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South East and Eastern Area
Newsletter December 2018
Christmas closures
Please note that HQ RAF Association and Area HQs and offices will be closed for the Christmas break from Monday 24 December 2018, re-opening on Wednesday 2 January 2019.
Message from South East & Eastern Area President Dear Friends, As 2018 draws to a close I am sure all of you will reflect on a historic and momentous year for the RAF and the Association. I’m sure in the months to come we will hear of how generous the British public have been in supporting the RAF charities and the Association in particular, during the centenary celebrations. My thanks to all who participated in the myriad of celebratory and fundraising events during the year – it was a great success. I was particularly honoured to represent the Area at the 100th Anniversary Services at Runnymede and at the National Memorial Arboretum. 2018 was also a year of significant change in the Association. The impact of legislation and the greater involvement of the Charity Commission in the affairs of all charities has led to significant reviews of the way the Association conducts its business. The regulatory workload on Branches and Club Committees has significantly increased and the importance of compliance to the Association’s rules cannot be underestimated. Change is always inevitable in any organisation and we should, as the largest Area in the Association, not be frightened of changing and ensuring our Branches and Clubs are fit for purpose. There is much work to do in 2019 to ensure our members have an
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Association of which they can be proud. To this end, I hope as many Branches and members as possible come along to the Area Conference at Wyboston Lakes, Bedfordshire from 29 to 31 March 2019. A massive thanks to Ailsa Gough and her team for supporting all our Branches and Clubs throughout the year. I recognise at times there is a feeling of them and us between the Central Office and Branches. I can assure you Ailsa and her team only have your interests at heart and do their best given the pressures all charities are under. We are lucky to have them working on our behalf. Before I close, I would like to remember Barry Furness, our previous Area Chairman who sadly passed away earlier this year. Barry commanded much respect within the Area and his legacy should be a vibrant and growing Association within the South East and Eastern Area. Finally, we have over 30,000 members in the Area, most of whom do not participate in the affairs of the Association. During 2019 we should all make it a priority to get those members involved and more importantly ascertain whether through our charity we can make their lives better. After all that is one of the primary objectives of the Association. My best wishes for the Christmas holidays and the New Year. Hopefully you, your families and friends will have an excellent festive season and look forward to a healthy and prosperous New Year.
South East and Eastern Area Conference and Seminar 2019 The 15th South East and Eastern Area Conference and Seminar will be held in the Woodlands Event Centre at Wyboston Lakes Resort, Bedfordshire over the weekend of 29 to 31 March 2019. Branches should now have received an email with details for conference registration, but please also see details and registration form below. I hope as many branch delegates and members as possible will be able to attend. This year the Area Conference will be combined with the Welfare Conference, which will be held on the Friday afternoon, with the Conference commencing on the Saturday morning. Programme details and timings will be finalised nearer the date of the Conference. On Sunday 31 March 2019, there will be a short memorial parade and service. South East & Eastern Area Conference – Standard Bearer’s Competition
A Competition will be held at Area Conference 2019 to appoint the Area Standard Bearer for the following 3 years. Any Branch Standard Bearers who wishes to participate in the competition should notify Cat Brooks-Price on 0116 268 8784 or by e-mail to [email protected]
St Clement Danes, London – Sunday 7 April 2019 We have again be asked to join the congregation at the annual Church service to commemorate the formation of the Royal Air Force. This will be held on Sunday 7 April 2019 at 1100hrs with people being asked to be seated by 1030hrs. There are spaces for 30 Standard Bearers so if you would like your branch to be represented I would be grateful if you could get details to Cat Brooks-Price in the Area Office on [email protected] or 0116 268 8784 as soon as possible but by no later than 20 February 2019. Standard Bearers plus one guest are invited to attend the Reception at the Royal Courts of Justice following the Service, to take place 1215-1330hrs. Additional to Standard Bearers, there are a limited number of tickets for guests to attend so if you wish to go, please contact Cat with your request by no later than 20 February 2019.
