South East and Eastern Area

Newsletter January 2019

cat.brooks-price@rafa.org.uk

National Presidential Certificates To coincide with the New Year Honours List, the following have been awarded National Presidential Certificates: Branch Area Alan Bellamy Harrow South East & Eastern Barry Kindred Harrow South East & Eastern Frank Smith Huddersfield Northern John Taylor Salisbury Wales, Mids & South West John Mason Worcester & District Wales, Mids & South West Dave Stanbury Plymouth Wales, Mids & South West Paul Branson Mid-Somerset Wales, Mids & South West The deadline for the next round of nominations is 1200hrs on Thursday 31 January 2019 although please try to ensure that any nominations are submitted to Area Office prior to this date to allow time for endorsement by the Area President. The nomination form can be found at the end of this newsletter.

South East and Eastern Area Conference and Seminar 2019 The 15th South East and Eastern Area Conference and Seminar will be held in the Woodlands Event Centre at Wyboston Lakes Resort, Bedfordshire over the weekend of 29 to 31 March 2019. Branches should now have received an email with details for conference registration, but please also see details and registration form below. I hope as many branch delegates and members as possible will be able to attend. This year the Area Conference will be combined with the Welfare Conference, which will be held on the Friday afternoon, with the Conference commencing on the Saturday morning. Programme details and timings will be finalised nearer the date of the Conference. On Sunday 31 March 2019, there will be a short memorial parade and service.

South East & Eastern Area Conference – Standard Bearer’s Competition

A Competition will be held at Area Conference 2019 to appoint the Area Standard Bearer for the following 3 years.

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Any Branch Standard Bearers who wishes to participate in the competition should notify Cat Brooks-Price on 0116 268 8784 or by e-mail to cat.brooks-price@rafa.org.uk

St Clement Danes, London – Sunday 7 April 2019

We have again be asked to join the congregation at the annual Church service to commemorate the formation of the Royal Air Force. This will be held on Sunday 7 April 2019 at 1100hrs with people being asked to be seated by 1030hrs. There are spaces for 30 Standard Bearers so if you would like your branch to be represented I would be grateful if you could get details to Cat Brooks-Price in the Area Office on cat.brooks-price@rafa.org.uk or 0116 268 8784 as soon as possible but by no later than 20 February 2019. Standard Bearers plus one guest are invited to attend the Reception at the Royal Courts of Justice following the Service, to take place 1215-1330hrs. Additional to Standard Bearers, there are a limited number of tickets for guests to attend so if you wish to go, please contact Cat with your request by no later than 20 February 2019.

Branch Newsletter Competition Entries for this competition must be received no later than 1 February 2019. We have seen some excellent newsletters from across the whole Area, so I hope that all Branches decide to enter the competition. To enter, please send at least two examples of the newsletter, together with details of how many issues there are per year and the average distribution per issue. These conditions must be met prior to consideration by the Judges. Please submit all entries to Area Headquarters.

Santa Fun Runs

Nine Santa Runs were held on RAF Stations in December with RAF Benson having 70 runners made up of families as well as the Station Commander and his senior leadership team. The costumes were enhanced with sun glasses and lots of colour. RAF Benson raised £550 and our thanks and appreciation goes to station for such an excellent event.

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RAF Coningsby

On 20 December the RAF Coningsby RAFALO Team took part in a cyclothon at Boston Market. They cycled a distance of 522 miles which is the equivalent to the distance between Boston and its twin town of Laval in France.

Code of Conduct

Our members, in 388 branches worldwide, are at the heart of the Association. We’re 74,000 people, all standing together because it’s the right thing to do. It’s safe to assume that we all agree on our mission to support the RAF family in times of need, but we are individuals and we have our own opinions and we all act in different ways. A variety of views, beliefs and behaviours is healthy and to be encouraged, yet sometimes things can go awry. For this reason, our members, through Council, have developed a Code of Conduct, which is based on the shared values of the RAF and the Association: Respect, Integrity, Service and Excellence. The Code sets out the standards members would expect of each other and it’s there to protect our Association and all its stakeholders. It applies to all members, whether as an individual or as a member of Council, area council, regional, branch or branch club committees. Please do have a read of the Code of Conduct. If you feel that someone has breached the code, you can make a complaint by following the complaints policy. Where a complaint is upheld, sanctions may be applied in accordance with the members’ administrative procedures. These documents can be found here: www.rafa.org.uk/conduct/

