south each regional meeting september 2007 shreveport, la

September 2007 www.spacegrant.org

South Each Regional MeetingSeptember 2007

Shreveport, LA

National Space Grant Foundationhttp://www.spacegrant.org/

101 Constitution Avenue NW, Suite 650 East

Washington, DC 20001

202-536-3030

202-536-3089 (Fax)

[email protected]

http://www.spacegrant.org/


What is the NSGF?

• Non-Profit 501(c)(3) Organization

• Established by Space Grant Directors

• Governed by a Board of Directors

• Board Members Elected by Space Grant Directors


Purpose

1. To support and enhance the Space Grant Consortia in every state

2. To carry out education, research, and public outreach activities related to space, aeronautics, aviation, and Earth system science


Ways NSGF SupportsSpace Grant

• Represent Space Grant Nationally (50th Year Publication, NSTA, ASP, Space Week)

• Serve as Contracting Entity (AESP, ESMD Paper Awards, USRP, EAP, NSIP)

• Proposal Submission – National/Regional/Local(USRP, AESP, STSP, NSIP, MUST)

• Accepts Donations On Behalf of State Consortia(HI, NC, OR, TX)

• Bank Accounts – Interest Bearing and Endowment(Each State, Council)

• Meeting Registration(SmallSat 2006, Regional Meetings, National Meeting)

• Equipment Purchases(RI, TN)

• Web Site Hosting(National SG, Coordinators, IA)


Ways NSGF SupportsSpace Grant

• Mailing Lists(sgDirectors, sgCoordinators, sgExec, Student_Satellites)

• Distinguished Service Award

• Services Program(AR, DC, FL, KY, IA, LA, MD, MN, MS, NC, NH, NM, OK, OR, PA, SC, SD, TN, TX,

VA, WA)

• Financial Arm for Regional Programs(Great Midwestern Region)

• Student Awards(IA, WI, NC)

• Research Allowable Requirements for Federally Funded Fellowships & Scholarships

• Other(Penny Machines, Shopping, TiViTz, PathevoTM, Others)


Allowable Requirements for FederallyFunded Fellowships & Scholarships

Preliminary Findings

• Currently Enrolled Students– Qualified Expenses are Tax free

• Can Require Teaching, Research or Other Duties– Employer-Employee Relationship– Taxable Income (employer and employee)

• Creative Alternatives– Special Topics Courses– Past Activities– Recommended Report


Space GrantServices Program Update

Purpose

– Serve Space Grant Network– Increase NSGF’s Value to SG Network– Share Programs/Systems With Network– Provide Economies of Scale


Service ProgramKey Features

• PI: Jaydeep Mukherjee (FL)

• Implementer: Mark Fischer

• Voluntary Participation

• Customer Focused

• Spin-offs to External Contracts


NSGF Services

• [email protected]

• http://xx.spacegrant.org/

• National Council Website (http://national.spacegrant.org/)

• National Space Grant News

• Credit Card Processing

• Longitudinal Tracking

• CMIS Forms

http://national.spacegrant.org/

http://national.spacegrant.org/


New NSGF Services

• Meeting Registrations

• Application System

• Proposal Submission/Review System

• Website Redesign

• Others on Request


Meeting Registration &Credit Card Processing

• Meetings– SmallSat 20061 (IA)– Southeast Regional 20061 & 20072 (KY, LA)– National Meetings Spring 071 & Fall 072 (DC, NM)– Northeast Regional 20071 (DC)

• 60% to 80% Pay via Credit Card

1 Credit Card Processing Only2 Meeting Registration and Credit Card Processing


Service ProgramCredit Card Processing

• Process– SG Determines Items and Costs– SG Sets Registration Form– Participants Register With NSGF or SG– Participant Pays NSGF– NSGF Deposits Funds in SG Expendable Account

• Costs– 3.50% per Transaction Plus– Plus $0.30 per Transaction– Minimum Monthly Transaction Charges and Monthly

Service Charges Covered by NSGF


NSGF Longitudinal Tracking System

• Began in 2006• 14 States Involved As of August

(AR, FL, MD, MN, MS, NC, OK, OR, PA, SC, SD, TN, TX, & WA)

• Provides all NASA HQ Requested Longitudinal Tracking Reports

• Monthly Feedback From Former Participants• 4,700 Former Participants• Over 1,000 Participant Comments

• Demo: http://spacegrant.org/support/demo/

http://spacegrant.org/support/demo/




Longitudinal TrackingFinancial Information

• Allowable Expense on Federal Grant• Contacting Mechanisms

– Standard Purchase– Purchase Order– Sole Source Purchase Order– Cost Reimbursable Subcontract– NSGF State Expendable Funds

• Costs– Based Upon

• Number of Participating States• Actual Costs

– $5,350 First Year Maximum– $4,000 Out Years Maximum


Response Rate

15%

24%

9%13%

15% 14%

24% 26%

33%

55%

72%

0%

10%

20%

30%

40%

50%

60%

70%

80%

< 1997 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006

Response Rate vs. Last Year of Space Grant Involvement


Service Program CMIS Forms

• Features– On-line CMIS Based Forms– Available Year Round– Available w/o Username/Password– Reports Formatted for Quick CMIS Entry– State CMIS Contact is Notified of Submission

• What it Does Not Do– Enter Data Into CMIS– Once Submitted Data Can Not be Edited

• http://www.spacegrant.org/cmis/


Application System

• Web Based System• Processes

– Applications, Transcripts, Vitas, Letters of Recommendation• F&S Programs, Workshops• Currently In Use For

– 6 Organizations (2 Outside of Space Grant)– 15 Different Programs

• Customized Applications• Mimics Space Grant Site• Costs

– $2,500 - $4,500 First Year– $1,750 - $3,250 In Out Year



Proposal Submission/Review System

• Web Based System• Mimics Space Grant Site• Accepts Proposals• Solicits, Collects, and Compiles Reviews• Compiles Report With Submitted Comments for Each PI• Currently In Use For 11 Different Programs• Example

– 45 Proposals in 4 Categories– 45 Reviewers– Each Proposal Reviewed 4-5 times– 190 Reviews

• Costs– $3,500 - $5,000 First Year– $2,500 - $3,500 In Out Years



Questions?

south each regional meeting september 2007 shreveport, la

Documents

year maximum

years maximumwww

submitted comments

doenter data

use for6 organizations

orgresponse rateresponse

times190 reviewscosts