society support society and committee training …€¦ · group can influence legislation and make...

Autumn 2016

SOCIETYSUPPORTSOCIETY

ANDCOMMITTEETRAININGPROGRAMMEPLEASE NOTE:

SESSIONS MUST BE BOOKED IN ADVANCE ONLINE:

http://bit.ly/201718TrainingSignUpForm

• AllCommitteemembersarerequiredtoattendany

trainingsessionsthattheythinkwillbeusefulfortheirrole.

• Youmustbookyourplaceonallsessionsinadvanceby

submittingthisonlineform:

http://bit.ly/201718TrainingSignUpForm

(You’llneedtouseaSheffieldemailaddress).

• YoucanbookaplacefromMonday 11th September -

spacesarelimitedduetocapacity,soyoushouldsignup

assoonaspossibleafterthisdate.

• Pleasemakesureyouarrive promptlyforyoursessionand

areabletoattendthewholesession.

SOCIETYSUPPORTBOOKABLE TRAINING SESSIONS

SESSIONS MUST BE BOOKED IN ADVANCE ONLINE:http://bit.ly/201718TrainingSignUpForm

COMMITTEE POSITION TRAINING

EVENT WHEN? WHERE? SUITABLE FOR DESCRIPTIONPresident and Chair

Training

26th September (Tues)

10.30am-12pm

OR

3rd October (Tues) 4:30pm-6pm

OR

17th October (Tues) 10.30am-12pm

All sessions in

Gallery Room 4, SU

Presidents, VPs,

Chairs and Vice

Chairs

Being a leader means taking responsibility for your members

and activities. Find out how you can best use delegation,

motivation and communication.

Secretary Training 26th September (Tues) 2:30pm-4pm

OR

3rd October (Tues) 12pm-1:30pm

OR

5th October (Thurs) 2:30pm-4pm

All sessions in

Gallery Room 4, SU

All Secretaries Learn more about the organisational skills needed to be a

successful secretary, as well as the practicalities of taking

minutes, booking rooms and organising AGMs.

Society Treasurer

Training

28th September (Thurs) 3pm-4.30pm

OR

6th October (Fri) 12pm-1:30pm

OR

19th October (Thurs) 2:30pm-4pm

All sessions in

Gallery Room 4, SU

Society Treasurers

NB: not for

Committee

Treasurers

An insight into how the Students’ Union financial system

works and tips to help avoid society debt.

Working &

Representative

Committee Treasurer

Training

12th October (Thurs) 11am-12:30pm Gallery Room 4, SU Committee Treasurers

NB: not for Society

Treasurers

A refresher finance training session for Treasurers from

Working and Representative Committees (NOT Societies).

Learn about how your accounts work, how to report on your

finances, claim for expenses, make payments, and apply for

more funding.

Inclusions Training 13th October (Fri) 10:30am-12pm

OR

26th October (Thurs) 11am-12:30pm

All sessions in

Gallery Room 4, SU

All Inclusion Officers Ensure that your society or committee is doing everything it

can with regards to inclusion and internationalisation issues.

How to Chair a Meeting 9th October (Mon) 12pm-1pm Gallery Room 4, SU Presidents, VPs, Chairs

and Vice Chairs

The success of your committee can be

transformed by an effective chair during meetings. Find out

how to use an agenda to effectively facilitate a meeting,

delegate tasks and deal with differences of opinion. This

session is delivered by the University

of Sheffield HR Department.


EVENT AND TRIP TRAINING

EVENT WHEN? WHERE? SUITABLE FOR DESCRIPTIONHow to Do a Risk

Assessment

2nd October (Mon) 12:30pm-1:30pm

OR

13th October (Fri) 2:30pm-3:30pm

All sessions in Gallery

Room 4, SU

Presidents, Chairs,

Social and Event roles

Learn why and how to complete a risk assessment for

socials, trips and large events.

How to Organise an

Event

5th October (Thurs) 1pm-2:30pm

OR

20th October (Fri) 12pm-1:30pm

OR

2nd November (Thurs) 1pm-2:30pm

Inox Suite 3, Level 5. All Social and Event

roles

Boost your organisational skills in event planning, focusing

on logistics, finance and safety. Our Events Team will advise

you on how they can help you. All you need to know about

organising an event for visiting speakers, including logistics,

publicity and financial advice. (Please note these sessions

are limited to a maximum of 30 students). This session is

sponsored by Inox & Halifax Hall - there will be tea, coffee

and biscuits at these sessions!

Working with Give it

a Go

25th October (Weds) 1.30pm-2.30pm Gallery Room 4, SU All roles Running Give it a Go sessions as a Society is a great way to

engage with new members, publicise your Society and make

some money! In this session our Give it a Go coordinator will

run through how to organise and manage GIAG sessions.

