sheriffs departments fy14 budget · bennington courts. the rutland county sheriff’s office is...

SHERIFFS DEPARTMENTS FY14 BUDGET

Sheriffs are elected county law enforcement officers selected by the voters of each of Vermont’s 14 counties. The election is set forth in the Vermont Constitution, Art II, Sec. 43 & 50. Powers and duties to enforce Vermont law are set out in 24 V.S.A. 1. PROGRAM a. The Sheriffs Departments’ budgets has one core program: Custody Transports CUSTODY TRANSPORTS Sheriffs transport persons who are in the custody of Corrections, DCF, or Mental Health. There are currently 25 state funded transport deputy sheriffs assigned to various counties. Those Transport Deputies provide secure transportation to and from courts to custodial placements. Since one court may require transport of several persons who are in custody at more than one location, sheriffs call upon other deputies and they are paid on an hourly basis using per diem funds. All transports have mileage reimbursement. b. This program is the core mission of the Sheriffs Departments. 2. SUCCESS a. Success of the Custody Transports program is determined by

1. Safety in Transport: that a person in custody was transported to the court or other location set forth in the court’s transport order safely without escaping or causing injury to anyone.

2. Arrival at the court and/or the custodial facility in a timely manner. 3. Cost effective transports with use of Transport Deputies and Per Diem Deputies. b. Performance Measures to determine baseline and progress. 1. Currently, we obtain such information from either an escape report or a workman’s compensation claim sheet. We had no workman’s compensation claims for prisoner caused injury in CY2012. We have not received any report of a prisoner escape in CY2012. 2. Data on timely arrivals and costs will be part of the new transport data reporting system in FY14. Section 3 below.

3. Ongoing cost effectiveness evaluations for transports deputy locations has created savings. Section 3.

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3. IS THERE A BETTER WAY? a. Transport Deputy Location, our current ongoing process. The Sheriffs have examined the location of transport deputies in relation to courts serviced by those deputies and the location of the regional correctional facility holding the majority of the prisoners for that court. In particular, we have looked to the proximity of the deputies to the correctional facility as holding location for court detentioners:

South East: Windham Windsor Counties: Courts: Brattleboro White River Jct.

Facility: Springfield Windham & Windsor County sheriffs’ departments are located similar distances from the Springfield facility and the courts.

Our review determined that retaining the present format of two transport deputies per department was cost efficient.

North West: Chittenden Franklin Grand Isle Counties Courts: Burlington St. Albans No. Hero Facilities: S. Burlington St. Albans Essex Jct (Juvenile) The South Burlington jail houses women on a state-wide basis as well as males jailed overnight before going to court. St. Albans houses long term males on a regional basis (Chittenden, Franklin & Grand Isle Counties) Essex Jct (Woodside Juvenile) houses male and female juveniles on a state-wide basis. The Burlington criminal court is the busiest in the state. We have completed the addition of two transport deputies to the Chittenden Sheriff’s Department as part of the overall plan for the current Corrections housing proposal previously adopted by the Legislature. We anticipate savings on per diem costs for such transports. South West: Bennington Rutland Counties: Courts: Bennington Rutland Facility: Marble Valley RCF at Rutland We have implemented the Point of Incarceration as Point of Trip Origin concept by having the work station of one transport deputy located at the Rutland County Sheriff’s Department for transports from Marble Valley RCF (Rutland) to the Bennington courts. The Rutland County Sheriff’s Office is within one mile of the Marble Valley Regional Correctional Facility. This has resulted in savings in per diem costs & mileage.

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b. Overall Transport Data To obtain reliable overall transport data, we are currently creating a new transport data report system to obtain consistent baseline reporting for all counties. We have moved from concept to creating the program. This will enable all Transport Deputies & Sheriffs to access the program in FY14 for both input and reports by county and statewide. Data in the new system will provide us with the following information by county with statewide totals: Transporting Deputy; Date, Time, Location of trips; Court arrival & departure times; mileage (miles & cost); vehicle used; per diem deputy if any is required (who & cost); a note line for unusual incidents. This system is expected to be operating at the beginning of FY14 providing us with two calendar quarters of data for the FY15 budget presentation. This data will provide sheriffs with comprehensive data on A. How many transports are being done by county, region, and statewide B. The cost for those transports C. How well the transport system is working by county & by court This data can then be used to study the impacts of court scheduling and actions by court partners. FUNDING

