social correspondance

8/8/2019 Social Correspondance

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SocialCorrespondance


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Meaning :

Social correspondence includes all varieties of

personal writings between acquaintances. Some

examples of social correspondence are personalthank you notes, invitations, letters and cards.

Although social correspondence often is casual in

nature, there is a proper etiquette that applies

even to correspondence among friends. ."


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Types of Social Correspondance:

Invitation to dinner

Acceptance

Regrets

Invitation to dance

Personal thank you notes

Congratulation Letter

Introduction Letter


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Structure

Heading

Greetings

Body

Closing

Signature


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Heading

Use the proper form in addressing correspondence. Ifthe recipient is a man over the age of 18, address theletter to "Mr. John Smith." For a single woman over theage of 18, use "Ms. Mary Jones." For a married woman,use "Mrs. Mary Smith" if she uses her husband's lastname, and "Ms. Mary Jones" if she does not. Use "Mr.and Mrs. John Smith" for a couple in which the womanhas taken the man's name, and "Ms. Mary Jones and

Mr. John Smith" for a couple in which she has not.


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Greetings

Choose an appropriate greeting for your social

correspondence. Most people begin with, "Dear," butthere are many variations of this greeting, such as, "My

Dear" and "Dearest." Choose the greeting that best suits

your relationship to to recipient of the correspondence


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Body

Use the body of the letter to express your reason for

writing, share news, ask questions and convey emotions.

Social letters can be used to express congratulations,sympathy or friendship; it is poor etiquette to use social

correspondence to complain about your own trouble.

The body of social correspondence varies, depending on

the level of intimacy between the correspondents.


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Closing

End your social correspondence with a blessing or good

wishes for the recipient. Further, the closing is a great

place to offer assistance and remind the recipient of your

fidelity and friendship.


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Signature

Use the signature to express your feelings for the

recipient. Appropriate signatures include "With Love,"

"Best Wishes" and "Warmest Regards." Follow by

signing your full name.


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Writing Tips

All paper for social use should be unruled, of goodquality, and conservative in color and shape. Whitepaper is always in good taste, but for women a delicategray, soft-toned pearl or ivory, blue, green, or buff is also

correct. The address, name of the house, a crest, a monogram,

or initials may be printed or engraved upon the notepaper .

Cont


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Writing Tips

Note paper that folds once or goes into the envelopewithout folding is in good taste.

Envelopes most nearly square are best for social use.

The note paper and envelopes should be of the same

color and quality. A man's note paper is slightly larger than a woman's,

and, as a rule, is white, cream, or gray in color. Hisaddress, initials, or crest may be printed or engraved

upon the paper.

Cont


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Writing Tips

The typewriter is correct for friendly letters but not for

invitations, regrets, or acceptances; formal social notes

should never be typewritten. In social correspondence,

the address of the sender should not be put on the face

of the envelope.

Formal notes are always worded in the third person, the

writer referring to himself and to the receiver of the note

by name. Names are written in full; initials are not used.

Cont


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Writing Tips

Formal invitations are sent two weeks in advance.Answers should be sent within two days after the receipt

of the invitations. The hostess may then without

embarrassment invite others to take the places of thosewho were unable to accept.


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Styles

The blocked style is now preferred to the indented style

because it saves the stenographer's time. The tabulator

stops have to be changed for every change of margin

when the indented style is used. The names of the city

and state should be written in full, separated by a

comma. A business title may be written either at the end

of the first line or at the beginning of the second,

whichever gives the better balance.


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Styles

"Attention" Line

When the letter is addressed to a company, there maybe an "Attention" line. The position of this information on

letters varies. The words may be even with the leftmargin, centered two lines below the inside address, oron the line with the salutation, for example.

The Green Oil Company 2922 Market Street KansasCity, Missouri

Attention of Mr. JohnG

reenGentlemen:


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Styles

Salutation

The salutation of a letter is written even with the leftmargin, two lines below the inside address or the"Attention" line. The salutation for a man is "Dear Sir,"

"Dear Mr. Brown," or "My dear Mr. Brown"; for a woman,"Dear Madam," "Dear Mrs. Rhoades," or "My dear Mrs.Rhoades"; for a firm consisting of men, "Gentlemen,"never "Dear Sirs"; and for a firm consisting of women,"Mesdames," or "Ladies." A letter bearing an "Attention"

line, and directed to a firm, must still have the salutation,"Gentlemen." The salutation in a business letter isfollowed by a colon; in a friendly letter, by a comma.


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Examples

INVITATION TO DINNER

Mr. and Mrs. John Paul Green request the pleasure o f

Miss Mary Graham's company at dinner on Friday, thethird o f May at half after seven o'clock

Formal acceptances and regrets must always be

handwritten.


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Examples

ACCEPTANCE

Miss Mary Graham accepts with pleasure Mr. and Mrs.John Paul Green's kind invitation to dinner on Friday, thethird o f May at half after seven o'clock

Formal regrets may or may not give the reason for beingunable to accept, although it is considered more

gracious to include a brief explanation. The hour is notrepeated on the note of regret.


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Examples

REGRETS

Miss Mary Graham regrets that a previous engagement

prevents her accepting Mr. and Mrs. John Paul Green's

kind invitation to dinner on Friday, the third of Mayor:

Miss Mary Graham regrets that she is unable to accept

Mr. and Mrs. John Paul Green's kind invitation to dinner

on Friday, the third of May


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Examples

INVITATION TO DANCE

Mr. and Mrs. John Paul Green request the pleasure of

Miss Mary Graham's company at a dance on Saturdayevening, the eighth o f April at nine o'clock The Oakview

Country Club

social correspondance

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