section 107 requirements – a comprehensive overview sandy thelen, dleg, office of adult education...

Section 107 Requirements – Section 107 Requirements –

A Comprehensive OverviewA Comprehensive Overview

Sandy Thelen, DLEG, Office of Adult EducationSandy Thelen, DLEG, Office of Adult Education

Rich Klemm, Niles Adult EducationRich Klemm, Niles Adult Education

Gregg Dionne, Hazel Park Adult EducationGregg Dionne, Hazel Park Adult Education

AGENDAAGENDA

Welcome, Introduction, AgendaWelcome, Introduction, Agenda Overview of Section 107Overview of Section 107 Program RequirementsProgram Requirements TimetableTimetable E-GrantsE-Grants Program OperationProgram Operation 10% Performance Objectives10% Performance Objectives Monitoring DocumentationMonitoring Documentation Q&AQ&A

OBJECTIVESOBJECTIVES

Upon completion of this session, participants Upon completion of this session, participants will…will… Gain an awareness of the purpose and Gain an awareness of the purpose and

use of Section 107use of Section 107 Become familiar with Section 107 State Become familiar with Section 107 State

School Aid Act RequirementsSchool Aid Act Requirements Gain an awareness and understanding Gain an awareness and understanding

of resources available to comply with of resources available to comply with Section 107Section 107

OVERVIEWOVERVIEW OFOF SECTIONSECTION 107107

Current and Proposed State Aid Current and Proposed State Aid LegislationLegislation

Determination of Eligible DistrictsDetermination of Eligible Districts Determination of Capped Allowance/FTEsDetermination of Capped Allowance/FTEs Payments to districts based upon:Payments to districts based upon:

90% for enrollment/attendance of eligible 90% for enrollment/attendance of eligible participantsparticipants

10% for meeting specified performance 10% for meeting specified performance criteriacriteria

PARTICIPANT ELIGIBILITY PARTICIPANT ELIGIBILITY CRITERIA CRITERIA

If an individual has obtained a high school diploma (HSD)If an individual has obtained a high school diploma (HSD)or a general educational development (GED) certificate, or a general educational development (GED) certificate, the individual must meet one of the following:the individual must meet one of the following: Is less than 20 years of age on September 1 of the Is less than 20 years of age on September 1 of the

school year and is enrolled in the state technical institute school year and is enrolled in the state technical institute and rehabilitation center. and rehabilitation center. (MI Career & Tech (MI Career & Tech Inst/Plainwell)Inst/Plainwell)

Is less than 20 years of age on September 1 of the Is less than 20 years of age on September 1 of the school year, is not attending an institution of higher school year, is not attending an institution of higher education, and is enrolled in a job or employment-related education, and is enrolled in a job or employment-related program through a referral by an employer.program through a referral by an employer.

Is enrolled in an English as a Second Language (ESL) Is enrolled in an English as a Second Language (ESL) program.program.

Is enrolled in a High School Completion (HSC) program Is enrolled in a High School Completion (HSC) program

PARTICIPANTPARTICIPANT ELIGIBILITYELIGIBILITY CRITERIACRITERIA

If an individual has If an individual has notnot obtained a high school obtained a high schooldiploma (HSD) or GED certificate, the individualdiploma (HSD) or GED certificate, the individualmust meet one of the following:must meet one of the following: Is at least 20 years of age on September 1 of the Is at least 20 years of age on September 1 of the

school year. school year. Is at least 16 years of age on September 1 of the Is at least 16 years of age on September 1 of the

school year, has been permanently expelled school year, has been permanently expelled from school under section 1311(2) or 1311a of from school under section 1311(2) or 1311a of the revised school code, MCL 380.1311 and the revised school code, MCL 380.1311 and 380.1311a, and has no appropriate alternative 380.1311a, and has no appropriate alternative education program available through his or her education program available through his or her district or residence. district or residence.

PARTICIPANT ELIGIBILITY PARTICIPANT ELIGIBILITY CRITERIACRITERIA

An individual who is an inmate in a state An individual who is an inmate in a state correctional facility is not eligible to be correctional facility is not eligible to be funded under Section 107 of the State funded under Section 107 of the State School Aid Act.School Aid Act.

