sharepoint as a gov 2.0 platform

SharePoint as a Gov 2.0 Platform

Dux Raymond Sy, PMP

Screencast: http://vimeo.com/14468483

Twitter: @meetdux Hashtag: #bpc10 #gov20

Session Objectives

  In this presentation, you’ll learn how SharePoint is being leveraged as Government 2.0 solutions for citizen empowerment, project transparency, inter-government agency collaboration and public reporting

  In addition, you will learn how SharePoint is being leveraged by   VA Beach Public School System   Washington DC Department of Transportation   DOD/VA Interagency Program Office


Presenter: Dux Raymond Sy, PMP

  Managing Partner, Innovative-E, Inc.   Author, “SharePoint for Project Management”

by O’Reilly Media   For more information, connect with Dux

  E-Mail: [email protected]   Twitter: twitter.com/meetdux   LinkedIn: meetdux.com/li   Blog: meetdux.com



  What is Gov 2.0?

  VA Beach City Public Schools Portal

  DDOT Project Reporting Platform

  DOD/VA IPO Work Management Platform

  Summary


Government as a Platform

  Gov 2.0 aims to make government more efficient, transparent, and responsive to citizens   Read “Simplified Definition of Gov 2.0” http://bit.ly/cX12Ne

  Enhance and accelerate the exchange of information between government and citizens   Real-time communication   Accountability reporting

  It’ s not about technology but collaborative technology is an enabler   Social Media   Mashups   Web Services   Data Aggregation


See What MassDOT Did

See it @ http://bit.ly/bah4N4


Why SharePoint?

  Most government institutions are already leveraging Microsoft tools   Low barrier to entry   Adoption

  General public adoption to Microsoft tools


Example: Virginia DOT Dashboard


Example: Recovery.gov







  Summary


The Challenge (Late 2005 / Early 2006)

  Student shared network storage   Shared folder on network   All had rights to all documents   Student work “missing”, changed, deleted

  Store and access homework   USB Thumb Drive


Windows SharePoint Services (WSS) 2.0 Saved the Day

  Why?   Already using Microsoft tools   They had WSS

  Benefits   Secure online student storage   Secure online teacher storage   Secure online class site   Accessible from home   Minimal modifications

–  Class list –  Student list –  Site usage progress bar –  Resetting of passwords

  All account creation/management automated through overnight processing


45,624 Sites 6,037 Sites

20,537 Sites

As of November 17, 2006

Teacher Sites Student Sites

Class Sites







  Summary


The Challenge

  DC Department of Transportation (DDOT) needed a publicly accessible solution to provide detailed transparency and accountability reporting to track DDOT construction projects

  Traditionally, projects were being managed with various tools and lacked standardized reporting   E-mail   Microsoft Excel   Microsoft Project   Word


Microsoft Project 2007 + WSS 3.0 + EPMLive + Dundas

  Why?   3 months turnaround   Limited resources

  Benefits   Improved efficiency and reduced

costs through portfolio level management of all projects from a centralized location

  Greater control over processes to closely monitor project budget and schedule

  Improved data integrity and support   Improved project management consistency and standardization   Increased communication and transparency


Video here

DTAP in Action







  Summary


What is the IPO?

  DoD/VA Interagency Program Office (IPO) acts as the single point of accountability for DoD and VA in the rapid development and implementation of electronic health record systems   It was established by the National Defense Authorization Act (NDAA) for

FY2008 mandate   Subsequent to the 2008 NDAA, the Departments expanded the IPO's Scope

to include personnel and benefits electronic data sharing between the Departments (DoD and VA).


The Challenge

  The Virtual Lifetime Electronic Record (VLER) project is to provide seamless integration between DoD, VA, and Health Providers such as Kaiser Permanente, Med Virginia, etc. to make it a seamless transition when personnel transfer from active duty to veteran status.

  Project artifacts must have one visible location where all parties can collaborate, create, and access easily

  Reporting must be multilevel and streamlined to meet ad hoc inquiries by congressional committees, executive committees, and project participants with “Dashboard” type of data visualizations

  Decisions and reporting must be transparent and agreeable to all government and industry participants.

  The hosting platform is MOSS 2007 Standard and restricted to only out of the box functionality with no access to Central Admin level.


Microsoft Office SharePoint Server 2007

  Why?   Web-based and familiar to many of the participants   Integration with typical artifact tools such as Word, Excel, PowerPoint,

Visio, and MS Project   Must be accessible through SSL VPN to external health provider partners

  Benefits   Single version of the truth   Traceability   Reporting/Dashboard capable   Quick, Organized, and Standardized Repository   Flexibility to adjust to changing project phases, processes, and reporting

requirements   No special software on the client workstations across entities

April 21, 2010 VLER SMC - FOUO_IPO NOT RELEASABLE 29

Background: VLER Governance Groups

Vision

Strategy

Performance

Architecture

Requirements

Project Mgt

JEC

VLER Executive Committee (EXCOM)

VLER Senior Management

Committee (SMC)

Project Coordination

Group Requirements Teams

Strategy, Performance

Commun Teams

Business/Functional

Issue Teams

Data Teams

Technical Teams

Advisory Groups

IPO BEC HEC


Home Page

  Rotating Story Feature

  Calendar with rollover detail

  RSS aggregation to government health site

  Rollover navigation provides one click access


Workgroup sites hold content type lists that rollup to Project Level and Executive level sites without 3rd party parts.

Workgroup Sites

Project Level Site Executive Level Site Roll-up Reporting Model







  Summary


Resources

  E-Book: Government as a Platform http://bit.ly/aMVvcn

  E-Book: SharePoint in Education http://sharepointineducation.com/e-book-v1-0

  Article: What Does Gov 2.0 Look Like? http://oreil.ly/cHDBJL

  Webcast: What is Gov 2.0? http://bit.ly/aYrCXc

  Case Study: Project Transparency Solution for DDOT http://bit.ly/9t2UrO


Questions?

  E-Mail: [email protected]

  LinkedIn: meetdux.com/li

  Blog: meetdux.com

  Twitter: twitter.com/meetdux

Provide feedback to get a chance to win “SharePoint for Project Management” e-book

http://meetdux.com/feedback

Thank You!

Please be sure to fill out your session evaluation!

sharepoint as a gov 2.0 platform

Technology