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Remembrance Day The Area was well represented at the main parade past the Cenotaph in London on Sunday 11 November.
Branch Newsletter Competition Entries for this competition must be received no later than 1 February 2019. We have seen some excellent newsletters from across the whole Area, so I hope that all Branches decide to enter the competition. To enter, please send at least two examples of the newsletter, together with details of how many issues there are per year and the average distribution per issue. These conditions must be met prior to consideration by the Judges. Please submit all entries to Area Headquarters.
Elections to Area Council 2019-2022 AR8(13) of the Governance Handbook stipulates that the tenure of office for Officers, Vice-Presidents and Elected Members of Area Councils be increased from two to three years, commencing with the 2019 elections. Nominations are now sought for election to Area Council in 2019 to serve until 2022. AR9(8-10) of the Governance Handbook shows the criteria for Area Council, but in brief - anyone wishing to serve as an Area Councillor will need to be nominated by a Branch. Branches may nominate up to two members to serve on Area Council. Those nominated for election to the Council will need to produce a short CV which can be distributed to Branches. A nomination form is attached to this newsletter and these should be completed and returned to Area Headquarters by Wednesday 2 January 2019 together with the Declaration of Good Character document which should be completed by the nominees. Ballot papers, together with a short CV of those nominated, will be distributed to Branches in January. Code of Conduct Our members, in over 400 branches worldwide, are at the heart of the Association. We’re 74,000 people, all standing together because it’s the right thing to do. It’s safe to assume that we all agree on our mission to support the RAF family in times of need, but we are individuals and we have our own opinions and we all act in different ways. A variety of views, beliefs and behaviours is healthy and to be encouraged, yet sometimes things can go awry. For this reason, our members, through Council, have developed a Code of Conduct, which is based on the shared values of the RAF and the Association: Respect, Integrity, Service and Excellence. The Code sets out the standards members would expect of each other and it’s there to protect our Association and all its stakeholders. It applies to all members, whether as an individual or as a member of Council, area council, regional, branch or branch club committees.
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Please do have a read of the Code of Conduct. If you feel that someone has breached the code, you can make a complaint by following the complaints policy. Where a complaint is upheld, sanctions may be applied in accordance with the members’ administrative procedures. These documents can be found here: www.rafa.org.uk/conduct/
Updated Standard Bearer Training Video Calling all RAF Association Standard Bearers! You may wish to know that an updated training guide has been prepared to help standard bearers when on duty. The following YouTube link will cover the main topics such as care and maintenance of your standard and equipment, standard bearer dress, ceremonial positions and drill movements. A DVD copy will be available in due course and we will let you know when these are ready to order. https://youtu.be/3M7a-tNzqf8
Branch Property Issues Branches with property should by now have received the fire risk assessments and building surveys; these have been sent out to the Branch Chairs by email. If you haven’t received the reports for your branch, please contact James Early on [email protected]. Once the fire risk assessments and building surveys have been received they should be the subject of discussion by Branch Committees. Notably, the fire risk assessments are accompanied by action plans detailing the work required and these should be completed and returned to HQ within 30 days of receipt. Even where work cannot be completed within this period, the action plan should identify what actions the branch and club has taken and are planning. Council has asked for regular updates on branches’ responses to fire risk assessments in particular and Area staff will therefore be following up with branches on an individual basis. A number of common themes emerged from the fire risk assessments, including poor record keeping and lack of training. To support Branches (and Clubs) an Association Fire Safety Log Book has been developed. These provide guidance on fire safety and provide forms on which checks and tests should be recorded. Please ensure the Log Book is shared with all of those who have any responsibility for fire safety at the property. A fire safety workshop took place at Annual Conference, and a copy of the presentation is available on the Members’ Portal, under Documents / Association Governance / Risk Documents. Those Branch officials who were unable to attend the workshop will find the presentation of use in their role and as a Branch and Club training resource. Finally, branches will be pleased to note that a new property grant application process has been developed. The process and application form are also available under Risk Documents on the Members’ Portal. Form 1056 and 1056A Branches are reminded that in accordance with Branch Regulation (BR) 23, Annual General Meetings should take place between 1 January and 31 March, and accounts together with 1056/1056a forms should be sent into the Area office. You can find blank documents attached to this newsletter. Unfortunately, there are still a number of 1056 and 1056A forms outstanding for 2018. Letters have been sent to the individual branches from the Area Director.
