Senior Elective TutorialSenior Elective Tutorial

MS Access Database:MS Access Database:

Student RecordsStudent Records

Open MS Access:Open MS Access:

Create a New DatabaseCreate a New Database

#1.#2.

Insert Your Name To ‘Name’ The Insert Your Name To ‘Name’ The DatabaseDatabase

Create A Table In Design ModeCreate A Table In Design Mode

Begin Setting Up The Table: Begin Setting Up The Table: Student ID NumberStudent ID Number

Right Click#2.#1.

#3.

Save the TableSave the Table

Add Last Name FieldAdd Last Name Field

SLName = Students last name

Add Additional Field Information As Add Additional Field Information As ShownShown

Save Your Work OFTEN!!!Save Your Work OFTEN!!!

Adding in Special Field (Phone Adding in Special Field (Phone Number)Number)

#1.

#2.

#3.

Yes/No Values for Assignment Yes/No Values for Assignment SubmissionSubmission

Save Your Work OFTEN!!!Save Your Work OFTEN!!!

Switch To Datasheet ViewSwitch To Datasheet View

Close The TableClose The Table

Switch To Forms and Create Form Switch To Forms and Create Form Using WizardUsing Wizard

#1.#2. (Double click)

Click To Select All FieldsClick To Select All Fields

#1.

#2.

Select Layout Type (Columnar)Select Layout Type (Columnar)

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#2.

Select Style of ChoiceSelect Style of Choice

#1.

#2.

Name The Form and View ItName The Form and View It

#1.

#2.

#3.

This Form Will Allow For Data EntryThis Form Will Allow For Data Entry

Enter Sample DataEnter Sample Data

#1. Student # is Required!!

Note: The Input Mask Shows Up!!

Nothing Has Been Submitted Yet!!

This Is The First Record!!

Click Here To Enter Next Record

Save Your Work OFTEN!!!Save Your Work OFTEN!!!

Enter A Second Student RecordEnter A Second Student Record

Jane Has Submitted Assignment 1

Save Your Work OFTEN!!!Save Your Work OFTEN!!!

Close This Input FormClose This Input Form

Making A Phone Contact ReportMaking A Phone Contact Report

#1.

#2. (Double click)

Select Fields To Be Shown In Select Fields To Be Shown In Phone Contact ReportPhone Contact Report

#1.

#2.

Repeat Previous Steps For The Repeat Previous Steps For The Following FieldsFollowing Fields

#1.

#2.

There Is No Need For Grouping In There Is No Need For Grouping In This ReportThis Report

#1.

Sorting The Report By Ascending Sorting The Report By Ascending Last NameLast Name

#1.#2.

#3.

Format The ReportFormat The Report

#1.

#2.

Pick The Style You WishPick The Style You Wish

#1.

#2.

Name The Report And View ItName The Report And View It

#1.

#2.

#3.

PhoneContactReportPhoneContactReport

Click here when finished viewing report

Now We Will Create A QueryNow We Will Create A Query

#1.#2. (Double click)

Add Fields To The QueryAdd Fields To The Query

#1.

#2.

Detail or Summary Query?Detail or Summary Query? -> Detail -> Detail

#1.

Name And Modify The QueryName And Modify The Query

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#2.

#3.

Make The Query Show Only Students Make The Query Show Only Students Who Have Submitted All AssignmentsWho Have Submitted All Assignments

Type ‘True’ In These Fields

Then Save The Query Lastly, Close The Query

See If Any Student Has Submitted See If Any Student Has Submitted All Three AssignmentsAll Three Assignments

Double Click

There Are No Students Who Have There Are No Students Who Have Submitted All AssignmentsSubmitted All Assignments

Close The QueryClose The Query

Ensure That Everything Has Been Ensure That Everything Has Been SavedSaved

Now The Program Can Be ExitedNow The Program Can Be Exited

After Completing This Tutorial:After Completing This Tutorial:

You should have created a table to hold You should have created a table to hold student information and information about student information and information about the status of assignments.the status of assignments.

You should have created a form to allow You should have created a form to allow for the input of the information.for the input of the information.

You should have created a report to show You should have created a report to show student contact information.student contact information.

You should have created a query to see You should have created a query to see which students have submitted all three which students have submitted all three assignments.assignments.

That’s It, That’s AllThat’s It, That’s All

Thank you for taking the time to complete Thank you for taking the time to complete my tutorial.my tutorial.

I hope it provided you with some basic I hope it provided you with some basic skills to deal with MS Access and some skills to deal with MS Access and some ‘everyday’ data that you may come ‘everyday’ data that you may come across.across.

If you have any questions, comments or If you have any questions, comments or concerns, please contact me using the link concerns, please contact me using the link on my main page.on my main page.