Secretary & Publicity Officer

TrainingChris Kilin

Socs Committee Member

Agenda of the session

• Covering 3 main areas:

• Key areas of responsibility

• Skills needed to do a good job

• Trouble-shooting common challenges

Key areas of responsibility for Secretaries

• Record keepingo Completing society paperworko Managing data

• Organising meetings and booking rooms or venueso Writing and circulating the agendao Responding to Union communicationo Organise the AGM with the Society President

Tips!o Hold meetings at the same time each weeko Schedule meetings at regular intervalso Book meeting rooms well in advanceo Always have an agenda

Key areas of responsibility for Publicity Officers

• Organise publicityo Co-ordinating promotional opportunitieso Keep branding consistent with logoso Organise and order hoodies or T-shirtso Set up the stall and publicity for Socs Fair in Term Oneo Advertise meetings/AGM/Socials

• Record Keepingo Recording and reviewing publicity activity

Mutual areas of responsibility for

both Secretaries & Publicity

Officers• Understanding broader picture

o Attending trainingo Schedulingo Reviewing activities & events

• Communicating regularly with your memberso Work with each other to decide how you will market your socials to

your memberso Secretaries might want to send member-emailso Publicity Officers could be in charge of other social mediao BUT, most importantly, communicate with each other.

Key Skills to Have & Develop

• Communication • Organisation • Time management • Decision making • Team work • Motivation • Strategic thinking • Problem solving

• http://www2.warwick.ac.uk/services/scs

Challenge #1

Balancing your degree workload with exec roles can be challenging.

What practical things can you do to make this balancing easier for yourself?

Challenge #1A few ideas…• Your team may also be experiencing this so

support each other• Propose sharing tasks when someone has a

quieter spell• Diarise your time so that you are better organised• Speak to the SU if you are struggling!

Challenge #2

A committee member isn’t pulling their weight.

What do you do?

Challenge #2

A few ideas…• Is this personal or professional? Always back up

observations with evidence.• Look at their role description to assess their specific duties.• Are they not fulfilling their role or what you expect of them?• Put yourself in their shoes; think about why they are not

fulfilling their role; Personal reasons? Duties too big to be practical for one person?

• Arrange to speak with your President who will follow the matter up.

Questions?

Exec Training

End of session

Please take all of your belongings and return to Copper Rooms 2.