smartworks ® effectiveresponse training: patient registration national park medical center november...
TRANSCRIPT
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SMARTworks® EffectiveResponseTraining: Patient Registration
National Park Medical CenterNovember 20, 2014
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Training: Patient Registration
• Objectives of the patient follow-up program
• Overview of how SMARTworks® EffectiveResponse works
• Script/conversation to have with patients
• Review of the Patient Survey – the experience that patients will have with SMARTworks® EffectiveResponse
• Questions
Agenda
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Training: Patient Registration
• Improve patient satisfaction with care
• Enhance patient well-being
− Detect failure to improve
− Address any questions or aftercare problems
• Catching patients who we are not reaching today
• Provide organizational feedback
Objectives – Why This Program is Being Rolled Out
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EffectiveResponse Overview
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Generates Monthly Feedback Reports
SMARTworks®
EffectiveResponse
Daily Data Upload from Meditech EHR
Nurse Manager Addresses Any Reported Patient Concerns
First Layer
Text/Email Contact with Patient
Second Layer
Call Center Contact
with Patient
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Patient Registration “Script”
• Need the number of your “smartphone” (the phone with internet access/data capability)
• Need the email address for the email that “you always check”
• Why?...Because we will use it to send you a brief, 5-question survey to find out how you are doing and what you thought of the ED experience at NPMC
• DO NOT set expectations for any follow-up resulting from any answers
• DO NOT set expectations for phone calls if patient does not reply electronically
Patient Conversation
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Stakeholders at NPMC
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Enter smartphone number in either the “Home Ph” or “Other Ph” field. Enter only numerical digits (format: XXXXXXXXXX).
Enter email address in the appropriate field.
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Patient Survey(This How Patients Are Contacted the Day After Discharge)
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Patient Survey
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Patient receives a text or email message inviting them to click on a secure link
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Patient Survey
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The first screen is a click-thru acknowledgement that the survey is not a substitute for care.
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Patient Survey
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Question #1 checks on the patient’s well-being.
(We hope to learn that the patient feels the same or better.)
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Patient Survey
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If the patient reports feeling worse they receive a “pop-up” instruction to contact their doctor or return to the ER.
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Patient Survey
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Patient can add comments as appropriate.
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Patient Survey
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Question #2 is a general question to check the patient’s understanding of discharge instructions, home care, medications and follow-up appointments.
(We hope to hear that the patient has no questions.)
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Patient Survey
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If the patient reports having a question, they receive a “pop-up” instruction to call their doctor for answers.
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Patient Survey
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Patient can add comments as appropriate.
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Patient Survey
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Question #3 asks the patient to rate the nursing staff.
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Patient Survey
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Question #4 asks the patient to rate the medical staff.
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Patient Survey
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Question #5 asks the patient to share anything else about their experience.
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Patient Survey
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If the patient leaves a comment, it is noted that the comment will receive attention.
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Patient Survey
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Patient can add comments as appropriate.
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Patient Survey
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The final screen provides a link to National Park Medical Center’s portal – My Health Record.
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Patient Survey
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With a single click, the patient is with the log-in screen of My Health Record.
(Note that the patient can click on the “Register” tab if they have not been issued a User ID or Password).
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Questions?