Updated Standard Bearer Training Video Calling all RAF Association Standard Bearers! You may wish to know that an updated training guide has been prepared to help standard bearers when on duty. The following YouTube link will cover the main topics such as care and maintenance of your standard and equipment, standard bearer dress, ceremonial positions and drill movements. A DVD copy will be available in due course and we will let you know when these are ready to order. https://youtu.be/3M7a-tNzqf8

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Branch Property Issues Branches with property should by now have received the fire risk assessments and building surveys; these have been sent out to the Branch Chairs by email. If you haven’t received the reports for your branch, please contact James Early on Estates@rafa.org.uk. Once the fire risk assessments and building surveys have been received they should be the subject of discussion by Branch Committees. Notably, the fire risk assessments are accompanied by action plans detailing the work required and these should be completed and returned to HQ within 30 days of receipt. Even where work cannot be completed within this period, the action plan should identify what actions the branch and club has taken and are planning. Council has asked for regular updates on branches’ responses to fire risk assessments in particular and Area staff will therefore be following up with branches on an individual basis. A number of common themes emerged from the fire risk assessments, including poor record keeping and lack of training. To support Branches (and Clubs) an Association Fire Safety Log Book has been developed. These provide guidance on fire safety and provide forms on which checks and tests should be recorded. Please ensure the Log Book is shared with all of those who have any responsibility for fire safety at the property. A fire safety workshop took place at Annual Conference, and a copy of the presentation is available on the Members’ Portal, under Documents / Association Governance / Risk Documents. Those Branch officials who were unable to attend the workshop will find the presentation of use in their role and as a Branch and Club training resource. Finally, branches will be pleased to note that a new property grant application process has been developed. The process and application form are also available under Risk Documents on the Members’ Portal.

Form 1056 and 1056A Branches are reminded that in accordance with Branch Regulation (BR) 23, Annual General Meetings should take place between 1 January and 31 March, and accounts together with 1056/1056a forms should be sent into the Area office. You can find blank documents attached to this newsletter. Unfortunately, there are still a number of 1056 and 1056A forms outstanding for 2018. Letters have been sent to the individual branches from the Area Director.

Branch and branch club accounts and Charity Commission In accordance with Branch Regulation (BR) 32, branch and branch club accounts as at 31 December, including a report from the auditor or independent examiner, should be forwarded to the Area Headquarters no later than 31 March the following year. Unfortunately, there are still some outstanding and those branches will be receiving a letter in the near future. Your attention is also drawn to Byelaw 10(1) b, which states that a branch shall be entitled to be represented at Area and Annual Conference of the Association, providing that its audited accounts for the preceding year have been submitted to Area Headquarters, no less than ten days before the first day of Conference. New and existing Trustees may find this ‘Welcome Pack’, produced by the Charity Commission, interesting and informative. https://www.gov.uk/government/publications/charity-trustee-welcome-pack/charity-trustee-welcome-pack

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Lapsed members As of 3 January 2019, the Area had 945 ordinary members and 1119 associate members who had not yet renewed for this year. It is incumbent upon all of us to try and recover these lapsed members. Once again we ask all branches to make every effort to personally contact those of their members who have not yet renewed. It should not be forgotten that a personal visit or phone call to someone who has not yet renewed their membership may highlight an underlying welfare problem.

Personal data privacy – branches and clubs

The General Data Protection Regulation (GDPR) came into force on 25 May 2018 and it replaced the current Data Protection Act 1998. Every organisation that collects and uses personal information about individuals must comply with and act in accordance with GDPR. It is a legal requirement. Data protection is not just about complying with the law (although that is a very good reason), it is there to protect individuals. At the RAF Association, we want to ensure that when we contact our members and supporters, they are happy to be contacted and we are not regarded as a nuisance. The same is true when branches and clubs contact members. We also want our members to trust us with their personal information and we want them to trust that we won’t lose it, let it be stolen or shared with other organisations that they would not expect. Meeting data protection requirements supports our reputation – both nationally and locally at branch and club level and we depend on our reputation to help raise funds to provide our services to the RAF family. The Director of Governance and Risk has produced a series of GDPR bulletins containing helpful guidance on minimising personal data use within the branch and only requesting and sharing the minimum amount of personal data required to achieve the specific task. The GDPR bulletins have been sent to all Branch Chairman and Secretaries and are also available on the Members’ Portal on the Association’s website. Please contact the Area Headquarters if you have any specific queries and/or challenges.

