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SHIRE OF WILLIAMS

MINUTES OF THE ORDINARY MEETING HELD IN THE COUNCIL CHAMBERS ON

WEDNESDAY 15TH

FEBRUARY 2012

1.0 OPENING

1.1 DECLARATION OF OPENING

The President declared the meeting open at 1.00pm.

1.2 ANNOUNCEMENT OF VISITORS

Nil

2.0 RECORD OF ATTENDANCE

2.1 PRESENT

Cr John Cowcher President Cr David Earnshaw Deputy President

Cr Greg Cavanagh

Cr Richard Johnstone Cr Moya Carne

Cr Natalie Major

Cr Peter Paterson

Cr Jarrad Logie

Ryan Duff Chief Executive Officer

Ian Ball Deputy Chief Executive Officer Heidi Cowcher Community Development Officer (1.21pm – 1.38pm)

Tony Kett Works Supervisor (1.40pm – 1.55pm)

Steve Friend Environmental Health Officer/Building Surveyor (1.56pm – 2.25pm)

Hedley Fowler Williams Bowling Club (1.00pm – 1.20pm)

2.2 APOLOGIES

Cr Gilbert Medlen

3.0 PUBLIC QUESTION TIME

Nil

4.0 PETITIONS/DEPUTATIONS/PRESENTATIONS

Mr Hedley Fowler, President Williams Bowling Club, provided information to Council on the Club’s request

for assistance to upgrade facilities. Over many years the Club has been putting aside funds with the idea of

changing from grass greens to a synthetic surface. This is a costly exercise and could only be done with assistance from the Department of Sport and Recreation and Council. The application for funds from DSR

was refused unless the Club relocated to the Recreation Pavilion. The cost of this was beyond the Club and

against the wishes of the members. At the last Annual General Meeting the members resolved to stay with

grass greens, but replant with a different couch grass and in the process reticulate the green. After a deal of research it was agreed that B Green be replanted with Santa Anna couch. This has been a successful, but

nevertheless expensive exercise. The next move is to do the same on A Green. The Club has also had to

utilise funds to repair the club house roof and upgrade the power supply.


WEDNESDAY 15TH

FEBRUARY 2012

The Club put a plan in place in December 2011 of various projects that are required to bring the Bowling

Club up to speed and requests that Council gives consideration to assisting with the completion of these

projects.

Mr Fowler left the meeting at 1.20pm.

5.0 DECLARATIONS OF INTEREST

DECLARATION OF INTEREST

Name / Position Cr John Cowcher – President

Item No. / Subject 8.4.1 - Road Closure

Type of Interest Proximity

Name / Position Cr Jarrad Logie – Councillor

Item No. / Subject 8.4.2 – Glenfield Road Upgrade

Type of Interest Proximity

6.0 CONFIRMATION OF PREVIOUS MINUTES

6.1 ORDINARY MEETING MINUTES

Earnshaw/Johnstone

That the minutes of the Ordinary Meeting held in the Council Chambers on Wednesday 21st December 2011,

as circulated, be confirmed as a true and correct record of proceedings.

Carried 8/0

Resolution 125/12

7.0 ANNOUNCEMENTS BY PRESIDING MEMBER WITHOUT DISCUSSION

Nil

8.0 REPORTS OF COMMITTEES/OFFICERS AND COUNCILLORS

Community Development Officer Heidi Cowcher attended the meeting at 1.21pm to discuss her report.

8.1 COMMUNITY DEVELOPMENT OFFICER’S REPORT Ms Cowcher delivered a verbal report to Council on the following projects:

CSRFF – Oval Reticulation Upgrade

CLGF 2011/2012 CSRFF Application for funding –Tennis, Hockey Netball

Town Hall Upgrade

4WD and Lakes VROC Aged Housing Project LEMC Plan review

Ms Cowcher left the meeting at 1.38pm

Works Supervisor Tony Kett attended the meeting at 1.40pm to discuss his report.


WEDNESDAY 15TH

FEBRUARY 2012

8.2 WORKS SUPERVISOR’S REPORT

8.2.1 Maintenance Grading

Road Name Length Graded (kms)

Zilko Rd 19.31

Wangeling Gully Rd 8.8

Deep Dene Rd 5.7

Mundays Rd 8.7

Hurley Rd 13.8

Dardadine Rd 21.5

English Rd 6.5

Pig Gully Rd 11

Taylor Rd 9.1

Quindanning-Darkan South Rd 18.5

Plank Rd 4.7

Sattler Rd 5.4

Total Length Graded 133

8.2.2 Road Maintenance Works

Patching on Darkan Rd

Tree pruning north end of Pig Gully Rd

Carted gravel for 200m sealing of Zilko Rd / Mundays Rd intersection

Carted gravel for 200m sealing of Culbin-Boraning Rd

8.2.3 Upcoming Works & Items on Road Construction Program

Road Name (Road

Length)

Description of

Work

Start

SLK

End

SLK

Total Status Comment

Darkan Quindanning

(30.3km)

Reconstruct, widen and seal

to 7m

4.80 7.80 3 Gravel carted

Will commence water binding

Hurley Rd

(13.82km)

Clear, widen &

gravel sheet to 9m

6.82 9.32 2.50

Culbin Boraning

(19.31km)

Clear, widen &

gravel sheet to

9m

4.50 6.50 2.00

Tarwonga-Dardadine Rd

(21.50km)

