f?(Y

Sp SANTA FE COLLEGE Student Life

Phone: 352-395-5912 3000 NW s3Ro Street Building S, Room 127 Gainesville, FL 32606

MEMORANDUM

I am enclosing a copy of the Minutes regarding the A & S Fees Budget Committee meeting held on March 9, 2020. Please review this information and sign below indicating your acceptance. If you have questions or comments prior to acceptance, please contact me.

DATE: March 27, 2020

SUBJECT: Acceptance of the Minutes for the March 9, 2020 A & S Fees Budget Committee Meeting

FROM: Dr. Naima Brown

TO: Dr. Paul Broadie

Paul Broadie

4/6/20

ACCEPTED:

DATE: _________________

Learn. Lead. Live.

Civic Engagement & Service • International Student Support & Advising • Leadership Programs Student Activities • Student Health Care Center • Student Government

3000 NW 83rd Street• Building S, Room 127 • Gainesville, FL 32606 • Office 352.395.5912 • Fax 352.395.7388

www .sfcollege.edu/Studentlife

Sp SANTA FE COLLEGE Student Life

Phone: 352-395-5912 3000 NW 83RD Street Building S, Room 127 Gainesville, FL 32606

MEMORANDUM

TO: Dr. Naima Brown

FROM: Dr. Tracey Reeves

SUBJECT: Acceptance of the Minutes for the March 9, 2020

A & S Fees Budget Committee Meeting

DATE: March 27, 2020

Attached is a copy of the Minutes for the A & S Fees Budget Committee meeting held on March

9, 2020 for your review. Also attached is a prepared Memorandum addressed to Dr. Broadie

from you concerning the same. If you have questions or comments prior to acceptance, please

contact me.

ACCEPTED:

DATE: 4/3/2020

Learn • Lead • Live

Civic Engagement and Service • International Student Support and Advising • Leadership Programs Student Activities • Student Health Care Center• Student Government

3000 NW 83 rd Street• Building S, Room 127 • Gainesville, FL 32606 • Office 352.395.5912 • Fax 352.395.7388

www.sfcollege.edu/StudentLife

♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦

ACTIVITY & SERVICE FEES BUDGET COMMITTEE

MINUTES

March 9, 2020

Members Present: Dr. Doug Bagby, Dr. Naima Brown, Austin Burton, Brian Diaz-Rosario, Kerrie Diefendorf,

Derrick Evans, Liz Jusino, Teresa Lanier, Alec Morey, Dennis O’Hearn, Karina Ortiz-Munoz, Dr. David Price,

Dr. Tracey Reeves, Sally Roberts, Christine Weeks

Members Absent: Wyatt Pogue

Guests: Sarah Blanc, Jumauri Bryan, Anderson Hardy, Marina Jordan, Jim Keites, Kate Santacruz, Chris

Spence-Thomas, Zina Zander

Dr. Tracey Reeves, Director of Student Life, called the meeting to order at 12:06 p.m. and welcomed the

members and guests.

Teresa Lanier reviewed the revenue, expenditure and encumbrance report. As of February 28, 2020,

revenue collected for Fiscal Year (FY) 2019-2020 exceeds 89%. Lanier added that there will be additional

revenue collected from Spring B and Summer A and C. Between the expenditures and encumbrances,

approximately 82% of the budget has been spent. The unencumbered carry forward funds are $4,770.95.

Dr. Reeves continued the discussion from last month of the FY 20/21 budget. As requested at the last

meeting, Lanier reviewed the estimated cost for each sports team. Additional costs for the sports teams,

which are more difficult to assign to each team, include; the trainers and trainer supplies, drug testing,

operating expenses for a vehicle, annual subscriptions, printing costs and TempForce (part-time employees

for home game operations). Dr. Brown stated F1 (different funding source from A&S Fees) covers the

equipment replacement costs for the Fitness Center. Lanier stated the expenditure budget proposal for FY

20/21 is based on the starting expenditure budget from FY 19/20. Currently there is no plan to increase or

decrease budgets. There is expected to be enough funds for the proposed expenditure budget with the

expected revenue for FY 20/21 and with carry forward funds. Alec Morey expressed concern about deficit

spending ($150,000) and believes that model is not sustainable. He asked about the possibility of Fund 1

completely funding athlete’s insurance costs. Dr. Brown stated that due to expected reductions in revenue

from state funding and declining enrollment, along with increased health insurance costs, that is not

currently feasible. Dr. Reeves was asked about the costs for the Student Health Care Center for FY 20/21

and she stated there will be no increase from UF for healthcare services as the contract was for two years,

FY 19/20 and FY 20/21. The question was posed about voting to approve the expenditure budget for FY

20/21 or waiting until the April meeting to do so. Morey suggested an electronic vote in April in the event

COVID-19 requires the campus to close. The committee voted to wait until the April meeting to vote on the

FY 20/21 expenditure budget.