How to Plan a Trip 1st November (Weds) 11am-12pm Gallery Room 4, SU All roles Find out how to plan a successful trip – both in the UK and

abroad, with ideas and advice on logistics, finance, health

and safety and success!

Welfare Training 20th October (Fri) 2pm-3:30pm Gallery Room 4, SU All with a Welfare

related role

A session for society and committee members exploring

active listening, boundaries and signposting to support

services.

Sport and Your Society 6th October (Fri) 2pm-3.30pm Gallery

Room 4, SU

All sport-related roles Find out more about the Intra Mural programme and how

your Society can get more involved in Sport through Sport

Sheffield.

New Societies – Getting

Started

20th October (Fri) 11am-12pm Gallery

Room 4, SU

All Committee

Members from

Societies approved

since September 2017

It can be difficult getting started as a new society, this

session will give you the support you need to get started and

an idea of how Students’ Union Societies work and become

successful.

COMMITTEE POSITION TRAINING CONTINUED SOCIETYSUPPORT


SKILLS DEVELOPMENT

EVENT WHEN? WHERE? SUITABLE FOR DESCRIPTIONHow to change the

world

4th October (Weds) 11am-1pm Gallery Room 4, SU Political and

Campaigning Societies

Come along and explore what it takes to be an effective

change maker. We’ll discuss what motivates us, how we

sustain ourselves to overcome the odds and how we inspire

others to join us in making the world a better place

How to win a campaign! 11th October (Weds) 1pm-3pm Gallery Room 4, SU Political and

Campaigning Societies

Learn how to write a winning campaign strategy. We’ll

be examining different theories of change, and mapping

out pathways to success. We’ll also look at how to choose

winnable aims that take our campaigns forward and the

different tactics we have available to us. Armed with these

key skills you’ll ensure that the odds will always be in your

favour.

How to create thriving

groups

17th October (Tues) 1pm-3pm Gallery Room 4, SU All roles Running any successful society or committee requires that

we create positive group dynamics between the members.

In this session we'll reflect on what makes for strong and

inclusive groups that allow everyone involved to contribute

and develop. We'll examine group structures, decision

making processes and ways of communicating that will

enable you to be an efficient and democratic group, with a

team culture that values everyone!

Peer Learning 18th October (Weds) 2pm-3:30pm 301 Centre, Glossop

Rd.

All Society and

Committee roles

This session will provide an introduction to peer learning

and will provide an overview of tools and techniques for the

effective design and delivery of peer learning activities.

How to Organise a Ball 2nd November (Thurs) 2pm-3pm Gallery Room 4, SU All roles An essential session if you’re planning a Ball this year! Tips

on ball venues, budgeting, planning, publicity and what to do

should problems arise.

The Society Training Programme is

sponsored by INOX Dine - inoxdine.co.uk

Working with Sheffield

Volunteering and

Sheffield RAG

18th October (Weds) 3pm-4pm

OR

26th October (Thurs) 2pm-3pm

Gallery Room 4, SU All roles Come along and find out how Sheffield Union can support

your volunteering and fundraising activities.

EVENT AND TRIP TRAINING CONTINUED SOCIETYSUPPORT


SKILLS DEVELOPMENT CONTINUED

Leadership Training 10th October (Tues) 2pm-3:30pm

OR

19th October (Thurs) 11am-12:30pm

All sessions in

Gallery Room 4

Presidents, VPs, Chairs

and Vice Chairs

Regardless of your position within a society, you need to

be able to inspire and influence other people. This course

will help you understand how other people work and how

to influence them as well as giving some of you a taste of

leadership.

How to Influence

Legislation

10th October (Tues) 12pm-1:30pm Gallery Room 4, SU All roles Are you interested in how Students are affected by

Government policies and laws? Learn how your student

group can influence legislation and make sure your voice is

heard in Parliament!

Facilitating and

Managing Conflict

15th November (Weds) 2pm-3:30pm

OR

22nd November (Weds) 11am-12:30pm

Gallery Room 4, SU All roles Explore ways of ensuring positive outcomes when instances

of conflict or tension arise within Societies and committees.

Developing your

Employability

23rd October (Mon) 11:00am-12.30pm Gallery Room 3, SU All Society and

Committee roles

You will develop a wealth of key skills and qualities that are

valuable to employers through your participation in Societies

and Committees. In this session you will learn what these

skills are and how to articulate them to recruiters in your

applications and interviews.

Strategic Planning

– how to plan for a

successful year!

4th October (Wed) 2pm-3pm

OR

18th October (Wed) 11am-12pm

All sessions in

Gallery Room 4, SU

Presidents, VPs, Chairs

and Vice Chairs and

Secretaries

Forward planning is the key to success for all Societies in

this session we’ll look at different ways to ensure success,

set aims and objectives and maintain momentum and team

morale throughout the year.

