school district no. 35 (langley) regular meeting of … · 2016. 3. 7. · that the school district...

SCHOOL DISTRICT NO. 35 (LANGLEY)REGULAR MEETING OF THE BOARD OF EDUCATION

AGENDA

Tuesday, March 8, 2016

7:00 p.m.

Langley School Board Office (www.sd35.bc.ca)

Pages

1. OPENING PRESENTATIONS

1.1 WALNUT GROVE SECONDARY DRAMA PRODUCTION "JOSEPH AND THE AMAZINGTECHNICOLOUR DREAMCOAT"

1.2 LANGLEY FUNDAMENTAL MIDDLE/SECONDARY MUSICAL PRODUCTION "SHREK THEMUSICAL"

2. CALL TO ORDER

3. REPORT FROM "IN CAMERA"

4. CHANGE IN ORDER

5. CONSIDERATION OF AGENDA

Recommendation:

That the Agenda be approved, as presented.

6. CONSIDERATION OF MINUTES 1 - 8

Recommendation:

That the Minutes of the Regular meeting of February 23, 2016 be approved, as presented.

7. PRESENTATIONS

7.1 FOUNDATION ANNUAL REPORT (Executive Director Susan Cairns)

8. DELEGATIONS

8.1 TEMPORARY TEACHER ON CALL SHORTAGES IN LANGLEY (Gail Chaddock-Costello)

Agenda 1

9. SUPERINTENDENT'S REPORTS

9.1 ACHIEVEMENT REPORT 9 - 10

Recommendation:

That the Board of Education receives the Achievement Report for information, aspresented.

9.2 INFORMATION ITEMS

Recommendation:

That the Board of Education receives the Superintendent's information item reports, aspresented.

9.2.1 ANNUAL REVIEW OF DISTRICT FRENCH PROGRAMS 11 - 20

9.2.2 ATHLETICS 21 - 21

10. SECRETARY TREASURER'S REPORTS


Recommendation:

That the Board of Education receives the Secretary Treasurer's information item reports,as presented.

10.1.1 BUDGET UPDATE

10.1.2 LONG TERM FACILITIES PLAN - MIDDLE SCHOOLS UPDATE 22 - 22

11. COMMITTEE REPORTS

Recommendation:

That the Board of Education receives the committee reports for information, as presented.

11.1 STRATEGIC PLAN COMMITTEE

12. BOARD LIAISON COMMITTEE REPORTS

Recommendation:

That the Board of Education receives the Board Liaison committee reports for information, aspresented.

12.1 DISTRICT PARENT ADVISORY COUNCIL (Trustee Tod) 23 - 26

Agenda 2

13. SCHOOL DISTRICT COMMITTEE REPORTS

Recommendation:

That the Board of Education receives the School District committee reports for information, aspresented.

13.1 LGBTQ (Assistant Superintendent Guy) 27 - 28

13.2 INCLUSIVE EDUCATION (Assistant Superintendent Stewart)

13.3 EMERGENCY PREPAREDNESS (Assistant Superintendent Guy) 29 - 31

14. COMMUNITY COMMITTEE REPORTS

Recommendation:

That the Board of Education receives the community committee reports for information, aspresented.

14.1 CITY OF LANGLEY PARKS, RECREATION AND ENVIRONMENT ADVISORY (Trustee Tod) 32 - 38

14.2 LANGLEY SCHOOL DISTRICT FOUNDATION (Trustee McVeigh)

15. OTHER COMMITTEE REPORTS

Recommendation:

That the Board of Education receives the other committee reports for information, as presented.

15.1 JOINT LTA/BOARD PROFESSIONAL DEVELOPMENT (Trustee Wallace) 39 - 39

16. CORRESPONDENCE

Recommendation:

That the Board receives the Board's correspondence for information, as presented.

16.1 Letter from Flying Unlimited dated February 17, 2016 40 - 42

17. TRUSTEE COMMENTS

18. QUESTION PERIOD

Question Period is provided at Board meetings for the public to ask questions of clarification. TheBoard welcomes questions from the public and wants to ensure that those wishing to askquestions can do so.

The following will help the public develop questions for Question Period at a Board meeting thatis keeping with the goal of a respectful and focussed meeting.

Questions..1. Need to be directed to the Chair and not to staff;2. Need to be related directly to the topic on the agenda;3. Need to be succinct, focussed and not be a statement;4. May not be asked that are related to personnel or directed at an individual trustee; and,

Agenda 3

5. May not be asked that are related to contract negotiations.

All of the above are directions provided for in Board Policy No. 1204 - Bylaws of the Board. TheChair may answer, may defer to staff or indicate a question may not be in keeping with the aboveguidelines.

The Board appreciates the public's interest and wants to ensure a professional meeting isconducted, with Question Period focussed on providing guests with the clarification they seek.

