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Sharepoint 2010 ! A worthy Successor ?

Sushant Agarwal

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Sharepoint 2010 • Overview

•Feature Snapshot

• What’s delta to Sharepoint 2007?

What is Sharepoint 2010?

Sharepoint is no doubt at the centre of innovation for Microsoft and has truly become a phenomenon among Information workers.

For those who have just started: Sharepoint in a nutshell is“The business collaboration platform that enables you to connect and empower people through formal and informal

business communities, within the enterprise and beyond, and to manage content throughout the information lifecycle.

Whether deployed on-premises or as hosted services, SharePoint’s integrated capabilities are enhanced by search

technologies and enable you to rapidly respond to changing business needs by making data-driven decisions and by

deploying customized solutions quickly and securely. The consolidation of collaboration solutions onto SharePoint 2010

makes it possible to cut costs by lowering training and maintenance expenses and increasing IT productivity, all within a

governable and compliant platform”

The primary use of Sharepoint has been seen in the areas of Intranet/ Internet portals, document management system and collaboration sites.

The Official release date of Sharepoint 2010 has been now fixed on May 12,2010

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Sharepoint 2010: Business Perspective

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Sites: sharing information securely with co-workers, partners and customers

Communities: enabling modern forms of collaboration

Content: Managing contents across their entire life cycle

Search: simple searching and finding of information and persons

Composites: making dynamic business applications available in a simple way

Insights: making decisions on the basis of relevant information

Sharepoint 2010: Component Diagram

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Sharepoint 2010: Upgrade Requirements

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Hardware Requirements

• SharePoint Server 2010 and SharePoint Foundation 2010 are 64-bit applications and can only run on a 64-bit edition of the Windows Server® 2008 operating system.

• You must have hardware that supports the use of a 64-bit operating system and 64-bit SQL Server.

Database:

• 64-bit SQL Server 2005 SP2 or 64-bit SQL Server 2008

Sharepoint 2010: Feature Snapshot

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Sharepoint 2010: Let’s dig deeper

Updated Service Architecture

The most Important change is in terms of Service Architecture

• In Microsoft® SharePoint® Server 2010, services are no longer contained within a Shared

Services Provider (SSP). Instead, the infrastructure for hosting services moves into

SharePoint® Foundation 2010 and the configuration of service offerings is much more

flexible. Individual services can be configured independently and third-party companies

can add services to the platform.

• You can deploy only the services that are needed to a farm. Services that are deployed

are called service applications.

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1. Web applications can be configured to use

only the services that are needed, rather

than the entire set of services that are

deployed.

2. You can deploy multiple instances of the

same service in a farm and assign unique

names to the resulting service

applications .

3. You can share services across multiple

Web applications within the same farm.

Updated Service Architecture

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Sharepoint 2010: Content/Document Management

Content AuthoringCo- Authoring – Multiple authors using Office 2010

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Metadata Management

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Metadata based navigation as a virtual folder structure

With SharePoint 2010, users get

consistent metadata management with

the result that any SharePoint site can

hook into that metadata with virtually no

effort.

There are two key principals in the use

of metadata:

•Use and application of tags: It’s easy

for a site to use enterprise wide tags

and taxonomies, and easy for users to

apply them.

•How SharePoint 2010 uses tags: The

document library can be configured to

use metadata as a primary navigation

pivot.

Combined, it means that easy metadata

entry enables users to tag items which

in turn drives navigation. And because

users need the metadata to navigate the

repository, this encourages them to tag

the items.

Document Set

Manage the unmanaged

It allows you to group related documents

together so that they share

metadata and have a common

homepage, workflows, and archival

process

e.g. a team that just needs to put

together a pitch book/sales

proposal that includes a

PowerPoint deck, a spreadsheet of

costs, and a document that

describes the sales pitch

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Office Integration

• Office Integration - Via the new Office 2010 Backstage user interface, you can access and search tags and notes

used in documents.

• if you’ve installed the Office Web Apps (licensed as part of the Office 2010 suite), the default click for a document

library can be configured to load Office documents and lets you edit Office content in the browser.

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Web Content Management

• A SharePoint version specific for

Internet sites will be available

when the product ships next year.

