Registered &

Corporate

Office

Himfed Building, New Shimla, Shimla (HP)

PIN-171009, Tel: 0177-2670064,490,521,741

Fax: 0177-2670542

Liaison/Co-

ordination Office

SJVN, IRCON Building, Ground Floor, Saket New

Delhi. PIN-110017, TELE: 011- 41659210/17

FAX: 011- 41659204/14

एस. जे. वि. एन. लिलिटेड (SJVN Limited) (भारत सरकार एव ंहिमाचल प्रदेश सरकार का एक संयकु्त उपक्रम)

एक ममनी रत्ना और सेड्यलू- A कंपनी (A Mini Ratna and Schedule A Company) (6X250MW नाथपा झाकड़ी जिविद्यतु स्टेशन)

प्रापण एव ंसंववदा ववभाग झाकड़ी. जिला मशमला. हि.प्र. 172201 फ़ोन : 01782-275236,275459,275106, फैक्स न. 01782-275106,234049,

http://www.sjvn.nic.in

हिन न. (TIN No.) 02011000291 मसन ्न. (CIN No.) L40101HP1988GOI008409

No. SJVN/AGM (P&C)/PPR-NJHPS-1249 (O&M)/2015- Dated:

NOTICE INVITING QUOTATION

The open tender enquiries under one part system through Manual /conventional mode are herewith invited for PPR-NJHPS-1249(O&M) “Supply of 12V, 180 Ah DC Batteries for NJHPS, Nathpa” as given below :-

Description & Technical

specifications of material

Earnest Money (In `)

Last Date & Time for availability of Bid Documents & submission of Filled in bids and Opening

As per Annexure-A

3,600 (Three

thousand six hundred only)

Last Date & Time for availability/downloading of Bid Documents is up to 24.02.2015 at 12:00 Hrs

Last Date & Time for submission of Bid Documents is up to 25.02.2015 at 13:00 Hrs.

Bid opening on 25.02.2015 at 14:00 Hrs

Note: 1. The complete NIT along with Terms and Conditions & Schedules shall be available at

www.sjvn.nic.in, www.eprocure.gov.in & www.tenders.gov.in w.e.f. 04.02.2015.

For and on behalf of SJVN Ltd.

अपर िहा प्रबंधक प्रापण एिं संविदा विभाग,

एनजेएचप़ीएस, एसजेि़ीएन लिलिटेड, झाकड़ी (हह. प्र.)-172201

http://www.sjvn.nic.in/

Annexure-A

Quantity - 10 Nos

The required configuration & Technical details for batteries are:

12 VOLTS

180 Amp Hr

Sealed Maintenance Free battery

Incorporated with inverter body for portability

Splash and Spill-resistant

Corrosion-resistant

Ready-to-use

APPROVED MAKES: Exide, luminous, Su-kam, HBL or equivalent

Registered &

Corporate

Office

Himfed Building, New Shimla, Shimla (HP)

PIN-171009, Tel: 0177-2670064,490,521,741

Fax: 0177-2670542

Liaison/Co-

ordination Office

SJVN, IRCON Building, Ground Floor, Saket New

Delhi. PIN-110017, TELE: 011- 41659210/17

FAX: 011- 41659204/14

TERMS AND CONDITIONS OF PPR-NJHPS-1249

1. The bidder must submit the bid as per schedules in a sealed cover super scribed

quotation for “PPR-NJHPS-1249 (O&M) “Supply of 12V, 180 Ah DC Batteries for NJHPS, Nathpa” and must reach this office duly addressed to the undersigned on or before 25.02.2015 by 13:00 HRS which shall be opened on 25.02.2015 at 14:00 HRS in presence of authorized representative of Supplier/manufacturer, if any.

2. Firm prices for delivery FOR Nathpa basis by road transport to be quoted and should

be valid for 120 days from the date of opening of quotation. The prices should be inclusive of P&F Charges, Freight & Insurance Charges and any other misc. charges but exclusive of taxes and duties. Nathpa is at a distance of approx.200 KM from Shimla on Hindustan Tibet Road (NH-22).

