Shoreline School District

Spring SportsCoaches Meeting

March 3, 20106:00pm-Ballinger Room

Shoreline Athletics

• Sign In-• Turn in CPR/First Aid and New

Clock Hours to Vicki

Please turn in any updated clock hours or clinic reimbursement in a timely manner-IT IS YOUR responsibility to keep your hours updated!

Shoreline Athletics

• Welcome and Coaches IntroductionsShorecrest Athletic Director: Lane LolandShorewood Athletic Director : Vicki Gorman

• “Hands on” CPR/First Aid Certification District instruction office will be offering classes throughout the year.

• Seattleredcross.org offers class listings (Must have valid certification per SAAA

contract)

Shoreline AthleticsAccounting/Cash Handling

• Darryl ReedShoreline School District Purchasing Manager

12 Golden Rules of Finance for Coaches

1. Do not buy uniforms unless they are pre-approved and on the rotation schedule. Follow District procedures when it’s time to surplus old uniforms.

2. Do not sign contracts with vendors. All contracts must be signed by the Principal/Designee and the Business Office at the District Office.

3. All fundraising activities must be requested and approved through your ASB PRIOR to starting your fundraiser. Fundraising Activity Forms are available in the ASB school office.

4. Provide an inventory of all ASB items/equipment to the Athletic Director. Examples include helmets, pads, jerseys, uniforms, practice gear, bats, balls, etc. The District Business Office & the State Auditor will ask for these records.

5. Keep records of all students’ registration, amount paid, and attendance at ASB sponsored camps; turn moneys in DAILY to the ASB Bookkeeper. When camp is completed, supply all documentation to the ASB Bookkeeper for auditing purposes.

6. Verify that Booster Club fundraising is not an ASB activity. Money raised during the school day, on school property, using school personnel, using students, or school materials is ASB money. A good question to ask yourself is: “Would a reasonable person in the community think that this was a Booster Club or School activity?”

7. Request and have approval for ASB funds PRIOR to making a purchase… PLAN ahead. Do not purchase anything with your own money without prior approval.

8. Do not use cash from a sale or a fundraiser to buy any additional items.

9. Work with your ASB Bookkeeper and use a Purchase Order to purchase items for the team. Do not have items sent to your home ~ always use the school address or the Shoreline Center.

10. Secure any inventory that is associated with your program ~ account for it.

11. Do not take collected ASB money home for safekeeping or deposit it into a personal checking/savings account. Make arrangements with your ASB Bookkeeper.

12. If in doubt⑷sk questions. Don’t assume! Call the Athletic Director, Activities Coordinator, ASB Bookkeeper or Business Office with your questions.

SHORELINE SCHOOL DISTR ICT Fundraising A ctivity Form

ASB ASB Charitable General Fund

A. Request for Pre-Approval of Fundraiser (at least TWO weeks prior to fundraiser) School: Group Name: Account #: Proposed Fundraising Activity: Intended Use of Proceeds: Estimated Revenues:$ Estimated Expenses: $ Estimated Revenues-Estimated Expenses=Estimated Profit: Will the fundraiser be held for the benefit of an organization outside the district? Yes No If yes, please attach a copy of the name, address and phone number of the organization. Dates of the Fundraiser: Start: End: Team/Club Leader(student): ASB Bookkeeper (staff): (Signature & Date) (Signature & Date) Club/Coach Advisor(staff): PrincipalÕs Pre-Approval: (Signature & Date) (Signature & Date) Activity Coor/Athl Dir: Student Council Officer :

(Signature & Date) (Signature & Date)

B. Steps Following Approval: Request must be approved BEFORE event can take place. 1. Send ŅPre-Approval of FundraiserÓ to Accounting Dept via District Mail or Fax