CONTINUED ELIGIBILITY - ABECONTINUED ELIGIBILITY - ABE

An ABE participant remains eligible for An ABE participant remains eligible for funding until Reading and Math proficiency funding until Reading and Math proficiency levels are assessed at or above the ninth levels are assessed at or above the ninth grade level, or fails to show progress on grade level, or fails to show progress on two successive state approved two successive state approved assessment tests after completing at least assessment tests after completing at least 450 hours of instruction450 hours of instruction

CONTINUED ELIGIBILITY - ESLCONTINUED ELIGIBILITY - ESL

A participant remains eligible for funding until A participant remains eligible for funding until assessed as having attained basic English assessed as having attained basic English proficiency (CASAS Reading or Listening scale proficiency (CASAS Reading or Listening scale score of 236 and above, or CASAS Writing scale score of 236 and above, or CASAS Writing scale score of 261 and above),score of 261 and above),

or fails to show progress on two successive or fails to show progress on two successive state approved assessment tests after state approved assessment tests after completing at least 450 hours of instruction, completing at least 450 hours of instruction,

CONTINUED ELIGIBILITY - GEDCONTINUED ELIGIBILITY - GED

A participant remains eligible for funding A participant remains eligible for funding until the GED is obtained, or fails to show until the GED is obtained, or fails to show progress on two successive state progress on two successive state approved assessment tests after approved assessment tests after completing at least 450 hours of completing at least 450 hours of instruction.instruction.

CONTINUED ELIGIBILITY – HSCCONTINUED ELIGIBILITY – HSC

A participant remains eligible for funding A participant remains eligible for funding until a high school diploma is obtained, or until a high school diploma is obtained, or fails to earn credit in two successive fails to earn credit in two successive semesters or terms in which the semesters or terms in which the participant is enrolled after completing at participant is enrolled after completing at least 900 hours of instruction.least 900 hours of instruction.

ELIGIBLE PROGRAMS OF ELIGIBLE PROGRAMS OF ENROLLMENTENROLLMENT

High School Completion (HSC)High School Completion (HSC) General Educational Development (GED) General Educational Development (GED)

Preparation Preparation Basic Literacy Skills (Adult Basic Basic Literacy Skills (Adult Basic

Education: 0-8.9 grade level in Reading, Education: 0-8.9 grade level in Reading, Writing or Math)Writing or Math)

English As a Second Language (ESL)English As a Second Language (ESL)

TEACHER CERTIFICATIONTEACHER CERTIFICATION

Michigan Teaching Certificate Michigan Teaching Certificate Adult Education GuidebookAdult Education Guidebookhttp://www.michigan.gov/documents/DLEG_Adult_Education_Guidebohttp://www.michigan.gov/documents/DLEG_Adult_Education_Guidebook_Policies_-_Teacher_Cert_Requi052704_92972_7.pdfok_Policies_-_Teacher_Cert_Requi052704_92972_7.pdf

ASSESSMENTASSESSMENT

State Approved AssessmentsState Approved Assessments TABE 9/10TABE 9/10 (survey or full battery): TABE (survey or full battery): TABE

Locator Locator mustmust be administered to newly enrolled be administered to newly enrolled participants prior to administering TABE test. participants prior to administering TABE test. TABE Locator and practice tests cannot be used TABE Locator and practice tests cannot be used for a pre- or post-test.for a pre- or post-test.

CASAS: CASAS: Appraisal should be given first to Appraisal should be given first to identify instructional level, but cannot be used identify instructional level, but cannot be used for a pre- or post-test.for a pre- or post-test.

Work KeysWork Keys

ASSESSMENTASSESSMENT

All adult education participants (ABE, GED, HSC All adult education participants (ABE, GED, HSC and ESL) must be pre-tested at intake and post-and ESL) must be pre-tested at intake and post-tested at the end of the instructional period using tested at the end of the instructional period using the same DLEG approved assessment to the same DLEG approved assessment to determine educational gain.determine educational gain.

ABE, GED AND ESL participants must be ABE, GED AND ESL participants must be assessed for progress after every 90 hours of assessed for progress after every 90 hours of attendance.attendance.