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Branch and branch club accounts and Charity Commission In accordance with Branch Regulation (BR) 32, branch and branch club accounts as at 31 December, including a report from the auditor or independent examiner, should be forwarded to the Area Headquarters no later than 31 March the following year. Unfortunately, there are still some outstanding and those branches will be receiving a letter in the near future. Your attention is also drawn to Byelaw 10(1) b, which states that a branch shall be entitled to be represented at Area and Annual Conference of the Association, providing that its audited accounts for the preceding year have been submitted to Area Headquarters, no less than ten days before the first day of Conference. New and existing Trustees may find this ‘Welcome Pack’, produced by the Charity Commission, interesting and informative. https://www.gov.uk/government/publications/charity-trustee-welcome-pack/charity-trustee-welcome-pack
Lapsed members As of 3 December 2018, the Area had 883 ordinary members and 1,075 associate members who had not yet renewed for this year. It is incumbent upon all of us to try and recover these lapsed members. Once again we ask all branches to make every effort to personally contact those of their members who have not yet renewed. It should not be forgotten that a personal visit or phone call to someone who has not yet renewed their membership may highlight an underlying welfare problem.
Personal data privacy – branches and clubs
The General Data Protection Regulation (GDPR) came into force on 25 May 2018 and it replaced the current Data Protection Act 1998. Every organisation that collects and uses personal information about individuals must comply with and act in accordance with GDPR. It is a legal requirement. Data protection is not just about complying with the law (although that is a very good reason), it is there to protect individuals. At the RAF Association, we want to ensure that when we contact our members and supporters, they are happy to be contacted and we are not regarded as a nuisance. The same is true when branches and clubs contact members. We also want our members to trust us with their personal information and we want them to trust that we won’t lose it, let it be stolen or shared with other organisations that they would not expect. Meeting data protection requirements supports our reputation – both nationally and locally at branch and club level and we depend on our reputation to help raise funds to provide our services to the RAF family. The Director of Governance and Risk has produced a series of GDPR bulletins containing helpful guidance on minimising personal data use within the branch and only requesting and sharing the minimum amount of personal data required to achieve the specific task. The GDPR bulletins have been sent to all Branch Chairman and Secretaries and are also available on the Members’ Portal on the Association’s website. Please contact the Area Headquarters if you have any specific queries and/or challenges. Email addresses We would be grateful if Branch Secretaries would encourage those members who have email addresses, but do not yet receive the Area newsletter electronically, to get in touch with the Area Headquarters to ensure we have their email address recorded.