2. Order all needed materials or supplies with a Purchase Order through the Bookkeeper.

3. If needed, complete a Contract with vendor after obtaining Purchase Order approval.

4. Request a cash-box from the ASB Bookkeeper (if needed).

5. Conduct fundraiser, monitoring all cash and goods. Inventory should be kept for goods being sold.

6. Obtain appropriate record keeping forms from ASB Bookkeeper (all forms must accompany money).

7. Turn all money INTACT into ASB Bookkeeper for deposit. Do not take expenses from money collected.

C. Accounting Summary of Fundraiser

1. Anticipated Revenue (amount you should have collected based on actual sales): $ 2. Total Actual Revenue Received $

3. Total Cost of Goods Sold (your cost for items sold) $

4. Other Expenses(decorations, supplies, etc.) $

5. Total Expenditures $ (line 3 plus line 4) 6. Net Profit (loss) $ (line 2 less line 5)

D. Final Approval of Reconciliation I hereby certify that the above accounting information is complete and accurate: Team/Club Leader(student): Secretary/Cashier(staff): (Signature & Date) (Signature & Date) Coach/Club Advisor(staff): PrincipalÕs Approval:: (Signature & Date) (Signature & Date) Activity Coordinator: (Signature & Date)

Copies distributed upon Final Approval of Reconc iliation: White: ASB Bookkeeper Pink: ASB Club or Athletic File Yellow: District Accounting Office

Shoreline AthleticsTRANSPORTATION

• Diane JohnsonShoreline School District Transportation DirectorandYvonne Carpenter and Nancy KoskiDriver Trainer

Shoreline AthleticsTRANSPORTATION

• Van use-+DMV Drivers Abstract required

• Bus reminders-

Shoreline AthleticsTransportation/Tri

ps• Transportation Plan

• State Trips/Transportation/LodgingMust be reviewed and approved by District office

• Overnight trips-need extended field trip form Must be school board approved

Health and Safety

Do you build a sense of team without harassment and

hazing?

ControllingHarassment/Hazing

• Develop healthy traditions – Entire team gets equipment

• Develop positive leaders Teach athletes to take care of their

teammates/classmates • Supervise all athletes at all times

Injury Reporting

• If athlete is removed from practice or contest for injury Notify trainer if available Call the parents Complete injury report form within

24 hours (coach’s responsibility)• If athlete sees a doctor, they must

return with note clearing them to play

H1N1/MRSA/Communicable Diseases• Use common precautions

Don’t share water bottles Wash hands Cover cough with arm Spray down equipment with bleach

solution (football/wrestling) Wash clothes regularly

Hide and SeekQuickTime™ and a

Sorenson Video 3 decompressorare needed to see this picture.

Shoreline AthleticsAthletic Trainers

• Athletic TrainersBill Reynolds-ShorewoodEd Elder-Shorecrest

• Overview of Emergency procedures

• Lystedt Law- Concussion procedures

Shoreline School Shoreline School District Coaches District Coaches

TrainingTrainingLystedt Law and Concussion Lystedt Law and Concussion

Protocol Protocol Ed Elder MS, ATC, ATLEd Elder MS, ATC, ATL

Bill Reynolds MS, ATC, ATLBill Reynolds MS, ATC, ATL

Lystedt LawLystedt Law AN ACT Relating to requiring the AN ACT Relating to requiring the

adoption of policies for the adoption of policies for the management of concussion and head management of concussion and head injury in youth sports; amending injury in youth sports; amending RCW 4.24.660; and adding a new RCW 4.24.660; and adding a new section to chapter 28A.600 RCW.section to chapter 28A.600 RCW.

Lystedt LawLystedt Law According to RCW4.24.660According to RCW4.24.660 A youth athlete who is suspected of sustaining a A youth athlete who is suspected of sustaining a

concussion or head injury in a practice or game concussion or head injury in a practice or game shall be removed from competition at that time.shall be removed from competition at that time.

A youth athlete who has been removed from play A youth athlete who has been removed from play may not return to play until the athlete is may not return to play until the athlete is evaluated by a licensed health care provider evaluated by a licensed health care provider trained in the evaluation and management of trained in the evaluation and management of concussion and receives written clearance to concussion and receives written clearance to return to play from that health care provider.return to play from that health care provider.

