SECAP - Security Management System

Solutions and products SECAP:

Communicator

Notificationinputs/outputs Checklists

Document librariesShedules Personnel

monitoring

Statistics and

reportsiEvacuatio

nVideo

surveillance

SECAP: Solutions and products

Modern system improves communication process between different groups of users:

System enables extending the groups of participants involved in communication and other security processes and contributes to a constant increase safety by facilitating the detection and correction irregularities, as well as exchanges the opinions of other participants in the process to modify the standards and safety procedures

Administration

Security service

Effective information flow

Personnel

Technical service

SECAP: support basic security functions

Personnel monitoring,

Reporting incidents

Prevention

Identification of threats and their factorsCommunication managementAbstain from threats

Checklists, schedules employees Notification

inputs / outputs

Control

Analyzing the environment and dataProcedures managementRisk prevention

Communicator,

Document Libraries

Reaction

Take immediate actionConducting operations in accordance with established proceduresRestore the object to its normal working

iEvacuation

Evacuation

Securing evacuation paths, indicationsProviding indications to evacueesEnsuring movement of people, animals and property to safe areas

SECAP: managers needs

Property manager

Security manager

The system provides:• Reports and statistics about the security of property• Monitoring the quality of work of security service and

technical service• Facilitating the management of real estate• Identification and optimization of costs associated with

handling irregularities, incidents and issues (security and technical service)

• Increasing satisfaction of tenants and people using the facility

• Improve communication between the groups cooperating in security and technical service

• Ongoing monitoring of the opinions and needs in the scope of tenants safety

• Increasing the safety of persons and property

The system provides:• Improving safety-related communication• Optimization of costs related to security• Current identification of incidents and issues• Current identification of costs associated with issues• The analysis of the statistics of issues/incidents• Ongoing monitoring and supervising the security-related work • Ensuring communication between employees working in

different physical locations• Ensuring the synchronization and coordination of activities in

different places• Monitoring the safety of workers (location, safety button)

SECAP: security companies needs

Security companies

The system provides:• Increase incomes by expanding the scope and quality of

services• Increasing the accountability and transparency of procedures• Providing current information on safety• Increasing safety awareness among employees• Implements and supervision the implementation of best

practices• Ongoing monitoring and assessment of risks• Tools supporting the work of mobile workers (using tablets)• Monitoring the effectiveness of employees and partners

companies• Monitoring the actual location of employees (including inside

buildings)• Improving time management of employees, better control of

working time• Employment level optimization with ongoing management

schedules

• One place to reporting and event monitoring• Improving communication between the security service,

technical service, administration and tenants• Monitoring of compliance actions with the procedures and

standards• Checklists increasing the effectiveness of security service• Remote security management• Facilitate strategic planning• Centralize administration and management• Better prevention with advanced statistics and reports• Support for the evacuation of people and property• Faster response and better coordination of the activities• Cooperation with central and distributed monitoring systems• Reducing supply chain costs (reducing the number of

irregularities, continuous surveillance, communication)

SECAP: Benefits

CommunicatorIncreases communication efficiency by 30% thanks to the inclusion in the process of different groups of users and providing online communication

Notification inputs/outputsTeh system reduces the administrative work related to the service of 19%

ChecklistsIncrease the effectiveness of security service operations by enforcing security policies by 18%

SchedulesOptimize labor costs by identifying vacancies by 5% and reduces the administrative work related to the settlement of labor costs by 13%

Personnel managementThe system increases the efficiency of protection of 15% by monitoring the employees location and supervision of the planned patrol routes

Statistics and reports It helps reduce operating costs at the level of 8% by providing enhanced monitoring and reporting. Data are based on the analysis of information from the system and from employees and managers

Document librariesIt allows increase service level by 5% by providing a single repository of documents at the level of the organization, as well as the documents dedicated to specific objects

Video surveillanceIt provides monitoring on mobile devices and optimizes the number of security personnel

iEvacuationIt ensures evacuation of people and property from threatened areas

Communicator

SECAP: communicator – description of work

Adding incidents: issues and alarms

A list of all notifications and

alarms for the user

Incidents search

Forwarding of information about issues

SECAP: communicator – workflow

Issue description

Issue description

Comments,Additional

information

Issue description

Comments,Additional

informationStatus change

Issue description

Comments,Additional

information

E-mail

SMS

E-mail

SMS

E-mail

SMS

Employee/ Security

Employee / Security/ Administration / Technical service

Security /Employee /

Administration / Technical service

Administration / Technical service

Comments,Additional

informationComments,Additional

information

SECAP

Entered information

Other systems

Statistics and reports

Notifications

Communication management

Security/ Administration / Technical service

Security/ Administration / Technical service

Administration / Technical service

Security / Administration / Technical service

SECAP: communicator - characteristic

Issue description (example)Status

Category

Submitting person

Date and timeDescription

NewDamage the

propertyEmployee of

security service31.12.2015 20:30

Broken glass…

Value

1 item

1000 EUR

Numer

Photo

Entered descriptionPanel online (computer)Support for employees in the supervision centers