Clear, widen & gravel sheet to

9m

0.00 4.50 4.50

Growse/Richardson

Streets

Footpath -

$28.5k grant / $28.5k Council

Glenfield Rd Culvert

extension

Fry Street Re-seal 0.00 1.00 1.00


WEDNESDAY 15TH

FEBRUARY 2012

8.2.4 Mechanical Report

Plant Description Driver Date Purchased

Hours/Kms June 2011

Works Completed this month

Ford FG G6E Sedan

Lig

ht

Ve

hic

les

Ryan Duff 1-Jul-09 6,000

Ford BF Mark II Falcon XR Sedan Ian Ball 3-Aug-07 45,000

Holden Rodeo Dual Cab Utility 5-Nov-04 161,758

Ford Ranger Dual Cab Utility Tony Kett 1-Jul-09 76,000

Kia 2 Tonne Truck Jeff Cowan 9-Oct-07 54,346 Adjusted brakes

Holden Rodeo Crew Cab Utility Andrew Wood 15-Nov-06 166,400

Holden Rodeo Single Cab Utility James Lenehan 20-Nov-06 62,354

Mitsubishi Triton Single Cab Utility

Aaron

Goulden 22-Sep-99 190,051

Multipac Multi-Tyre Road Roller

Constr

uction E

quip

men

t

21-Oct-04 200

Case Vibromax Roller 29-Sep-04 2,573hr

Caterpillar 12H Road Grader Kevin Burman 17-Nov-03 8,628hr

Volvo G930 Road Grader Andrew Wood 20-Oct-06 4,569hr Work done on Christmas break

JCB 416HT Front End Loader 6-Feb-06 5,568hr

Volvo EC210BLC Excavator Phil Reed 18-Jul-07 3,031hr Work done on Christmas break

John Deere 315SE4 Backhoe 17-Sep-01 754hr

Road Broom Works New

John Deere MFWD Tractor 21-Oct-97 1,849hr

Toro Reelmaster SP mower

Park

s &

Gard

ens

Aaron Goulden Aug-09 229hr

Toro Z597 Ride on Mower Jeff Cowan 1-Oct-06 710hr Service

Toro Z400 Kholer Ride on Mower Jeff Cowan 8-Aug-05 459hr

Honda TRX Four Wheel M/Cycle Jeff Cowan 20-Mar-00 6,288hr

Toyota DA115 Tip Truck (Water Truck)

Tru

cks &

Tra

ilers

24-Aug-94 232,556m

Isuzu FVZ1400 Tip Truck 31-Dec-03 206,365

Mercedes Benz Actross Prime Mover Ray Scobie 21-Dec-05 145,799

Isuzu Giga CXZ Tip Truck Justin Murdock 10-Dec-08 73,719

Mitsubishi Canter Dual Cab Truck 17-Oct-02 172,854 Adjusted front brakes

SFM Side Tipping Trailer Ray Scobie 21-Dec-05

Howard Porter Low Loader 31-Aug-07

Howard Porter Pig Trailer Justin Murdock 10-Dec-08

8.2.5 Staff

Nil to report

8.2.6 Town and Facilities Report

Removed trees and garden at Lot 101 Growse Street (old Ambulance Hall).

8.2.7 Private Works Nil to report

Paterson/Logie That the Works Supervisor’s Report be received.

Carried 8/0

Resolution 126/12


WEDNESDAY 15TH

FEBRUARY 2012

Mr Kett left the meeting at 1.55pm

Environmental Health Officer/Building Surveyor Steve Friend attended the meeting at 1.56pm to discuss his report.

8.3 ENVIRONMENTAL HEALTH OFFICER/BUILDING SURVEYOR’S REPORT

8.3.1 Building Permits

#294 S Medlen Lot 35 Growse St, Williams Hardiplank & iron house extension

#295 M Petchell & N Sykes Lot 18 Richardson St, Williams Patio

#296 J & P Dudley Lot 89 Growse St, Williams Colorbond patio

Building inspections ongoing.

8.3.2 Various Building Matters

There are four building matters that I would like to update for Council:

1. People living in a shed at Lot 35 Fletcher St, Quindanning – the owners have been negotiating for

some time with various builders to erect a house as owner builders. They came and saw me last week

and have signed with a building company to build a brick and iron house so work will finally get underway.

2. People living in a non-house at Lot 13 Albany Highway. They originally wanted to have a flat pack

building passed as a dwelling but the Shire rejected that. They then were going to buy a building that in my opinion was not suitable for the purpose so at this stage are still residing on site in the building

that would be classed as a class 10 shed.

3. Transportable house at Lot 15832 Pinjarra-Williams Road. This was a second hand house that went

onto the “Axle Grease” block. It is far from completed and hasn’t had a thing done to it in two years. 4. House at Lot 27 Albany Highway. This is the house that was transported to the site with an addition

built on the side without authorisation. The owners got a retrospective approval subject to four things

having to be done. Only two of the requirements have been met.

A verbal report on all four will be given at the meeting.

8.3.3 Food Premises Inspection

BP Roadhouse – Cleanly maintained.

Quindanning Hotel – Exhaust hood not coping and a build up of grease on the ceiling and walls adjacent to the stoves etc.

Williams Hotel – Cleanly maintained. Some issues with the new roof that don’t necessarily need the Shire’s

attention.

Plum Tree & Ivy – Cleanly maintained. No outstanding issues.

8.3.4 Environmental Health Inspection

Shady Acres Caravan Park – cleanly maintained however some tiling needs to be reattached to the walls in

the shower cubicles.

8.3.5 Swimming Pool

Water samples taken from the public swimming pool. Results acceptable but not as good as has been in the

past.