Digital Societies: A

“How To” Session

13th October (Fri) 12pm-1pm

OR


OR

25th October (Weds) 11am-12pm

All sessions in

Gallery Room 4, SU

All publicity related

roles

Your Society Page on the SU website is often the first thing

prospective members look at when they’re thinking of joining

a Society. This session will teach you how to get the most out

of your website from selling tickets to your Society events to

managing your membership.

How to make change

happen in your SU

27th October (Fri) 2pm-3pm View Room 5, SU All roles Learn how we ensure our SU is student led by looking at

leadership structures from SU Council and the Elected

Student Trustees to becoming a paid Sabbatical Officer!

Academic

Representation and

Your Society

23rd October (Mon) 1pm-2pm Gallery Room 3, SU Academic and

Education roles

(Departmental

Societies)

Get involved in the best ways to engage your society with

your department, what events to run with them throughout

the year and how to create change within education across

the University! This session can also be useful for those

wanting to work closer with academic departments!

SOCIETYSUPPORT


MARKETING

EVENT WHEN? WHERE? SUITABLE FOR DESCRIPTIONMarketing & Social Media 4th October (Weds) 3pm-4pm

OR


Gallery Room 4, SU All Society and

Committee roles

Taking you through the steps of how to successfully

publicise your activities and events, including information

about SU communication channels you can use and top

tips. We will also look at how best to use social media

to effectively get the message out about your events,

activities or campaigns.

How to Gain Sponsorship 12th October (Thurs) 3pm-4pm Gallery Room 4, SU All Society and

Committee roles

Find out how to source sponsorship for your society or

committee events. Explore what you should charge and

offer a sponsor, which types of companies to approach

and how to make the initial contact.

SPECIALISED TRAINING

EVENT WHEN? TIME? WHERE? SUITABLE FOR DESCRIPTIONAlcohol Awareness Training

NB: sign-ups for this session must close

at noon on Friday 16th October. This is

because there is pre-course information

which needs to be circulated in advance

17th October (Tues) 9am-1pm Gallery

Room 3,

SU

All Society and

Committee roles

BIIAB Level 1 training into the effects of

alcohol and how to act responsibly.

NB: This session is accredited and will include

an exam. Attendees must be present for the

full 4 hours.

First-Aid Training 7th October (Sat)

OR

14th October (Sat)

OR

28th October (Sat)

10am-4.30pm Please contact [email protected] if your committee member/s would

benefit from First-Aid training

PASMA (Prefabricated Access, Suppliers

and Manufacturers Association)

Manual Handling (online course)

MiDAS/Minibus Training

Sport Sheffield Leadership Training

Please contact [email protected] if your committee member/s

would benefit from PASMA, Manual Handling or MIDAS training

This training is suitable for all Society and Committee roles.

If you have a sports related role on your committee (e.g. Sports Coordinator) then you

might consider attending a Sport Sheffield training session: www.sport-sheffield.com/

studentdevelopment. Spaces are limited and you must contact Greg in advance if

you’d like a place: [email protected]

SOCIETYSUPPORT

SOCIETYSUPPORT

Undergraduate students:You have the opportunity to have your 2017/18 committee position recorded in your Higher Education Achievement Report (HEAR).

In order for staff to be able to add your position to your HEAR there are some tasks that you need to complete. These are:

These are:

1. You need to submit your Committee Details Part B form ONCE by the specified deadline (19th May 2017 for mandatory positions, 20th October 2017 for non-mandatory positions). The Part B form is here: https://docs.google.com/a/sheffield.ac.uk/forms/d/e/1FAIpQLSfAKkXLekvjGQqq3Obbw0BHyz9nwOpoebArmQzZoh58eDlGyQ/viewform

2. Attend the full duration of a Students’ Union Society/Committee training session;

3. Stay in your role until the agreed date of handover to the 2018/19 committee member after the next committee election in Society Election Fortnight (ie. April/May 2018);

4. Submit a Committee Member Completion Form between 16th April and 11th May 2018

If you complete all of the above, then a description of your society/committee and a description of your position will be added to your HEAR by staff on 30th June 2018.

HIGHER EDUCATION ACHIEVEMENT REPORT

Help and support for your society in manageable and downloadable guides – visit the Society Support Hub: www.sheffieldsu.com/societysupport or visit the Activities and Sports Zone Information Desk! You can contact Team Activities on [email protected]

NEED SOCIETY HELP?

Please also be aware of the following:• You can attend any training

session which interests you

• You must attend the full duration of a training session. If you arrive more than 5 minutes late, or leave before the end, your attendance of the session will not be counted - you would need to attend another session.

• If you have a committee position on two committees, you will need to attend two training sessions if you would like both roles to be recorded on your HEAR. This includes if you have the same position, e.g. Secretary, on both committees.

• If you attended training in 2016/17 for a different or the same committee role, you still need to attend a training session from the 2017/18 society training programme

society support society and committee training …€¦ · group can influence legislation and make...

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