Panel online (tablet)Support for mobile employees

Communication management

Configuration of persons which receive the information for each issues categoryAbility to define additional people receiving information

Shift commander

Administrator

+ add e-mail

Send notifications to specified addresses and e-mail via SMS

• pyrotechnic threat • false means of payment• employee theft• theft of cash• theft of goods• theft of property• fraud• destruction of property• technical failures• threat health and life of the employee• accident at work• health and life of the patient• atmospheric phenomena• physical encounter• Incident during transport• fire• evacuation

SECAP: sample categories of issues

SECAP: Examples types of issues for technical failures

• lack of electricity• heating failure• lack of water• water leak• gas leaks• lighting failure• failure of computers• damage to door• failure of air conditioning• Internet connection failure• phone failure • broken window

Ability to define global categories for all and specific locations - dedicated category for each building/object.

SECAP: System functions

Issue form

Issue manageme

nt

Comments

Easy to use form allows clearly identify the type and priority of the application. It provides categorization and automatic distribution to the appropriate employees.

Each of the issues can be given priority and category. It simplifies database management applications, for example incidents, theft. Statuses applications (eg. undertaken, closed), statistics and reports allow to summarize and examine the efficiency of service.

Thanks to the comments users can exchange comments on the specific case. All information is appended to the application with time stamps.

SECAP: System functions (2)

NotificationsNotification of issues and comments by e-mail provides a rapid flow of information and contact the outside of the property.

Communications

Convenience contact information in real time, quickly reaction in the event of unforeseen circumstances, as well as a communication allows for better management of information flow of multiple distributed objects.

AlarmAlert notifications by e-mail or SMS allow to react quickly to unforeseen situations - eg. evacuation.

Notification inputs/outputs

Notification of entry and exit for the individual gates and registration of leaving the facility by persons or vehicles allow to better manage the security of warehouses and logistics centers.

SECAP: notification inputs/outputs

Information collected:• Driver data• passenger data• The type and registration number of the car• seal number• Input/output time• The type of entering persons (Guest, Employee,

Courier, Supplier ...)• additional description• Attachments: photographs, documents

Additionally:• Historical data on input/output for property• List of persons currently residing in the building

AnkietyAdvising input for each gate / enter / warehouse and registration leaving the property by persons or vehicles to better manage the security of property.

SECAP: notification inputs/outputs

Solution is dedicated for all objects, where the entry and exit of people and vehicles entrances and exits are monitored and recorded.

Advantages of the solution:• The Book of inputs/outputs on-line• The possibility of entering the record input / output on a

mobile device• Attachments for entries inputs / outputs in the form of photos

and documents• A list of persons currently residing in the building• The accurate determination of the amount of people staying in

the building, eg. in case of an emergency• The history of inputs / outputs for property• A quick insight into the movement of people (workers and

bystanders) inside the building

Checklists

Readable checklists on safety standards provide current information on compliance with accepted standards.

SECAP: listy kontrolne

Checklists are a tool to assess the security system and the results achieved by the security service in this regard. The use of checklists allow continuous improvement activities in the field of security, which means that the work is done by a competent organization with trained employees, professional safety management system and a serious approach.

Schedules

Convenient management of employees' working schedules. Readable, accessible online information about the cast and staff changes at individual properties.

SECAP: schedules

• Management work schedules of individual employees• Graphical visualization work schedules• Assigning employees work shifts on specific positions• Confirming held work shifts• Determination not completed work shifts • Upgrading existing schedules and recording of these

changes• The view in their work schedules• Informing the administration of building to staffing

positions• Information about training courses, days off and the

number of worked hours • Export schedules to Excel files

SECAP: schedules

Weekly viewMonthly view

Personnel monitoring

SECAP: personnel monitoring

• Identifying the location of employees (indoor)• Analysis of the implementation of plans patrols• Statistics of plans patrols• Monitoring the safety of workers (eg. alerting the entry into

hazardous areas)• Implementation of monitoring employees using popular

mobile devices (eg. smartphone) installed, dedicated applications and signal transmitters (modules iBeacon / Wi-Fi)

• Integration with existing infrastructure iBeacon / Wi-Fi in the property

Monitoring employees realized through micronavigation technologies based on Bluetooth / Wi-Fi (indoor navigation) and GPS.