o General Funds for Sheriffs salaries, transports by both transport deputies and per diem deputies, mileage and ancillary expenses for the 14 sheriffs’ offices & Executive Director

o Funding mix on Department is 100.0% GF. o Per Diem statutory authorization was last revised in 2005 and is currently at $15.40 per hour. This has created a hardship for

the Sheriffs who have to pay a deputy a higher wage due to the increased cost of living in the past 8 years. The Sheriffs must take that difference from other department fund sources. The result is a cost shifting from the State to the other sectors of the Sheriff Departments. The Sheriffs propose the following:

1. Increase the per diem to $18.00 per hour. Amend 32 V.S.A. 1591(2)(A) as follows: “For necessary assistance in arresting or transporting prisoners, juveniles or persons with mental illness the sum of [15.40] $18.00 per hour for each deputy sheriff or assistant so required ….”

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SHERIFFS’ SALARIES Sheriffs are Vermont’s single county wide local law enforcement agency. Vermont State Police report to Headquarters and policies set there. Municipal police report to town/city officials. Sheriffs serve the people of the county in a wider variety of roles that any other police agency. Sheriffs Departments provide a range of services from serving civil process, as required by Vermont Statute; providing law enforcement assistance to small towns that do not have the resources to hire a municipal police department; and helping with emergencies such as the Flood of 2011. Their salaries are set by the legislature, 32 V.S.A. 1182.

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DEPARTMENT: SHERIFFS

Name and brief narrative description of program (not to exceed 2 sentences for each) GF $$ TF $$

Spec F (incl tobacco) $$ Fed F $$

All other funds $$

Total funds $$

Authorized positions

FY 2012 expenditures 3,400,473 3,400,473 38FY 2013 estimated expenditures 3,614,635 3,614,635 40FY 2014 budget request 3,828,528 3,828,528 40

Total DepartmentFY 2012 expenditures 3,400,473 3,400,473 38

FY 2013 estimated expenditures 3,614,635 3,614,635 40FY 2014 budget request 3,828,528 3,828,528 40

Transports are the statute mandated function of the Sheriffs

DEPARTMENT PROGRAM PROFILEFY 2014

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General $$ Transp $$ Special $$ Tobacco $$ Federal $$ Interdept'l All other $$ Total $$Transfer $$

Approp #1 Sheriffs: FY 2013 Approp 3,614,635 3,614,635Net Increase in Salaries 148,241 148,241Net Decrease in Fringe Benefits (1,817) (1,817)Net Decrease Contractual 3rd Party (7,746) (7,746)Net increase to Per Diem 14,524 14,524Net Increase to IT/Telecom Services 58,367 58,367Net Increase to Other Operating 2,324 2,324

Subtotal of increases/decreases 213,893 0 0 0 0 0 0 213,893FY 2014 Governor Recommend 3,828,528 0 0 0 0 0 0 3,828,528

Sheriffs FY 2013 Appropriation 3,614,635 0 0 0 0 0 0 3,614,635TOTAL INCREASES/DECREASES 213,893 0 0 0 0 0 0 213,893Sheriffs FY 2014 Governor Recommend 3,828,528 0 0 0 0 0 0 3,828,528

Fiscal Year 2014 Budget Development Form - Sheriffs

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Budget Rollup

Report ID: VTPB-11-BUDRLLUPRun Date: 01/15/2013Run Time: 07:47 AM

State of Vermont

Budget Object Rollup Name FY2012 ActualsFY2013 as

Passed

FY2013Governor's

BAARecommended

FY2014Governor's

Recommended

Diff betweenFY14 Gov Rec

and FY13 AsPassed

PercentageChg: FY2014Gov Rec and

FY2013 AsPassed

Salaries and Wages 1,845,787 1,902,413 1,902,413 2,050,654 148,241 7.8%Fringe Benefits 940,355 1,090,373 1,090,373 1,088,556 (1,817) -0.2%Contracted and 3rd Party Service 16,045 7,746 7,746 0 (7,746) -100.0%PerDiem and Other Personal Services 310,309 339,330 339,330 353,854 14,524 4.3%