This section may be known and cited as the This section may be known and cited as the Zackery Lystedt law.Zackery Lystedt law.

Shoreline School District Shoreline School District Coaches ResponsibilitiesCoaches Responsibilities

1.1. Be familiar with the signs of concussionBe familiar with the signs of concussion2.2. Hold any athlete out of practice and/or Hold any athlete out of practice and/or

competition they suspect of having a competition they suspect of having a concussion out until they can be concussion out until they can be evaluated by a licensed medical evaluated by a licensed medical professional.professional.

3.3. Complete the Pocket SCAT2 form and Complete the Pocket SCAT2 form and return it to the appropriate people.return it to the appropriate people.

4.4. Notify the athletes parents and send the Notify the athletes parents and send the athlete home with concussion information athlete home with concussion information sheet.sheet.

Possible Concussion Possible Concussion IndicatorsIndicators

Appears dazed or confusedAppears dazed or confused Is confused about their assignmentIs confused about their assignment Forgets playsForgets plays Moves clumsily, balance problemsMoves clumsily, balance problems Answers questions slowlyAnswers questions slowly Can’t recall events prior to the hitCan’t recall events prior to the hit Can’t recall events after the hitCan’t recall events after the hit Shows behavior or personality changesShows behavior or personality changes Loss of consciousnessLoss of consciousness

Pocket SCAT2Pocket SCAT2Best used by coaches, referees, umpires, parentsBest used by coaches, referees, umpires, parents

1. Symptoms1. Symptoms 2. Memory function2. Memory function 3. Balance testing3. Balance testing

1. Symptoms1. SymptomsPresence of any of the following signs & Presence of any of the following signs & Symptoms may Symptoms may suggest a concussion.suggest a concussion. Loss of Loss of

ConsciousnessConsciousness Seizure or ConvulsionSeizure or Convulsion AmnesiaAmnesia HeadacheHeadache ““Pressure” in headPressure” in head Neck PainNeck Pain Nausea or vomitingNausea or vomiting DizzinessDizziness Blurred visionBlurred vision Balance problemsBalance problems Sensitivity to lightSensitivity to light Sensitivity to noiseSensitivity to noise

Feeling slowed downFeeling slowed down Feeling like “in a fog”Feeling like “in a fog” Don’t feel rightDon’t feel right Difficulty Difficulty

concentratingconcentrating Difficulty Difficulty

rememberingremembering Fatigue or low energyFatigue or low energy ConfusionConfusion DrowsinessDrowsiness More EmotionalMore Emotional IrritabilityIrritability SadnessSadness Nervous or anxiousNervous or anxious

2. Memory Function2. Memory Function Failure to answer all questions correctly mayFailure to answer all questions correctly may

suggest a concussion.suggest a concussion.

““What Venue are we at today?”What Venue are we at today?” ““Which half is it now?”Which half is it now?” ““Who scored last in this game?”Who scored last in this game?” ““What team did you play last What team did you play last

week/game?”week/game?” ““Did your team win the last game?”Did your team win the last game?”

3. Balance Testing3. Balance Testing ““Now stand heel-to-toe with your Now stand heel-to-toe with your non-dominant non-dominant

foot in back. Your weight should be evenly foot in back. Your weight should be evenly distributed across both feet. You should try to distributed across both feet. You should try to maintain stability for 20 seconds with your hand maintain stability for 20 seconds with your hand on your hips and your eyes closed. I will be on your hips and your eyes closed. I will be counting the number of times you move out of counting the number of times you move out of this position. If you stumble out of this position, this position. If you stumble out of this position, open your eyes and return to the start position open your eyes and return to the start position and continue balancing. I will start timing when and continue balancing. I will start timing when you are set and have your eyes closed”you are set and have your eyes closed”

Observe the athlete for 20 seconds. If they make more than 5 errors Observe the athlete for 20 seconds. If they make more than 5 errors (such as lift their hands off their hips; open their eyes; lift their forefoot or (such as lift their hands off their hips; open their eyes; lift their forefoot or heel; stumble, or fall; or remain out of the start position for more that 5 heel; stumble, or fall; or remain out of the start position for more that 5 seconds) then this may suggest a concussion.seconds) then this may suggest a concussion.