Dr. Reeves invited committee members present to share department reports.

The next committee meeting will be held April 13, 2020 in S-141 at noon.

Meeting adjourned at 12:35 p.m.

Respectfully submitted,

________________________ _________________________________

Dr. Tracey Reeves, Director Date

03-27-2020

Student Life

TR/chl

A&S Fees Budget Committee March 9, 2020

Agenda

I. Welcome & Introductions

II. General Budget Review A. Revenues, Expenditures, and Encumbrances as of 2/28/2020

Ill. Unfinished Business A. Budget for 2020-2021

IV. New Business A. March Meeting

V. Department Reports A. Athletics B. Civic Engagement & Service C. Cultural Activities & Programs (ISSA) D. Educational Centers E. My Brother's Keeper F. Student Activities G. Student Government H. Student Health Care Center I. Upper-Division Student Activities

VI. Next Meeting: April 13, 2020 at 12:00 Noon in S-141

VII. Adjournment

A & S Fees Budget Allocations FY 2019-2020

CARRY REVENUE EXPENDITURE YTD2/28/2020 EN~UMBRANCESDEPARTMENT FORWARD BUDGET BUDGET YTDREVENUE EXPENDITURES

25101010 Student Life 538,949.56 2, 130,528~00 874,758.61 1,898,400.42 442,760.93 223,456.38 25101020 Upper Division Co-Curricular 18,768.00 2,125.49 324.39

25101030 Student Leadership Development 11,040.00 3,820.24 204.00

25101050 Student Health Care Center 160,000.00 105,206.18 52,097.31

25101060 Cultural Activities & Programs 6,960.00 3,975.44 992.16

25101090 Civic Engagement & Service 10,200.00 1,822.05 2,525.90

25102020 MyBrother's Keeper 6,450 .00 3,591.09 940.37

25102050 Student Activities 12,000.00 4,615.18 5,054.50

25102060 Alcohol Awareness 2,240.00 567.79 1,032.21

25103000 Student Government 86,720.00 24,056.97 7,660.39

25103010 Educational Centers 8,400.00 2,632.86 1,920.32

25105000 Intra murals 9,105.00 4,024.24 65.00 28,654.92 13,663.0425105010 Fitness Center 47,660.00

25105050 Athletic Tournament Travel 35,000.00 5,344.15 14,791.20 573,464.68 255,650.5725210010 Athletic Administration 902,412.00 1,445.00

25211010 Baseball 24,520.00 14,555.30 9,470.00

24,520.00 17,673.97 6,474.00 25211500 Softball 18,235.00 13,757.10 1,729.7625212010 Men's Basketball

16,290.00 905.0025212500 Women's Basketball 18,235.00 18,235.00 11,114.41 180.00 25213500 Volleyball

TOTAL:j 538,949.ss I 2, 130,s2s.oo I 2,295,458.61 I 1,s99,s4s.42 I 599,13&.soII 1,2so,os2.ss 89.17% 55. 76"/4 26.10%

CARRY FORWARD FY 2019 - 2020

As of 2128/2020: Revenue Budget: $2,130,528.00

Carry Forward: 538 ,949.56

Sub-total: $2,669,477.56

2019-2020 Expenditure Budget: -2,295,458.61

Contingency Fund: -160,287.00

Vehicle Replacement Fund: -30,371.00

Anticipated salary increases for FY 20-21: -25,208.00

Funds encumbered for FY 20-21 budget: -153 ,382.00 Approved by Committee 919/19

Unencumbered Carry Forward Funds: $4,770.95

Approved Expenditures Pending:

Total of Approved Expenditures: $0.00

Less Approved Expenditures:

Available Carry Forward Funds: $4,770.95

Department Reports

Andrews Center

• November 19 & 20 - Holiday Gathering. Provided Domino's Pizza for $150 and about 45 students attended the event.