Budget Object Group Total: 1. PERSONAL SERVICES 3,112,496 3,339,862 3,339,862 3,493,064 153,202 4.6%

Budget Object Group: 1. PERSONAL SERVICES

Budget Object Rollup Name FY2012 ActualsFY2013 as

Passed

FY2013Governor's

BAARecommended

FY2014Governor's

Recommended


and FY13 AsPassed


FY2013 AsPassed

Equipment 1,510 0 0 0 0 0.0%IT/Telecom Services and Equipment 26,110 32,543 32,543 90,910 58,367 179.4%Travel 242,532 228,500 228,500 224,900 (3,600) -1.6%Supplies 1,273 3,500 3,500 3,966 466 13.3%Other Purchased Services 9,391 9,630 9,630 15,088 5,458 56.7%Other Operating Expenses 30 600 600 600 0 0.0%Rental Property 0 0 0 0 0 0.0%Property and Maintenance 7,132 0 0 0 0 0.0%

Budget Object Group Total: 2. OPERATING 287,977 274,773 274,773 335,464 60,691 22.1%

Budget Object Group: 2. OPERATING

Organization: 2130200000 - Sheriffs

Total Expenses 3,400,473 3,614,635 3,614,635 3,828,528 213,893 5.9%

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Budget Rollup

Report ID: VTPB-11-BUDRLLUPRun Date: 01/15/2013Run Time: 07:47 AM

State of Vermont

Position Count 40FTE Total 40

Fund Name FY2012 ActualsFY2013 as

Passed

FY2013Governor's

BAARecommended

FY2014Governor's

Recommended


and FY13 AsPassed


FY2013 AsPassed

General Funds 3,400,473 3,614,635 3,614,635 3,828,528 213,893 5.9%

Funds Total 3,400,473 3,614,635 3,614,635 3,828,528 213,893 5.9%

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Budget Detail Report

Report ID: VTPB-07Run Date: 01/15/2013Run Time: 07:46 AM

State of Vermont


Budget Object Group: 1. PERSONAL SERVICES

Rollup: Salaries and Wages FY2012 ActualsFY2013 as

Passed

FY2013Governor's

BAARecommended

FY2014Governor's

Recommended


and FY13 AsPassed


FY2013 AsPassed

Description CodeExempt 500010 1,770,547 1,902,413 1,902,413 2,058,654 156,241 8.2%Overtime 500060 75,240 0 0 0 0 0.0%Vacancy Turnover Savings 508000 0 0 0 (8,000) (8,000) 0.0%

Budget Object Group Total: 1,845,787 1,902,413 1,902,413 2,050,654 148,241 7.8%

Rollup: Fringe Benefits FY2012 ActualsFY2013 as

Passed

FY2013Governor's

BAARecommended

FY2014Governor's

Recommended


and FY13 AsPassed


FY2013 AsPassed

Description CodeFICA - Exempt 501010 133,929 0 0 157,481 157,481 0.0%FICA 501099 0 111,476 111,476 0 (111,476) -100.0%Medicare 501299 0 26,075 26,075 0 (26,075) -100.0%Health Ins - Exempt 501510 429,933 0 0 480,837 480,837 0.0%Health Insurance 501599 0 506,887 506,887 0 (506,887) -100.0%Retirement - Exempt 502010 262,946 0 0 304,289 304,289 0.0%Retirement 502099 0 325,501 325,501 0 (325,501) -100.0%Dental - Exempt 502510 27,772 0 0 26,000 26,000 0.0%Dental 502599 0 30,362 30,362 0 (30,362) -100.0%Life Ins - Exempt 503010 6,338 0 0 8,848 8,848 0.0%Life Insurance 503099 0 7,083 7,083 0 (7,083) -100.0%

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State of Vermont


Rollup: Fringe Benefits FY2012 ActualsFY2013 as

Passed

FY2013Governor's

BAARecommended

FY2014Governor's

Recommended


and FY13 AsPassed


FY2013 AsPassed

Description CodeLTD - Exempt 503510 1,414 0 0 4,777 4,777 0.0%Long Term Disability 503599 0 4,027 4,027 0 (4,027) -100.0%EAP - Exempt 504010 1,126 0 0 1,280 1,280 0.0%Employee Assistance Program 504099 0 1,209 1,209 0 (1,209) -100.0%Workers Comp - Ins Premium 505200 76,896 77,753 77,753 105,044 27,291 35.1%

