July 1, 2021Board of Directors

Item #9

South San Francisco Station Improvement Project

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Project Description / Construction Progress

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- Improve station and system operations

- Improve safety

- ADA compliance

- Provide access to City Downtown

- Improve east-west connection

- Prepare station for electrification infrastructure

Project Purpose

Project Key Elements

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- New center platform

- Track and signal work

- Pedestrian underpass

- 2 new entries/exits

- Downtown plaza

- ADA access

- Shuttle pick-up/drop-off

New Center Platform

Eastside Entry

Downtown Plaza / Westside Entry

Pedestrian Underpass

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Project construction precede Caltrain electrification- Post-electrification construction cost ~$135M (in 2027)

- Pre-electrification project cost lower

Accepted risk- Utility and permitting in parallel with construction

Project Implementation Strategy

Activity DateBid & Award April 2017 – August 2017

Begin Construction November 2017

Partial Suspension April 2018 – September 2019

Construction Resume Current

Project Milestones

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Project Status

Current budget $71.6M

Budget remaining (End of May 2021)

- $6.2M

- Cashflow need urgent

Project compete 87%

Station opening: revised to November 2021

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Completed Work • Finished northbound and southbound tracks in their

final alignment

• Union Pacific (UP) main yard track in its final alignment

• Finished precast arches for underpass

Work in Progress • Tile work on stairs to underpass

• Poletti Way bioswale

• Platform amenities

Construction Update

Construction Update – Platform

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Rendering of Center Platform

Center Platform with partial Amenities

Construction Update – West Plaza

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Station West Access – West Plaza

Construction of West Station Access

Construction Update – Underpass Stairs

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Rendering of Pedestrian Underpass

Tiling at Stairs to Pedestrian Underpass

Construction Update – Arched Underpass

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Arched Formwork

Cast-in-place Arched Underpass

Construction Update – Ramp 1 Progression

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Construction Update – Poletti Way Bioswale

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Project Cost and Schedule Update

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BackgroundProject challenges identified and presented to April JPB Board

- Contractor low productivity

- Limited progress on contract disputes and claims negotiations

- Additional utility conflicts with UP Joint Fiber Optic trench (redesign, permits, and relocation)

- COVID-19 impacts to construction crews (several interruptions during period)

Actions- New project team

- Establish new relationship with contractors

- Increased productivity from $1M to $3M per month (cashflow stress)

- Team reviewed project to assess costs and completion schedule

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Project Team ReviewPath to project completion

- Construction is over 80% complete

- Contractor making deliberate positive progress

- Amend existing contract to finish the work (lowest cost and least risk option)

Additional $25m funding needed for:- Resolution of change orders and claims

- Cost escalation

- Increased payment for performance and bond

- Remaining construction risk

Station opening Nov. 2021

Remaining work- Complete Ramp 1 / Stair 1 (East Side)

- Complete East Plaza and West Plaza

- Complete Poletti Way work

- Bring station amenities online

Risks- PG&E – power to the station

- AT&T – communication circuits to the station

- Poletti Way – tie in with SSF infrastructure and potential utility conflicts

Remaining Work and Risks

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Project Cost Summary (amounts shown in Millions)

Notes:1 Funding request for claims resolution2 Increased construction administration costs from extending contract duration from June 2019 to fall 20213 Increased Operations Support4 Contingency on non-construction related costs5 Final project cost subject to resolution of contractor claims

Description Current ProposedChanges

Updated

Engineering $2.80 $2.80ROW/Utilities $6.44 $6.44Construction $40.21 $20.0(1) $60.21CM and DSDC $10.50 $3.29(2) $13.79Administration $8.30 $8.30Procurement $0.15 $0.15Operations Support $3.20 $0.91(3) $4.11Contingency $- $0.81(4) $0.81Total $71.60 $25.00 $96.60(5)

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Funding Context

$25M to open station- $23M request from SMCTA

- Subject to SMCTA Board Approval at 7/1/21 meeting- $2.0m request from City of South San Francisco (for construction and approved claims only)

- Approved at 6/23/21 Council meeting

Remaining additional cost to be negotiated

* Include fund swap with PCEP ($38.827M FTA formula funds)

(millions) 2015 2017 2019 2021 2022 Total

TA Measure A* $49.1 - $11.3 TBD TBD TBD

City of SSF $5.9 $2.8 $1.2 $2.0 - $11.9

JPB - $1.3 - - - $1.3

TOTAL $55.0 $4.1 $12.5 $25.0 TBD $96.6

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Recommendation / Next Steps

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Subject to 7/1/21 SMCTA Board Approval of supplemental funding

- Delegate authority to Exec. Director to increase construction contract by $20M

- Approve $20M increase in Change Order authority

- Amend Project Budget authority by $25M - from $71,600,000 to $96,600,000

- Amend FY22 Capital Budget by $25M – from $39,209,919 to $64,209,919

Staff Recommendation

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- Request SMCTA funding for $23M

- Obtain City of South San Francisco contribution subject to TA approval

- Obtain JPB increased project and contract authority

- Open SSF station Nov 2021

- Complete negotiations / request additional TA funding TBD

- Project close out

Next Steps

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Questions