The pool bowl requires cleaning as there was a scum build up around the perimeter tiles at the water line. This was mentioned to the pool attendant.


WEDNESDAY 15TH

FEBRUARY 2012

8.3.6 Private swimming pool inspection

The pool and enclosure at Lot 14 Albany Highway has been inspected and after some modifications, has

been passed as meeting all requirements.

Logie/Major

That the Environmental Health Officer/Building Surveyor’s Report be received.

Carried 8/0

Resolution 127/12

Mr Friend left the meeting at 2.25pm

8.4 CHIEF EXECUTIVE OFFICER’S REPORT

Report Reference: 8.4.1

Subject: PH & KE Gow (Licensed Surveyor)

File Reference: 10.64.20 Statutory Reference: N/A Author & Date: R.N. Duff 7

th February 2012

Background: Letter received from P Gow:

“With regard to the above proposed subdivision for Mr S Harding, we request the Shire of Williams instigate

the closure of part of the road reserve depicted as Lot 500 on DP69078.

The road closure is part of the above subdivision proposal and is brought about by the location of a hay shed

in the existing road reserve. We have relocated the road reserve around the hay shed in question.

The road closure process involves the contacting of neighbouring landowners, service providers, resolution

by council and advertising, and, presenting all this to RDL for their consent”.

This subdivision (WAPC Ref 141747) was discussed by Council in May 2010:

Major/Johnstone

1. That the application 141747 for subdivision of Rural Lot 3 (Rural Industry) be supported subject to all retrospective building and FESA approvals be granted for the facilities

2. That the application 141747 for subdivision of Homestead Lot 2 not be supported for the following

reasons; a. The proposed homestead lot is not the applicant’s place of residence

b. The creation of the Homestead and the industry lot would create fragmentation of the

balance of farmland in proposed Lot 1. Creating an irregular and undesirable shaped lot.

Carried 5/3

Resolution 239/10

It is noted that WAPC gave approval to the subdivision application in its entirety.

Comment:

During the subdivision approval process it was noted that the shed had slightly encroached onto the unmade

road reserve. The road reserve would provide access to a number of land locked lots and therefore cannot be entirely closed. This proposal requests for the road reserve to be relocated, but in doing so part of the road

reserve is to be closed.


WEDNESDAY 15TH

FEBRUARY 2012

The simplified process is as follows:

1. Council resolves to seek comment on Closure ROW

2. Write to neighbouring property owners and utility providers 3. Council formally resolves to close ROW

4. S.58 Taking of Land

5. Request submitted to RDL

Plans and Maps of the proposal are attached at APPENDIX 1.

Financial Implications: Nil.

Voting Requirements: Simple Majority

Recommendation:

1. That Council resolve its intention to close the unmade road reserve abutting Location 14985 Albany Highway Williams, as shown at (APPENDIX 1) and advertise, in accordance with Section 58 of the

Land Administration Act 1997.

2. That in the event no objections are received at the end of the notice period, the closure of the portion of road reserve is recommended to the Minister for Planning.

Cr Cowcher declared a proximity interest in this item and left the meeting at 2.27pm.

Deputy President Cr Earnshaw assumed the chair and presided over the meeting.

Cavanagh/Major

1. That Council resolve its intention to close the unmade road reserve abutting Location 14985 Albany

Highway Williams, as shown at (APPENDIX 1) and advertise, in accordance with Section 58 of the Land Administration Act 1997.

2. That in the event no objections are received at the end of the notice period, the closure of the portion of

road reserve is recommended to the Minister for Planning.

Carried 7/0

Resolution 128/12

Cr Cowcher returned to the meeting at 2.30pm


Subject: Welldon Beef – Glenfield Rd Upgrade

File Reference: 12.15.36 Statutory Reference: Nil.

Author & Date: R.N Duff 8th February 2012

Background: Letter received from Welldon Beef:

“I am seeking your assistance in having the sealed section of Glenfield Road extended from the cemetery turnoff to Fawcetts Road. The volume of traffic on this road has increased greatly over the years, and is now

at a point where constant maintenance is required to keep the gravel surface in a suitable condition for the

large trucks that use it. My operation at Welldon Beef will generate in excess of 250 B Train movements at a

minimum this year with many more additional movements by smaller vehicles, who must share the road with the trucks coming and going.

The recent floods highlighted the susceptibility of the gravel road to water damage and on several occasions last winter, I had cause to contact the Council for assistance in making good the surface after heavy rains


WEDNESDAY 15TH

FEBRUARY 2012

had affected it. These incidents are becoming more frequent and the work involved more extensive with

gravel having to be carted et. I might add that the council staff have been very supportive and have attended

to damage areas promptly, and as the traffic is increasing, this heavy reliance upon maintenance is a risk to both my business and that of the other road users.

I am therefore seeking an undertaking from Council to extend the sealed portion to Fawcetts Road as a priority project and place the remaining section through to the Williams-Narrogin Road on a future capital

works program.

I would be most pleased to attend your meeting and answer any questions regarding this request. I will support any application for funding council may have an opportunity to undertake and look forward to

Council’s positive response.”

Comment:

The gravel section of Glenfield road from Cemetery Road to the farm gate of Welldon Beef is 4.84km long.

The first 1.68km of this section of road has already been gravel sheeted and paid for by the Water

Corporation in conjunction with the new WWTP and would not require a full widening and reconstruction before sealing.

Traffic counts have been conducted on Glenfield Road in June 2011.