Budget Object Group Total: 940,355 1,090,373 1,090,373 1,088,556 (1,817) -0.2%

Rollup: Contracted and 3rdParty Service FY2012 Actuals

FY2013 asPassed

FY2013Governor's

BAARecommended

FY2014Governor's

Recommended


and FY13 AsPassed


FY2013 AsPassed

Description CodeContr&3Rd Pty-Educ & Training 507350 4,375 0 0 0 0 0.0%Other Contr and 3Rd Pty Serv 507600 11,670 7,746 7,746 0 (7,746) -100.0%

Budget Object Group Total: 16,045 7,746 7,746 0 (7,746) -100.0%

Rollup: PerDiem and OtherPersonal Services FY2012 Actuals

FY2013 asPassed

FY2013Governor's

BAARecommended

FY2014Governor's

Recommended


and FY13 AsPassed


FY2013 AsPassed

Description CodePer Diem, Crt Sys, Sheriff Svc 506099 0 339,330 339,330 353,854 14,524 4.3%Other Pers Serv 506200 309,976 0 0 0 0 0.0%Service of Papers 506240 334 0 0 0 0 0.0%

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State of Vermont


Rollup: PerDiem and OtherPersonal Services FY2012 Actuals

FY2013 asPassed

FY2013Governor's

BAARecommended

FY2014Governor's

Recommended


and FY13 AsPassed


FY2013 AsPassed

Description Code

Budget Object Group Total: 310,309 339,330 339,330 353,854 14,524 4.3%

Total: 1. PERSONAL SERVICES 3,112,496 3,339,862 3,339,862 3,493,064 153,202 4.6%

Budget Object Group: 2. OPERATING

Rollup: Equipment FY2012 ActualsFY2013 as

Passed

FY2013Governor's

BAARecommended

FY2014Governor's

Recommended


and FY13 AsPassed


FY2013 AsPassed

Description CodeOffice Equipment 522410 1,510 0 0 0 0 0.0%

Budget Object Group Total: 1,510 0 0 0 0 0.0%

Rollup: IT/Telecom Servicesand Equipment FY2012 Actuals

FY2013 asPassed

FY2013Governor's

BAARecommended

FY2014Governor's

Recommended


and FY13 AsPassed


FY2013 AsPassed

Description CodeTelecom-Telephone Services 516652 9,681 11,000 11,000 10,000 (1,000) -9.1%It Intsvccost-Vision/Isdassess 516671 7,539 11,543 11,543 18,438 6,895 59.7%It Intsvccost- Dii - Telephone 516672 8,849 10,000 10,000 10,000 0 0.0%It Inter Svc Cost User Support 516678 0 0 0 7,759 7,759 0.0%

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State of Vermont


Rollup: IT/Telecom Servicesand Equipment FY2012 Actuals

FY2013 asPassed

FY2013Governor's

BAARecommended

FY2014Governor's

Recommended


and FY13 AsPassed


FY2013 AsPassed

Description CodeIt Int Svc Dii Allocated Fee 516685 0 0 0 44,713 44,713 0.0%Info Tech Purchases-Hardware 522210 40 0 0 0 0 0.0%


Rollup: Other OperatingExpenses FY2012 Actuals

FY2013 asPassed

FY2013Governor's

BAARecommended

FY2014Governor's

Recommended


and FY13 AsPassed


FY2013 AsPassed

Description CodeSingle Audit Allocation 523620 0 600 600 600 0 0.0%Registration & Identification 523640 30 0 0 0 0 0.0%

Budget Object Group Total: 30 600 600 600 0 0.0%

Rollup: Other PurchasedServices FY2012 Actuals

FY2013 asPassed

FY2013Governor's

BAARecommended

FY2014Governor's

Recommended


and FY13 AsPassed


FY2013 AsPassed

Description CodeInsurance Other Than Empl Bene 516000 145 266 266 260 (6) -2.3%Insurance - General Liability 516010 5,610 3,964 3,964 4,084 120 3.0%Photocopying 517020 2 0 0 0 0 0.0%Postage 517200 3,612 5,400 5,400 7,600 2,200 40.7%Travel-Crim Inquest-Grandjury 518356 22 0 0 0 0 0.0%Human Resources Services 519006 0 0 0 3,144 3,144 0.0%