Volunteering update

Sam Squire, Area Volunteer Co-ordinator, South East and Eastern Area and Northern Area Although the festive season is over, the New Year brings with it many new possibilities for 2019. Many of us make New Year’s resolutions to try something new, to embrace new challenges and to perhaps help someone else in our local community. Indeed January can be a difficult time for those members of the RAF family facing loneliness and isolation, with the Christmas festivities over, short days and dark nights, and the prospect of warmer weather still some way off. Therefore, if you are thinking of making a meaningful new year’s resolution then 2019 could be the ideal opportunity to consider volunteering in support of the RAF Association. Volunteering is both exciting and rewarding, with a range of different roles and opportunities available across the South East and Eastern Area.

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Below is a list of all the current volunteering roles we are advertising and the up-to-date list can always be found at www.rafa.org.uk/volunteer/search. If you would like to volunteer your time or find out more about any of our roles, please contact me directly on 0116 464 5054 or via email using sam.squire@rafa.org.uk. Eastern Area

Role vacancy required

Number of

vacancies for role

Location of role

Branch Secretary 1 Beccles and Southwold Area Branch

Branch Treasurer 1 Beccles and Southwold Area Branch

Standard Bearer 1 Bedford Branch

Web Controller 1 Bedford Branch

Wings Appeal Coordinators 2 Bedford Branch

Branch Treasurer 1 Birstall (Leicester) Branch

Honorary Welfare Officer 1 Birstall (Leicester) Branch

Wings Appeal Coordinator 1 Birstall (Leicester) Branch

Chairman 1 Braunstone (Leicester) Branch

Befriender 1 Cambridgeshire area

Caseworker 1 Cambridgeshire area

Branch Secretary 1 Cambridge Branch

Committee Member 1 Cambridge Branch

Honorary Welfare Officer 1 Cambridge Branch

Branch Treasurer 1 Downham Market Branch

Wings Appeal Coordinator 1 King’s Lynn and District Branch

Befrienders 2 Leicestershire area

Befrienders 3 Lincolnshire area

Vice Chairperson 1 Melton Mowbray Branch

Befriender 1 Norfolk area

Befrienders 2 Northamptonshire area

Befrienders 3 Nottinghamshire area

Branch Secretary 1 Scunthorpe Branch

Wings Appeal Coordinator 1 Scunthorpe Branch

Befrienders 2 Suffolk area

Caseworker 1 Suffolk area

South East Area

Role vacancy required

Number of

vacancies for role

Location of role

Befriender 1 Berkshire area

Befrienders 2 Buckinghamshire area

Wings Appeal Coordinator 1 Eastbourne Branch

Befriender 1 East Sussex area

Befrienders (urgent) 7 Essex area

Caseworkers 2 Greater London area

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Befrienders 5 Hampshire area

Caseworker 1 Hampshire area

Befriender 1 Hertfordshire area

Befrienders 4 Kent area

Caseworkers 3 Kent area

Branch Volunteers +1 Lowestoft Branch

Befriender 1 Oxfordshire area

Caseworkers 2 Oxfordshire area

Befriender 1 Surrey area

Caseworkers 2 Surrey area

Caseworkers 3 West Sussex area

Wings Collector 1 Witham and Rivenhall Branch

Ailsa Gough South East and Eastern Area Director Encl: SE&E Area Conference 2019 documentation 1056 & 1056A Award Nomination Form Forms 4 & 5