• Upcoming Events

o March 17-18- Club Rush

o March 31 - President's Chat

o April 2 -Annual Spring Festival o April 8-9 - Feed Your Brain o April 20 - Finals Breakfast

Civic Engagement and Service

• February 4 - 31 students in the Engaged Leaders program attended a one-hour overview

presentation of the Green Dot Bystander Intervention curriculum where they were introduced

to tactics to reduce incidents of power-based personal violence, including stalking, domestic

violence and sexual assault. A&S funds were not used for this event.

• February 14 - 9 students participated in a two-hour service project at the Alachua County

Humane Society. The students helped the Humane Society Staff prepare their facility to be re­

painted by moving furniture and applying masking tape to boundaries, also helped clean out the

puppy kennels and changed food and water dishes for the adult dogs. A&S funds were not used

for this event.

• February 19 - 231 students attended the Social Justice Fair which featured around 20

community organizations that advocate for justice and equality in our area. The event also

featured musical performances from Azazus and Maggie Clifford. There was a button-making

station where students could make customized buttons highlighting causes that were important

to them. CES provided pizza for $240 and drinks for $65.

• March 2-4- 8 students participated in the Alternative Spring Break trip to the Guana Tolomato

Matanzas (GTM) National Estuarine Research Reserve in Ponte Vedra Beach. Students learned

about the environmental and research benefits of GTM's oyster shell recycling program and

oyster reef restoration project. They helped relocate oyster shells, did facility and trail

maintenance, and wrapped up the trip with a beach clean-up.

• Upcoming Events

o March 10 - Engaged Leaders Service Project with Keep Alachua County Beautiful o March 11- Women's History Month Showcase, 11 AM- 2 PM, Oak Grove o March 13 -Women's History Month Service Project with Days for Girls International

o March 19 - Vote for Her: Women Running.for Office, 12:30 PM - 1:30 PM, Library Lobby o March 25 - Phenomenal Woman Tea, 11 AM - 1 PM, Oak Grove

1

International Student Support and Advising

• February 13 - SOstudents attended Friendship Celebration. ISSA in collaboration with ISCA,

celebrated a type of Valentine's Day for international students. Ice cream with different

toppings was offered while students had the opportunity to interact with each other.

• February 20- 22 students attended the UF Transfer Admission Workshop. International

students had the opportunity to attend a presentation from an UF International Admissions

Advisor and ask questions about the transferring process. Students learned from a former Santa

Fe student the process of applying for the LAC scholarship.

• February 22 - 38 students from the Upward Bound Program and 6 international students

participated in the Celebrate Cultures of the World at the Andres Center. Students learned

about different cultures around the world and had the opportunity to meet and interact with

international students. Students tasted a variety of international food, made paper cutting from

China, played a game from Vietnam and interacted with international students.

• February 26 - 30 students attended Safe Spring Break Event at the Perry Center.

• Upcoming Events

o March 17 - Celebrate European Cultures, 11 AM - 1 PM, Oak Grove o March 31 - How to Apply for Jobs at SF, Resume Building and Job Interview, 2 PM- 3 PM,

S-326

Leadership Programs

• Engaged Leaders wraps up in March with a service project with Keep Alachua County Beautiful,

the Art of Leadership Mini-Conference, and the commencement celebration. 34 students are on

track to receive the completion certificate.

• Upcoming Events

o March 17 - Art of Leadership Mini-Conference, 3-6, S-326 - Former Governor and US

Senator, Bob Graham will be leading the opening session.

Student Activities

• February 5 - 257 students signed in and over 300 attended the Annual Black History Month kick­off. MBK sponsored the food which was catered by David's BBQ. SA provided the entertainment, people power and the Pepsi products.

• February 5 & 19 -SA coordinated free HIV testing in S-158 via Well Florida Council.

• February 19 - 231 students attended the Social Justice Festival. CES purchased Domino's Pizza and Pepsi products for this event and SA provided the entertainment. The entertainment included the MC (Azazus) and musician, Maggie Clifford.

• February 26 -107 students attended the BHM: Black Family Reunion. This was supposed to be a Jamaican themed event and SGP sponsored the food, but the vendor selected forgot about the event and the food was never delivered. We improvised and purchased Domino's pizza. This event was more of a social/networking event to celebrate the month-long Black History Month programming due to the weather and food mishap. SA provided the Pepsi products, decorations, and paper products for this event.