• Content Organizer – Helps

organize content better in a

Publishing Environment

• Much Improved Rich Text Control

• Single Click Page Authoring

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Content Organizer

Content Query Web Part

The new CQWP simplifies working with Item Styles by introducing slots. A slot is a

marker in the Item Style Template which is being filled with the content on runtime. The

Content Query Web Part allows you to set the mappings between the slots and the

fields using the property pane what allows you to create more semantic and reusable

Item Style Templates!

Another great feature of the new Content Query Web Part is the Content to Content

concept. This makes it extremely easy to provide functionality such as related content.

Digital Asset Management …

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The Silverlight audio / video player even has built in streaming technology, which is very

easy to use.

The best part, from my perspective, is the ability to add other metadata easily through

integration with the metadata services. This will allow for greater findability of your digital

assets and a consistent categorization process.

Remote Blob Store - One of the drawbacks to DAM in SharePoint was how quickly

databases would get with all those large files. With 2010 you have the option of configuring

storage OUTSIDE of SQL, which is important in DAM and other document intensive

scenarios like records management.

Document Sets - The ability to group a number of documents together and managed them

together helps for scenarios where you are trying to track groups of images together, etc...

Location-based Policies and Metadata make for easier management of assets. As users

tend to be poor metadata managers, this option helps with the auto assigning of metadata

based on where the file is uploaded.

Content Organizer - Auto routing of files based on properties of the files also helps with

management and upkeep.

Digital Asset Management

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SharePoint Server 2010 provides a library

template called Asset Library that is

customized to use new image, audio, and

video content types designed specifically for

storing and cataloging rich media assets.

These new content types use new column

types such as Preview, Picture Size, Date

Picture Taken, and Length (seconds) that

contribute to the metadata for a particular

asset.

The asset library also has a preview mode

that displays a thumbnail and some of this

metadata when you hover the pointer over an

asset.

Sharepoint 2010 captures image information

and metadata while auto creating thumbnails

and built in viewers for images, audio and

video.

Records Management

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In Microsoft SharePoint Server

2010 you can manage records in an

archive, or you can manage records

in the same document repository as

active documents.

With the Microsoft SharePoint

Server 2010 in-place approach,

when you declare that a document

has become a record, the record

remains in place, but Microsoft

SharePoint Server 2010 now

manages it as a record.

For example, a document might get

a different retention policy when it is

declared to be a record, or users

might not be able to edit it..

Miscellaneous

• WSS is now called SharePoint Foundation.

• Page Rating feature is now OOTB

• Extensive Mobile support with Sharepoint 2010.

• Alerts can now be sms’d to you if you like

• Improved Web Analytics

• Size of lists and libraries is not going to be a problem; you can store 50

million items in each of them now.

• Tagging is new and is folksonomy driven – this means that users decide

what the tags should be and the majority vote wins!

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Sharepoint 2010: User Experience Improvements

Much Improved Accessibility

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Web Standards•XHTML Strict

•Well-formed HTML/CSS output

•WCAG 2.0 AA

More features•Supports Ajax

•Allows Image Embedding

•Multilingual UI: comprehensive support of multilingualism for

user interface, menus, navigation and lists

Modal Framework•No Unnecessary Redirects

Introduction of in-browser dialogs for better accessibility

Cross-browser SupportFull SharePoint functionality for:

•Firefox 3.x

•Apple Safari 4. x

Much Hyped - Ribbon Interface

Media / Rich Media

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Silverlight is now natively supported in Sharepoint. Simply develop your Silverlight

application (.XAP) and deploy it to the server. You can then add the Silverlight

application to your web page by adding the Silverlight web part and providing the

location of the .XAP file.

- Media player built right into

SP 2010 (ribbon changes

context based on what you

click on)

- Supports skinning for the

media player

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Sharepoint 2010: Search

Search – Key Improvements

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• Faceted Search using the refinement panel: After you’ve searched for a document or a

person, the refinement panel shows you the categories (or metadata) for the first 50 items in the

results list.

• Sharepoint and FAST Integration: SharePoint 2010 Search and the new FAST Search for

SharePoint 2010 have been designed to share a common platform so that search developers can

integrate with both SharePoint Search and FAST Search for SharePoint 2010 using the same

query side interfaces. This means developers don’t have to learn new APIs or programming

models, but can leverage the same object models, services and a common query language for

both products.