3. Taxes and Duties: The applicable rate of taxes and duties shall be clearly mentioned

in the Schedule-1(Page 2 of 2) - “Schedule of Taxes and Duties”. In case nothing is mentioned or mentioned “NIL” then it shall be presumed that the rates quoted are inclusive of taxes and duties or else the taxes &duties are not applicable.

The entry tax for the entry of goods in Himachal Pradesh shall be paid by SJVN directly to concerned authorities. During bid evaluation, the bid of the bidders quoting outside from H.P. shall be loaded at the applicable rate of the Entry Tax.

CST/VAT: No ‘C’ Form will be issued by SJVN Ltd. For this tender, thus Sale Tax has to be quoted accordingly by the bidder.

4. BID SECURITY/EMD:

I. The offer must be accompanied with an Earnest money of ` 3,600/-(Rupees three Thousand six hundred only). The bid security shall, at the Bidder's option, be in the form of a crossed demand draft/pay order/ Banker Cheque (drawn in favour of NJHPS, SJVN Ltd.) /FDR/TDR (Pledged in the name of “NJHPS, SJVN Ltd.” under the seal & by the authorized signatory of issuing bank). The DD should be payable at following branches:

a. State Bank of India Jhakri Branch Code - 6988 b. State Bank of India Rampur Bushahar Branch code - 0703 c. Punjab National Bank Rampur Bushahar Branch code - 94300 d. UCO Bank Rampur Bushahar Branch code -1543 e. HDFC Bank , Rampur Bushahar Branch code - 805

Remarks: - The EMD in the form of BG, outstation / local cheque, outstation DDs / by hand written DDs is not acceptable.

II. EMD of the bidder shall be forfeited, if the bidder withdraws or amends its bids or impairs or derogates form the bid in any respect with in the period of validity of the bid. The EMD of the successful bidder shall be retained as contract security until such period the contractor furnishes the required CPG or until supply the complete material.

Registered &

Corporate

Office

Himfed Building, New Shimla, Shimla (HP)

PIN-171009, Tel: 0177-2670064,490,521,741

Fax: 0177-2670542

Liaison/Co-

ordination Office

SJVN, IRCON Building, Ground Floor, Saket New

Delhi. PIN-110017, TELE: 011- 41659210/17

FAX: 011- 41659204/14

If the contractor fails to fulfill his obligations, the EMD, retained as contract security shall be forfeited.

III. EMD: The EMD is to be sent to the undersigned along with the bid. The bid shall be

rejected if the EMD is not received in physical on or before closing date. 5. Submission of Bids a. All Bids shall be prepared by typing or printing with indelible black ink as per schedules enclosed. The price schedules cum techno-commercial schedules are attached. The schedules to be filled are as under:-

(i) Schedule-1 (Page 1 of 2) - “Schedule of Prices” (ii) Schedule-1(Page 2 of 2) - “Schedule of Taxes and Duties” (iii) Schedule-2 “Schedule of Deviations” (iv) Schedule-3 “General Information”.

b. The bidder is advised to keep visiting the websites as mentioned below for any notifications/ amendments from SJVN side regarding the tender:-

(i) www.sjvn.nic.in (ii) www.eprocure.gov.in. (iii) www.tender.gov.in.

6. Delivery Period: The delivery of the material is to be completed within 60 days from the date of issue of Supply order

7. The payment to the bidder will be made as under after submission of all the required

documents acceptable to SJVN Ltd:

a. 100% Payment : 100% Payment of the Ordered Value including taxes (100%) shall be made within 30 days after delivery of the full material at NJHPS, SJVN, Store Nathpa on submission of following documents to the consignee:- a. Bills in Triplicate. b. Inspection Report as per Sr.No.8.0. c. Guarantee certificate as per Sr. No. 9

b. The payment shall be released through electronic fund transfer and hence

you are requested to give your bank account detail along with IFSC code of your bank branch. Bank charges if any, shall be borne by you. The details to be submitted in the schedule as enclosed.

c. As per SJVN policy, no advance payment can be given.