12 days = 344 vehicles Average 29 vehicles per day

Vehicles Equivalent Standard Axles (ESA) 9.1 per day

Class 1 77.6% Class 7 0.0%

Class 2 2.9% Class 8 0.6% Class 3 14% Class 9 0.9%

Class 4 0.6% Class 10 1.7%

Class 5 0.3% Class 11 1.5% Class 6 0.0% Class 12 0.0%

Financial Implications: The Cost to under take the project would be as follows:

Seal

0.47 SLK to 2.15 SLK $83,202 (Materials $60,307)

Widen, Reconstruct and Seal

1.77 SLK to 5.31 SLK $235,738 (Materials $128,542)

At this stage there are no funding programs that Council assist Council to complete the upgrade to Glenfield

Road, however funds may be available via the State Government Commodity Routes Supplementary Fund

(Guidelines attached at APPENDIX 2).

Voting Requirements:

Simple Majority

Officers Recommendation:

For Council’s consideration.

Cr Logie declared a proximity interest in this item and left the meeting at 2.30pm

Johnstone/Cavanagh

That Mr Atwell be advised that funds to seal Glenfield Road are not currently available and that Council will

apply for funding assistance through the State Government Commodity Routes Supplementary Fund to seal


WEDNESDAY 15TH

FEBRUARY 2012

the road. In additional Mr Atwell be advised of the works scheduled to be completed on Glenfield Rd this

year

Carried 7/0

Resolution 129/12

Cr Logie returned to the meeting at 2.40pm


Subject: Main Roads WA – RAV Vehicles, Pig Gully Rd

File Reference: 12.15.36

Statutory Reference: Nil. Author & Date: R.N Duff 8

th February 2012

Background: On several occasions Council have discussed improvement to Pig Gully Rd after Burra Burra Farms have raised concerns over access to their property by Restricted Access Vehicles. The main problem has been the

steep section of the road which makes it difficult for trucks to climb and on some occasions the heavy

vehicles have become stuck on the incline.

The Council works crew did attempt to remove the crest from this section of road but came across rock and

were not able to complete the task without substantial cost being incurred by Council.

February 2011 Council meeting

Johnstone/Earnshaw

That Council advises Burra-Burra Farms that upgrade Taylor on current vehicle usage would be unviable

for the Council to undertake however Council will include the road on the itinerary for the annual road inspection.

Carried 8/0

Resolution 166/11

Council did inspect this section of road on the 4

th April 2011 with Burra-Burra Farm Manager Paul Milne in

attendance.

April 2011 Council meeting

Major/Cavanagh

That Council advise Burra-Burra Farms that Taylor Road will not be upgraded and that they are to manage

their freight movements accordingly and if Burra-Burra farms are aggrieved by this decision, Council request

Main Roads Heavy Vehicle Operations to assess the road for its suitability as a RAV Category 4.

Carried 9/0

Resolution 214/11

Comment: A response has been received from Main Roads WA which is attached at APPENDIX 3.

The letter was in response to a request from the Chief Executive Officer to have both Pig Gully Rd and Taylor Rd inspected and assessed for suitability to handle RAV vehicles. In addition a request was made to

allow RAV vehicles to be escorted were the road was deemed not suitable for RAV vehicles.


WEDNESDAY 15TH

FEBRUARY 2012

Financial Implications:

In order to seal a 500m section of Taylor Road to Council Standard the following costing is provided:

15 Days Shire Labour and Plant $62,784

Gravel $1,170

Aggregate $6,328 Bitumen $11,025

Stabilisation over Rock $5,000

Drainage $2,500

Sundry Materials $3,250 Total $92,057

Administration allocation 5% $7,000

Total plus administration $99,057


Simple Majority

Recommendation:

For Council’s information


Subject: Williams Bowling Club – Club Facilities



th February 2012

Background: Letter received from the Williams Bowling Club:

“The Williams Bowling Club is working towards a replacement program of some infrastructure of clubhouse

and surrounds.

The club is currently undertaking some minor improvements which will continue during the winter break.

The major items we wish to undertake are replacement of shades, shed and in season 2013/14, replant A green. Also, when the re-cycling scheme beds down, the possible extension of that water to the greens.

The club would be willing to match dollar for dollar any assistance that the Shire sees fit to allocate in order to keep this facility to the same standard as the other recreation facilities.

We trust that this proposal will receive favourable consideration.”

The Bowling Club President, Hedley Fowler, has indicated that he would like to address Council during

question time on this proposal.

Comment:

At the December 2011 Council meeting a proposal was presented by the Community Development Officer

for the allocating of the Country Local Government Fund for 2011/12. The CLGF project proposed various

upgrades to recreational facilities and the Williams Recreation Precinct. At this stage nothing had been received from the Bowling Club, however with further information from the Bowling Club, Council may

reconsider a reworking of the CLGF allocation to accommodate the improvements to the Bowling Club.

It is unlikely that the Bowling Club will be successful in gaining funds from the Department of Sport and

Recreation, which means that any allocation to the Bowling Club would come out of the CLGF or direct


WEDNESDAY 15TH

FEBRUARY 2012

funds from Council. The full project could still be completed inclusive of the Bowling Club improvement,

but additional Sporting Club Contributions would need to be sought.

At the November 2011 meeting, Council resolved to change the Forward Capital Works Plan to expend this

allocation on the sport and recreation facilities upgrade. Planning and Design of the project is due to

commence in February/March, this is when the sporting clubs are to be consulted and a commitment sought from each club on the funds that they are able to contribute to the project.