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Volunteering update
Sam Squire, Area Volunteer Co-ordinator, South East and Eastern Area and Northern Area As Christmas approaches, the work of our members and volunteers who provide support to those lonely or isolated members of the RAF family is more vital than ever. Therefore I am glad to report that the Volunteering Team is continuing to process a high number of applications from prospective volunteers who are interested in giving some of their valuable time in support of the RAF Association. With a number of training courses planned for the New Year, it is hoped that many of these volunteers will soon be able provide invaluable support to those lonely or isolated members of the RAF family. As we approach the end of 2018 I would also like to take this opportunity to offer my personal thanks to members in the South East and Eastern Area for their continuing and enthusiastic interest in supporting volunteering with the RAF Association; we really appreciate your support. I look forward to speaking with many more of you in 2019. Below is a list of all the current volunteering roles we are advertising and the up-to-date list can always be found at www.rafa.org.uk/volunteer/search. If you would like to volunteer your time or find out more about any of our roles, please contact me directly on 0116 464 5054 or via email using [email protected]. Eastern Area
Role vacancy required
Number of
vacancies for role
Location of role
Branch Secretary 1 Beccles and Southwold Area Branch Branch Treasurer 1 Beccles and Southwold Area Branch Branch Treasurer 1 Bedford Branch Membership Secretary 1 Bedford Branch Standard Bearer 1 Bedford Branch Web Controller 1 Bedford Branch Wings Appeal Co-ordinators 2 Bedford Branch Branch Treasurer 1 Birstall (Leicester) Branch Honorary Welfare Officer 1 Birstall (Leicester) Branch Wings Appeal Co-ordinator 1 Birstall (Leicester) Branch Chairman 1 Braunstone (Leicester) Branch Befrienders 2 Cambridgeshire area Caseworker 1 Cambridgeshire area Branch Secretary 1 Cambridge Branch Committee Member 1 Cambridge Branch Honorary Welfare Officer 1 Cambridge Branch
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Social Events Co-ordinator 1 Cranwell Branch Wings Appeal Co-ordinator 1 Cranwell Branch Fundraisers for fundraising group 10 Ipswich Fundraising Team Leader 1 Ipswich Wings Appeal Co-ordinator 1 King’s Lynn and District Branch Fundraisers for fundraising group 10 Loughborough Fundraising Team Leader 1 Loughborough Befrienders 3 Leicestershire area Befrienders (urgent) 10 Lincolnshire area Vice Chairperson 1 Melton Mowbray Branch Befriender 1 Norfolk area Befrienders 3 Northamptonshire area Fundraisers for fundraising group 10 Nottingham Befrienders 4 Nottinghamshire area Fundraisers for fundraising group 10 Skegness Branch Secretary 1 Scunthorpe Branch Wings Appeal Co-ordinator 1 Scunthorpe Branch Befrienders 2 Suffolk area Caseworker 1 Suffolk area Fundraisers for fundraising group 10 Worksop Fundraising Team Leader 1 Worksop
South East Area
Role vacancy required
Number of
vacancies for role
Location of role
Befriender 1 Berkshire area Befrienders 2 Buckinghamshire area Wings Collectors 5 Bognor Regis Branch Fundraising Team Leader 1 Didcot Fundraisers for fundraising group 10 Didcot Wings Appeal Co-ordinator 1 Eastbourne Branch Befrienders 2 East Sussex area Befrienders (urgent) 7 Essex area Caseworkers 2 Greater London area Befrienders 6 Hampshire area Caseworker 1 Hampshire area Befriender 1 Hertfordshire area Befrienders 5 Kent area Caseworkers 3 Kent area Branch Volunteers +1 Lowestoft Branch Fundraising Team Leader 1 Maidenhead Fundraisers for fundraising group 10 Maidenhead Befriender 1 Oxfordshire area Caseworkers 2 Oxfordshire area Fundraisers for fundraising group 10 Portsmouth and Hayling Island Fundraisers for fundraising group 10 Slough Fundraising Team Leader 2 Southend on Sea Fundraisers for fundraising group 10 Southend on Sea
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Befriender 1 Surrey area Caseworkers 2 Surrey area Caseworkers 3 West Sussex area Fundraisers for fundraising group 10 Winchester Wings Collector 1 Witham and Rivenhall Branch
Ailsa Gough South East and Eastern Area Director Encl: Area Council Nomination Form Declaration of Good Conduct Form SE&E Area Conference 2019 documentation
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THE ROYAL AIR FORCES ASSOCIATION SOUTH EAST & EASTERN AREA
AREA COUNCIL ELECTIONS 2019
_____________________________________________________________________
BRANCH...........................................................NO........................................................ This Branch nominates for election to the South East & Eastern Area Council
Name
Name
Address
Address
BRANCH TO COMPLETE BRANCH TO COMPLETE Brief History of RAFA Activities Brief History of RAFA Activities
Nominee’s Signature of acceptance:
Nominee’s Signature of acceptance:
_______________________________________________________________________________________________ Nomination (s) approved at a Branch General Meeting on:…………………………… Secretary………………………………….. Chairman……………………………….... IN ACCORDANCE WITH AR9(8,9&10) NOMINATIONS FOR SOUTH EAST & EASTERN AREA COUNCIL SHOULD BE SUBMITTED TO ARRIVE AT AREA HEADQUARTERS, ATLAS HOUSE, 41 WEMBLEY ROAD, LEICESTER, LE3 1UT BY 2 JANUARY 2019. Area Council Nominees form
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DECLARATION OF GOOD CHARACTER
Area Council members are required to comply with the eligibility criteria for Council members set out in Byelaw 9.