• “View in browser” option for all office documents in search results.

• Boolean operators supported

• Federation to people search

• Integration with windows search so Win7, Vista search can federate to SharePoint search

and the search experience can be tied to SharePoint.

• Phonetic name matching and nickname matching for people search. e.g. “jon coughman” finds

“Jonathan kaufman” “shartam mikellsen” finds “kjartan mikkelsen”.

• Self Search – to drive people to participate content. Vanity search and you have richer options to

manage how to improve your personal search profile

• Improved scalability, query functionality and index redundancy. Support for multiple

indexers.

• Each Document now has a unique Document ID which can be searched.

• Support for regular expressions in crawl rules. ie. Remove SSN from search.

Search options in Sharepoint 2010

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Search options in Sharepoint 2010

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Fast Search – At a Glance

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Sharepoint 2010: Business Connectivity Services

Business Connectivity Services (BCS)

• Business Connectivity Services solutions use a set of standardized

interfaces to provide access to business data. As a result, solution

developers do not have to learn programming practices that apply to a

specific system or adapter for each external system. Business Connectivity

Services also provide the run-time environment in which solutions that

include external data are loaded, integrated, and executed in supported

Office client applications and on the Web server.

• Sources of external data that Business Connectivity Services can connect

to include SQL Server databases, SAP applications, Web services

(including Windows Communication Foundation Web services), custom

applications, and Web sites based on SharePoint products. By using

Business Connectivity Services, you can design and build solutions that

extend SharePoint collaboration capabilities and the Office user experience

to include external business data and the processes that are associated

with that data.

• You can now write data using BCS which was not possible earlier.30

Business Connectivity Services (BCS)

Architecture

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External Lists

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• Expose external data as a native

SharePoint list

• Full CRUD capability

• Familiar UI and navigation

• Sort, filter, group

• SPList OM access

• Forms: OOTB or upsize with

InfoPath

• Work offline

• No default fields: title, created

(by), modified (by)

• List items don’t have unique

int32 ID

• No events

• Item level security on external

source

• Read/Write depends on external

source

• Data stored in external system

Sharepoint External List – New

Feature

Regular Sharepoint List

Offline Content using Workspace

• The ability to take all SharePoint content offline in a more seamless fashion

• Auto-sync of lists and libraries (for documents, only actual changes are synched)

• The Sync to Computer feature allows users to create a local copy of a SharePoint site on

your computer via the Workspace client, thus taking your content offline.

• Versioning – Check in Check out

• Version history is available in the Workspace client but, since it is stored on the server, when

you are offline that history data will be unavailable. The same is also true for check-in and

check-out functionality, which also relies upon a connection to the server. As a result, when

in offline mode, you'll only see the most recent versions of documents. This was done so as

to avoid saving the entire version histories locally to your client.

• Windows Search integration

• Selecting Search from the launch bar searches across all SharePoint Workspaces;

SharePoint permissions are respected in the Workspace client

• Office integration

PowerPoint and Word are the first two Office apps which are supported for the automatic merge

changes functionality

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Sharepoint 2010: Business Process and Forms

Business Process and Forms:Improved Workflow Capabilities

• In SharePoint Designer 2010 the workflow design experience is a perfect example of how a business analyst can access a tool that can be leveraged as the first step in a development cycle. The workflow designer in SharePoint Designer 2010 allows you to specify a set of steps, conditions, and actions that fit together into a sequential workflow. The designer allows you to create complex workflows that include looping and branching by clicking a few buttons in the ribbon. By assembling the out of the box actions and custom actions it is possible to develop workflows which do not require any custom code.

• The user interface for building the workflow is a full page, artifact model which allows you to develop a workflow like any other SharePoint artifact by referring to other resources and potentially making changes to lists and content types while building the workflow

• Those workflows that are developed in SharePoint Designer 2010 can be exported into a SharePoint Solution Package file (WSP) so that they can be imported in Visual Studio 2010 and from there enhanced or changed. Workflows can also be designed in Visio and imported into SharePoint Designer and Figure 10 shows the Approval workflow when visualized with Microsoft Visio.