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To: All branches South East and Eastern Area Conference 29 to 31 March 2019 -The Woodlands Event Centre Wyboston Lakes I am writing to provide you with information on the Area Conference 2019. The South East and Eastern Area Conference is also one of the conferences being used to pilot a combined Area and Welfare Conference. You will be given the opportunity to contribute to the discussion on the current initiatives and future plans for the Royal Air Forces Association, in addition to having time to catch up with friends and colleagues. The Woodlands Event Centre, Wyboston Lakes is situated in a central location in Bedfordshire with excellent road and rail transport links. Good car parking is available and we will be the main guests in the event centre. The venue has access to a spa, golf course and is within easy reach of St Neots and Cambridge. The 2019 Conference will include business relating to the governance and administration of your Association, but just as importantly, the weekend will give all members the opportunity to come together in friendship and to have an enjoyable time with likeminded people. With this in mind, we have planned a formal gala dinner evening for the Saturday night which will include entertainment and an awards ceremony. A full agenda will be sent out to attendees in March 2019 but in brief the Welfare Seminar will take place on the Friday afternoon, along with some workshops to be confirmed nearer the conference, with the Area Conference commencing on the Saturday morning. I very much look forward to meeting you at the 2019 Area Conference, please remember you can invite any of your branch members to attend. Yours sincerely,

Ailsa A Gough Area Director South East and Eastern Area

rafa.org.uk | 0800 018 2361

South East and Eastern Area Headquarters

Royal Air Forces Association Atlas House, 41 Wembley Road

Leicester LE3 1UT

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Pre-Conference procedure The following information is provided as a guide to the pre-Conference procedure and to advise on general arrangements. Please note that delegate packs will be sent directly to the registered delegate and resolutions will be distributed to all branches and registered delegates from 11 March 2019. 1 Elections In 2019 there will be elections to the Area Council. 2 Branch representation All branches who wish to send a representative and/or a standard bearer to the Conference must register for Conference – see point 6 how to register. 3 Expenses Conference expenses: In accordance with Byelaw 27, the reasonable expenses of a branch committee, including those of its members attending meetings and of any delegates from the branch to Area or Annual Conferences, may be reimbursed from the branch. If any branch is experiencing financial hardship they should contact their Area Director for assistance. No branch should be deterred from attending Area Conference because of financial challenges. 4 Resolutions and Branch Efficiency Competition Please complete pages 13 and 14 below and submit them to South East & Eastern Area Office, Atlas House, 41 Wembley Road, Leicester, LE3 1UT or eastern@rafa.org.uk by Friday 1 February 2019. 5 Key Dates for 2019 1 February Closing date for Conference registration 1 March Distribution of the Conference pack to delegates. 6 Booking your accommodation: The Woodlands Centre has 120 rooms with six accessible rooms and the Association has negotiated a competitive dinner, bed and breakfast rate for the whole weekend. The price below includes your Friday lunch for those attending the Welfare Seminar, Friday dinner (informal), accommodation (Friday and Saturday night), breakfast and lunches (Saturday and Sunday), a formal gala dinner Saturday night, car parking and connection to the venue’s WI-FI. In addition, refreshments will be available over the weekend and each bedroom offers an en-suite bathroom, TV, hairdryer, and tea/coffee. Single occupancy: £180pp (£90 per person, per night full board as above) Double occupancy: £170pp (£85 per person, per night full board as above) Day Delegate Rate: For delegates not requiring overnight accommodation: £35pp per day (to include teas, coffee and lunch) £25pp Formal gala dinner on Saturday evening

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To register your attendance, please complete page 16 below and return it to Cat Brooks-Price at the Area Office, together with payment, by the 1 February 2019.

THE ROYAL AIR FORCES ASSOCIATION

SOUTH EAST & EASTERN AREA CONFERENCE 2019

Branch or Region ................................................ No .................................................. At the General Meeting of this Branch/Region on.................................................. it was resolved that the following resolution(s) be submitted for inclusion on the Agenda of the 15th South East & Eastern Area Annual Conference.

Signed ………………………………………... THE LATEST DATE FOR RECEIPT OF RESOLUTIONS AT AREA HEADQUARTERS, RAF ASSOCIATION, ATLAS HOUSE, 41 WEMBLEY ROAD, LEICESTER, LE3 1UT FOR THE 2019 SOUTH EAST & EASTERN AREA ANNUAL CONFERENCE WILL BE FRIDAY 1 FEBRUARY 2019

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THE ROYAL AIR FORCES ASSOCIATION

SOUTH EAST & EASTERN AREA

BRANCH EFFICIENCY COMPETITION 2018

To: The Area Director Date:……………………… RAFA Atlas House 41 Wembley Road Leicester LE3 1UT

The undermentioned Branch, having submitted its 2017 Accounts, by 31 March 2018 wishes to enter in the above Competition. Signed ……………………… Branch ……………………… NB. The Rules of this Competition require that a Branch can only enter if the Accounts of the Branch have been received within the prescribed period. This Pro-Forma is to be returned to South East Office by Friday 1 February 2019 DO NOT DETACH LOWER PORTION OF THIS PRO-FORMA AHQ USE ONLY

THE ROYAL AIR FORCES ASSOCIATION

SOUTH EAST & EASTERN AREA Date: ……………..