Indicatively, the cost estimates as provided by the Quantity Surveyor as part of the Shire of Williams Active Recreation Facilities Needs Analysis and Feasibility Study, are as follows:

Tennis courts upgrade (include multi-marking for netball/basketball) $ 56,000 Upgrade of multi-use shelter/storage building (currently tennis clubrooms) $ 60,000

Bitumen sealing ram shed (multi-marking for tennis/netball/basketball) $ 35,000

New rectangular playing field (hockey/soccer) $158,000

Upgrade lighting (tennis/netball/basketball) $ 40,000

SUB-TOTAL $349,000

+ 10% contingency $ 34,900 + 7% design fees $ 24,430

+ Upgrade of pavilion kitchen (not previously costed/included in Rec Plan) $ 50,000

GRAND-TOTAL $458,330

Potential Funding sources were amended by Council as follows:

CLGF 2011/12 (individual allocation) $260,104 Department of Sport & Recreation CSRFF $136,110

Sporting clubs (tennis/netball/hockey/ram breeders) $ 62,116

GRAND-TOTAL $458,330


Simple Majority

Recommendation:

That further cost indications be sought from the Williams Bowling Club on the planned improvements to the

facilities with the view of including these improvements in the general recreational facilities upgrade to be commenced later this year.

Cavanagh/Johnstone

That Council commit to supporting the Williams Bowling Club on a $ for $ basis up to $30,000.00 in

2013/2014 subject to the Club initially utilising their funds on the infrastructure replacement program.

Carried 8/0

Resolution 130/12


WEDNESDAY 15TH

FEBRUARY 2012


Subject: Doctor Service – Williams Medical Centre



th February 2012

Background: Dr Erasmus has been attending the Williams Medical Centre to provide GP services to the Williams Community. As of last Thursday Dr Erasmus advised that he was unable to attend Williams in the immediate

future. In discussion with the Williams Medical Centre the Chief Executive Officer was advised that Dr

Erasmus was currently the only Doctor in Boddington and was not able to continue to come to Williams unless another Doctor was to come to Boddington.

Comment:

The Williams Community will now not have a Doctor Service and Council may wish to discuss this matter further to see what could possibly be done to ascertain the services of a Doctor.

Financial Implications: Nil.


Simple Majority

Recommendation:

For Council’s information

Afternoon Tea

Council adjourned for afternoon tea at 3.08pm and resumed the meeting at 3.40pm


Subject: Aged Housing Tender – 2-2011/12

File Reference: Tender File


th February 2012

Background: Council has previously declared its intent to construct Aged Units on Lot 32, 33, 34 New Street and Lot 110 & 111 Growse Street. A concept plan of the proposed development that incorporated 13 potential units was

endorsed by Council at the May 2011 meeting.

The project is being funded by the Country Local Government Fund (Regional Component) in conjunction

with the 4WD/Lakes Group which equate to a total of 28 units across the 7 Shires. An additional application

has been submitted to the Department of Regional Development Action Agenda Fund which would increase

the scope of the project to 42 units if successful.

Tenders have been called for the construction of four (4) Aged Persons Units. Tenders closed 12.00pm on

the 8th February 2012.

Comment:

Five (5) Tenders were received. A summary will be provided to Council but the tenders need to be analysed

further and the Aged Housing Committee will meet and provide a recommendation to the Council.


WEDNESDAY 15TH

FEBRUARY 2012

Tenders were received from:

1. MV Ranieri Building Contractors – Narrogin

2. FBC Developments - Fremantle 3. Innovest Construction – Dunsborough

4. WA Country Builders – Northam

5. LR Sims & Co - Narrogin



Simple Majority

Recommendation:

For Council’s consideration

Major/Paterson

That the Aged Housing Committee analyse the tenders and make a recommendation to Council for adoption at the March 2012 meeting.

Carried 8/0

Resolution 131/12

Shire of Williams 2010/11 2011/12 2012/13 2013/14 Total

Project Income CLGF Confirmed CLGF Confirmed CLGF Estimated CLGF Estimated

Williams CLGF $ 159,326 $ 260,104 $ 260,104 $ 520,208 $ 1,199,742

R4R RDC Funding $ 50,000 $ 318,500 $ 346,500 $ 715,000

Carryover CLGF (previous year) $ 79,326

Cash contribution $ 150,000 $ 150,000

Total cash available $ 159,326 $ 539,430 $ 578,604 $ 866,708 $ 1,349,742

(with carryover)

Project Expenditure

Surveyors $ 5,000 $ 5,000

Architecture/drawings $ 15,000 $ 15,000

Tender prep/alloc $ 10,000 $ 10,000

Site costs $ 50,000 $ 25,000 $ 75,000

Services /Tel/gas/elc/water $ 75,000 $ 12,500 $ 12,500 $ 100,000

Building costs $ 460,000 $ 556,000 $ 612,000 $ 1,628,000

Driveway $ 10,000 $ 15,000 $ 15,000 $ 40,000

Footpath $ 10,000 $ 15,000 $ 15,000 $ 40,000

Fencing $ 15,000 $ 30,000 $ 30,000 $ 75,000

Landscaping $ 15,000 $ 30,000 $ 30,000 $ 75,000

Insurance $ 1,000 $ 1,500 $ 1,500 $ 4,000

Total Expenditure $ 80,000 $ 611,000 $ 660,000 $ 716,000 $ 2,067,000

In kind Budget

Land $ 120,000 $ 40,000 $ 40,000 $ 200,000

Project Management $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 60,000

Total $ 15,000 $ 135,000 $ 55,000 $ 55,000 $ 260,000

Surplus/deficit $ 79,326 -$ 71,570 -$ 81,396 $ 150,708 -$ 717,258

Total Units built 2 UNITS 2 UNITS 2 UNITS 6

2 CLGF 1 CLGF; 1 R4R 1 CLGF; 1 R4R


WEDNESDAY 15TH

FEBRUARY 2012


Subject: Chief Executive Officer Projects Update

File Reference: Various


th February 2012

Background: There are a number of ongoing projects that the Shire of Williams is currently undertaking. The Chief Executive Officer will provide a summary on the progress of each project:

1. Town Hall Upgrade 2. Quindanning Townsite

3. Childcare Centre

4. Aged Housing

5. Industrial Land Development 6. Recreation Ground Reticulation upgrade

7. Communication Tower

8.4 CHIEF EXECUTIVE OFFICER’S REPORT – LATE ITEMS

Earnshaw/Paterson

That the following late items be accepted as urgent for discussion.

Carried 8/0

Resolution 132/12


WEDNESDAY 15TH

FEBRUARY 2012


Subject: Draft Boddington SuperTown – Growth Plan


Statutory Reference: N/A Author & Date: R.N. Duff 15

th February 2012

Background: The Regional Centres Development Plan (SuperTowns) is a Royalties for Regions initiative aimed at encouraging selected regional communities located in the southern half of the State to plan and prepare for a

predicted doubling of the State’s population by 2050.

Boddington is one of nine selected towns with the potential to become a SuperTown. Boddington was selected based upon:

Potential for population expansion;

Potential for economic expansion and diversification;

Strong local governance capabilities and

Potential for net benefits to the State.

The SuperTowns vision is to have balanced communities, with lifestyle options and access to services. They

will have affordable, quality housing and a diverse range of job opportunities. The towns will offer more choices for people to live in regional areas and an attractive alternative to living in the metropolitan area.

The objectives of the SuperTowns initiative are to:

Target sustainable regional economic development to stimulate diverse employment and investment

opportunities;

Assist in managing the State's projected population expansion in key regional towns and

Plan and invest in town development and growth within an integrated strategic planning and

implementation framework.

Comment:

The Boddington Growth Plan meets the objectives of the Supertown initiative through:

Identification of a broad based economic development strategy that identifies existing and future

economic activities that will increase employment and investment activity and provides a basis for

implementation of the strategy.

Develops a basis of economic development and tourism strategies to attract residents to Boddington.

Provides for the provision of affordable housing lifestyle lot choice.

Provides facilities and services to enhance and support the population from a social and recreational

aspect.

In regards to the effect on the Shire of Williams the growth plans incorporates the Shires of Williams and Wandering and part of the Boddington District. The Growth Plan outlines visions and objectives which were

put forward at the community forums held in November 2011. The Consultants in conjunction with the Local

Project Team have come up with various Growth Scenarios for the District.

Three scenarios have been tested: business as usual, SuperTown initiative, and aspirational growth.

‘Business as Usual’ is unlikely to meet community need for services, employment self-sufficiency

and housing choice.

SuperTown growth scenario of around 7,000 people by 2051 is feasible for District with economic

development and strategic collaboration and coordination.

Aspirational target of 10,000 people in the District by 2050 is achievable only if significant

economic development, additional resources, services and infrastructure are delivered.


WEDNESDAY 15TH

FEBRUARY 2012

. Boddington District Growth Scenario

Summary

2031 2051

Business as

Usual

SuperTown

Initiatives Aspirational

Business as

Usual

SuperTown


New Households:

Expansion of Economic Base

93 360 710 93 573 1,065

Lifestyle in-bound

migration 50 200 400 100 400 600

Increased 'local' mineworker content

20 200 400 40 300 600

Total New Households 163 760 1510 233 1,273 2,265

New Population 457 2128 4227 653 3,563 6,342

Existing 3,506 3506 3506 3506 3,506 3,506

Total Population 3,963 5634 7733 4159 7,069 9,848

Range:

Growth from 2010 450 - 500 2000 - 2200 4200 - 4400 650 – 700 3,500 – 3,700 6,300 – 6,500

Total Population 3,950 – 4,000 5,500 – 5,700 7,700 – 7,900 4,150 – 4,200 7,000 – 7,200 9,800 – 10,000

Figure 1. Boddington District Growth Scenario

Area Current

2031 2051

Business as

Usual

Super Town


Business as

Usual

Super Town


Boddington 1,692 2,000 3,500 5,000 2100 4500 6500

Williams 1,000 1,100 1,200 1,800 1200 1600 2300

Wandering 439 500 500 700 500 600 800

Dwellingup 375 400 400 400 400 400 400

Total 3,506 4,000 5,600 7,900 4,200 7,100 10,000

Boddington 48% 50% 63% 63% 50% 63% 65%

Williams 29% 28% 21% 23% 29% 23% 23%

Wandering 13% 13% 9% 9% 12% 8% 8%

Dwellingup 11% 10% 7% 5% 10% 6% 4%

Total Change 100% 100% 100% 100% 100% 100% 100%

To achieve growth economic development is required.

Economic Development Strategy

The achievement of the SuperTown objectives will be guided by the over-arching Boddington Growth Plan;

the Boddington SuperTown Economic Development Strategy will complement the Growth Plan and will

specifically provide for the future economic development of the Boddington townsite and the sub-region to

the year 2050. The Economic Development Strategy will provide an “investment blueprint” to attract State and private

sector investment and direct sustainable economic development.

