slide 1 developing partnerships with clubs and schools …a guide for sports volunteers [date]...

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Developing Partnerships with Clubs and Schools

…a guide for sports volunteers

[Date]

[Venue]

[Tutor]


Workshop Outcomes

identify the benefits of a club working in partnership with a schoolassess what a club can offer to, and gain from, a partnership understand how a successful partnership can work between a club and a school, and the role of the club agree the activities a club and school can organise to make the partnership workunderstand how to maintain a successful club-school linkdevelop volunteers through partnerships with clubs and schools develop young disabled people through partnership working with clubs and schools.

By the end of the workshop, participants should be able to:

Activity: The Benefits of a Partnership

What are the benefits of a partnership to:

Group 1: Young people

Group 2: Schools

Group 3: Clubs

Group 4: Other sports/community organisations?

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Benefits to Young People:

Access more activities and sports

Develop a healthier lifestyle

Identify and nurture sporting talent

Work with coaches and experts with specialist knowledge

Increase confidence

Use leadership skills

Meet new people.



Benefits to Schools:

Opportunity to take part in more activities

Develop young people beyond school

Work with other organisations

Share facilities, equipment, knowledge, coaching expertise, funding, leadership opportunities

Develop relationships with local community

Provide links to the curriculum.


Benefits to Clubs:

Identify a pool of talent for the futureDevelop future coaches, officials, volunteers and administratorsIncreased membership (more young people joining as members)Opportunity to share school facilities, expertise and equipment.


Benefits to Other Sports/Community Organisations:

A means of reaching targets for sports participationOpportunity to promote a sportOpportunity to identify, nurture and develop talentEnsure sport is accessible to allMeet the government’s agendaBe involved with a local/regional/national initiativeProvide opportunities for local coaches, volunteers and leaders in schools and clubsFacilitate partnerships.

Clubmark: An Overview

Increasing membership: being able to demonstrate that a club has addressed equality and child protection.

Improving the club: by encouraging and attracting young members, clubs build a stronger future.

Developing coaches and volunteers: advice given as part of the accreditation scheme.

Raising the club’s profile: by listing them on a national database and in other sporting directories.


Creating a single, national standard, to give sports clubs a structure and direction, which will benefit them in several ways:

Successful Partnerships Between Club(s) and School(s)Key factors:

Finding the right person/contact.

Knowing how to start discussions that will be positive for both the school and the club.

Agreeing what both the school and the club will do to make the partnership work.

Agreeing when to review the partnership.


Finding the Right Person/Contact:

School sport:– Partnership development manager (PDM) – PE staff – School sport coordinators (PESS)– Primary link teachers – Dragon Sport Officers– 5x60 Officers

National governing body of sport (NGB) development officer

Local authority (LA).

Local Sports Associations


Knowing How to Start Discussions that will be Positive for Both Club and School:

Arrange to meet up and discuss how you can work together in more detail

Jointly agree an agenda or plan for the meeting in advance

Be clear in terms of what you want out of the partnership

Take the following with you: club handbook; a copy of all club activities; training times and competitions planned; club development plan; this workshop’s resource (completed); and a copy of the agenda/plan for the meeting

Follow up from meeting with a courtesy email/letter/phone call to thank them for their time and summarise key points of progress/action from the initial meeting.


Example Agenda Items for First Meeting Between Club and School Contacts:

Background/history about the club and school

Future plans for the club/school

Level of Long-term Athlete Development or player pathway the club caters for, and the progression routes for a young person

Reason for wanting to develop links with the school

What the school/club can do to make it happen

What else the partnership could involve (facilities, leadership opportunities, promotion etc)

Monitoring/evaluating how it is working

Identifying who else may be able to help

Sharing contact details/agreeing communication channels.


Agreeing What Both the School and Club Will do to Make the Partnership Work:

‘Out-of-hours activities’

Sport Unlimited

Multi-skill clubs and academies

School competition.


Possible School Activities and Support:

Promote local club networks

Promote qualified coaches to lead sessions in schools

Encourage young people to attend other facilities to access coaching

Produce promotional material

Coordinate the development of a sport or club directory

Arrange for clubs to visit the school and attend assemblies, PE lessons, out-of-hours activities, or talent identification programmes

Arrange a club fair to which local clubs are invited

Coordinate leadership programmes for young people

Provide links between primary and secondary schools

Advise clubs on accessing funding

Keep records of all clubs where their pupils are members

Offer facilities, preferential hire rates

Involve teachers and other school staff in running activities

Promote events such as coaching sessions and ‘come and try’ days

Celebrate achievements through assemblies, local media, or displaying press cuttings

Use club expertise to plan and deliver schools-based competitions.


Possible Club Activities and Support:

Provide technical information and advice to help schools plan and deliver schools-based competition

Assist and support young leaders to plan and deliver school competitions, and support them to volunteer at the club

Offer coaching expertise

Offer promotional material, ‘taster sessions’, and friendly advice about the club

Attend out-of-hours-activity sessions and provide links for transition

Provide skill and rule updates for teachers

Notify schools of young people’s achievements

Help provide placements for leadership and volunteering schemes

Arrange for young people to visit the club

Provide taster sessions

Provide certificates for assemblies

Provide performance results of young people’s achievement.



Questions to Prompt Good Practice in Volunteer Management:

Do you know what skills your volunteers need?Have you produced ‘role outlines’ that illustrate specific tasks and the commitment required to fulfill the role(s)?Do you have an open system for appointing volunteers?Do you check or screen your volunteers?Do you assist volunteers with training needs?Do new volunteers get an introduction to the club and their role?Are volunteers given an opportunity to make suggestions?Does the club recognise and reward the efforts of volunteers?

Questions to Prompt Good Practice in Working with Young People with a Disability:

Are young people with a disability being integrated into all activities?

Is there easy access to the building, with clear signposting and larger-than-normal parking bays available?

Are coaches appropriately trained to work with disabled performers and are appropriate training programmes offered?

Are there adapted activities, where required, for performers with different disabilities?

Is there appropriate supervision for young people with a disability?


Principles for Maintaining an Effective Club-School Partnership:

An agreement of services

Continuity of people, activities and support

Effective communication

Involvement of young people

Having presence of coaches in schools

Shared standards between school and club.


Measuring the Success of You/Your School Contact in Ensuring a Successful Partnership:

Some suggestions/questions for you to consider:

What evidence do we have that our partnership is working successfully?

What could be done differently next time?

How have/will the achievements been/be celebrated?

What are the outcomes of the partnership (eg more young people joining clubs)?

How can this review/evaluation be linked to other monitoring (eg TAES, Quest, PESSYP survey, Ofsted inspections)?

How effective was I?

What has the impact been on: young people, coaches, volunteers, others?



Monitoring and Reviewing

Review progress against timescales and goals set in an action planTake account of feedback from:– coaches– parents– strategic partners– volunteers– young people

Use simple evaluation forms

Re-assess targets not achieved and set new ones

Continually assess: – what works well?– what could be

improved?


Recap of Workshop Outcomes

identify the benefits of a club working in partnership with a school assess what a club can offer to, and gain from, a partnership understand how a successful partnership can work between a club and a school, and the role of the clubagree the activities a club and school can organise to make the partnership workunderstand how to maintain a successful club-school linkdevelop volunteers through partnerships with clubs and schools develop young disabled people through partnership working with clubs and schools.

By the end of the workshop, participants should be able to:


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