SECAP: monitoring of localization

Case study: employee of security service

Guidance required the presence of an employee in selected locations of building in a defined time points

Ability to control the location of employees and track their movement

The monitoring system allows to control the patrols of employees inside and outside buildings

Employee is equipped with popular mobile device with installed dedicated application

Heatmap visualization

• Visualization of the residence place of employee• Data on spending time and number of employees

residing in specific places

SECAP: heatmaps – visualization of presence

Statistics and reports

Redable statistics and reports statistics and reports show the image of security activities, status and safety of the cooperation of the technical services of the administration.

SECAP: statistics

Flexible create of statistics enables better management of ongoing operations, allows to compare the occurrence of individual applications by facilities, periods of time, tracking trends and forecasting costs

• The choice of the period for which statistics are generated• Selection of the object for which statistics are generated• The number of different types of issues given in graphical

form

Reports are exported to convenient Excel format, so they can be imported into other systems, for additional analysis and processing.

SECAP: reports

Reporting of worktime:• The report from the selected time interval• data of employees• overwork hours• The amount allocated for staff training• Hours worked in day and night• The number of hours of training and the amount

allocated • Number of hours on sick leaveReports of incidents:• The report from the selected time interval• The time and place of incident• The number of reported incidents for each

object/building• The person reporting the incident

Document libraries

SECAP: Document libraries

Document Library allows the collect and share safety-related documentation

The system provides access to documents at the level of the entire organization (procedures, regulations, etc.), as well as documents related to individual objects (eg. local code of conduct)

Administration Security service

Tenants

Technical service

The system enables the collection and sharing:• procedures• schedules• instructions• other documents

Video surveillance

SECAP: mobile video surveillance

Monitoring on mobile devices:

• increases the safety of workers and employers• optimization of the number of security

personnel - security guard during patrols can also monitor camera

• allows to increase the efficiency of work - employee in the building can monitor cameras, such as employee of monitoring

iEvacuation

Effective support for the evacuation of people through:• the mobile app - presenting on the phone screen the

evacuated person escape route in case of eg. the darkness or smoke prevents understanding of space

• updating evacuation paths in accordance with the changing situation: the collapse of the walls, congestion, movement of threat

• creating dedicated escape routes to support optimization of escape route for people with disabilities

SECAP: people evacuation

SECAP: scheme of people evacuationTechnical service

Security service

Tenants Administration

Fire

Information about the threat reported by an

employee of the object/building

The evacuation of all persons present in the building

Mobile application - path and command the evacuation for employees in building

Take action - information the emergency services, evacuation

SECAP: evacuation property - localization

HUB3 HUB4

HUB1 HUB2

S3

S1

S2

SensorsNadajniki sygnału Bluetooth (Beacony) umieszczone na monitorowanym przedmiocie

SensorsAnaliza lokalizacji przedmiotu oraz

zmianotoczenia: temperatury, zadymienia,

dźwięku,obecności gazu, wilgotności

Server Agregacja i analiza danych o monitorowanymprzedmiocie i jego otoczeniu

Management panel

Zarządzanie zebranymi danymi

SECAP: evacuation property - localization

HUB current read the information from the sensors

HUB

SECAP: evacuation property - navigation

The system detects the displacement of an object or dangerous changes in the environment that trigger an alarm. This allow for immediate response and automatic alerting relevant services.

Navigation security personnel or services to the affected object allows the evacuation as well as the shortest route in the event of power failure or reduced visibility.

Alarming

Evacuation

S1

S2

S3

SECAP: evacuation property - navigation

HUB

HUB5

SECAP: evacuation property - scheme

HUB4

S6

S6

HUB5

GPS

S6

S7

S81 2 3

1. The location and navigate to the

monitored object, then to the emergency exit

2. The location during the evacuation outside the building

3. The location in a warehouse or a safe

place

ContactPHD Mariusz JednoralskiCEOmariusz.jednoralski@it-factory.plIT-factory Ltd.www.it-factory.pl

00-666 Warsaw, Noakowskiego Street 4/8tel. +48 501307950skype: jednomar