The Boddington Economic Development Strategy:

Identifies the assets of the community;

Identifies economic opportunities arising from the current Boddington economy;

Identifies any synergies and opportunities that exist in the sub-region of Boddington, Wandering and

Williams;

Determines the extent to which existing local and sub-regional opportunities have been taken up, and

if not, why not; recommend mechanisms to develop any such opportunities;

Identifies future economic growth opportunities and recommendations on further investigation

required to develop the identified opportunities;


WEDNESDAY 15TH

FEBRUARY 2012

Recommend mechanisms for the recognition and prioritisation of economic development

opportunities;

Recommends what resources are required to take advantage of any economic opportunities that are

identified;

Identifies economic development targets and how to measure the achievement of them and

Complements the Boddington Growth Plan.

Recently the Chief Executive Officer wrote to the Shire of Boddington indicating support for the Boddington

Growth Plan. Because of the tight timeframes with the project Council opinion on the growth plan was

unable to be canvassed. The following included in the letter to the Shire of Boddington:

“It is my opinion that Council is generally supportive of the growth target, based on the draft Growth Plan

as at today, and will confirm this at our Ordinary Council meeting to be held on 15th February 2012. The Shire of Williams is also supportive of the Boddington SuperTown Project and has previously confirmed the

Shire of Williams’ involvement in the project at the October 2011 Council meeting.”

Council support for the Boddington Growth Plan is now sought from Council.


Nil.


Simple Majority

Recommendation:

That the Shire of Williams provide support for the Draft Boddington Super Town Growth Plan produced by

Hames Sharley in February 2012.

Carne/Paterson That the Shire of Williams provides support for the Draft Boddington Super Town Growth Plan produced by

Hames Sharley in February 2012.

Carried 8/0

Resolution 133/12


Subject: Kevin Morgan, Mayor of Cottesloe – Local Government Reform

Agenda

File Reference: 4.50.25 Statutory Reference: Nil.

Author & Date: R.N Duff 15th February 2012

Background: Letter received from Mayor Kevin Morgan:

“Fellow mayors and presidents of local councils in this great State of Western Australia.

Hi, I’m Kevin Morgan, mayor of the Town of Cottesloe.

I attach a letter from myself and also the mayors and president of Cottesloe’s immediate neighbours, Claremont, Mosman Park, and Peppermint Grove, namely, Jock Barker, Ron Norris and Rachel Thomas

respectively, whom I thank for agreeing to be signatories to our attached letter to you.

Your Council’s support is sought to ensure that the Dadour Poll Provisions will apply to impending changes

for local governments. The Dadour Poll Provisions enshrine your community’s right to decide for itself


WEDNESDAY 15TH

FEBRUARY 2012

where its future best lies. It does however put the onus on those who oppose change, to muster 50%

voluntary elector turnout and majority opposition to veto it from going ahead.

Your local championing of the Poll Provisions would be neutral as to you or your Council’s position as to

the best way forward. For instance, I was last directly elected unopposed on a platform of greater

regionalisation and if need be mergers. This does not excuse me or anyone else from having to persuade my constituents not to exercise their collective right to oppose and stop change. Difficulties of persuasion are

no excuse to remove democratic rights no matter how well intentioned.

Adherence to this democratic right must be reaffirmed now, before being clouded by inevitable debate once changes are released. Tom Dadour long ago fought and won the Parliamentary battle to enshrine this

principle of local autonomy into WA local government. Timely to now renew acquaintance with the perils of

ducking the principle without risk of being another folly to litter history.

Cottesloe would prefer immediate enactment of the Local Government Amendment (Regional Subsidiaries)

Bill pending proposals for change. This may allow other options to be introduced, and later better compared

by voters if and when called to do so in a Poll. Nevertheless, the choice is not ours, and even the State must abide this right of the majority to veto changes to their size or number.

Changes to local autonomy are subject to this democratic right of the majority to oppose and stop change at the local ballot box. To do otherwise is to risk assuming to know what’s best for everyone.

We trust you forgive the moniker we gave this exercise in coordination between councils. The Secretariat and so-called Councils for Democracy, and the extent of your Council’s requested involvement, is an email

address to which your Council can copy its correspondence on this issue, and whereupon it would become

publicly available on the Internet via Council’s website.

Our acknowledgements to Diana Ong for our letter’s tacky reproduction of ‘People Power’ and apologies if

need be for being so tacky to do so. Brickbats or bouquets are neither sought nor necessarily welcomed. I

do thank you for your personal time taken to read this and the attachments.

PS: Please feel welcome to copy this to local media or whomever you please.”

Comment:

Additional information is attached.

The Mayor is requesting Council make the following resolution: That Council:

1. Advise the Premier of the State of Western Australia, the Minister for Local Government, the Leader

of the Opposition, the Shadow Minister for Local Government, our local members of the Legislative Assembly and Legislative Council, the Metropolitan Local Government Review Panel, and the

President of the Western Australian Local Government Association, that this Council calls upon the

Parliament of Western Australia to forever uphold and not dilute our constituents’ right to self-

determination as embodied in clauses 8, 9 and 10(2) of Schedule 2.1 of the Local Government Act 1995 (WA).

2. Request the recipient of each such letter to notify our Council by written reply as to whether they do support and will continue to support the preservation without dilution of our constituents’ right to

self-determination as embodied in clauses 8, 9 and 10(2) of Schedule 2.1 of the Local Government

Act 1995 (WA).

3. Provide to the Secretariat of the Councils for Democracy a copy of each of our above letters and any

responses that our Council receives, for use in demonstrating collective support for our constituents’

right to self-determination in clauses 8, 9 and 10(2) of Schedule 2.1 of the Local Government Act 1995.


