session 7
DESCRIPTION
Session 7. NSLDS Transfer Student Monitoring & Eligibility Changes. Agenda. Student eligibility changes -Combined FAH/TSM Batch file layout -Prescreening -Postscreening Transfer Student Monitoring process Web Demonstration. What is NSLDS? National Student Loan Data System. - PowerPoint PPT PresentationTRANSCRIPT
Session 7 2
Session 7
NSLDS Transfer Student Monitoring & Eligibility
Changes
Session 7 3
Agenda
Student eligibility changes
-Combined FAH/TSM Batch file layout
-Prescreening
-Postscreening Transfer Student Monitoring process Web Demonstration
Session 7 4
What is NSLDS? National Student Loan Data System
National database of federal loans & grants awarded under Title IV of the Higher Ed Act of 1965, as amended
Began loading data in 1994 School online access granted in 1996 Web access started 1998
Session 7 5
NSLDS Goals
Goals– Minimize abuse within aid programs – Reduce burden, costs, and errors in aid
administration – Central database of highly reliable,
accessible data• Plan and budget• Program coordination and control• Research
Session 7 6
NSLDS Content
46,480,530 Students
146,216,785 Loans (FFEL, Direct, Perkins) 35,120,711 Pell Grants (1993-current)
34,687 School Branches 18,259 Schools 31,258 Lenders 60 Guaranty Agencies
Session 7 7
Direct Loan Servicer
FDLP Loan InformationPerkins Schools
Debt CollectionService
Lenders/Servicers
CPS
GAs
All Schools
PEPS
Pell Grant Program
Perkins Loan Information
FFEL Loan Information
Loans assigned to EDLender and Lender Servicer Data
Aid OverpaymentsPell GrantInformation
Aid OverpaymentsStudent EnrollmentTransfer Students
School Demographic Data
Student Demographic Data
NSLDS Data Providers
Session 7 8
NSLDS Users
Colleges, universities, and trade schools Students and borrowers ED Lenders Guaranty agencies State agencies ED partners Other United States government agencies
Session 7 9
Combined FAH/TSM Batch File Layout
Session 710
Combined FAH/TSM Batch File Layout
Input file the same for FAH (formerly FAT Batch) requests and TSM Inform File requests
Modifications to the input file include- input file length of 150 bytes-school requests a FAH record, to add the student to the Inform list or both in the same inform file
Session 711
Combined FAH/TSM Batch File Layout cont.
FAH only requests included on the Error/Acknowledgment file output
Error message changes
-FAH request errors now included
Session 712
Combined FAH/TSM Batch File Layout cont.
Output files combined Modification include
-260 byte record (this is not a change for TSM)-No change flags (#) for FAH requests-Added nearing/exceeding flags to record type 1-Added discharge codes to record type 1-Attending school on record type 4-For CL loans-adding aggregate portion field to on record type 5
Session 713
Combined FAH/TSM Batch File Layout cont.
Message classes-TRNINFIN- School Batch Inform File
-TRNINFOP-Error/Acknowledgement File-TRLTRPOP-Alert file, report format-TRALRTOP-Alert file, extract format-SHFATQIN-Previous FAT Batch input file/used until June 30, 2003-SHFATROP-Previous FAT Batch output file in report format/used until June 30,2003-SHFATEOP-Previous FAT Batch output file in extract format/used until June 30,2003-FAHREPOP-new FAH output file in report format-FAHEXTOP-new FAH output in extract format
Session 714
Prescreening
Session 715
Prescreening Changes
Aggregate calculation definition changes
-recent loans now defined as Loan Period End Date plus 90 days
-Amount of Loan minus cancellations minus refunds equals Net Loan Amount
Session 716
Prescreening Changes cont.
Aggregate calculation changes
-for recent loans: if a) both OPB and Disbursed Amt are > than 0; or b) either OPB or Disbursed Amt is > than zero: Use the greater of the OPB or Disbursed Amt, but not to exceed Net Loan Amt. If both OPB and Disbursed Amt. = 0, use 0. Loan is guaranteed/approved but not disbursed.
-for all other loans, the aggregate is determined by using the lesser of Net Loan Amt, Disbursed Amt or OPB if all three are > than 0. If any of the three values are 0, we do not use 0 in the formula.
Session 717
Prescreening Changes cont.
FFEL Consolidated loans distributed into aggregate Subsidized, aggregate Unsubsidized, aggregate combined, and unallocated combined
-percentage of underlying loans making up the consolidation total.
-will be displayed on the web at the loan level.
-dependency is determined by CPS demographic information
Session 718
Prescreening Changes cont.
New flags-DL PLUS MPN
Discharge codes- no longer a flagD=DeathR= ReaffirmC=Conditional dischargeP=Permanent dischargeM=Multiple codes existN=None
Session 719
Prescreening Changes cont.
NSLDSFAP web site changes-eliminate displaying capitalized interest flag on recent subsidized loans-display CL breakdown on underlying loans at the loan level-new icon for discharged loans with reason-new icon for nearing or exceeding aggregate limits-removed “remaining amount to be paid” on Pell History
Session 720
Postscreening
Session 721
Postscreening Changes
Postscreening will start earlier– second week of January
Postscreening will be weekly Multiple postscreening codes will be sent on ISIR
– up to three– will generate multiple aggregate alerts when moves
between exceeding aggregate limits to below and vice versa
– will generate an alert for discharge code changes
Session 722
Postscreening Changes cont.