• The workflow editor in SharePoint Designer 2010 has two basic modes. A non-reusable workflow mode which uses the specific attributes of a list and embeds those fields, content types, etc., into the workflow and the reusable workflow which can be packaged for redeployment. The non-reusable workflow allows for a simpler design experience when the workflow will only ever need to exist in one place. The reusable workflow can be reused anywhere – so therefore does not bring context from the current site and thus requires more work to deliver. Having both allows the developer to decide which workflow solution is best for the specific scenario.

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Improved Workflow Capabilities

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Sharepoint 2010: Insights

Insights - Business Intelligence

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Excel and Pivot Excel Services

Visio Services Performance Point Services

Reporting Services

BI Platform Architecture

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Sharepoint 2010: Collaboration/ Social Computing

Identity Management: Directory Services

Support

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Identity management improvements include faster updates between SharePoint

and directory services, including LDAP servers and third-party applications.

Directory services

The directory services supported in SharePoint Server 2010 and their

synchronization capabilities include the following:

Service Users Groups Incremental

Active Directory Domain Services (AD DS) 2003 SP2, 2008

Yes Yes Yes

SunOne (LDAP) 5.2 Yes No Yes

Novell eDirectory (LDAP) 8.7.3 Yes No Yes

IBM Tivoli (LDAP) 6.2 Yes No Yes

My Sites

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My Sites will have the ability to check who

you email the most and suggest colleagues

for you automatically. Your colleagues are

very important in SharePoint, they make up

the whole social structure.

A built in Silverlight application on My Sites

makes viewing organization structure pretty

groovy!

My Sites also have status updates like

Facebook now.

Two other new features are Notes and I Like

It. This is similar to the Like feature on

Facebook and the comments box on your

wall. You can like and post notes just about

everywhere.

You will be able to push your pictures back to the AD (with some configuration of course) so that other

applications like Outlook or the communicator will be able to use the same picture. This is then done by auto

sizing of the pictures. It will make three sizes:

• 32×32 for use in SharePoint

• 48×48 for use in AD and Client Apps

• 96×96 for Profile page

New wave of social computing

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Sharepoint 2010 • Designing and Development

• Content Publishing and Deployment

•Administration

Sharepoint designers have more teeth

• SharePoint designer

will create the

CRUD operations.

• A more feature rich

Sharepoint designer

• Looks less

confusing

• Preview Online

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Improved Developer Productivity

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• Visual Studio 2010 SharePoint Project

Types and Items

• Visual Studio 2010 SharePoint tools

extensibility

• Visual Studio Extensions For SharePoint

Upgrade

• Windows 7 and Windows Vista Operating

System Support

• SharePoint Designer 2010

• Developer Dashboard

• Team Foundation Server 2010 Integration

Development and Administration

Major Ramp-up in rich features

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• SharePoint Ribbon

• SharePoint Dialogs

• Silverlight Web Part

• List Lookups and Relationships

• Business Connectivity Services

• LINQ to SharePoint

• Performance Enhancements

• Solution Throttling

• Event Enhancements

• Workflow Enhancements

• Client Object Model

• REST APIs

Flexible Deployment Options

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• Sandboxed Solutions

• SharePoint Online

• Upgrading Solutions

Resources

• SharePoint 2010 Website - to view SharePoint 2010 in action

• SharePoint 2010 forum- for SharePoint 2010 questions

• SharePoint 2010 PressPass- for the SPC 2009 keynote video, a Q&A with Jeff Teper, and more

• SharePoint 2010 Developer Center - for developer info

• http://www.mssharepointitpro.com - for IT Pro info

• http://www.microsoft.com/sharepoint - for more SharePoint information

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Thank You

Linked In: http://in.linkedin.com/in/agarwalsushant

Blog: http://sashayz.wordpress.com50

Sushant has around 7 years of experience in technology consulting & enterprise architecture / application

development. He specializes in strategy definition, design and implementation of employee portals and content

management platforms.

He has wide experience in the role of Business Analyst working closely with customers to understand their

business model, requirements and translate them into software requirements. He has good understanding

Rational Unified process RUP and worked on Rational suite of products and Visio.

Sushant also brings on board strong skills in team leadership and project management. His key strength lies in

his ability to fit seamlessly into multi-faceted role. He has excelled as a successful Product Specialist

(Sharepoint), consultant and a project leader. He has been certified as Microsoft Certified Specialist.