WEDNESDAY 15TH

FEBRUARY 2012


Nil.


Simple Majority

Officers Recommendation:

For Council’s consideration.

Johnstone/Carne That Council:

1. Advise the Premier of the State of Western Australia, the Minister for Local Government, the Leader

of the Opposition, the Shadow Minister for Local Government, our local members of the Legislative Assembly and Legislative Council, the Metropolitan Local Government Review Panel, and the

President of the Western Australian Local Government Association, that this Council calls upon the

Parliament of Western Australia to forever uphold and not dilute our constituents’ right to self-

determination as embodied in clauses 8, 9 and 10(2) of Schedule 2.1 of the Local Government Act 1995 (WA).

2. Request the recipient of each such letter to notify our Council by written reply as to whether they do support and will continue to support the preservation without dilution of our constituents’ right to

self-determination as embodied in clauses 8, 9 and 10(2) of Schedule 2.1 of the Local Government

Act 1995 (WA).

3. Provide to the Secretariat of the Councils for Democracy a copy of each of our above letters and any

responses that our Council receives, for use in demonstrating collective support for our constituents’

right to self-determination in clauses 8, 9 and 10(2) of Schedule 2.1 of the Local Government Act 1995.

Carried 8/0

Resolution 134/12


Subject: G & N Lavender – Application for Subdivision


Statutory Reference: Shire of Williams Town Planning Scheme No. 2 Author & Date: R.N Duff 15

th February 2012

Background: Correspondence has been received form G & N Lavender seeking Council’s opinion on a possible subdivision on their property. The full correspondence is attached.

Comment:

Prior to any formal application being made, Council opinion is sought as to whether they would support such a subdivision.

The owners make the argument of retaining a young family in the district should the subdivision be allowed and given that this application is specifically for the construction of a residence Council may decide to offer

support for the subdivision, however Council’s Town Planning Scheme should also be taken into account.

The Land is zoned ‘RURAL” under the Shire of Williams Town Planning Scheme No.2

Council’s stated objective for land classified ‘Rural’ under TPS No.2 as prescribed in clause 4.7(3) is as

follows:

“There shall be a general presumption by Council against subdivision in the Rural zone unless:

i) The lots have already been physically divided by significant natural or man-made features which preclude the continued operation of a rural property as a single unit (unless adjoining land could be


WEDNESDAY 15TH

FEBRUARY 2012

similarly subdivided and thereby, by the process of precedent, lead to an undesirable pattern or land

use in the area or in lots too small for uses compatible with the prevailing use in the area or in

ribbon development alongside roads);

ii) The lots are for farm adjustment and the erection of dwelling houses is restricted by memorials on Titles;

iii) The lots are for specific uses such as recreation facilities and public utilities; or

iv) The lots are required for the establishment of uses ancillary to the rural use of land”.

As the maps attached indicated this proposed is already divided on all sides by the Pinjarra-Williams Rd, two

roads reserves and the Williams River.


Nil.

Voting Requirements: Simple Majority

Recommendation: For Council’s consideration

Earnshaw/Logie That Council advise Mr G Lavender that they would not support the proposed subdivision of Lot 809

Pinjarra Williams Rd as the Shire of Williams Town Planning Scheme does not allow the subdivision of

rural land based on this proposal.

Carried 8/0

Resolution 135/12

8.5.1 ACCOUNTS FOR PAYMENT

Cavanagh/Major That Municipal Fund cheques 103497 – 103533, EFT transfers and Direct Debits totalling $533,499.68

approved for payment by the Chief Executive Officer be endorsed and that Municipal Fund cheques 103534

- 103538 totalling $13,136.81 and EFT transfers totalling $110,895.68 be approved for payment.

Carried 8/0

Resolution 136/12

8.5.2 FINANCIAL STATEMENTS

Johnstone/Cavanagh

That the financial statements presented for the period ending 31st December 2011 be received.

Carried 8/0

Resolution 137/12

Logie/Cavanagh

That the financial statements presented for the period ending 31st January 2012 be received.

Carried 8/0

Resolution 138/12

8.6 COUNCILLORS

8.6.1 BODDINTON SUPER TOWN MEETING

Cr Cavanagh attended a Boddington Super Town Meeting in January


WEDNESDAY 15TH

FEBRUARY 2012

8.6.2 WHEATBELT HEALTH MOU GROUP MEETING

Cr Carne advised that she attended a Wheatbelt Health MOU Group meeting in Northam.

8.6.3 CENTRAL COUNTRY ZONE

Cr Cowcher advised that he has been asked to nominate for the position of Central Country Zone Deputy President at the next meeting in Beverley on 2

nd March 2012.

Carne/Major That Council endorse Cr Cowcher’s nomination for the position of Deputy President of the Central Country

Zone.

Carried 8/0

Resolution 139/12

9.0 ELECTED MEMBERS MOTIONS OF WHICH NOTICE HAS BEEN GIVEN

Nil

10.0 NEW BUSINESS OF AN URGENT NATURE INTRODUCED BY DECISION OF THE MEETING

10.1 ELECTED MEMBERS

10.2 STAFF

Nil

11.0 LEAVE OF ABSENCE

Johnstone/Major

That Councillors Major and Carne be granted leave of absence for the July 2012 Ordinary Meeting.

Carried 8/0

Resolution 140/12

12.0 INFORMATION SESSION

13.0 MEETING CLOSURE

There being no further business for discussion the President declared the meeting closed at 5.08pm.

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