2

•

•

January 24 -27- Safe Spring Break Week. Student Activities partnered with the Santa Fe College Police Department and Counseling Center to prepare Santa Fe College student at each of the centers and the NW Campus to make smart choices throughout their Spring Break travels. SA provided Domino's Pizza or breakfast bars, date-rape detection kits, condoms and Pepsi products at each of these events. Subway lunches were provided for the vendors at the NW campus event. A total of 170 students participated at the centers and 123 students attended the event at the NW campus.

Upcoming Events

o March 18 - Housing Fair, 10 AM - 2 PM, Oak Grove

Student Health Care Center

Month RN Provider Minor Info/ Supplies Health Brief Friday MONTHLY Appts Visits First Aid referral Question Follow-up Visits TOTAL

July 2019 115 41 1 13 147 10 49 2 378 August 2019 81 0 3 10 4121 6 24 0 4245 September 176 0 1 32 2422 8 6 13 2658 2019 October 2019 167 0 1 20 1708 5 5 6 1912 November 127 16 4 13 903 5 48 0 1116 2019 December 64 0 1 4 630 3 23 0 725 2019 January 2020 115 0 9 57 401 16 17 1 616 February 2020 106 0 1 13 671 2 5 0 798 VTDTotal 951 57 21 162 11003 55 177 22 11650

• The Student Health Care Center continues to provide readily available personal care products to students at the NW Campus and Centers.

3

PROPOSAL

A & S Fees Budget Allocations

FY 20-21

25101010 Student Life

25101020 Upper Division Co-Curricular

25101030 Student Leadership Develop ..

25101050 Student Health Care Center

25101060 Cultural Activities & Programs

25101090 Civic Engagement & Service

25102020 My Brother's Keeper

25102050 Student Activities

25102060 Alcohol Awareness

25103000 Student Government

25103010 Educational Centers

25105000 lntramurals

25105010 Fitness Center

25105050 Athletic Tournament Travel

25210010 Athletic Administration

25211010 Baseball

25211500 Softball

25212010 Men's Basketball

25212500 Women's Basketball

25213500 Volleyball

Salaries 50000

760,020

0

0

0

0

0

0

0

0

0

0

4,000

5,000

0

615,252

0

0

0

0

0

Current

Expense

60000

86,840

18,768

11,040

160,000

4,960

10,200

4,800

12,000

2,240

86,720

8,400

5,105

42,660

35,000

285,160

24,520

24,520

18,235

18,235

18,235

Capital FY 20-21 A&S 70000 Fees Budget

20,000 866,860

18,768

11,040

160,000

4,960

10,200

4,800

12,000

2,240

86,720

8,400

9,105

47,660

35,000 2,000 902,412

24,520

24,520

18,235

18,235

18,235

Proposed budget for FY 20-21:

Carry Forward Funds (FY 19-20):

Expected Revenue (FY 20-21):

1,384,272 877,638 22,000 2,283,910

2,283,910

-153 ,382

2,130,528

-2 ,130,528

0

Expected Revenue, same as FY 19-20:

FY 20-21 I A&S Fee Credit Hours Revenue

LD A&S: $7.80 255,600 $1,993,680

UD A&S: $9.18 13,600 $124,848

Other Sales & Services: $12,000

A&S Expected Revenue: $2,130,528

FY 19-20

EST/MA TED cost for each sports team

Baseball 176,315

Softball 156,922

Men's Basketball 157,606

Women's Basketball 153,865

Volleyball 149,191

Fitness Center 99,438

The following items are included in the costs calculated above:

Team Operating budget

Transportation

Meals* (based on costs paid by F2, $12,500 is paid from the foundation)

Insurance** (based on costs paid by F2, a portion of the total cost is paid by Fl)

F/T & P/T salary costs

"'based on total F2 meal cost in FY 18-19 and divided by the number of schloarship athletes.

"'* based on total F2 insurance cost in FY 19-20 and divided by the number of athletes.

Meals & Insurance costs are based on a simple average amongst atheletes however does not represent the actual cost per team.

Some teams rely on the meal pion more heavily than other teams.

Insurancecosts ore based on the risk associated with each sport but this information is not provided with the annual cost.