From: The Area Director To: Branch Secretary …..…………………………………………………… Branch

BRANCH EFFICIENCY COMPETITION 2018

Receipt is acknowledged of your entry into the South East & Eastern Area Branch Efficiency Competition. Mrs A A Gough

AHQ USE ONLY

ENT ENTRY REC’D

MEMBERSHIP

A/C REC’D

COMP CLASS

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Area Director ……...………………………………………………. South East & Eastern

THE ROYAL AIR FORCES ASSOCIATION

SOUTH EAST & EASTERN AREA CONFERENCE 2019

WYBOSTON LAKES, BEDFORDSHIRE – 29-31 MARCH 2019

ACCOMMODATION REQUIREMENTS

To be submitted to South East & Eastern Office not later than 1 February 2019 Accommodation has been reserved for Delegates and Visitors at Wyboston Lakes, Bedfordshire Cancellation Protection Cover: There is no cancellation policy. If you are unable to attend best endeavours will need to be made to find a replacement to take your place N.B. Cheques made payable to “RAFA” Will you please complete the Pro-Forma overleaf as follows: Use one space for each room required. 1. State whether Single, Double or Twin Room is required. 2. Insert one or two names according to the type of room required. (If names are not known at present please forward as soon as possible). 3. State whether Delegate (D) – Standard Bearer (SB) – Visitor (V) – RAFAALO (R) Honorary Welfare Officer (HWO)

********************************************************************* *********************************************************************

FULL PAYMENT FOR ALL ACCOMMODATION MUST ACCOMPANY THIS PROFORMA

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THE ROYAL AIR FORCES ASSOCIATION

SOUTH EAST & EASTERN AREA CONFERENCE – 2019

WYBOSTON LAKES, BEDFORDSHIRE – MARCH 29-31 2019

ACCOMMODATION RESERVATIONS

D = Delegate SB = Standard Bearer BRANCH/RMG_____________________ V = Visitor REGION_____________________ R = RAFALO

Single Double

Or Twin

NAME D, SB, V, R, HWO

SB attending Sunday Service

Y/N

PLEASE REMEMBER FULL PAYMENT FOR ACCOMMODATION MUST ACCOMPANY THIS PRO-FORMA. Please complete and return to: South East & Eastern Office, Atlas House, 41 Wembley Road, Leicester, LE3 1UT

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PRIVATE & CONFIDENTIAL

NOMINATION FORM

Please read the accompanying guidance documentation before completing this form

NOMINEE Please ensure the information given, particularly their name, is accurate and that the spelling is correct.

Surname:

Address: Please include as full

an address as

possible.

Forenames:

Known as: If different from above

Title: E.g. Mr, Mrs, Miss, Ms.

Date of birth: Approx. age if unknown

Postcode:

Nationality:

Telephone no: If known

Desired level of recognition: E.g. APC, NPC, STATE

The information contained in this nomination is strictly confidential and will not be communicated to any person other than those

involved in the administration of the honours and awards system.

THE RECOMMENDATION

Please state, using a maximum of 20 words, the particular service for which you consider the nominee to be worthy

of recognition. E.g. ‘Services to the local disabled community and dedicated commitment to the Kettering Branch of the RAF Association’.

THE CITATION

In no more than 3 paragraphs, please detail the specific achievements of the nominee. Describe impact and

benefits resulting from the nominee’s service to any particular field, area, group or community.

Please list the post(s), with start and end dates, in which the nominee has excelled. If you do not know exact dates, please estimate the period of time. Please state if the post was paid or unpaid or you do not know.

Please list any other ways in which the nominee’s contribution has been recognised elsewhere. E.g. In the media, by awards, by professional/interest groups or through local government.