Pocket SCAT2Pocket SCAT2 Any positive test results or any signs Any positive test results or any signs

of concussion requires that the of concussion requires that the athlete be held out of practice athlete be held out of practice and/or competition.and/or competition.

They need to be closely monitored. They need to be closely monitored. DO NOT LEAVE THEM ALONE OR DO NOT LEAVE THEM ALONE OR SEND THEM TO THE LOCKER SEND THEM TO THE LOCKER ROOM.ROOM.

Call 911 immediatelyCall 911 immediatelyIf the athlete is experiencing any of the symptoms listed below:If the athlete is experiencing any of the symptoms listed below:

VomitingVomiting Vision lossVision loss Slurred speechSlurred speech Numbness or weakness in the Numbness or weakness in the

arms or legsarms or legs Increasing headacheIncreasing headache

Shoreline School District Shoreline School District Coaches TrainingCoaches Training

When it comes to a suspected head When it comes to a suspected head injury in a practice or a game our injury in a practice or a game our new motto is:new motto is:

““When in doubt hold them When in doubt hold them out”out”

Shoreline School District Shoreline School District Coaches TrainingCoaches Training

Questions?Questions?

Treat officials with Respect-(Cop Video)QuickTime™ and a

YUV420 codec decompressorare needed to see this picture.

Legal Issues

What is your biggest legal concern in coaching and how

do you manage it?

Legal Duties• Duty to provide proper supervision:

Bus, locker room, all athletes gone before you leave

Open gym- if you are playing you are not supervising

• Duty to properly instruct: Coaching clinics, more than Xs and Os

• Duty to warn of the inherent dangers in a sport:

Done through eligibility paperwork; read warnings to athletes and parents at start of season

• Duty to provide a safe environment: Report unsafe conditions to building

administration; lightning safety

Legal Duties

• Duty to provide health care: First Aid/CPR required. Use your trainer if available.

If more serious, call 911. Know the building emergency plan. Concussion information handout. Inform parent/guardian.

• Duty to teach and enforce rules and regulations: Read and enforce athletic code, building and team

policies• Duty to classify and group participants for

competition: Match by size, age, and ability

• Duty to safely transport athletes: Follow district policies

Legal Duties

• Duty to follow due process: Communicate with building administration

and parents whenever significant discipline involves an athlete.

document, document, document! If student’s rights are violated, chances are

your decision will be overturned• Duty to foresee potentially dangerous

circumstances and situations.• Duty to plan.

Season/practice• Duty to keep records.

Duty to Report

• RCW 28A.400 – A certified or classified school employee who has knowledge or reasonable cause to believe that a student has been a victim of physical abuse or sexual misconduct by another school employee, shall report such abuse or misconduct to the appropriate school administrator.

• YOU DO NOT INVESTIGATE

Avoid Risk/Accusations

Behaviors to avoid:• Friending (Facebook) or texting students/athletes• Have secluded contact, give gifts/special treatment

or travel alone with students• Having students visit your home regularly• Providing rides home• Making personal, flattering comments• Close physical proximity• Providing drugs, alcohol, tobacco to students

Avoid Accusations

• Do not… Give rides home Invite students to your home or give

personal gifts Take students on private excursions

as rewards Text/friend students Use drugs/alcohol/tobacco around

students including overnight trips Recommend/provide drugs,

supplements or vitamins

Shoreline AthleticsCoaches Expectations

• Maintain professional behavior/appearance at practice/game Use same professional expectations regarding

conduct, physical contact, language, conversations, interactions, jokes

Dress as a professional• Control educational environment

Stop “hazing, harassment, intimidation, bullying” behaviors/traditions

Do not allow rumors, jokes, teasing, gossip, physical attacks, etc

Shoreline Athletics Act like an Educator!