Trustees also welcome questions from members of the public apart from Question Period. Theircontact information is available on the school district website.

19. ADJOURNMENT

Recommendation:

That the meeting be adjourned at __ p.m.

Agenda 4

1

SCHOOL DISTRICT NO. 35 (LANGLEY)

REGULAR MEETING OF THE BOARD OF EDUCATION

MINUTES

Meeting Number:

Date:

Location:

2016 – 04

Tuesday, February 23, 2016

Langley School Board Office

Trustees Present: Robert McFarlane

Megan Dykeman

Alison McVeigh

Rod Ross

David Tod

Rosemary Wallace

Trustees On Leave: Shelley Coburn

Recognized by Chair as being in the

audience.

Staff Present: Suzanne Hoffman

David Green

Brian Iseli

Gordon Stewart

Claire Guy

Mal Gill

Ken Hoff

Superintendent

Secretary Treasurer

Assistant Secretary Treasurer

Assistant Superintendent

Assistant Superintendent

Director of Human Resources

Communications Manager

Staff Absent: Laurie Mason Executive Assistant

Partner Groups: Elva Morrison

Marnie Wright

Richard Beaudry

Suzanne Perreault

Magdy Ghobrial

CUPE 1851

CUPE 1260

LTA

DPAC

LPVPA

Press: Langley Times

1. CALL TO ORDER

The Chair called the meeting to order at 7:00 pm, and began the meeting with an introduction

stating: "I would like to acknowledge that the Langley School District is located on the traditional

lands of the Kwantlen, Katzie, Matsqui and Semiahmoo First Nations."

_____________________________________________________________________

Agenda 1

2

2. CHANGE IN ORDER

None.

3. CONSIDERATION OF AGENDA

R16/02/23-01

Moved By: Trustee Dykeman

Seconded By: Trustee Wallace

That the Agenda be approved, as amended with the removal of Item 5.1 - Achievement Report.

CARRIED UNANIMOUSLY

4. CONSIDERATION OF MINUTES

R16/02/23-02

Moved By: Trustee McVeigh

Seconded By: Trustee Dykeman

That the Minutes of the Regular meeting of January 26, 2016 be approved, as presented.

CARRIED UNANIMOUSLY

5. SUPERINTENDENT'S REPORTS

5.1 ACTION ITEMS

5.1.1 DISTRICT CALENDARS 2016 - 2019 (Three Year Plan)

A report was presented indicating there are two calendars the District approves

every year: 1) a three-year District calendar; and, 2) the school specific calendars.

The purpose at this meeting is to approve the District Calendar for 2016-2019.

R16/02/23-03


Seconded By: Trustee Tod

That the Board of Education approves the District Calendars for the 2016/2017,

2017/2018 and 2018/2019 school years, as presented.

CARRIED UNANIMOUSLY

Agenda 2

3


5.2.1 WILLOUGHBY SLOPE CATCHMENTS

A staff report and a powerpoint were presented which provided context around

the School Act authority for establishing catchments; the timeline of events

leading up to the presentation at this meeting; and, that a consultation will take

place in the next few months on the proposed catchment changes effective for

the 2017/2018 school year, with a report coming back to the June 21st Regular

Meeting of the Board for the Board's consideration.

Updates on the Willoughby Slope enrolment projections and classroom needs

(including portables) were provided. A map of current Willoughby Slope

catchments was also presented. The process to date for discussing catchment

changes was shared with Trustees. Staff identified five potential catchment plans

and potential draft catchments. The one proposed new catchment recommended

by staff was shared. The implications of the proposed change were discussed.

5.2.2 K - 9 CURRICULUM RE-DESIGN

A report was presented on the Curriculum Implementation Day held on January

15, 2016. Teachers and SEAs participated and the feedback from the day will be

used to inform the April curriculum day. The main areas of feedback were

around resource allocations; how to weave in Aboriginal content; reporting;

assessment of core competencies; physical and health material; and, career

material.

R16/02/23-04



That the Board of Education receives the Superintendent's information item reports, as

presented.

CARRIED UNANIMOUSLY

6. SECRETARY TREASURER'S REPORTS

6.1 ACTION ITEMS

6.1.1 AMENDED ANNUAL BUDGET BYLAW 2015/2016

An overview of the legislative authority governing the submissions of the

Amended Annual Budget Bylaws and the PSAB format (statements and

Agenda 3

4

schedules) was provided. Operating fund revenues and expenses were also

reviewed.

R16/02/23-05


Seconded By: Trustee Ross

That the Board of Education approves staff to appropriate (unrestrict) the

following restricted surplus amounts:

• $874,388 District initiative to support schools

• $750,000 District initiative to support technology

CARRIED UNANIMOUSLY

R16/02/23-06

Moved By: Trustee Ross

Seconded By: Trustee McVeigh

That the School District No. 35 (Langley) Amended Annual Budget Bylaw

2015/2016 in the amount of $201,423,307 be given first reading.