New Reason codes– 11=No longer exceeds Subsidized aggregate
limit– 12=No longer exceeds Combined aggregate
limit– 13=change in disability status between
Conditional and Permanent
Session 723
Transfer Student Monitoring (TSM) Process
Session 724
TSM Process: Financial Aid History - General Policy
General regulations
-Use NSLDS for all applicants (GEN-01-09, July 2001)
-Must inform NSLDS of mid-year transfer students
-May rely on NSLDS information in making student eligibility and award determinations
-Not required to respond to requests for FATs
-Assist colleagues by responding to inquiries
-Prescreening and postscreening continue to report on defaults, overpayments and aggregates
Session 725
TSM Process: School Responsibilities
School responsibilities
-Inform NSLDS of its mid-year transfers
-Wait at least 7 days before disbursing aid unless– Check NSLDSFAP.ed.gov; or– Receive an Alert before 7 days expire
-Access alerts sent to school
-Review student eligibility
-Adjust scheduled disbursements if needed
Session 726
TSM Process:Steps
School informs NSLDS of students to be monitored (Inform)
NSLDS monitors data received and determines who to notify (Monitor)
NSLDS alerts new school of relevant changes (Alert)
Session 727
TSM Process:School Transfer Profile
Session 728
TSM Process:School Transfer Profile
Session 729
TSM Process:School Transfer Profile
Email address to send alert notice:– New results are available - go to NSLDSFAP– New data file being sent - access SAIG mailbox– Could be group email address
SAIG Mailbox of person to receive data file (only for schools wanting a file sent)
Add contact person for Transfer Student Monitoring on Organization Contact List
Session 730
TSM Process: Who Is Monitored? (Inform)
School tells NSLDS which students/applicants to monitor– Applicant identifiers– Enrollment Begin Date - for the period for which aid is
being awarded– Monitor Begin Date (optional)
Input methods (may use either or both):– Enter on NSLDSFAP– Send data file to NSLDS
Session 731
Session 732
Session 733
Session 734
Session 735
Session 736
Session 737
Session 738
Session 739
TSM Process:Batch Inform
Batch file specifications (IFAP)– http://www.ifap.ed.gov
– SAIG message classes- TRNINFIN—School Inform file- TRNINFOP—Error/Acknowledgment file- TRLTRPOP—Alert - Report format- TRALRTOP—Alert - Extract format
Any future additions to Batch File will be added to current “filler” space.
Session 740
TSM Process:Batch Inform
Record length = 150 bytes Header record Detail record (one per student)
– Applicant identifiers– Enrollment Begin Date– Monitor Begin Date– Requesting a FAH, addition to the Inform List or Both– Remove applicant from monitoring list
• Allows school to delete student from list• One byte - ‘Y’ or ‘N’
Trailer record
Session 741
TSM Process:Batch Error/Acknowledgement File
Record length = 120 bytes Header record Detail record (one per error)
– Applicant identifiers– Field in Error– Error/Warning Code– Value of Field in Error
• Value that caused the Error/Warning code generation
Session 742
TSM Process:Batch Error/Acknowledgement File
Trailer record– Includes total count each of errors and warnings– Includes total count each of records with errors and/or
warnings Errors vs. Warnings
– Errors are values edits won’t allow• School has not set up their School Transfer Profile• Invalid dates• School OPEID code does not exist• Non-numeric SSNs
Session 743
TSM Process:Batch Error/Acknowledgement File
– Warnings are values that might require review• Student SSN not found - student is not on NSLDS, but has
been added to school’s Transfer Monitoring list• SSN found, but name &/or DOB submitted does not match.
Student has been added to school’s Transfer Monitoring list
Will be returned to school/servicer within 24 hours of Inform submittal– If not received:
• File was not readable by NSLDS - file not processed
Session 744
TSM Process:Monitor Is there new data affecting applicant’s eligibility?
– New data means a new loan or Pell Grant was added or changed for attendance at another school (since last ISIR or alert)
• New loan originated• New or cancelled disbursement on a loan• New or reduced Pell Grant Award• New or cancelled disbursement on a Pell Grant
– Data for attendance at school to which the applicant is transferring is not monitored
– Changes in default status or overpayments would continue as done currently (postscreening) so that all schools are notified
Session 745
TSM Process:Monitor
Starts on Monitor Begin Date– Date student is added to list (default); or– Future date requested by school
Ends on 91st day after Enrollment Begin Date– Stops automatically– Monitoring period duration will be evaluated
periodically to determine if it should be altered
Session 746
TSM Process:Alert
NSLDS communicates results only to the school to which the applicant is transferring– The school that informed NSLDS
Output methods:– NSLDSFAP– Financial aid history data file - shows entire FA history
Email notification that an Alert has been generated
Look for alerts on Thursday
Session 747
Session 748
TSM Process:Batch Alert
Record length = 260 bytes Header record Detail records
– Aggregates, match flags, MPN– Name history– Overpayment record(s)– Pell Grant payment record(s)– Loan detail record(s)
Trailer record
Session 749
TSM Process:Audit Report
Available under the Report tab of the NSLDSFAP web site
Provides user with a list of students that received alerts and whether the alert was for a loan or Pell change
Session 750
Transfer Student Monitoring Process cont.
Statistics over the last year
-Schools with Profiles 3,477
-Schools with Inform records 3,065
-Number of students Monitored 488,334
-Number of unique Alerts 181,055
Session 751
NSLDS
Web sites:For Financial Aid Professionals:
www.NSLDSFAP.ed.govFor Students:
www.NSLDS.ed.govCustomer Service questions:
Call: 1-800-999-8219OR
e-mail: [email protected]
Session 752
Web Demonstration