• Greet the officials; they are NOT the enemy• NO EJECTIONS• Watch your language• Dress appropriately• Appropriate conversations and jokes• Do not use intimidation or sarcasm in your

coaching • Praise publicly/correct privately• Do NOT complain about the kids, they are the

only ones you have!

Everyone is Watching

• Act and dress right• Be careful what you share about

your personal life• Hold yourself/coaching staff

accountable• Hold athletes accountable to

standards and expectations• Know the rules of your sport!

Does your Practice include all of these?

• Athletes properly equipped• ALL players engaged in activity• ALL coaches coaching/executing role• ALL coaches have copy of practice

plan with them

Trust

• Fits with legal duties & expectations• Trust among coaching staffs

Support other coaches Support other programs Don’t make issues personal

What are you teaching your Athletes? (Grocery

Video)QuickTime™ and aYUV420 codec decompressor

are needed to see this picture.

Information

Do you know it all?

Shoreline AthleticsHandbook

• Athletic Handbook now only available online.

Currently on District website under Programs/Athletics/Documents

Shoreline AthleticsCoaching Standards

• Most important certification is First Aid/CPR• Coaching education hours:

30 hours before 3rd year of coaching New coaches Coaching Principles on-line

15 hours every 3 years• Head coaches must complete on-line rules clinic by March 20

2011 Asst. coaches encouraged Two parts: sport specific and WIAA General Rules Optional Concussion Management section

Shoreline Athletics

• Coaches Code of Conduct-Signed & on file.• Athletes Code of Conduct

Review this with your team-Understand the code!

• Athlete Participation feesFees are $100 per sport, no family discount plan

• Schedules-all schedules found on highschoolsports.net

Shoreline Athletics

• WESCO GuidelinesNow all electronic. You have one hard copy with individual sports regulation.

Full copy of WESCO Constitution can be found on the District one Web site:http://www.nwdist1.com

• Post Season InformationBrackets and bulletins for post-season available on District One web site-Make sure you and your team know post season “potential dates”

Shoreline AthleticsWESCO Meetings

• WESCO Pre-season meetingWas Monday 2/28 @ Cascade HS 6pm

• WESCO Post-season meetingMonday 5/23 @ Jackson HS 6 pm

WESCO League Alignment 2010-11/ 2011-12

• Adjustments to Western Conference (Wesco) Increase in number of 3A schools in league leads

to re-organization 2010-11: 11- 4A and 8 - 3A schools 2011-12: 11- 4A and 9 - 3A schools

4A North: Arlington, Marysville-Pilchuck, Lake Stevens, Monroe, Snohomish, Stanwood4A South:Edmonds-Woodway, Cascade, Jackson, Kamiak, Mariner3A Division:Everett Oak HarborGlacier Peak Shorecrest Lynnwood ShorewoodMeadowdale (Marysville Getchell in 2011-12)Mountlake Terrace

Shoreline AthleticsWIAA Information

• WIAA Rules/Regulations

• Rule Books-building AD’s

• WIAA Rules clinic/test:Due Dates: March 20 for all HS Head Coaches(HS assistants coaches are encouraged to take for 2 clock hours, contact Vicki Klein to register)

Let me know if you need another email regarding how to log in- be sure to finish test to completion and get to verification page that you have completed test.

Shoreline AthleticsWIAA Practice Regulations

• 17.9.1 For the purpose of meeting the pre-contest practice requirements, an athlete must participate in a majority of a designated practice time. Practice is defined as a regularly scheduled team physical activity designed for the preparation of athletes for the ensuing sports season and must be conducted under the supervision of the school coach.

• 17.9.2 Practice shall be limited to each sports season as defined under each sport. Practices in one (1) sport can not be transferred toward the number of practices required in another sport. (post-season exception fall to winter up to 5)

• 17.9.4 One (1) day is equal to one (1) practice for purposes of meeting the minimum practice requirements.