CARRIED UNANIMOUSLY

R16/02/23-07




2015/2016 in the amount of $201,423,307 be given second reading.

CARRIED UNANIMOUSLY

R16/02/23-08


Seconded By: Trustee McVeigh

That the Board of Education of School District No. 35 (Langley) approve having all

three readings of the Amended Annual Budget Bylaw 2015/2016 in the amount

of $201,423,307, at tonight’s meeting.

CARRIED UNANIMOUSLY

R16/02/23-09


Seconded By: Trustee Wallace


2015/2016in the amount of $201,423,307 be given third reading, passed and

adopted on this 23rd day of February 2016.

Agenda 4

5

CARRIED UNANIMOUSLY


6.2.1 FINANCIAL UPDATE TO FEBRUARY 23, 2016 (OPERATING FUND)

A financial update of the revenues and expenses in the District's operating fund

to the end of January 2016 was presented.

R16/02/23-10



That the Board of Education receives the Secretary Treasurer's information item reports,

as presented.

CARRIED UNANIMOUSLY

7. COMMITTEE REPORTS

7.1 AUDIT COMMITTEE

The Committee met on February 9, 2016 and undertook an extensive review of the Draft

Amended Budget for 2015/2016. An update on insurance claims was also provided which

indicated there were none outstanding.

7.2 FINANCE AND FACILITIES COMMITTEE

Highlights of this meeting included a middle school discussion with a presentation by

parents and students; a visit by the Assistant Deputy Minister; and, a presentation on

portables.

7.3 STRATEGIC PLAN COMMITTEE

The Committee looked at the potential of middle school configuration in the School

District as part of the Long Term Facilities Plan.

R16/02/23-11



That the Board of Education receives the committee reports for information, as presented.

CARRIED UNANIMOUSLY

Agenda 5

6

8. BOARD LIAISON COMMITTEE REPORTS

8.1 BCPSEA (Trustee McFarlane)

Highlights of this meeting included the motions to be presented at the April BCSTA AGM;

upcoming Ministry of Education initiatives; Trustee Directors reinstated; the Economic

Stability Dividend funding; autonomy of districts; and, the wellness initiative.

8.2 BCSTA

8.2.1 FRASER VALLEY BRANCH (Trustee McVeigh)

Highlights of the February meeting included a report on the Framework for

Student Learning; a motion to go forward to the Provincial Council meeting

regarding the funding impact of increasing enrolment; and, the Branch’s annual

election was held however the position of Branch President was not yet filled.

8.2.2 PROVINCIAL COUNCIL (Trustee Dykeman)

The theme for this meeting was Audit Committees and Office of the Auditor

General's role. The Office of the Auditor General outlined their plan for the

province. The motions are available for viewing on the BCSTA website.

8.3 DISTRICT PARENT ADVISORY COUNCIL (Trustee Tod)

Highlights of the January 21st meeting included the Marcy Statum presentation on

careers; emergency preparedness discussion; and, a Treasury 101 session.

R16/02/23-12

Moved By: Trustee Tod


That the Board of Education receives the Board Liaison committee reports for information, as

presented.

CARRIED UNANIMOUSLY

9. SCHOOL DISTRICT COMMITTEE REPORTS

9.1 ABORIGINAL / ya:ýǝstǝl' (Assistant Superintendent Stewart)

The Aboriginal Program's Annual Healthy Family Gathering was held on February 12th at

HD Stafford Middle School. The event was attended by approximately 400 people. The

District's partnership with the Lower Fraser Valley Aboriginal Society continues to grow as

the society put on children’s yoga and family zumba in the small gym while Metis Jigging,

Agenda 6

7

Pow Wow dancing traditional drumming and contemporary dancing entertained those in

attendance.

R16/02/23-13



That the Board of Education receives the School District committee reports for information, as

presented.

CARRIED UNANIMOUSLY

10. COMMUNITY COMMITTEE REPORTS

10.1 CITY OF LANGLEY PARKS, RECREATION AND ENVIRONMENT ADVISORY (Trustee Tod)

Highlights of the December meeting included a turf versus grass discussion for fields and

rain barrels for people.

10.2 CITY OF LANGLEY PUBLIC SAFETY ADVISORY (Trustee McFarlane)

Highlights of the recent meeting included a Tour of the Gateway of Hope and how the

City assists homeless people.

10.3 JOINT SCHOOL DISTRICT NO. 35 / TOWNSHIP OF LANGLEY MUNICIPAL LIAISON (Trustee

Dykeman)

Highlights of the February 2nd meeting included Truth and Reconciliation; an update on

the Long Term Facilities Plan regarding the Willoughby Slope; and, catchment

discussions.