LETTERS OF SUPPORT – State submissions only

Please obtain two or more letters which endorse the nominee’s contribution from people who are familiar

with his or her services. These should be attached or emailed alongside this form.

Supporter’s Name Position/Relationship to nominee E.g. Manager, Colleague, Friend etc.

Dates of knowledge If known

DETAILS OF THE AUTHOR

Please advise of your details so that we can acknowledge receipt of the nomination and contact you should any

further details be required.

Surname:

Address:

Forenames:

Title: E.g. Mr, Mrs, Miss, Ms etc.

Email address:

Postcode:

Nationality:

Telephone no:

Relationship to nominee: E.g. Son, Colleague, Friend etc.

By submitting this nomination you declare that the information you have provided is – to the best of your

knowledge – accurate and complete. Providing false information may lead to your nominee being removed

from consideration.

Please post or email this form, marked Private and Confidential, to the appropriate Area Office:

Ailsa Gough South East & Eastern Area

Director Atlas House

41 Wembley Road Leicester LE3 1UT

Ailsa.Gough@rafa.org.uk

Amy Robinson Northern Area Director

Fishergate Preston

PR1 2NJ Amy.Robinson@rafa.org.uk

Joe Stanfield Scotland & NI Area Director

20 Queen Street Edinburgh EH2 1JX

Joe.Stanfield@rafa.org.uk

Paul Baker Wales, Midlands and South West Area Director

RAFA House Chancel Lane, Pinhoe

Exeter EX4 8JU Paul.Baker@rafa.org.uk

Sarah Waugh Overseas Area Director

21 Talbot Street Belfast

BT1 2LD Sarah.Waugh@rafa.org.uk

Queries can also be directed to the Executive Secretary, Hannah.Booth@rafa.org.uk or on 0116 2688792

OFFICE USE ONLY

AREA DIRECTOR:

AREA PRESIDENT:

Endorsement notes:

EXECUTIVE SECRETARY:

Received by Headquarters:

H&A Committee Reviewed:

Outcome/Action:

Form 4 / 2019

The Royal Air Forces Association

Nominal Roll to Accompany Form 5

MEMBERSHIP RENEWALS / NEW MEMBERSHIPS

Branch Name……………………………………Branch Code……………………………..

DATE NAME MEMBERSHIP NUMBER

CLASS OF MEMBERSHIP–

ORD / ASS / NEW

£ REMITTANCE

ADDRESS

Totals

NB Please ensure where applicable, membership numbers are annotated on sheet. Membership Application required for new members.

Date…………………………………………

Signature…………………………………… Name………………………………… ……

Form 5 / 2019

The Royal Air Forces Association Remittances transfer to Headquarters Atlas House

Branch………………………………………. Branch Code………………………………… Subscriptions valid from 1ST January 2019

Only Branch cheques accepted. Cheques to be made payable to The RAF Association NB. 4 year memberships are only available to previous 4 year members Ordinary Members 1 Year £23.00 4 Year £86.00 Associate Members 1 Year £12.00 1 Year (inc Air Mail) £16.00 4 Years £48.00 4 Years (inc Air Mail) £61.50

QTY £ P

1

Ordinary 1 year

@

£23.00

2 Ordinary 4 year

@

£86.00

3 Associate 1 year (no Air Mail)

@

£12.00

4 Associate 1 year (inc Air Mail)

@

£16.00

5 Associate 4 years (no Air Mail)

@

£48.00

6 Associate 4 years (inc Air Mail)

@

£61.50

TOTAL

Payment enclosed (Cheque) (Tick here) Signature………………………………………......

