scout for teachers - education.nsw.gov.au · scout for teachers – participant resource centre...

Scout for Teachers –

Participant Resource

Table of Contents Centre for Education Statistics and Evaluation WWW.CESE.GOV.AU

Participant Resource July 2018_V1.1 of 20

Table of Contents

1. Introduction to Scout.............................................................................................. 3

1.1. What is Scout? ............................................................................................................ 3

1.2. Data Governance and Privacy ................................................................................... 4

1.3. Report Access ............................................................................................................. 4

1.4. Scout for Schools Data Sources ................................................................................ 5

1.5. Granular and Aggregate Reports .............................................................................. 6

1.6. Scout User Support..................................................................................................... 6

2. Accessing Scout ................................................................................................................ 7

2.1 Scout Website ............................................................................................................. 8

3 –Scout Navigation ............................................................................................................ 13

3.1 Reports Dashboard ...................................................................................................... 15

4 - Scout Report Functionality and Navigation ................................................................... 16


1. Introduction to Scout

1.1. What is Scout?

Please note: The data sources that a user has access to is dependent on their role and the

education section to which they belong.

Scout is the reporting platform for education.

Scout is supported by a Microsoft platform called Power BI.

The information within Scout is stored in a data warehouse in the cloud. It is accessible via the Scout website, from most devices anywhere, at any time.


1.2. Data Governance and Privacy

Data governance states who has access to what information and defines how it

can be used.

When accessing information in Scout, users are bound by NSW privacy laws and

must agree to comply with the conditions before logging in each time.

Scout contains personal and sensitive information about students, teachers and

staff. You must ensure that confidential information cannot be accessed by

unauthorised people and can only be shared with others with the same access as

you, within the same school

Scout also contains information about non-government service providers.

For full terms, please refer to the https://education.nsw.gov.au/scout Scout Intranet

1.3. Report Access

Access to Scout reports is role specific.

Initially teachers will only have access to four Apps – NAPLAN Item Analysis, NAPLAN Online Item Analysis, NAPLAN Performance and Community Profiles. However, over time the range of reports will increase to meet the needs of teachers.


1.4. Scout for Schools Data Sources

All data within reports that are specific to teachers is drawn from NAPLAN assessments

*As results from HSC and Valid become available and are released to schools, teachers will also have access to reports from these data sources.

Please note: The data sources that a user has access to is dependent on their role and the education sector to which they belong Scout draws data from existing data sources.


1.5. Granular and Aggregate Reports

Scout contains two different types of reports:

Granular Reports- provide personally identifiable information about students and

staff members.

Aggregate Reports- do not provide personally identifiable information.

1.6. Scout User Support

The Scout User Support team can be contacted-

Email: [email protected]

Phone: 1300 790 844, Monday to Friday between 8:30am and 5:00pm

Online Support form: You can access the ICT Support Request form, on the

DoE staff portal.

mailto:[email protected]


2. Accessing Scout

Scout contains multiple components including apps, dashboards and reports.

Scout reports have various functionality and filtering options to allow for data to be

manipulated and exported according to reporting needs. A list of these functionality and

filtering options are available in this section and in the Quick Reference Guide (QRG).

Important: Prior to starting this section, you may need to load relevant apps. You only

need to do this once. See following pages.


2.1 Scout Website

The Scout website is accessed through the staff portal

For ease of access to the Scout reports, add the Scout tile to the Essentials panel on the staff portal.

Follow the steps below to access the reports.

1. Click on the Scout tile.

2. The Scout website landing page will be displayed.


The Scout website contains six sections on the landing page. Listed below is each section and a description about what is contained within the section. During the demonstration, play particular attention to the Report Guides section as this area provides self help

guides.

Getting started: learn about Scout and how to gain access.

Report guides: users are encouraged to visit this section when they have a query relating to Scout as it contains all important information relating to reports and scout functionality - Reports explained, Technical how to guides and FAQs (Frequently Asked Questions)

Start Learning: contains information on Scout training materials and training options

Contact Support: contact details for your assigned technical and training support

teams

Recorded webinars and videos: all the latest recorded webinars and videos are

accessed in this section

News updates: has articles to all Scout enhancements and updates.

Quick Links: these links provide easy access to key information –

For Getting Started – how do I log in for the first time, upcoming webinar schedule,

access to the training evaluation and new user registration form

For Knowledge – access to technical how to guides, reports explained and

frequently asked questions (FAQs)

Access forms – access forms for school and corporate users.