10.4 LANGLEY SCHOOL DISTRICT FOUNDATION (Trustee McVeigh)

This item was deferred to the next meeting.

10.5 TOWNSHIP OF LANGLEY YOUTH ADVISORY (Trustee Tod)

Highlights of the recent meeting included a review of work plans and a focus for this year

to increase awareness about student mental health.

Agenda 7

8

R16/02/23-14

Moved By: Trustee Tod


That the Board of Education receives the community committee reports for information, as

presented.

CARRIED UNANIMOUSLY

11. TRUSTEE COMMENTS

Trustees shared comments on the recent Aboriginal Professional Development Day -

Reconciliation event; Brookswood Secondary School's production of 'Urinetown'; Professional

Development Day on Odyssey; Transportation Breakfast; and, the 40 year celebration of the

Fundamental program in the School District.

12. QUESTION PERIOD

The Chair called for questions from the public.

No questions were received.

13. ADJOURNMENT

R16/02/23-15



That the meeting be adjourned at 8:58 pm.

CARRIED UNANIMOUSLY

_________________________ _________________________

TRUSTEE ROBERT MCFARLANE J. DAVID GREEN, CPA, CA

BOARD CHAIR SECRETARY TREASURER

Agenda 8

The Board of Education of School District No. 35 (Langley)

STAFF REPORT

DATE: March 8, 2016

TO: Board of Education

FROM: Suzanne Hoffman, Superintendent of Schools

SUBJECT: Achievement Report

RECOMMENDED MOTION:

That the Board of Education receives the Achievement Report for information, as presented.

BACKGROUND:

At the January 26, 2016 Regular Meeting of the Board, Superintendent Hoffman shared information

on the District’s completion results and out of that presentation, Trustees asked questions regarding

the District’s Grad Exit Survey as well as student engagement in schools. At this point in time, results

from the Grad Exit Survey have not been fully compiled but will be reported out on at the April

Regular Meeting of the Board.

In the Langley School District, student engagement and satisfaction with the system is accounted for

in two ways. The Ministry’s Satisfaction Survey is distributed to schools with school-level

participation varying from site to site. The District does support and encourage the use of, in middle

and secondary schools, the Tell Them From Me (TTFM) Student Survey. This Survey provides an

abundance of rich information that can be useful at both the school and District level and can be

customized to dig deeper into site specific areas of interest or need. Throughout the lower

mainland, a number of school districts are now using the TTFM Student Survey to inform, educate

and improve schooling.

The TTFM Student Survey provides data on 25 different measures of student outcomes. As the

Learning Bar’s website (http://www.thelearningbar.com/solutions/school-improvement/survey-

instruments/) indicates, the "outcomes are concerned primarily with students’ self-esteem or

confidence, and their engagement in schooling”. The survey focuses on student engagement,

student wellness and school/classroom climate.

Agenda 9

http://www.thelearningbar.com/solutions/school-improvement/survey-instrumentshttp://www.thelearningbar.com/solutions/school-improvement/survey-instruments


Student Engagement has five main indicators:

Sense of belonging at school

Participation in school clubs and sports

Students’ long-term aspirations and expectations

School and class attendance

The value placed on schooling outcomes

Student Wellness, that explores the emotional, social, spiritual and physical health, is closely tied to

engagement in school and includes:

Self-esteem

Time spent on physical activity

Depression

Anxiety

Smoking

The final aspect of the survey is school/classroom climate and includes feedback on:

Effective learning time

Disciplinary climate of the classroom

Expectations for academic success

Teacher-student relations

Student advocacy

At the Regular Meeting of the Board of Education, Superintendent Hoffman will explain some of the

key findings from district level results. Two specific areas of focus arising from the results are in the

areas of valuing school outcomes and mental health concerns.

Agenda 10


STAFF REPORT

DATE: March 8, 2016



SUBJECT: Annual Review of District French Programs

RECOMMENDED MOTION:

That the Board of Education receives the report on the Annual Review of District French Programs for

information, as presented.

BACKGROUND:

As part of the review of District French programs, Assistant Superintendent Gord Stewart will provide

a report to the Board of Education highlighting information regarding the delivery of Core French

and the various French Immersion programs within the District. Detailed information is contained in

the report and accompanying appendices.