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State of Vermont


Rollup: Other PurchasedServices FY2012 Actuals

FY2013 asPassed

FY2013Governor's

BAARecommended

FY2014Governor's

Recommended


and FY13 AsPassed


FY2013 AsPassed

Description Code


Rollup: Property andMaintenance FY2012 Actuals

FY2013 asPassed

FY2013Governor's

BAARecommended

FY2014Governor's

Recommended


and FY13 AsPassed


FY2013 AsPassed

Description CodeRep&Maint-Info Tech Hardware 513000 7,071 0 0 0 0 0.0%Repair & Maint - Office Tech 513010 61 0 0 0 0 0.0%

Budget Object Group Total: 7,132 0 0 0 0 0.0%

Rollup: Rental Property FY2012 ActualsFY2013 as

Passed

FY2013Governor's

BAARecommended

FY2014Governor's

Recommended


and FY13 AsPassed


FY2013 AsPassed

Description CodeFee-For-Space Charge 515010 0 0 0 0 0 0.0%

Budget Object Group Total: 0 0 0 0 0 0.0%

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State of Vermont


Rollup: Supplies FY2012 ActualsFY2013 as

Passed

FY2013Governor's

BAARecommended

FY2014Governor's

Recommended


and FY13 AsPassed


FY2013 AsPassed

Description CodeOffice Supplies 520000 1,273 3,000 3,000 3,466 466 15.5%Books&Periodicals-Library/Educ 521500 0 500 500 500 0 0.0%

Budget Object Group Total: 1,273 3,500 3,500 3,966 466 13.3%

Rollup: Travel FY2012 ActualsFY2013 as

Passed

FY2013Governor's

BAARecommended

FY2014Governor's

Recommended


and FY13 AsPassed


FY2013 AsPassed

Description CodeTravel-Inst-Auto Mileage-Emp 518000 11,199 500 500 500 0 0.0%Travel-Inst-Meals-Emp 518020 15 0 0 0 0 0.0%Travel-Inst-Lodging-Emp 518030 0 1,000 1,000 1,000 0 0.0%Travel-Inst-Incidentals-Emp 518040 220,056 215,000 215,000 215,000 0 0.0%Travl-Inst-Auto Mileage-Nonemp 518300 2,047 7,000 7,000 3,400 (3,600) -51.4%Travel-Inst-Meals-Nonemp 518320 107 0 0 0 0 0.0%Travel-Inst-Lodging-Nonemp 518330 9,109 5,000 5,000 5,000 0 0.0%

Budget Object Group Total: 242,532 228,500 228,500 224,900 (3,600) -1.6%

Total: 2. OPERATING 287,977 274,773 274,773 335,464 60,691 22.1%

Total Expenses: 3,400,473 3,614,635 3,614,635 3,828,528 213,893 5.9%

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State of Vermont

Fund NameFundCode FY2012 Actuals

FY2013 asPassed

FY2013Governor's

BAARecommended

FY2014Governor's

Recommended


and FY13 AsPassed


FY2013 AsPassed

General Fund 10000 3,400,473 3,614,635 3,614,635 3,828,528 213,893 5.9%

Funds Total: 3,400,473 3,614,635 3,614,635 3,828,528 213,893 5.9%

Position Count 40

FTE Total 40

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Report ID ::Run Date

VTPB - 1401/15/2013

Run Time 07:51 AM:

State of Vermont

2130200000-Sheriffs

PositionNumber Classification FTE Count

GrossSalary

BenefitsTotal

StatutoryTotal Total

257056 90600P - Sheriff-Addison 1 1 60,923 7,177 4,660 72,760

257057 90610P - Sheriff-Bennington 1 1 67,683 31,129 5,177 103,989

257058 90620P - Sheriff-Caledonia 1 1 67,683 31,129 5,177 103,989

257059 90630P - Sheriff-Chittenden 1 1 71,614 26,735 5,478 103,827

257060 90640P - Sheriff-Essex 1 1 67,683 31,129 5,177 103,989

257061 90650P - Sheriff-Franklin 1 1 67,683 26,106 5,177 98,966

257062 90660P - Sheriff-Grand Isle 1 1 60,923 13,875 4,660 79,458

257063 90670P - Sheriff-Lamoille 1 1 67,683 31,129 5,177 103,989

257064 90680P - Sheriff-Orange 1 1 67,683 26,316 5,177 99,176

257065 90690P - Sheriff-Orleans 1 1 60,923 11,509 4,660 77,092

257066 90700P - Sheriff-Rutland 1 1 67,683 14,596 5,177 87,456

257067 90710P - Sheriff-Washington 1 1 67,683 21,293 5,177 94,153

257068 90720P - Sheriff-Windham 1 1 67,683 34,718 5,177 107,578

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VTPB - 1401/15/2013

Run Time 07:51 AM:

State of Vermont


GrossSalary

BenefitsTotal


257069 90730P - Sheriff-Windsor 1 1 67,683 26,106 5,177 98,966

257070 94560E - Deputy Sheriff 1 1 53,373 13,071 4,083 70,527

257071 94560E - Deputy Sheriff 1 1 43,347 8,386 3,317 55,050

257072 94560E - Deputy Sheriff 1 1 53,373 24,791 4,083 82,247

257073 94560E - Deputy Sheriff 1 1 43,347 26,804 3,317 73,468

257074 94560E - Deputy Sheriff 1 1 47,757 9,169 3,653 60,579

257076 94560E - Deputy Sheriff 1 1 37,918 16,471 2,901 57,290

257077 94560E - Deputy Sheriff 1 1 43,347 21,781 3,317 68,445

257078 94560E - Deputy Sheriff 1 1 40,581 26,311 3,104 69,996

257079 94560E - Deputy Sheriff 1 1 44,762 22,032 3,424 70,218

257080 94560E - Deputy Sheriff 1 1 47,757 27,587 3,653 78,997

257081 94560E - Deputy Sheriff 1 1 49,046 27,817 3,752 80,615

257083 94560E - Deputy Sheriff 1 1 40,581 14,591 3,104 58,276

257084 94560E - Deputy Sheriff 1 1 43,347 8,386 3,317 55,050

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VTPB - 1401/15/2013

Run Time 07:51 AM:

State of Vermont


GrossSalary

BenefitsTotal


257085 94560E - Deputy Sheriff 1 1 40,581 21,288 3,104 64,973

257094 94560E - Deputy Sheriff 1 1 51,854 23,292 3,967 79,113

257103 94560E - Deputy Sheriff 1 1 37,918 25,839 2,901 66,658

257104 04080B - Personnel Officer 1 1 34,154 20,147 2,613 56,914

257131 94560E - Deputy Sheriff 1 1 37,918 25,839 2,901 66,658

257132 94560E - Deputy Sheriff 1 1 39,312 7,668 3,007 49,987

257133 94560E - Deputy Sheriff 1 1 37,918 25,839 2,901 66,658

257134 94560E - Deputy Sheriff 1 1 46,259 12,312 3,539 62,110

257135 94560E - Deputy Sheriff 1 1 49,046 5,912 3,752 58,710

257136 94560E - Deputy Sheriff 1 1 43,347 26,804 3,317 73,468

257137 94560E - Deputy Sheriff 1 1 44,762 27,055 3,424 75,241

257138 94560E - Deputy Sheriff 1 1 37,918 7,421 2,901 48,240

257139 94560E - Deputy Sheriff 1 1 37,918 16,471 2,901 57,290

Total 40 40 2,058,654 826,031 157,481 3,042,166

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VTPB - 1401/15/2013

Run Time 07:51 AM:

State of Vermont

FundCode Fund Name FTE Count

GrossSalary

BenefitsTotal


10000 General Fund 40 40 2,058,654 826,031 157,481 3,042,166

Total 40.00 40 2,058,654 826,031 157,481 3,042,166

Note: Numbers may not sum to total due to rounding.

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sheriffs departments fy14 budget · bennington courts. the rutland county sheriff’s office is...

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