Please sign below and return it to the Area Director. If, for any reason, you are unable to sign any of the statements below please contact the Area Director to discuss next steps.
______________________________________________________________________________________
In my capacity as an Area Council Candidate of RAF Association South East & Eastern Area, I make the following declarations:
DECLARATION OF GOOD CHARACTER - PART 1
1. I am over the age of 18. 2. I am not disqualified from acting as a company director or a charity trustee; 3. I have not been convicted of any offence involving deception or dishonesty (or any such conviction is legally
regarded as spent); 4. I am not an undischarged bankrupt (or subject to sequestration in Scotland), or have a current composition
or arrangement including an individual voluntary arrangement (IVA) with your creditors and have never been insolvent;
5. I have not been removed from serving as a charity trustee, or been stopped from acting in a management position within a charity;
6. I have never been removed as a trustee of any charity by the commission (or the court) because of misconduct or mismanagement;
7. I do not have an unspent conviction in relation to the following types of offences:- a. Terrorism, b. Money Laundering, c. Bribery, d. Contravening a Charity Commission Order or Direction, e. Misconduct in Public Office, f. Perjury, g. Perverting the Course of Justice, h. Aiding, Attempting or Abetting any of the above offences, i. Contempt of Court
8. I am not on the Sex Offenders’ Register. I hereby declare, that the statements contained herein are true and complete to the best of my knowledge and belief.
NAME (PLEASE PRINT) SIGNATURE
DATE SIGNED
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DECLARATION OF GOOD CHARACTER - PART 2
9. I have not been involved in tax fraud or other fraudulent behaviour including misrepresentation and/or identity theft.
10. I have not used arrangements notified under the Disclosure of Tax Avoidance Schemes ("DOTAS") rules in Part 7 Finance Act 2004 in respect of which a reference number has been issued under section 311 of Finance Act 2004, where the arrangements featured charitable reliefs or which used a charity, and where my tax position has been adjusted by HMRC to wholly or partly remove the tax advantage generated by the arrangements and such adjustments have become final.
11. I have not used tax arrangements which have been successfully counteracted under the general anti-abuse rules (see Part 5 of Finance Act 2013 or section 10 National Insurance Contributions Act 2014, as enacted or as amended from time to time) where such counteraction has become final.
12. I have not been actively involved in designing and/or promoting tax avoidance schemes featuring charitable reliefs or which used a charity, and I am not: a. a promoter named by HMRC under the Promoters of Tax Avoidance Schemes (POTAS) legislation in Part
5 of Finance Act 2014, or b. a promoter of any tax arrangements designed or intended to obtain for any person a tax advantage and
such tax advantage has successfully counteracted by HMRC under the general anti-abuse rule (see Part 5 of Finance Act 2013 and section 10 National Insurance Contributions Act 2014 as enacted or as amended from time to time) and such counteraction has become final, or
c. a promoter of arrangements notified under DOTAS, in respect of which a reference number has been issued under section 311 of Finance Act 2004, and the tax position of all or any of the users of the arrangements has been adjusted by HMRC to wholly or partly remove the tax advantage generated by the arrangements and such adjustments have become final
13. I will at all times seek to ensure the charity’s funds, and charity tax reliefs received by this organisation, are used only for charitable purposes.