Scale scores must be entered into MAERSScale scores must be entered into MAERS

ADULT LEARNING PLANADULT LEARNING PLAN

All federal/state adult ed recipients are All federal/state adult ed recipients are required to maintain the DLEG-developed required to maintain the DLEG-developed ALP for all participantsALP for all participants

Tracks participant’s progress towards Tracks participant’s progress towards his/her goals and enhances the academic his/her goals and enhances the academic performance and economic success of the performance and economic success of the adult education participantadult education participant

Must be completed on a program year Must be completed on a program year basis, and should be initiated at intakebasis, and should be initiated at intake

ADULT LEARNING PLANADULT LEARNING PLAN

Pages 1-4 Required; Pages 5 and 6 Pages 1-4 Required; Pages 5 and 6 OptionalOptional

Working together, both the participant and Working together, both the participant and the agency staff should determine goals, the agency staff should determine goals, and complete, sign and date the ALP. and complete, sign and date the ALP.

Technical Assistance Paper AvailableTechnical Assistance Paper Available

TUITION AND FEESTUITION AND FEES

A district or intermediate district receiving funds A district or intermediate district receiving funds under this section may establish a sliding scale under this section may establish a sliding scale of tuition rates on a uniform basis based upon a of tuition rates on a uniform basis based upon a participant’s family income. participant’s family income.

Tuition shall not exceed the actual operating Tuition shall not exceed the actual operating cost per participant minus any Sec. 107 funds cost per participant minus any Sec. 107 funds received.received.

Cannot charge tuition to a participant whose Cannot charge tuition to a participant whose income is at or below 200% of the Federal income is at or below 200% of the Federal poverty guidelines.poverty guidelines.

STATE SECTION 107 10% STATE SECTION 107 10% PERFORMANCE CRITERIAPERFORMANCE CRITERIA

10% of Section 107 payments to districts based 10% of Section 107 payments to districts based upon meeting specified performance criteria:upon meeting specified performance criteria:

ABE: One ABE: One gradegrade level gain in Reading or Math level gain in Reading or Math as determined by DLEG-approved pre- and as determined by DLEG-approved pre- and post-test assessment.post-test assessment.

ESL: Achievement of basic English proficiency ESL: Achievement of basic English proficiency (CASAS Reading or Listening scale score of 236 (CASAS Reading or Listening scale score of 236 and above, or CASAS Writing scale score of 261 and above, or CASAS Writing scale score of 261 and above)and above)

10% PERFORMANCE 10% PERFORMANCE OBJECTIVE CRITERIAOBJECTIVE CRITERIA

GED: Passage of the official GED Test (Obtain GED: Passage of the official GED Test (Obtain GED)GED)

HSC: Passage of a course required to attain a HSC: Passage of a course required to attain a HS Diploma OR attainment of a HS DiplomaHS Diploma OR attainment of a HS Diploma

OR: Completion of a course and demonstration OR: Completion of a course and demonstration of proficiency in the academic skills to be of proficiency in the academic skills to be learned in the courselearned in the course

Course: Class approved by local school board for adult Course: Class approved by local school board for adult education.education.

Proficiency: Mastering of skills required for the class, Proficiency: Mastering of skills required for the class, which could include passage of one or more GED tests.) which could include passage of one or more GED tests.)

MICHIGAN PERFORMANCE MICHIGAN PERFORMANCE MEASURESMEASURES

DLEG negotiated goals with USDOEDLEG negotiated goals with USDOE Applicable to all Michigan’s state and Applicable to all Michigan’s state and

federally funded adult education programsfederally funded adult education programs Each district/consortia should meet or Each district/consortia should meet or

exceed the negotiated goalsexceed the negotiated goals

PROPOSED 07-08 MICHIGAN PROPOSED 07-08 MICHIGAN PERFORMANCE MEASURESPERFORMANCE MEASURES

Beginning ABE Literacy 22.00% Beginning Basic Education 22.00% Low Intermediate Basic Education 30.00% High Intermediate Basic Education 34.00% Low Adult Secondary Education 33.00% High Adult Secondary Education NA