8. Inspection: Inspection of the material shall be carried out by authorized

representative of SJVN at NJHPS, SJVN Ltd. Store Nathpa

9. Guarantee: The material under the scope of supply should be under guarantee for a period of 12 months from the date of supply against any manufacturing defects.

http://www.sjvn.nic.in/http://www.eprocure.gov.in/http://www.tender.gov.in/

Registered &

Corporate

Office

Himfed Building, New Shimla, Shimla (HP)

PIN-171009, Tel: 0177-2670064,490,521,741

Fax: 0177-2670542

Liaison/Co-

ordination Office

SJVN, IRCON Building, Ground Floor, Saket New

Delhi. PIN-110017, TELE: 011- 41659210/17

FAX: 011- 41659204/14

10. The purchaser reserves the right to increase /decrease the quantity at the time of placing the supply order.

11. The purchaser reserves the right to reject any or all the quotations without assigning

any reason. 12. L. D. Charges: If the material is not supplied within stipulated period of

delivery, then liquidated damages charges @ ½% per week or part thereof subject maximum to 5% shall be levied on ordered value.

13. Deviations: Any deviation from the NIQ should be recorded in deviation schedule only

i.e. Schedule-2 “Schedule of Deviations”. Deviation mentioned at other places than the Deviation Schedule will not be considered.

14. Special Condition: The Bidders not offering the item as per T.S and makes in

Annexure-A shall not be considered for the price bid evaluation 15. In case if it happens to be a holiday/network problem, quotations will be received and

opened on the next working day at the same place and time. 16. Any general documents price list/ any Central Govt./Govt./PSU sector copy of supply

order of same items for price justification etc. (if required) are to be sent along with the bid.

17. Bid Opening and Evaluation

► The Owner will open all bids manually in the presence of bidder's representatives who choose to attend the opening at the time, on the date and at the place specified in the NIT / NIQ. Bidder's representatives shall sign a register as proof of their attendance. In the event of the specified date for the opening of bids being declared a holiday for the Owner, the bids will be opened at the appointed time on the next working day.

► No Mobile Phone will be permitted inside the bid opening room. Therefore, bidders should deposit Mobile Phones with Security gate at Reception.

► No price preference shall be given to any bidders during the bid evaluations.

► Cost loading will be carried out for the deviations taken by the bidder to determine the lowest evaluated Bid which will be considered for acceptance.

► The items for which bidder does not quote his price i.e. leaves the rate / amount column blank or simply puts a (-) mark or (*) mark or indicates ‘NIL’ / ‘NA’ or as applicable, no cost shall be considered for bid evaluation for these items, and for the purpose of award the value of such item shall be deemed to have been included in other quoted items. If the bidder does not agree to this consideration, his bid will be rejected and the bid guarantee may be forfeited.

► The bids shall be evaluated for entire Scope of supply FOR Nathpa on a single responsibility basis including all taxes & duties. During the bid evaluation entry tax at an applicable shall be loaded on prices of bidders quoting outside state of H.P.

Registered &

Corporate

Office

Himfed Building, New Shimla, Shimla (HP)

PIN-171009, Tel: 0177-2670064,490,521,741

Fax: 0177-2670542

Liaison/Co-

ordination Office

SJVN, IRCON Building, Ground Floor, Saket New

Delhi. PIN-110017, TELE: 011- 41659210/17

FAX: 011- 41659204/14

18. Clarification of Bids During bid evaluation, the Owner may, at its discretion, ask the Bidder for a

clarification of its bid. The request for clarification and the response shall be in writing, and no change in the price or substance of the bid shall be sought, offered or permitted.