NAME (PLEASE PRINT)
SIGNATURE
DATE SIGNED
HOME ADDRESS PREVIOUS ADDRESS IF MOVED IN THE LAST 12 MONTHS
DATE OF BIRTH NI NUMBER
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To: All branches South East and Eastern Area Conference 29 to 31 March 2019 -The Woodlands Event Centre Wyboston Lakes I am writing to provide you with information on the Area Conference 2019. The South East and Eastern Area Conference is also one of the conferences being used to pilot a combined Area and Welfare Conference. You will be given the opportunity to contribute to the discussion on the current initiatives and future plans for the Royal Air Forces Association, in addition to having time to catch up with friends and colleagues. The Woodlands Event Centre, Wyboston Lakes is situated in a central location in Bedfordshire with excellent road and rail transport links. Good car parking is available and we will be the main guests in the event centre. The venue has access to a spa, golf course and is within easy reach of St Neots and Cambridge. The 2019 Conference will include business relating to the governance and administration of your Association, but just as importantly, the weekend will give all members the opportunity to come together in friendship and to have an enjoyable time with likeminded people. With this in mind, we have planned a formal gala dinner evening for the Saturday night which will include entertainment and an awards ceremony. A full agenda will be sent out to attendees in March 2019 but in brief the Welfare Seminar will take place on the Friday afternoon, along with some workshops to be confirmed nearer the conference, with the Area Conference commencing on the Saturday morning. I very much look forward to meeting you at the 2019 Area Conference, please remember you can invite any of your branch members to attend. Yours sincerely,
Ailsa A Gough Area Director South East and Eastern Area
rafa.org.uk | 0800 018 2361
South East and Eastern Area Headquarters
Royal Air Forces Association Atlas House, 41 Wembley Road
Leicester LE3 1UT
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Pre-Conference procedure The following information is provided as a guide to the pre-Conference procedure and to advise on general arrangements. Please note that delegate packs will be sent directly to the registered delegate and resolutions will be distributed to all branches and registered delegates from 11 March 2019. 1 Elections In 2019 there will be elections to the Area Council. 2 Branch representation All branches who wish to send a representative and/or a standard bearer to the Conference must register for Conference – see point 6 how to register. 3 Expenses Conference expenses: In accordance with Byelaw 27, the reasonable expenses of a branch committee, including those of its members attending meetings and of any delegates from the branch to Area or Annual Conferences, may be reimbursed from the branch. If any branch is experiencing financial hardship they should contact their Area Director for assistance. No branch should be deterred from attending Area Conference because of financial challenges. 4 Resolutions and Branch Efficiency Competition Please complete pages 13 and 14 below and submit them to South East & Eastern Area Office, Atlas House, 41 Wembley Road, Leicester, LE3 1UT or [email protected] by Friday 1 February 2019. 5 Key Dates for 2019 1 February Closing date for Conference registration 1 March Distribution of the Conference pack to delegates. 6 Booking your accommodation: The Woodlands Centre has 120 rooms with six accessible rooms and the Association has negotiated a competitive dinner, bed and breakfast rate for the whole weekend. The price below includes your Friday lunch for those attending the Welfare Seminar, Friday dinner (informal), accommodation (Friday and Saturday night), breakfast and lunches (Saturday and Sunday), a formal gala dinner Saturday night, car parking and connection to the venue’s WI-FI. In addition, refreshments will be available over the weekend and each bedroom offers an en-suite bathroom, TV, hairdryer, and tea/coffee. Single occupancy: £180pp (£90 per person, per night full board as above) Double occupancy: £170pp (£85 per person, per night full board as above) Day Delegate Rate: For delegates not requiring overnight accommodation: £35pp per day (to include teas, coffee and lunch) £25pp Formal gala dinner on Saturday evening
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To register your attendance, please complete page 16 below and return it to Cat Brooks-Price at the Area Office, together with payment, by the 1 February 2019.
THE ROYAL AIR FORCES ASSOCIATION
SOUTH EAST & EASTERN AREA CONFERENCE 2019
Branch or Region ................................................ No .................................................. At the General Meeting of this Branch/Region on.................................................. it was resolved that the following resolution(s) be submitted for inclusion on the Agenda of the 15th South East & Eastern Area Annual Conference.