Internal A/C Transfer (Overseas Branch) (Tick here) Name in Block Capitals……………………………… BACS Transfer (UK Branches) (Tick here)

Form 1056 - ANNUAL BRANCH RETURN – 2019/2020 Branch details

Branch meeting details

Branch meeting place (full address)

Day/time of committee meeting

Day/time of social meeting

Branch social media sites

Website address

Facebook page

Twitter name

Other social media sites

Branch main point of contact (email address provided will be used for branch correspondence and Charity Commission/OSCR/CCNI contact)

Name

Membership number

Telephone

Email address

Branch bank details

General account Names of signatories It is this account that will be credited with the membership rebate only once this F1056

has been received at HQ

Bank name/address

Account number

Sort code

Welfare account Names of signatories

Bank name/address

Branch name

Branch number

Branch charity number

Account number

Sort code

Wings account Names of signatories

Bank name/address

Account number

Sort code

Governance

Name and contact of branch auditor/independent

examiner

Date accounts submitted to Area HQ Date branch annual return submitted to Charity Commission/OSCR/CCNI

Infrastructure and property interests

Details of any property/buildings owned/rented by branch

Address Nature of property interest (eg ownership, lease, room hire)

Name & address of landlord (if applicable)

Details of any insurances held by the branch

Details of any tenancies and trading agreements the branch

has in place (eg where third parties occupy branch owned

premises)

Affiliated air cadet organisations

Organisation name Organisation type ATC/CCF(RAF)/GVCAC/Air

Scouts

Contact details (telephone number/email address)

List of branch officers, committee members and volunteers (Note: positions marked with an * are committee members and charity trustees in accordance with BR10 and charity law)

Role

Membership Number

Title

Full name

Full Postal Address (including postcode)

Tel No

E-Mail

Signature1

President* (if one is nominated by the branch)

Chairman*

Vice-Chairman*

Secretary*

Treasurer*

Honorary Welfare Officer*

Wings Appeal Organiser*

Membership Secretary*

other committee role (please specify)

eg Additional Member under BR10(1)(e)* or Co-opted Member under BR10(1)(f)*)

other committee role (please specify) eg Additional Member under BR10(1)(e)* or Co-opted Member under BR10(1)(f)*)

Individuals who fill the following roles may support but are not members of the branch committee by virtue of that specific role, but are eligible for election or co-option to the committee under BR10(1)(e) and (f) in which case they should also be listed above as such

Vice-President

Assistant Honorary Welfare Officer

Standard Bearer

Public Relations Officer

Newsletter Editor

Website/Social Media Administrator

Annual Conference Delegate

Area Conference Delegate

other role (please specify)

other role (please specify)

1. By signing, you certify that you will adhere to the Royal Charter, Rules, Byelaws, Branch Regulations and policies of the Royal Air Forces Association and notably that you certify that any personal or sensitive personal data received from the Association will only be used in accordance with the RAF Association Personal Data Privacy Policy and associated Standard Operating Procedures.

Branch Secretary’s Certification

I certify that the above officers have been duly elected and are paid-up members of this branch as at the date below:

Date:_________________________ Signed:_____________________________________________ (Branch Secretary)

Form 1056A - ANNUAL BRANCH CLUB RETURN – 2019/2020 Club details

Club name

Club address

Club e-mail address

Club telephone number

Club opening times

Sunday Monday Tuesday Wednesday Thursday Friday Saturday

Daytime

Evening

Club social media sites

Website address

Facebook page

Twitter name

Other social media sites

Club main point of contact

Name

Membership number

Telephone

Email address

Infrastructure, property and governance

Name of club trustees Address Telephone number Email address

Branch name

Name and contact of branch club auditor/independent examiner

Details of local authority licences held by the club

Details of any insurances held by the club

Details of any tenancies and trading agreements the club has

in place

Details of any paid employees

Details of anyone living at the club

How much do you charge for club membership?

Club bank details

General account Names of signatories

Bank name/address

Account number

Sort code

Other account(s) Names of signatories

Bank name/address

Account number

Sort code

List of club officers, committee members and volunteers

Role

Membership

Number

Title

Full name

Full Postal Address (including postcode)

Tel No

E-Mail

Signature1

Chairman

Vice-Chairman

Secretary

Treasurer

other club committee role (please specify)

other club committee role (please specify)

other club committee role (please specify)

other club committee role (please specify)

1. By signing, you certify that you will adhere to the Royal Charter, Rules, Byelaws, Branch Club Rules and policies of the Royal Air Forces Association and notably that you certify that any personal or sensitive personal data received from the Association will only be used in accordance with the RAF Association Personal Data Privacy Policy and associated Standard Operating Procedures.

Club Secretary’s Certification

I certify that the above officers have been duly elected and are paid-up members of the branch as at the date below:

Date:_________________________ Signed:_____________________________________________ (Club Secretary)