Agenda 11

Report to the Board of Education

Regular Meeting

Annual Review

of

District French Programs

Presented by: Gord Stewart, Assistant Superintendent

March 8, 2016

Agenda 12



Annual Review of District French Programs

Presented by Gord Stewart March 8, 2016 Assistant Superintendent Page 2 of 9

TABLE OF CONTENTS

INTRODUCTION .............................................................................................. 3

BACKGROUND ................................................................................................ 3

ENROLMENTS AND MINISTRY OF EDUCATION FUNDING

FOR FRENCH PROGRAMS .............................................................................. 4

CURRENT TRENDS IN THE LANGLEY SCHOOL DISTRICT .......................... 5

ALDERGROVE COMMUNITY SECONDARY SCHOOL .................................... 5

LATE IMMERSION ELEMENTARY SCHOOL PROGRAMS ............................... 6

EARLY IMMERSION ELEMENTARY SCHOOL PROGRAMS ........................... 6

GRADE 5 CORE FRENCH IPAD PROJECT 2015-16 .................................. 6

ODYSSEY PROGRAM ...................................................................................... 7

CONCLUSION .................................................................................................. 7

APPENDICES

I. FRENCH IMMERSION ENROLMENT

II. CORE FRENCH ENROLMENT

Agenda 13





INTRODUCTION

The purpose of this report is to provide information to the Board of Education on the current state of French programs in the District and to provide recommendations where appropriate. It should be noted that for the purpose of this report, when discussing “French Programs”, there is an intent to speak not only of French Immersion programs but also to include Core French (French as a Second Language), as they are tied closely together. This report is a result of several motions that were passed at the April 29, 2014 Regular Meeting of the Board of Education. The motions read as follows:

“That the Board of Education approves the transition to an Advanced Placement French Program at Aldergrove Community Secondary School (that continues to provide a Bilingual Dogwood option) beginning in the 2014/2015 school year.”

“That the Board reviews the Aldergrove Community Secondary School French program on an annual basis.”

“That the Board amend the motion to replace “French Program at Aldergrove Community Secondary with French Programs in the District.”

“That the Board reviews the French Programs in the District on an annual basis.”

BACKGROUND

Langley School District currently offers several programs in French instruction within the District. Langley schools offer Core French curriculum to students in Grades 5 to 12. All students are required to study an additional language, with the majority of schools pursuing French, as it is Canada’s second official language. Students in Grades 5 to 8 experience language instruction in French as part of their regular program. Traditionally in School District 35, French instruction at the elementary level is provided by the regular classroom teacher and does not necessarily have French specialists teaching the language. There may be differences in the allocation of time given to French instruction based on the individual nature of schools and the expertise of the teachers involved. After Grade 8, French as a Second Language instruction becomes optional and is an elective choice for students. In the secondary schools, teachers specializing and having methodology in French instruction deliver the French curriculum. The revised Grades 5 to 12 Core French curriculum that will be implemented for 2016-17 is posted on the Ministry of Education’s website. Formal instruction in French will continue to begin at the Grade 5 level, while some schools may opt to begin basic French language learning as early as Kindergarten. Classroom teachers or generalist teachers usually tend to teach Core French at the Elementary level. At the Middle Schools, Core French is usually taught by specialists and delivered five times over a two-week rotation.

Agenda 14





In addition to Core French instruction, Langley School District offers two choice programs in French Immersion: Early French Immersion which begins in Kindergarten, and Late French Immersion which begins in Grade 6. Both immersion programs afford students the opportunity to continue language instruction in French until the end of Grade 12, and if they do so successfully, they are able to earn a Bilingual Dogwood certificate. Early French Immersion is currently offered at Belmont Elementary and James Kennedy Elementary. Late Immersion is currently offered at Alex Hope Elementary, Betty Gilbert Middle and Noel Booth Elementary. At present, School District 35 offers a continuation of these programs at the secondary level at Aldergrove Community Secondary School, Brookswood Secondary School and Walnut Grove Secondary School. Regardless of whether the students begin French Immersion programs in Early or Late Immersion programs, they come together at the secondary level to continue French studies if they wish to pursue Immersion. The revised Kindergarten to Grade 9 French Immersion curriculum that will be implemented for 2016-17 is posted on the Ministry of Education’s website. The guiding premise of the French Immersion program is that students are introduced to French language and instruction in the majority of their subjects is delivered in French. As they move through the senior years in the secondary school, the students traditionally experience fewer courses in French. Langley School District currently has the support of a 0.4 District Teacher for Modern Languages who works to support all language programs and curriculum including French. This teacher’s role is to support teachers in the field with resources, teaching strategies, trends and overall curriculum support for not only French, but for all languages.

ENROLMENTS AND

MINISTRY OF EDUCATION FUNDING FOR FRENCH PROGRAMS

French is an area that receives targeted funding from the Ministry of Education via a federal protocol agreement between the federal government and the provincial government. This includes funding for both Core French and Immersion programs. The District receives funding per pupil enrolled in Core French and Immersion. Student enrolment numbers in these programs are reported to the Ministry of Education each year as part of the District’s 1701 enrolment count. At present, the District enrols 1,448 students in French Immersion programs (both Early and Late) from Kindergarten to Grade 12. There are 6,785 students from Grades 5 to 12 receiving Core French instruction throughout the District (Appendix I and II). Funding for Core French is accessed centrally by schools on a needs basis to support French programs and instruction in general, and the District is required to report on an annual basis how the funds have been spent.