19. Correction of Errors (Applicable to extent possible)

A. The errors /discrepancies in respect of the specified amount in Bid Proposal

Sheets for an individual item and/or sub-item and/or in the sub-total of a schedule and/or in the Grand total of a schedule and/or in the lump sum price of the package either due to discrepancy between figures and words and/or simple arithmetical error while adding and/or multiplying and /or due to wrong extension of unit rates etc. the error will be rectified and computed by SJVN Ltd. as per the following method:

(i) In case of discrepancy between figure and words the value specified in

the words will be considered for computation. (ii) Firstly the unit rates in words will be considered for computation. (iii) In case unit rates are not indicated in words then unit rates indicated in

figure will be considered and will be used for deriving the amount from the quantities specified in the bid documents.

(iv) In case error is due to wrong extension of quantities, the quantities as specified in the bid documents will be considered and multiplied by the quoted unit rates to obtain the amount. The amounts will be computed as per the extension of amount on the basis of unit rates of individual item, sub-item, sub-total of a schedule, grand total of a schedule and lump sum price of the package based on the above consideration.

B. After computation of the amounts as above, the values as computed shall be

considered for evaluation as well as for award. If the bidder does not accept the above consideration, his bid will be rejected and the Bid Security / EMD may be forfeited.

C. The Owner's determination of a bid's responsiveness is to be based on the

contents of the bid itself without recourse to extrinsic evidence. If a bid is not substantially responsive, it will be rejected by the Owner, and may not subsequently be made responsive by the Bidder by correction of the non-conformity.

20. Consignee: The Goods under this Contract shall be dispatched to the Consignee at the

following address:-

Registered &

Corporate

Office

Himfed Building, New Shimla, Shimla (HP)

PIN-171009, Tel: 0177-2670064,490,521,741

Fax: 0177-2670542

Liaison/Co-

ordination Office

SJVN, IRCON Building, Ground Floor, Saket New

Delhi. PIN-110017, TELE: 011- 41659210/17

FAX: 011- 41659204/14

Sr. Manager, (O&M Stores) Nathpa Jhakri Hydro Power Station, SJVN Ltd, Nathpa, Distt Kinnaur (H.P.) Pin-172115 (INDIA) Phone No. 0091-1782-275827; Fax No. 0091-1782-234049

21. The material is to transport through “Registered Common Carrier” only

(Registered Common Carrier mean the carrier registered with a State Transport Authority or a Regional Transport Authority)

अपर महा प्रबंधक

प्रापण एवं संववदा ववभाग, एनजेएचपीएस, एसजेवीएन लिलमटेड,

झाकडी (हह. प्र.)-172201

Schedule - 1

Page 1 of 2

To

Addl. General Manager (P&C)

SJVN Limited

NJHPS, SJVN Ltd.

Jhakri - 172201 (H.P.)

1 2 3 4 5

In Figure In Words In Figure In Words

1

12V 180 Ah maintenance free sealed DC batteries

( TS as per annexure-A) Make: Exide, Luminous,

Su-Kam, HBL or equivalent

10 nos

PPR-NJHPS-1249(O&M)/2015- "Supply of 12V, 180 Ah DC Batteries for NJHPS, Nathpa"

SJVN Limited

NJHP Station ( 6 x 250 MW)

"Summary of Price Proposal "

Price Bid Part

Bidder's Name & Address:

Amount (without taxes) FOR Nathpa

in (`)Unit Rate FOR Nathpa in (`)Make offered

6 7=6x3

Remarks: 1. The Bidders(s) not offering the item as per Technical specifications & makes in Annexure-A shall not be considered for price bid evaluation

Sl. No. Description

Date:

Place:

Dear Sirs,

UnitQty.

We declare that following are the quoted prices for "Supply of 12V, 180 Ah DC Batteries for NJHPS, Nathpa", as specified in Bid Documents , PPR-NJHPS-1249(O&M)/2015.

