setting up organizations for success: long-term planning what types of products do you want to...
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Setting up Organizations for Success: Long-Term Planning• What types of products do you want to
provide?
• What types of data will you need?
• What type of system will be required to obtain, maintain, and disseminate data?
• What type of analysis and modeling will you be doing?
• What software and hardware will you require?
• What types of expertise do you need?
Setting up Projects for Success
• Find the match between what your customer wants and what you can provide.
• You fail if anything that is critical fails – Includes:
• Schedule• Budget• Staff/Expertise• Customer-relationships• Quality• End products.
The 7 Habits of Highly Effective People
• 1. Be Proactive• 2. Start with the end in mind• 3. Put First Things First• 4. Think Win-Win• 5. Seek First to Understand,
Then to be Understood• 6. Synergize• 7. Sharpen the Saw
Jim’s Habits
• Panic up front – when it will make a difference
• Check your resources
• Have backups
• Don’t stay stuck (20 minutes)
• Do what it takes to deliver
• Find out what customers really want
• Do the right thing
• Model the behavior you want in others
The Tire Swing
What the customerneeded
What wasdesigned
What marketing suggested
What management
approved
What was delivered
Alan Chapman, http://www.businessballs.com/treeswing.htm
Management is Complex• People & Relationships
• Plans
• Schedules
• Budgets
• Data Organization & Documentation
• Products: Papers, reports, websites
People & Relationships• Spend enough time with: upper
management, employees, sponsors, collaborators
• Work toward resolving issues in a win-win manner (then document the resolutions)
• Make a plan with everyone involved and keep it visible
Working with Others
• Listen, really listen
• What is important to them?
• Divide up tasks:– Large enough for each
person to make progress– Fit the task to the person– Coordinate, don’t micro
manage– Check on progress: weekly
to monthly
Steps to managing conflict• 1.Anticipate – Take time to obtain information
that can lead to conflict.• 2.Prevent – Develop strategies before the
conflict occurs.• 3.Identify – If it is interpersonal or procedural,
move to quickly manage it.• 4.Manage – Remember that conflict is
emotional• 5.Resolve – React, without blame, and you will
learn through dialogue.• Wikipedia
Resolving Conflict
1. Set the Scene
2. Gather Information
3. Agree to the Problem
4. Brainstorm Possible Solutions
5. Negotiate a Solution
• Wikipedia
Maximum advantage.
com
Plans• Have a plan!• Goals & Requirements• Schedule• Budget• Resources: Computers, space, software, etc.• Roles and Responsibilities
Goals and Requirements
• Goal:– Overall objective: what will be achieved
• Requirements:– End Products– Uncertainty– Metadata– Audience– Schedule– Budget constraints
Scheduling
• Define the deliverables/products
• Document the deadline
• Work backwards to create the schedule
• Multiply the schedule by about 2
Schedule
1. Deadline and deliverables/products
2. Reviews and updates
3. Creating documents (inc. web sites)
4. Analysis
5. Processing
6. Data preparation
7. Acquiring data
8. Proposal review
9. Proposal process
Mythical Man-Month• Communication and
training take time
• You can’t do it all yourself
• Must balance:– Number of people– The right tasks
Tasks
• Identify and assign tasks with deadlines
• Best to self-select tasks– Then, split up the “other work”
• Track when things are done
• Adapt if problems arise
• Always work together constructively
• If problems persist, escalate to management (instructor) and let them manage it
Budgets
• Every organization must balance it’s budget
• Almost everything costs money:– People– Computers, software– Space, power, phone lines, networks, etc.– Data takes time to download, QA, document– Volunteers take time to train
• Murphy’s law: Anything that can go wrong will
Data Organization & Documentation
• Wait until you have some data, then define a data organization structure with everyone, then enforce it!
• Document:– Know what the data
represents!
Data Organization• 1_Original
– Oregon• OregonLambert_WGS84
– Data files
• Oregon_North_NAD27
– Corvallis
• 2_Working– Oregon
• OregonLambert_WGS84
• 2_Final– Oregon
• OregonLambert_WGS84– Data files, maps, mxds, etc.
Documentation• Maintain Metadata throughout the project
– Make notes in “readme.txt” files in each folder
– Go back and fill in the metadata when you have time
• Critical:– Sources: location and names– Accuracy, Precision, Error Rate– Who worked on it– When it was updated
Products
• Keep track of: datasets, maps, reports, papers, etc.
• Make them visible to management and sponsors
• Use the web to connect with large groups, provide data
Maps for
• Management activities
• Monitoring: wildlife, invasive species, T & E species
• Visitors
• Maintenance
• Website
Websites
• Great way to provide “almost-free” data and information to the public
• Must be maintained!
GIS Analysis
• What is happening where and when?
• What data do we have?
• What analysis tools are available?
• What is required?– Can we achieve it?
Multi-Use Management• Priorities:
– Biodiversity– Recreation/Cultural– Agriculture & Livestock– Geology
• Issues:– Economy– Political agendas– Public perception– Legal– History
Biodiversity • Priorities:
– Maintain/restore pristine habitat
– Maximize biodiversity (rare)
– Disease
• Management elements:– Pristine habitat– Minimal human impact
• Disturbance
• Pollution
– Natural Fire Regimes– Natural Flood Regimes
Recreation• Hunting and Fishing
– Native vs. non-native species
• Boating:– Water skiing– Canoeing– Sailing
• Snowmobiling, ATVs• Hiking, Snowshoeing
and Camping• Residences
Recreation
• Priorities:– Economy– Impact
• Management Tools:– Access– Fees– Education– Regulations
Agriculture and Livestock• Issues:
– Maintain stocks– Economy– Legal issues– Overgrazing
(grassland to mesquite)
• Management Tools:– Fees– Access– Fire
Geology• Priorities:
– Economy– Impact
• Tools:– Licenses– Regulation– Mitigation
Multi-Use Management
• Question:– What management activities should take
place to best meet priorities?– Where?– When?
Management Tools
• Human access and activities
• Grazing, harvesting
• Restoration: removal and establishment
• Education
• Fees & Licenses
• Flood regulation
• Fire
• Regulations
Impacts
• Invasive species/disease
• Human impact: habitat loss/disturbance, pollution, poaching
• Climate change
oregoninvasivespecies.blogspot.com
Marine Spatial Planning
• Integrating marine use spatially and temporally– Fishing– Recreation– Aesthetics– Preservation– Energy Production– Shipping– Research
www.zmescience.com
The Oregonian