Beginning Literacy ESL 47.00% Low Beginning ESL 50.00% High Beginning ESL 50.00% Low Intermediate ESL 51.00% High Intermediate ESL 53.00% Advanced ESL 32.00%


High School Diploma & GED 41.00% Entered Employment 52.00% Retained Employment 45.00% Placement in Postsecondary Education

or Training 46.00%

REPORTING REQUIREMENTSREPORTING REQUIREMENTSSingle Record Student Database (SRSD)Single Record Student Database (SRSD)

For a district maintaining school during the For a district maintaining school during the entire school year, participant membership entire school year, participant membership count must be entered into SRSD for the count must be entered into SRSD for the following count dates:following count dates:

Fourth Wednesday in JulyFourth Wednesday in JulyFourth Wednesday after Labor DayFourth Wednesday after Labor DaySecond Wednesday in FebruarySecond Wednesday in FebruaryFourth Wednesday in AprilFourth Wednesday in April

REPORTING REQUIREMENTSREPORTING REQUIREMENTS

Michigan Adult Education Reporting System (MAERS)Michigan Adult Education Reporting System (MAERS)

All state and federally funded programs are required All state and federally funded programs are required to enter participant data on a to enter participant data on a quarterlyquarterly basis into basis into MAERS.MAERS.

Must enter Must enter allall enrolled adult education enrolled adult education participants participants into MAERS into MAERS

Districts and consortia are required to report on Districts and consortia are required to report on achievement of specified performance objectives, achievement of specified performance objectives, final expenditures and program information.final expenditures and program information.

During 2007-08, data fields will be added to track During 2007-08, data fields will be added to track participant count dates and achievement of 10% participant count dates and achievement of 10% performance criteria.performance criteria.

FUNDING DISBURSEMENTFUNDING DISBURSEMENT

The amount allocated per full-time equated The amount allocated per full-time equated participant is $2,850 for a 450-hour program. participant is $2,850 for a 450-hour program. The amount shall be proportionately reduced for The amount shall be proportionately reduced for a program offering less than 450 hours of a program offering less than 450 hours of instruction.instruction.

Districts/consortia receive 1/11th payments Districts/consortia receive 1/11th payments disbursed from the MDE, State School Aid Office disbursed from the MDE, State School Aid Office on the 20th of each month.on the 20th of each month.

A district may not commingle money received A district may not commingle money received under Section 107 or from another source for under Section 107 or from another source for adult education purposes with any other funds of adult education purposes with any other funds of the district. the district.

RESOURCESRESOURCES

2006-07 STATE SCHOOL AID ACT2006-07 STATE SCHOOL AID ACT

www.michiganlegislature.orgwww.michiganlegislature.org DLEG OFFICE OF ADULT EDUCATION WEBSITEDLEG OFFICE OF ADULT EDUCATION WEBSITE

www.michigan.gov/adulteducationwww.michigan.gov/adulteducation Adult Education GuidebookAdult Education Guidebook Adult Ed Participant Accounting ManualAdult Ed Participant Accounting Manual Participant Auditing ManualParticipant Auditing Manual

DLEG OFFICE OF ADULT EDUCATION CONTACTDLEG OFFICE OF ADULT EDUCATION CONTACT: : Sandy ThelenSandy Thelen

thelensjthelensj@@michiganmichigan..govgov

SECTION 107 TIMETABLESECTION 107 TIMETABLE

See Handout in FolderSee Handout in Folder

MICHIGAN ELECTRONIC MICHIGAN ELECTRONIC GRANTS SYSTEM (MEGS)GRANTS SYSTEM (MEGS)

Electronic application required for Federal Electronic application required for Federal and State adult education fund recipients and State adult education fund recipients beginning 2007-08beginning 2007-08

Federal – Live on April 9 (Training: April Federal – Live on April 9 (Training: April 24/25) Info currently available.24/25) Info currently available.

State – Live in August (Training: State – Live in August (Training: July/August) To Be Determined.July/August) To Be Determined.