Signed ………………………………………... THE LATEST DATE FOR RECEIPT OF RESOLUTIONS AT AREA HEADQUARTERS, RAF ASSOCIATION, ATLAS HOUSE, 41 WEMBLEY ROAD, LEICESTER, LE3 1UT FOR THE 2019 SOUTH EAST & EASTERN AREA ANNUAL CONFERENCE WILL BE FRIDAY 1 FEBRUARY 2019
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THE ROYAL AIR FORCES ASSOCIATION
SOUTH EAST & EASTERN AREA
BRANCH EFFICIENCY COMPETITION 2018 To: The Area Director Date:……………………… RAFA Atlas House 41 Wembley Road Leicester LE3 1UT The undermentioned Branch, having submitted its 2017 Accounts, by 31 March 2018 wishes to enter in the above Competition. Signed ……………………… Branch ……………………… NB. The Rules of this Competition require that a Branch can only enter if the Accounts of the Branch have been received within the prescribed period. This Pro-Forma is to be returned to South East Office by Friday 1 February 2019 DO NOT DETACH LOWER PORTION OF THIS PRO-FORMA AHQ USE ONLY
THE ROYAL AIR FORCES ASSOCIATION
SOUTH EAST & EASTERN AREA Date: ……………..
From: The Area Director To: Branch Secretary …..…………………………………………………… Branch
BRANCH EFFICIENCY COMPETITION 2018
Receipt is acknowledged of your entry into the South East & Eastern Area Branch Efficiency Competition. Mrs A A Gough Area Director
AHQ USE ONLY
ENT ENTRY REC’D
MEMBERSHIP
A/C REC’D
COMP CLASS
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……...………………………………………………. South East & Eastern
THE ROYAL AIR FORCES ASSOCIATION
SOUTH EAST & EASTERN AREA CONFERENCE 2019
WYBOSTON LAKES, BEDFORDSHIRE – 29-31 MARCH 2019
ACCOMMODATION REQUIREMENTS
To be submitted to South East & Eastern Office not later than 1 February 2019 Accommodation has been reserved for Delegates and Visitors at Wyboston Lakes, Bedfordshire Cancellation Protection Cover: There is no cancellation policy. If you are unable to attend best endeavours will need to be made to find a replacement to take your place N.B. Cheques made payable to “RAFA” Will you please complete the Pro-Forma overleaf as follows: Use one space for each room required. 1. State whether Single, Double or Twin Room is required. 2. Insert one or two names according to the type of room required. (If names are not known at present please forward as soon as possible). 3. State whether Delegate (D) – Standard Bearer (SB) – Visitor (V) – RAFAALO (R) Honorary Welfare Officer (HWO)
********************************************************************* *********************************************************************
FULL PAYMENT FOR ALL ACCOMMODATION MUST ACCOMPANY THIS PROFORMA
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THE ROYAL AIR FORCES ASSOCIATION
SOUTH EAST & EASTERN AREA CONFERENCE – 2019
WYBOSTON LAKES, BEDFORDSHIRE – MARCH 29-31 2019
ACCOMMODATION RESERVATIONS
D = Delegate SB = Standard Bearer BRANCH/RMG_____________________ V = Visitor REGION_____________________ R = RAFALO
Single
Double Or
Twin
NAME D, SB, V, R, HWO
SB attending Sunday Service
Y/N
PLEASE REMEMBER FULL PAYMENT FOR ACCOMMODATION MUST ACCOMPANY THIS PRO-FORMA. Please complete and return to: South East & Eastern Office, Atlas House, 41 Wembley Road, Leicester, LE3 1UT
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Form 1056 - ANNUAL BRANCH RETURN – 2019/2020 Branch details
Branch meeting details
Branch meeting place (full address) Day/time of committee meeting Day/time of social meeting
Branch social media sites
Website address Facebook page Twitter name Other social media sites
Branch main point of contact (email address provided will be used for branch correspondence and Charity Commission/OSCR/CCNI contact)
Name Membership number Telephone Email address
Branch bank details
General account Names of signatories It is this account that will be credited with the membership rebate only once this F1056
has been received at HQ
Bank name/address Account number Sort code
Welfare account Names of signatories
Bank name/address Account number
Branch name Branch number Branch charity number
2
Sort code
Wings account Names of signatories Bank name/address Account number Sort code
Governance
Name and contact of branch auditor/independent
examiner
