Program OfficerProgram OfficerSessionSession

WELCOME!WELCOME!

California AmeriCorps TrainingCalifornia AmeriCorps TrainingS.F. Presidio Institute – September 11, 2014S.F. Presidio Institute – September 11, 2014

Session OverviewSession Overview

Welcome and Introductions Program Calendar Changes Progress Reporting Changes Q & A Wrap-Up

Program Calendar Changes

Program Calendar ChangesProgram Calendar Changes

Check-In #1: Member Enrollment/Retention & Service Hours

Signed Desk Review/Member File Certification Form & Member Background Check Tracker

Progress Reports 1, 2, & FinalCheck-In #2 : Member Enrollment/Retention,

Service Hours Check, & Progress Report ReviewCheck-In #3 : Member Enrollment/Retention,

Service Hours Check, & Progress Report ReviewProgrammatic Close-Out Documents

Check-In #1: Member Enrollment- Check-In #1: Member Enrollment- Retention & Service HoursRetention & Service Hours

When: 25 Days After Member Start Date

Review eGrants/Program 30/90/90/30 Record to Date

Discuss current member hours statusGeneral Discussion Time for Program

Specific Items

Signed Desk Review/Member File Signed Desk Review/Member File Certification Form & Member Certification Form & Member Background Check TrackerBackground Check Tracker

When: 25 Days After Member Start DateSigned by the Legal Applicant

Representative and the Program Director/Coordinator

Documents the program meets AmeriCorps regulations, provisions, policies and procedures

All Programs subject to random selection for Full Desk and Member Files Review

Progress Reporting Changes

Progress Reporting ChangesProgress Reporting Changes

Format ChangeSynched with CNCS GPR Due Dates1st Progress Report – When: 1/14/152nd Progress Report – When: 4/14/15Final Progress Report – When: 30

days after Member End DateCV Feedback (If Applicable)

Progress Reporting CategoriesProgress Reporting Categories

Primary Performance MeasureNon-Primary Performance MeasureMember Development MeasureStrengthening Communities-

Volunteer RecruitmentMember Enrollment, Retention, &

30-Day Enrollment/ExitChallenges, Issues, Impacts, or

Topics Not DiscussedGreat Stories

Check-In #2 & #3: Member Enrollment Check-In #2 & #3: Member Enrollment Retention, Service Hours and Progress Retention, Service Hours and Progress

Report ReviewsReport Reviews

Check-In #2 – When: Week of 1/26/15Check-In #3 – When: Week of 4/27/15Review eGrants/Program 30/90/90/30

Record to DateDiscuss current member hours statusReview Progress To DateGeneral Discussion Time for Program

Specific Items

Programmatic Close-OutProgrammatic Close-Out

When: 45 Days After Final Progress Report DueIncluded with Welcome Letter

Package to Leal Applicant & Program Director

Q & A

Wrap-Up