Agenda 15





CURRENT TRENDS IN THE LANGLEY SCHOOL DISTRICT

While the French Immersion choice programs tend to be very popular, there are certainly more parent requests for the Early Immersion programs, than for the Late Immersion programs. There are wait lists for the Early programs and there are always more requests than available placements. This is a trend across the province, as French Immersion programs continue to grow in popularity. There is a natural attrition that occurs (also a province-wide trend) at the secondary school level where students tend to leave the French Immersion programs for a variety of reasons. For more information, please refer to the report to the Board that Assistant Superintendent Guy presented at the March 12, 2014 Education Committee Meeting and at the April 29, 2014 Regular Meeting of the Board. Enrolment trends in Core French also tend to follow the same pattern as French Immersion programs in that there tends to be fewer students taking Core French at the grade 12 level, as more choices are available for students that include the option for other languages for study as well as other elective choices.

ALDERGROVE COMMUNITY SECONDARY SCHOOL

At the Regular Meeting of the Board of Education on April 29, 2014, the Board approved the transition from a traditional French Immersion program to an Advanced Placement French Program with an “opt in French Immersion” component for those students wanting to pursue the Bilingual Dogwood Certificate. This change was a result of overall declining enrolment in the Aldergrove region and there is only one Late Immersion “feeder” program (offered at Betty Gilbert) that sends students to continue on in the French Immersion program at Aldergrove Community Secondary School. While there was the recognition that it was important to maintain strong and challenging educational programs for students, the overall enrolment situation created a challenge to do so. Consequently, much work was done at the school, district and community levels to offer alternatives to develop a vibrant French program that was economically viable. The 2014-15 school year was the first year of the transition to the new program and the first round of preliminary adjustments were made to scheduling and course offerings. It appears that the changes made to the combining of students in clusters and courses have made a positive difference both from an educational perspective as well as a practical one. In 2014-15 students in Grades 9 and 10 were grouped together to take a combined Humanities class that includes French Language and Social Studies. Students seem pleased to have more variety in their classes and more flexibility in their timetables. The Administration agrees that it has provided more efficiency in creating the overall school timetable. The Aldergrove Community Secondary School administration and French Department are continuing to work closely with District staff and the community to collaborate on meaningful and exciting options for students. The program at Betty Gilbert Middle School continues to be full and vibrant and is not affected by the changes at Aldergrove Community Secondary School.

Agenda 16





In 2015-2016 the staff at Aldergrove Community Secondary School developed a new French Immersion Leadership course to bolster authentic learning opportunities for senior students following the traditional Board Authorized curriculum but with a focus on the French language. An optional travel experience was to be included as an authentic experience learning about the language and culture in France. Unfortunately, terrorism events forced cancellation of the trip and negatively impacted the overall FI experience. Students are working with BGMS French Immersion students in Café Français and completing 40 hours of volunteer work in support of the French community. In 2016-2017, students will be taking French Immersion 11 and 12 consecutively along with French Literature 11. As a result, both Grade 11 and 12 students will be able to complete their Dual Graduation requirements by the end of the year. During the second year of an alternating program, students have an intensive French year followed by a year with practical experiences in French language and culture that may include courses in Leadership, Drama or Foods. These experiences will be available to all French students.

LATE IMMERSION ELEMENTARY SCHOOL PROGRAMS

Overall French Immersion enrolment has remained relatively steady for the past three years. The District continues to monitor the enrolment trends at the two elementary school sites that offer Late Immersion. There have traditionally been two cohorts of Late French Immersion at Alex Hope Elementary and for the past three years, these cohorts have not been operating at maximum capacity. There is currently one cohort offered at Noel Booth and this program also is not operating at maximum capacity. The program at Betty Gilbert is operating at close to capacity. The District continues to review enrolment numbers in these programs to monitor maximum efficiency and participation.

EARLY IMMERSION ELEMENTARY SCHOOL PROGRAMS

Both the Early Immersion programs at James Kennedy and Belmont Elementary schools operate at maximum capacity and there are always requests for more seats than are currently available. Both schools currently have greater than fifty percent of the total student school population involved in the French Immersion program. Recent policy changes to the registration process for choice options will hopefully benefit these programs.

GRADE 5 CORE FRENCH IPAD PROJECT 2015-16

In early October 2015, the District received 15 Innovation Grant applications from Grade 5 teachers and Digital Literacy Coaches interested in implementing technology into the teaching of Core French at the Grade 5 level in support of the new curriculum for Core French. The following ten schools received class sets of 17 iPad minis (15 for student use, one for the classroom teacher(s) and one for the DLC): Noel Booth, Dorothy Peacock, Gordon Greenwood, Langley Fine Arts, Langley Fundamental, RC Garnett, Richard Bulpitt, Simonds/U-Connect, Shortreed and Willoughby.