Date accounts submitted to Area HQ Date branch annual return submitted to Charity Commission/OSCR/CCNI
Infrastructure and property interests
Details of any property/buildings owned/rented by branch
Address Nature of property interest (eg ownership, lease, room hire)
Name & address of landlord (if applicable)
Details of any insurances held by
the branch
Details of any tenancies and trading agreements the branch
has in place (eg where third parties occupy branch owned
premises)
Affiliated air cadet organisations
Organisation name Organisation type ATC/CCF(RAF)/GVCAC/Air
Scouts
Contact details (telephone number/email address)
3
List of branch officers, committee members and volunteers (Note: positions marked with an * are committee members and charity trustees in accordance with BR10 and charity law)
Role
Membership
Number
Title
Full name
Full Postal Address (including postcode)
Tel No
Signature1
President*
Vice-President
Chairman*
Vice-Chairman*
Secretary*
Treasurer*
Honorary Welfare Officer*
Assistant Honorary Welfare Officer
Wings Appeal Organiser*
Membership Secretary*
Standard Bearer
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Public Relations Officer
Data Processor
Newsletter Editor
Website/Social Media Administrator
Annual Conference Delegate
Area Conference Delegate
other role (please specify) eg Additional Member under BR10(1)(e)* or Co-opted Member under BR10(1)(f)*)
other role (please specify)
other role (please specify)
1. By signing, you certify that you will adhere to the Royal Charter, Rules, Byelaws, Branch Regulations and policies of the Royal Air Forces Association and notably that you certify that any personal or sensitive personal data received from the Association will only be used in accordance with the RAF Association Personal Data Privacy Policy and associated Standard Operating Procedures.
Branch Secretary’s Certification
I certify that the above officers have been duly elected and are paid-up members of this branch as at the date below:
Date:_________________________ Signed:_____________________________________________ (Branch Secretary)
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Form 1056A - ANNUAL BRANCH CLUB RETURN – 2019/2020 Club details
Club name Club address Club e-mail address Club telephone number
Club opening times
Sunday Monday Tuesday Wednesday Thursday Friday Saturday Daytime Evening
Club social media sites
Website address Facebook page Twitter name Other social media sites
Club main point of contact
Name Membership number Telephone Email address
Infrastructure, property and governance
Name of club trustees Address Telephone number Email address
Branch name
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Details of local authority licences held by the club
Details of any insurances held by the club
Details of any tenancies and trading agreements the club has
in place
Details of any paid employees
Details of anyone living at the club
How much do you charge for club membership?
Club bank details
General account Names of signatories
Bank name/address Account number Sort code
Other account(s) Names of signatories
Bank name/address Account number Sort code
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List of club officers, committee members and volunteers
Role
Membership
Number
Title
Full name
Full Postal Address (including postcode)
Tel No
Signature1
Chairman
Vice-Chairman
Secretary
Treasurer
Membership secretary
Auditor/examiner
Stock keeper
other role (please specify)
other role (please specify)
other role (please specify)
1. By signing, you certify that you will adhere to the Royal Charter, Rules, Byelaws, Branch Club Rules and policies of the Royal Air Forces Association and notably that you certify that any personal or sensitive personal data received from the Association will only be used in accordance with the RAF Association Personal Data Privacy Policy and associated Standard Operating Procedures.
Club Secretary’s Certification I certify that the above officers have been duly elected and are paid-up members of the branch as at the date below:
Date:_________________________ Signed:_____________________________________________ (Club Secretary)