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G-11 Markaz Islamabad

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Zeeshan Hyder 784/FMS/BBA-ITM18/F-10

Rizwan Mushtaq 754/FMS/BBA-ITM18/F-10

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Introduction to Organization

Organization Function

Organization Chart

Current System

Drawbacks of Existing System

Software Requirement Specification

Recommend Model

Proposed System

Objective of the system

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Advantages of the Proposed System

Use Case Diagram

Context Diagram (DFD level-0)

Detailed Diagram (DFD level-1)

Requirements vs. Users

System Design

Testing

System Implementation

Software Maintenance

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United service cd’s and movie maker is currently smallshop doing business of selling and purchasing of cd’s,mobile accessories, movie making. It was founded byMr. Mohsin Abbasi in 2005. It is located in IslamabadPakistan sector G-11 Markaz. Currently all type ofactivities like selling and purchasing of cd;s, auditingmovies, selling and purchasing of Mobile Accessoriesare doing in just a single shop but they have a strategyof separating all the activities and founding a deferentshop for each activities.

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Selling and purchasing of cds

Auditing movie

Selling and purchasing of computer accessories

Selling and purchasing of Mobile accessories

Providing cd/s on rent

Cd’s reading and writing

Downloading the songs etc in the mobile phones

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The management of the Unites service cd’s shop andmovie maker is currently following the almost manualprocedure.

In which the customer has to check the availability ofthe required cds or accessories by querying to themanagement. And the management have to check theavailability of that item either physically from rank orfrom register manually. After getting the availabilitystatus the customer will purchase the item. Theinformation about the cds and accessories sold is keptin temporary register, and then they update their mainrecord.

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And those people which are coming for the moviemaking, they simple give the materiel to be edit to theIT head and told the requirement then IT head willcompute the cost and make the deal and thencustomer will make partial advance payment to thecontroller and then controller will provide the manualinvoice to the customer and then controller will putthe order in the order list and write down the paymentreceived and the payment to be received and date ofsubmission the order.

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And those people which are coming for the loadingtheir demanded song in their card will directly came tothe downloader than downloader will check the songavailability in the computer if it is available than thedownloader will load them in their card and chargesome amount.

No invoice or anything made during that transaction.Costumer will directly paid to the controller and thereisn’t any record made of that transaction.

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And those peoples which cannot purchased or notwilling to purchased the cds, the united service areproviding them the service of taking cds on rent

The procedure which the organization is following forgiving the cds on rent is simple they maintain somemembership record only those people can take cd onrents which are already member of the organization.

They simply note manually the member name and cdname and quantity of cds taken.

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Customer cannot easily search there required cds

It will be difficult for management to search if thecustomer demand such like that

“I need all the shahrukh khan movies which aretragedy’ or we can say “all horror movies” or somethinglike that which even management even not awareabout that” or such like that “I need the funny movieswhich was released in 2000’.

Management has to physically find the requireddemand.

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Manager have to difficult to find those customer whichare raising our revenue as they can give offer for themand make them permanent customer.

Very difficult to find the total sales and difficult to findthat how much revenue and budget is generating fromeach department

If register lost than they will lose all the amount whichwill be taken from credit sales and purchase and alsowill lose all the cds which was given on rent and alsoleave a bad impression if members record was lost insimple we can say lack of security

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It be very difficult for the manager to calculate thehighest item which are using

Difficult to calculate those salesman which areworking hard and doing good sale and those purchaserwhich are purchasing the goods in better rate

Extra efficiency required in writing the record againand again

Inefficient recording causes wastage of energy andtime

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The requirements of the system are divided into somedifferent categories. These requirements are:

Customer Requirements:

Sales head Requirements

Controller Requirements

Purchaser Requirements

Managers Requirements

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Easily check the Cds through their demand either itmay be singer, actor, producer or film quality liketragedy action etc

Taken cds on rent

Payment through cash, credit.

Provide authentic voucher

Create a unique membership ID.

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Check the high purchaser customer through which wecan offer them discount and make them permanentcustomer

Easily check the availability of demanded item and ifavailable than find the location

Check those type and quality product which have nodemand and also those which have high demand

Check the specified people for the product

Total record of selling and servicing.

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Prepare voucher

Prepare report

Records of selling price

Record of finalized rate for services like movie makingor downloading

Prepare Financial Statements

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Must have stock record, present need and future needs

Must have the record of the supplier including ratesand quality and those from where the customercomplaints came

Check those type and quality product which have nodemand and also those which have high demand

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All employees records

Attendance report

Suppliers record from where the purchaser ispurchasing on credit as well as on cash

Income Statements of the month

Total sales, servicing, purchasing and availableinventory records

Daily Transaction report

Members record of those which are taking cd’s on rent

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By taking in mind the requirement of the system weare proposing the Linear/Sequential Model becausewe have concluded that the requirement of the UnitedService is clear and easily understood and theirrequirement is fix for a valid period of time.

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By taking in mind the requirement we are proposing the following system:

Computerized Database System

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The main Objective of the proposed system is toovercome the problems or clashes or drawbacks whichare coming in the existing system

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Customer can Easily find the availability of the cd’s,accessories through their requirement

customer can make their membership card and easilyget a unique ID for their membership

Salesman can directly check those customer which arehigh purchaser and through which they can makethem their permanent customer

System can easily calculate the total sales totalpurchasing total credit sales total credit purchase no ofcd’s given on rent total members no of revenuegenerating from different activities like downloading,movie making, selling etc

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Salesman can easily find the location that at where or in which rank the cd’s are available

If any type of customer came which demand something like that “I need horror movies cd’s or I need client/server window cd or I need racing game cdor something like that than there will not be any difficulty for the management to handling them

System can easily Generate alert signal if any employee have done more absentees or employees have done high performance according to our condition

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System can easily calculate the cost and print thevoucher

Can easily record those member which are taken thecd’s on rent

Easily note the unique member with unique itempurchased or rented

Easily calculate the high product sale

Purchaser can easily calculate the suppliers record andeaily check which product will be purchased fromwhich supplier

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Requirements Owner Manager Controller Sales Head Purchase Head

Customer

Reports

Voucher

Sales Report

Purchase Report

Membership record

FinancialStatements

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Forms

Reports

Programming Flow Chart

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Following testing techniques will be use to check the software

1. Unit Testing

2. Integration testing

3. System Testing

4. In-house testing

5. Outbound testing

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By taking in mind the activates of United Service we will recommend them to apply Parallel changeover method.

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Taking in mind the circumstances of United Service we will provide them Preventive maintenance

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