since it is early in the game, i thought you should know… step by step approach to answering an...
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Grantwriting 101:Let the Game Begin
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Since it is early in the game, I thought you should know…
Step by step approach to answering an rfp Definition and overview of each proposal
section We won’t talk about locating resources,
determining a match, writing letters of inquiry, or reporting
Note to the players:
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Read! (BEFORE you write!) Be sure the grant is what you want Follow the instructions! Answer the questions! Meet the deadline! Reap the rewards!
WINNER!!
Instructions
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Submission address Submission deadline Number of copies Specs – paper size, type size, font
restrictions Page limits Bound, stapled, clipped
What to know UP FRONT!
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Request for Proposals
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Know the Rules to These
Eight Games
http://grantwritingoilcreek.pbwiki.com
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Do as you are told Answer each question Follow directions Answer only what they ask for
Simon Says
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Be honest
Truth or Dare
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Prevent stress Stick to the task Be realistic Can you do it? Is it worth it?
Fear Factor
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Speak English No acronyms No technical terms No jargon No slang It’s not poetry class Big words don’t always impress Small words can have the big punch
Scrabble
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Use white space Leave white space Use charts Use graphs Use diagrams Use maps Use applicable pictures or graphics
Pictionary
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Provide the facts Limit anecdotes Storytelling or bluffing will get you nowhere
Trivial Pursuit
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Focus on the positive (ok – try) Aim high Be upbeat Keep your voice clear Showcase your talents
American Idol
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Proofread!◦ Pages in order◦ Number pages consecutively◦ Be consistent◦ Check Table of Contents◦ Eliminate clichés◦ Use action words◦ Use positive statements◦ Watch sentence and paragraph length◦ Double check budget
FINISH ON TIME!
Perfection
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Eight Games You Do NOT
Want to Play
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Provide all the information Don’t make them guess
Clue
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Include an accurate and complete budget
Price is Right
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Tell them about your past◦ It is a good thing to say, In 1993 and 1999….
Memory
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It’s not about you It’s not about me Show cooperation and collaboration
Solitaire
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Don’t jump around Stay on target and on task Don’t give up Stay in the game until the end
Musical Chairs
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Don’t make the reader guess Don’t drop clues to what you are trying to
say – say it
Charades
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Get approval before you start◦ From your trustees◦ From the funding agent
Get appropriate signature Do what you say!
Trouble
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Submit on time Don’t let your project blow up Keep to your timeline
Time Bomb
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Abstract (Executive Summary)IntroductionNeeds StatementProgram Description
GoalsObjectives
MethodTimelineEvaluation
Budget
Playing by the RulesWhat needs done to win?
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Ahhh. We’ll come back to this! Write it last!
Executive Summary
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Information about YOUR library Information about YOUR area Vision Mission Problem or issue What you want to do (briefly) Why you want to do it Why are you qualified
Needs Statement
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WHAT WHO WHERE WHEN RESULT
Population Service Area US Census 2005 8890
Population County US Census 2005 23000
Card holders Your Library ILS 2007 ?
Circulation Your Library ILS 2007 ?
Collect Data
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What is currently being done What will your role be Why are you qualified What will the result be What do you have What do you need What do you want
Narrative/Program Description
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Measurable Attainable Realistic ABCD
Goals and Objectives
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Objective◦ Who a-audience◦ What b-behavior◦ When c-condition◦ How much d-degree
Writing Objectives
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Scope and sequence Timeline
Method
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How each goal will be met How you will gather data How you will keep records Summative vs. formative Informal vs. formal Great guide to evaluation…
◦ http://www.managementhelp.org/evaluatn/fnl_eval.htm#anchor1585345
Evaluation
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Evaluation Guidehttp://www.managementhelp.org/evaluatn/fnl_eval.htm#anchor1585345
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Make sure it adds up! Use accounting principles Match the narrative May require an explanation No miscellaneous category Benefits separate from salaries May include budget narrative if explanation
is needed
Budget
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Personnel Benefits Contracts Supplies Equipment – Check $$$ Travel Other
◦ Phone, mail, meals…depends on rfp
Budget Categories
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In-kind Other funding Requested Total
Budget Colums
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Not part of a particular project or grant Necessary to run the grant and the
organization Also known as F&A –
◦ Facilities and Administration costs
Indirect Costs
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Ahhh. Here we are again! Who you are Purpose of grant Objective of grant How are you going to do it How much will it cost Your requested amount
Executive Summary
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Tax Exempt certificate By-laws Board of Directors/Trustees list Audited financial statement (most recent) Budget Service area Support letters Diagrams/maps
Common Attachments
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Thou shalt:◦ Give them what they ask for◦ Do not ramble – stay focused, brief, concise◦ Be organized – state the facts◦ Not write poetry – careful of quotes◦ Stay grounded – be realistic◦ Live with your promises◦ Be positive◦ Ask for money – no wishy-washy◦ Proofread!
The Rules
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Pages in order Consistent headings Consistent names and titles Acronyms identified Paragraph – no longer than seven sentences Check Table of Contents Budget add up Jargon, cliches… Adjectives/Adverbs “To be” or “be able to” Would , could – will, can
Proofing Your Document
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Winners have simply formed the habit of doing things losers don't like to do.
-Albert Gray
Daring ideas are like chessmen moved forward. They may be beaten, but they may start a winning game.
-Johann Wolfgang von Goethe
Let me win, but if I cannot win, let me be brave in the attempt. - Special Olympics Motto
Words of Wisdom