Agenda 17





By the end of November, iPads had been imaged, a selection of content creation and language-learning apps had been installed and teachers exchanged ideas for creating iPad carts, charging stations and storage boxes. District DL Teacher Sandra Averill created an iTunesU account for our group so teachers could share resources such as Parent Permission Forms and practical strategies for successfully implementing the iPads into classroom instruction. At the second Touchback Session in early February, teachers shared project ideas and samples of student work. The collaboration between the secondary students at U-Connect and elementary students at Simonds has also proven to be an overwhelming success in terms of creating a community of learners and developing a sense of social responsibility. High school students require 30 hours of volunteer time as part of the graduation transition plan and the work with their “little buddies” has been an innovative way to help them achieve this requirement.

ODYSSEY PROGRAM

Every two years, the Ministry of Education through the Federal Government offers the opportunity for school districts to receive a grant that entitles a French University Program Student from Quebec to work as a Language Assistant in schools for twenty hours per week to support French Programs. The Langley School District will have this option for the 2016-17 school year.

CONCLUSION

While the Langley School District continues to offer several programs of choice, there is no question that Core French options and French Immersion programs are still vibrant and viable choices for many students and parents. In an increasing global economy, it is desirable for students to know and be able to use Canada’s second official language, French, for increased educational, employment and travel opportunities. That being said, the District is concerned about the attrition rate in secondary French Immersion enrolment and the modest growth in the Late French Immersion program and continues to monitor and make adjustments accordingly. Going forward, additional non-traditional language courses and changes to the curriculum for 2016-17 may generate greater interest and participation in this important curricular area.

Agenda 18





APPENDIX I

FRENCH IMMERSION ENROLMENT

French Immersion in Langley

French Immersion

2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16

District Totals

1412 1369 1366 1397 1449 1443 1448

Early Immersion Grades 2014-15 2015-16

Belmont Elementary K-7 338 344

James Kennedy Elementary K-7 329 354

Late Immersion

Alex Hope Elementary 6-7 98 101

Noel Booth Elementary 6-7 51 50

Betty Gilbert Middle 6-8 84 85

Secondary Immersion

Aldergrove 9-12 75 58

Brookswood 8-12 194 200

Walnut Grove 8-12 274 256

Agenda 19





APPENDIX II

CORE FRENCH ENROLMENT

Core French Enrolment 2014-15 2015-16

Elementary 2502 2596

Middle 1568 1730

Secondary 2388 2459

District Total 6458 6785

Secondary Schools 2014-15 2015-16

ACSS

91 96

BSS

237 224

DWP

287 315

LFAS

225 213

LFMS

467 438

LSS

128 139

REMSS

325 398

WGSS

628 636

Total: 2388 2459

Middle Schools

HDSMS

453 524

BGMS

334 341

Yorkson Creek MS

781 865

Total: 1568 1730

Secondary 2388

Middle 1568

Elementary 2502

Total Core 6458

Agenda 20


STAFF REPORT

DATE: March 8, 2016



SUBJECT: Athletics

RECOMMENDED MOTION:

That the Board of Education receives the report on Athletics for information, as presented.

BACKGROUND:

Assistant Superintendent Gord Stewart will provide an update on the Athletics visioning process and the

expenditure of the additional funds allocated towards Athletics for 2015-16. A team of school-based

administrators and athletic directors have formed a steering group to develop a District Vision around

athletics following the District visioning process.

In addition, funds have been provided for TTOC coverage for coaches, registration costs for teams,

transportation costs, and support to offset participation in Provincials. Furthermore, a year-end event,

“Building a Lasting Legacy”, has been organized for May 27th at Newlands Golf and Country Club to

acknowledge coaches for their commitment to provide athletic opportunities for our students.

Agenda 21


STAFF REPORT

DATE: March 8, 2016



David Green, Secretary-Treasurer

SUBJECT: Long Term Facilities Plan – Middle Schools Update

RECOMMENDED MOTION:

That the Board of Education receives the Long Term Facilities Plan – Middle Schools Update for

information, as presented.

BACKGROUND:

At the February 16, 2016 Strategic Plan meeting, Trustees discussed Recommendation #2 of the District’s

Long Term Facilities Plan:

“Commence a stakeholder consultation process to discuss middle grades education with a potential follow-

up process on middle grades configuration for the Brookswood, DW Poppy and Walnut Grove areas.”