Schedule - 1

Page 2 of 2

Bidder's Name & Address: To

Addl. General Manager (P&C)

SJVN Limited

NJHPS, SJVN Ltd.

Jhakri - 172201 (H.P.)

Dear Sirs,

Rate in % Amount on which

applicable in (`)

Amount (`) Rate in % Amount on which

applicable in (`)

Amount (`) Type of Tax/levy Rate in % Amount on which

applicable in (`)

Amount in (`)

1

12V 180 Ah maintenance free sealed DC

batteries ( TS as per annexure-A) Make: Exide,

Luminous, Su-Kam, HBL or equivalent

Date

Place :

Sales Tax (without form "C")/ VAT

SJVN Limited

NJHP Station ( 6 x 250 MW)

"Schedule of Taxes and Duties "

Remarks: Entry tax for the entry of goods in Himachal Pradesh shall be paid by SJVN Ltd. directly to the concerned authorities. During bid evaluation, the bid of the bidders quoting outside from H.P. shall be loaded at the applicable rate of the Entry tax.

PPR-NJHPS-1249(O&M)/2015- "Supply of 12V, 180 Ah Batteries for NJHPS, Nathpa"

Any other levy/tax(Excluding HP Entry Tax)

Price Bid Part

Following are the details of Excise Duty, Sales Tax, Local Tax, Octroi and other levies as per prevailing rates under the contract of "Supply of 12V, 180 Ah Batteries for NJHPS, Nathpa ", which shall be payable extra by SJVN at actual at the time of actual dispatch / delivery/handing

over to SJVN.

Sl. No.

Description

Excise Duty including cess or surcharge

Schedule-2

Bidder's Name & Address: To

Addl. General Manager (P&C)

SJVN Limited

NJHPS, Jhakri

Distt. Shimla - 172201 (H.P.)

Dear Sirs,

DATE

PLACE

Following are the Deviations and variations/exceptions from Specifications and Bid Documents for PPR-NJHPS-1249(O&M)/2015- "Supply of 12V, 180 Ah Batteries for

NJHPS, Nathpa" . Except these variations, the entire work shall be performed as per the Bid documents. The extra price indicated against the deviation is to be paid in

case deviation is asked to be withdrawn.

PPR-NJHPS-1249(O&M)/2015- "Supply of 12V, 180 Ah Batteries for NJHPs, Nathpa"

SJVN Limited

NJHP Station ( 6 x 250 MW)

"Schedule of Deviations"

Techno-commercial Bid Part

Extra price to be paid in case deviation is required to be

withdrawn by the bidder Sl. No. Clause No. Page No. Deviation / variation

Schedule -3

Bidder's Name & Address: To

Addl. General Manager (P&C)

SJVN Limited

NJHPS, Jhakri

Distt. Shimla - 172 201 (H.P.)

Dear Sirs,

Sl. No. Description

1 Bid Reference No.

4 Fax No.

5 Website if any

6 e-mail id

7

(i) Name of banificiary ( As

mentioned in the Bank A/C)

(ii) Name of the Bank

(iii) Name of Branch

(iv) RTGS Code No.

8 Bank Account Number

9 PAN No.

10 CST/VAT/TIN No.

Date:

Place :

Bank Account Details:- (For release of payment / EMD through NEFT/RTGS)

PPPR-NJHPS-1249(O&M)/2015- "Supply of 12V, 180 Ah Batteries for NJHPS,

Nathpa"

SJVN Limited

NJHP Station ( 6 x 250 MW)

"General Information and Bank Account Detail"

Techno-commercial bid part

The Following is the general information regarding Contact Person, Contact Detail and Phone/ Fax Nos. and

Bank Account Detail under "Supply of 12V, 180 Ah Batteries for NJHPS, Nathpa"-1249(O&M)/2015.-, if the

order is awarded then the payment is to be relesed throgh RTGS as per the following details:

3 Contact Numbers

Detail

2 Contact Persons