parent wants to delay to later school year

E. Moved out of state

F. Parent did not respond

G. No permission to test

H. Parent did not show up

I. Student is deceased

J. Referred to Part C after 33 months

K. Unknown to district and First Steps (you will need to talk with First Steps in your area before sending in this reason)

L. Enrolled in University-based program


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Part C to B No Match Report

• If you are serving these students, submit the MSIS ID, district number, and school number

• If you have students listed that should be in another district, submit the district name and number and the name of the student

• Fax the report to Jolene Miesse at 601-359-2198 with an explanation or MSIS ID next to each child

• Remember that evaluations should take place all year, including the summer months


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Student No Match Roster


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Indicator 14

Post-Secondary Outcomes

• Who? – Students who exited the prior year

• Where does the data come from?– MSIS (Post-Secondary Update Screen)

• What do I need to do?– Survey students to collect information about the student in the

year since they left school– Enter data on the Post-Secondary Screen in MSIS

• When is it collected?– Survey student no sooner than one year after they exited– Data entered in MSIS by late September


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Post-Secondary Screen

• The Post-School Data Collection Protocol is an optional survey you may use to collect data from students– Can be found on the Special Education website under the SPP/APR link

• Detailed definitions of the categories on the Post-Secondary Screen can be found in the Special Education MSIS Manual

• Make sure you are updating students that left school a full year ago (Report on 2011-2012 exiters by September 2013)


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• Must be collected each year between April and September for Indicator 14 for previous school year

• Exiting Data is pulled from the December 1 snapshot

• Go to Modules ->Special Education->Post Secondary

• Lists students who exited the district during the prior school year

• Indicate what every student is doing a year later


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Select all of the choices that apply to the student• Enrolled in Higher Education• Competitive Employment• Some other postsecondary education or training

program• Some other employment• Re-enrolled in secondary• Unknown• Deceased • Not engaged - Please provide comments.

Comments can be entered for any student


Post-Secondary Screen and Report – Indicator 14

Winter 2013 Office of Instructional Enhancement and Internal Operations/Office of Special Education 21

Click here to run report

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SPP/APR vs. CEIS

• CEIS – Coordinated Early Intervening Services

• Related to SPP/APR Indicators, but not the same– Uses different calculations– Cannot determine if CEIS set-aside is

required by APR Indicator performance

• Spreadsheets are posted along with the IDEA Project Application


• CEIS Indicator should be set monthly for any student identified in the at-risk group and receiving CEIS in that month.

• These are services that are being provided with FY13 set-aside funds. Match at-risk group to fiscal year of grant.

• The at-risk student group is defined in your district’s IDEA Project Application.

CEIS Indicator


• CEIS Indicator is required for both mandatory and voluntary set-aside of funds.

• CEIS students cannot be Tier 3 Intervention students or students with an IEP.

• Students receiving CEIS from any year prior to FY13 will continue to be tracked manually to determine if they become a special education student in the following 2 years.

– Counts reported in IDEA Project Application– Use CEIS Tracker Sheet

CEIS Indicator


CEIS Report


• Lists all students who have their CEIS Indicator set for the most recent reporting month

• Includes the Special Ed Indicator and whether or not the student has been referred to Tier 3 Intervention– Students receiving CEIS should not have either of these

indicators marked Yes

CEIS Report


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What’s new?

• Indicator 2 – Dropout Rate– Calculation changed by OSEP– Baseline reset for FFY 2011– Will not be issued Met/Not Met status– Will not report Progress/Slippage in Self

Assessment for FFY 2011 data


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What’s new?

• Indicator 3 – Assessment– Calculation changed for 3A

• AMO instead of AYP• ESEA Flexibility

– Baseline and targets were reset for 3A and 3C– Will not be issued Met/Not Met Status for 3A

and 3C; 3B will be reported– Will not report on Progress/Slippage in Self

Assessment for FFY 2011 data


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What’s new?

• Indicator 6 – Preschool Settings– New for FFY 2011 (SY 2011-2012)– Baseline and targets will be established– Results Indicator– 6a - % of students 3-5 in a regular early

childhood program and receiving majority of services in the program (PI and PK)

– 6b - % of students 3-5 in a separate special education class, separate school or residential facility (PE, PF, and PG)


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What’s new?

• Indicator 9 and 10 – Disproportionality– No analysis of underrepresentation

• Removed Indicators 16 and 17– Dispute Resolution Indicators– Data is reported to OSEP through other

mechanisms; eliminated double reporting


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What’s new?

• Calculated Grade– For grade 56 and 58 students, school

packages will automatically calculate the grade level based on age as of September 1

– Will be mandatory for SY 2013-14

• Peer Grade– For grade 56 and 58 students, LEA can enter

a peer grade in this field– Will not be used for testing or accountability


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Questions?

Jolene Miesse

[email protected]

Deborah Donovan

[email protected]

Louis King

[email protected]

601-359-3498


mailto:[email protected]



special education data review february 2013. february –apr submitted february 15 –indicator 4...

Documents

transition indicators

assessment indicators

resultscompliance indicators

resultsresults indicators

alreplacement indicators

timelines indicators

discipline indicator

summer winter