3. Click ACCESS SCOUT REPORTS.


4. Click on Access your Scout reports to launch Scout.


When a user logs on to Scout for the first time they will be directed to the My Workspace page in the Navigation Pane as displayed below.

Select Apps to display all of the Apps which have been automatically loaded dependant on the role and education sector of the user.

Select a report tile to open the Reports Dashboard.


The reports dashboard displays all reports associated with the app. Each report is

represented by a tile that a user clicks to open the report. At the top of each dashboard there

is an overview of the reports in the app.

Some dashboards also contain quick videos explaining complex reports or introducing new

reports.

Click a report tile to open the report.

IMPORTANT –

All reports have preset filters and will default to NAPLAN 5, Year 5 and Reading.


3 –Scout Navigation Listed below are the navigation features of Scout:

1. Navigation Pane – enables easy navigation through the pages of Scout including –

Apps, Recent and Favourites.

2. Hamburger – by clicking this icon the Navigation Pane collapses to increase the size

of the display area. To revert back to the expanded view, click the icon again.

3. Apps page – displays all Apps available to a user based on their role and educational sector.

4. Recent – each time you log in to Scout after the first time, Scout will automatically

default to the Recent page. This page lists all the Apps that have been recently accessed by the user and can be navigated to from here.


5. Favourites – Apps can be nominated as a favourite. When an App has been

selected as a favourite, after logging in, the user will automatically be directed to the Favourites page instead of the recents page.

6. Breadcrumbs – the breadcrumb trail displays the hierarchical path within an app.

They help a user to easily navigate between apps, dashboards and reports. To return to the report dashboard or the App page click on the name in the breadcrumb trail.

7. Search field – this field allows users to perform searches for apps, recent or

favourites, depending on the page you are on.

8. Log off button- if using a device that may be accessed by others, it is important to

log off correctly.


3.1 Reports Dashboard

1. Report dashboard- displays all reports associated with the app. Each report is represented by a tile that a user clicks to open the report. At the top of each dashboard there is an overview of the reports in the app. Some dashboards also contain quick videos explaining complex reports or introducing new reports.

2. Click on a tile to open the report.

3. The report will be displayed.


4 - Scout Report Functionality and Navigation

The lists and images below provide an overview of navigation within a granular chart in Scout. They are intended to provide an understanding of Scout report functionality.

1. Search – the search functionality is displayed in two ways depending which report you are in - - via the magnifying glass under the slicer name or - hovering over the ellipsies of the slicer to reveal the magnifying glass

2. Hovering – hover your mouse over any element within a chart to display information

relating to the selection.

3. Report charts – provide a graphical representation of information and illustrate patterns, trends and comparisions. They are displayed in a variety of forms including, bar, column, scatter, donut and line graphs.

4. Slicers – allow users to create forcused reports by selecting specific values within a

category e.g. student name, gender, aboriginality, scholastic year etc. Slicers support both single and multiple selections. Hold down the control [CTRL] key to select multiple checkboxes.


5. Report tabs – some reports have more than one tab. Click on a tab to move to

another page within the report.

6. Y Axis of the chart.

7. X Axis of the chart. Note that the scale may change on the X Axis of reports when

cross highlighting is activated. It is important to be aware of the scale on the reports.

8. Report Explanation – hyperlink to Reports Explained on the Scout Website.

9. Ellipsis – the 3 little dots in the corner of each chart. When hovering over these they

display the following –

Export Data – export the data to excel.

Show Data – increases the size of the chart in focus and displays the data in

a table format under the chart. Can be flipped to viewed vertically by using the rotating icon in the top right corner

Sort options – provides the ability to sort the data in a range of options e.g. descending / ascending, student name, score.

The Focus Mode is also located here next to the Ellipsis and maximises the

size of the chart without a data table. Click Back to Report to return to the original


10. Full screen mode icon – this is represented by the double ended arrow and

maximises the screen to full screen mode. This is particularly useful for pages that contain multiple charts and slicers.

11. Click the exit full screen icon to return to normal view. This is represented by the

reverse double pointed arrow found in the menu in the bottom right hand corner of the screen. Tip: To exit full screen mode on a laptop, hit ESC on the keyboard.


12. Drill down – this allows the user to drill down to the lower levels of the report. Click

the drill down button located in the top right hand corner next to the Ellipsis to activate the functionality.

13. Click on a column to drill down to the next level.

Please note - there may be more than one level to drill down.

14. Drill up –click on the drill up icon to move up level/s of the report. Click the icon

again to deactivate it.

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