Shoreline AthleticsWIAA Practice Regulations• 17.9.5 Practice days are considered to be Monday

through Saturday.A. Sundays may not be counted toward

meeting the minimum practice requirements.B. A nationally recognized holiday is an

allowable practice day.

• 17.9.6 Practice on a game day shall not allow an athlete to become eligible for competition on that day.

• 17.9.7 Participation in pre-contest warm-up exercises shall not count as a required practice.

Shoreline AthleticsNCAA Clearinghouse

• Be sure all athletes understand that they must qualify with the NCAA Clearinghouse to play NCAA Division I or II athletics.

• Direct them to meet with their school counselor

Think about it! (golf video)QuickTime™ and a

YUV420 codec decompressorare needed to see this picture.

Shoreline AthleticsPasses

• District One Supervisory passesAdmit one Adult only - not good for kids, and only good for person listed on the card. not valid for post-season

• Coaches Association (see handouts)You are highly encouraged to join your Washington State Coaches Association. Those passes good for District level and most state level events.

Shoreline AthleticsVolunteer Coaches

• Must fill out volunteer coaching packet forms at schools or D.O.; need photo ID for

Washington state background check• Must be First Aid/CPR certified

True per WIAA and district policy• Must have 30 coaching education

hours before 3rd year of coaching• May not supervise students alone

employee must be present at all times

Shoreline AthleticsVolunteer Coaches

• What is the Role of the Volunteer Coach?(Head Coach, Building AD and District must all be on board before volunteer joins program).

• Duties assigned by head or assistant coach

• Do not interact with officials/parents in a negative way- shorter leash than other coaches-only head or assistant coaches will engage officials.

Shoreline Athletics

• Coaches clinic reimbursement$120 for HC, $60 for AC

• ASEP Coaches Principles class offered every October

• You are encouraged to take this class.• Directions to away locations:

Available on: highschoolsports.netShoreline S.D. web site & in Coaches Handbook

Shoreline Athletics

• Safety Guidelines (not included with athletic packet because they are sport specific)

• Concussion Information Sheet (included with athletic packet)

These forms must be turned in prior to first competition

Shoreline AthleticsInclement Weather

• Snow Days-See Blue Handout in Folder

Public Relations

What are two things you do to promote your program?

Publicity – High School

• School bulletin and/or morning announcements, before and after each contest.

• Get your athletes highlighted in the school paper, Everett Herald and Seattle Times

• Report scores directly after the contest: Everett Herald - Prep Sports- Before 10PM

425-339-3471 or 866-672-6737 Email sports@heraldnet.com Fax 425-339-3464

Seattle Times – Prep Sports- Before 10PM 800-343-6319 or 206-464-2276 Email sports@seattletimes.com Fax 206-464-3255

Shoreline AthleticsFERPA/HIPPA

• Student records are private

Do not discuss or post academics publicly Do not release transcripts without written parent

permission Do not discuss discipline issues publicly Do not discuss injury/health issues publicly

Award Programs

• Promote your athletes for building athletic awards: Athlete of the Year Scholar Athlete award Marine Corps Distinguished Athlete award Cliff Gillies Award

Opportunities with Families

• Pre-season Parent meeting-guide provided (see handout) Present yourself professionally Use it to show parents your plan; take your

time Gather contact information

• End of year banquet/celebration Dress nicely Be prepared – awards, certificates, food? Talk about every kid; make the parents

proud

As you go into the season…

• Remember this is for the kids• Use your position for positive

influence• Prep your athletes for the real world• Don’t avoid tough situations by

hoping they will go away with graduation

• Remember your efforts and time for kids is appreciated

QuickTime™ and a decompressor

are needed to see this picture.

Shoreline AthleticsQuestions?

THANK YOU for all you do for the student-athletes in our school district!

Have a great season!

Shoreline Athletics School Specific Meetings

• Shorewood stay here in Ballinger room

• Shorecrest move to Hamlin room