PROGRAM OPERATIONPROGRAM OPERATION

All districts are required to notify DLEG of All districts are required to notify DLEG of their intention to operate a program by their intention to operate a program by Oct. 1Oct. 1

Consortium members must be identified Consortium members must be identified and acceptedand accepted

Narratives and budgets requiredNarratives and budgets required Signed local consortium agreements by all Signed local consortium agreements by all

districts requireddistricts required

10% PERFORMANCE 10% PERFORMANCE OBJECTIVESOBJECTIVES

10% of payments to districts based upon 10% of payments to districts based upon meeting specified performance criteriameeting specified performance criteria

Purpose of 10% Performance Objective form: Purpose of 10% Performance Objective form: Report performance only for those adult Report performance only for those adult education Section 107 funded participants education Section 107 funded participants counted and reported into SRSD counted and reported into SRSD

Total Adult Ed FTEs reported on the Total Adult Ed FTEs reported on the Performance Objective form must match the Performance Objective form must match the total Adult Ed FTEs reported into SRSDtotal Adult Ed FTEs reported into SRSD


Use the same FTE calculation for Use the same FTE calculation for performance as for enrollment, if a performance as for enrollment, if a participant met the appropriate participant met the appropriate performance criteria during the count performance criteria during the count period for which they were counted. period for which they were counted.


All Section 107 adult education All Section 107 adult education participants counted and reported into participants counted and reported into SRSD must be reported into MAERS, SRSD must be reported into MAERS, regardless of the number of instructional regardless of the number of instructional hours or lack of goal attainment or hours or lack of goal attainment or educational gaineducational gain

During 2007-08, data fields will be added During 2007-08, data fields will be added to track participant count dates and to track participant count dates and achievement of 10% performance criteria.achievement of 10% performance criteria.


Head count = actual number of (whole) Head count = actual number of (whole) participants enrolled participants enrolled (cannot report 10.2 for (cannot report 10.2 for head count)head count)

The number (head count/FTE) meeting the The number (head count/FTE) meeting the performance criteria CANNOT exceed the performance criteria CANNOT exceed the number (head count/FTE) enrollednumber (head count/FTE) enrolled Example: If 10 participants (4.5 FTEs) were enrolled Example: If 10 participants (4.5 FTEs) were enrolled

in ABE, no more than 10 participants (4.5 FTEs) can in ABE, no more than 10 participants (4.5 FTEs) can reported as meeting the ABE performance criteria.reported as meeting the ABE performance criteria.

All columns must add up correctlyAll columns must add up correctly

10% PERFORMANCE 10% PERFORMANCE OBJECTIVE CRITERIAOBJECTIVE CRITERIA

ABE performance criteria applies to ABE ABE performance criteria applies to ABE participant enrollmentparticipant enrollment

ESL performance criteria applies to ESL ESL performance criteria applies to ESL participant enrollmentparticipant enrollment

GED performance criteria applies to GED GED performance criteria applies to GED participant enrollmentparticipant enrollment

HSC performance criteria applies to HSC HSC performance criteria applies to HSC participant enrollmentparticipant enrollment

““OR” CategoryOR” Category

MONITORING MONITORING DOCUMENTATIONDOCUMENTATION

Participant EligibilityParticipant Eligibility 90% Enrollment (SRSD/Count Date/FTE 90% Enrollment (SRSD/Count Date/FTE

calculation)calculation) For each count date: list of all participants, For each count date: list of all participants,

program of enrollment, FTEsprogram of enrollment, FTEs 10% Performance10% Performance

For each Program of Enrollment: list of all For each Program of Enrollment: list of all participants meeting the performance criteria, participants meeting the performance criteria, specify performance criteria met, FTEsspecify performance criteria met, FTEs

MONITORING MONITORING DOCUMENTATIONDOCUMENTATION

Adult Learning PlanAdult Learning Plan Actual Assessments (entire year)Actual Assessments (entire year) Tracking of instructional hoursTracking of instructional hours Goal AttainmentGoal Attainment Accurate MAERS Reporting (review against Accurate MAERS Reporting (review against

participant file documentation)participant file documentation) Financial ReviewFinancial Review See complete Monitoring section of AE See complete Monitoring section of AE

GuidebookGuidebook

QUESTIONS AND ANSWERSQUESTIONS AND ANSWERS

section 107 requirements – a comprehensive overview sandy thelen, dleg, office of adult education...

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