At that meeting, Trustees requested additional information prior to proceeding with a community

consultation with respect to middle schools in the Langley School District. Trustees requested information

and clarity on topics such as:

The educational opportunities in middle schools

A vision for a middle school model

An articulated connection to the Long Term Facilities Plan

A plan, including the role of trustees, for a consultation process

Details on a potential middle school model for

o Choice Programs (such as French Immersion)

o Communities such as Walnut Grove (that are operating at capacity)

An overview of potential costs

An idea of what a transition process could look like, if there was a move to a middle school model

The completion of an information (FAQ) package for trustees and the community

A discussion of the impact on differently configured schools (LFAS, LFMSS, Vanguard)

The Superintendent has convened a small District committee that will begin to undertake the work

requested by Trustees. At the April and May Regular Meetings of the Board of Education information will

be brought back to Trustees. Staff is hoping that at the May meeting a draft plan, with the next steps on

potentially moving forward, can be brought forward for the Board’s consideration.

Agenda 22

www.facebook.com/LangleyDPAC

Langley District Parent Advisory Council

Meeting Agenda February 18th, 2016

1. Call to Order:

Recog. of the land we are on Attendance –

2. Welcome and Introductions:

Reminder to 2 questions each and a limit on time regarding David Green and the Budget

Suzanne P. talked about being reps and bringing people together and being leaders and seek for missing info, support one another, etc. “Let’s support one another.”

3. Adoption of: 1. Agenda for February 18th, 2016

Richard – Yorkson Creek with 2nd Tina Peterson Road

2. Minutes from November 19th and January 21st, 2016

Redaction on the date for the next Meeting date – Noted by Tina November

Richard Yorkson Creek

Jan – Andrew then Tina

4. Special Presentation: David Green

Thanks for delivery of Treasurer 101

Issues and reactions to the 2016-2017 Budget.

First time done in Feb vs March.

Seeing slide ahead of approval for the amended budget.

Outline first o Budget devo. o Status quo approach o Cost pressure o MOE Review

Agenda 23

http://www.facebook/


o 2015-2016 review

Guiding principles – SD 35 to be an innovative inspiring and unified community

Resources should o improve student learning o React to vulnerability of the student pop o Provided at equitable and sustainable levels

Based on Budget principles but vary year to year o Address areas of concern o Focus on desired programs o Address future needs o Focus on students o Influenced by the ministry of Edu and the SD.

Continuity from year to year in mind

Based on enrolment projections

Stakeholder list and review was done (many stakeholders)

Reviewed the guiding principles of allocating resources.

Schedule for Stakeholder consultation review

Budget Timeline Ghant / Flow chart review.

Full review of possible onetime costs, increases, inflation items etc.

Enrollment projection scope review including a growth factor for the Willoughby Slope.

March 15th, 2016 – http://www.bced.gov.bc.ca/k12funding/ Question 1 – How do the cheques not bounce?

There are surpluses in the down times but they are our earned surpluses and we use them for capital expenditures. Ie to pay employee future benefit costs. That has to be put aside today for those future points.

Question 2 - Adequate Staffing to maintain the level for the students. Is that out of your control or who sets the levels? We are mandated on class size and used the qty quotient. So we are restricted by that and have to achieve it.

- Does the ministry understand that there are not going to be a perfect number so there are empty seats? Do they respect and acknowledge it? There is an allowance for this.

Question 3 - I was looking at what you were spending your money on. Is that the website we go to? Where did you get the contract from? Long explanation

Question 5 - How do we pay for the repair at the schools etc.? The annual facilities grant that is accounted for separately 3.2 million each year etc. Exterior lighting etc. Question 6 - Do you have anyone to focus on corporate donations ie getting a MFG for donations to the welding. Etc.

Agenda 24

http://www.facebook/http://www.bced.gov.bc.ca/k12funding/


Question 7 Where are the deposits held? The ministry of finance accounts and the 5 difference. The banks require that a certain proportion be left with the financial institution.

Question 8 - The Willoughby Slope growth factor tweak. Question 9 - Are we looking at the computer departments? Should the PAC’s be reviewing

these?

5. Report from Board of Education: Trustee David Todd

Highest graduation rates on Student Achievement – 87%

For First Nations there was a huge increase from female 51% to 81% and male 51% to 78%

Truth and reconciliation – This weekend is a workshop on reconciliation.

Refugee updates – not a primary for Syrian refugees but we could be a secondary destination.

Academies – Equestrian no school chosen yet backing of thunderbird through online, Soft ball at LSS etc.

IB Fee Structure – David Todd can provide the $ later. Long story short it breaks even based on international and local IB students.

6. Old Business:

1. Treasure 101 Report – 20 schools attended. Went over good financial governance and how to make it fit for your school. Can find it online.

2. Emergency Preparedness Call for Motion: MOTION: To do a ONE TIME reimbursement of the fixed amount of $300 per school for a hard item for Emergency Preparedness from out of the surplus budget line.

- Questions first – Were there other expenditure options thought out before this option?

o Can the item be used i.e. a tent Upland 1st Topham 2nd. – Unanimous vote in favor

3. BCCPAC Motion – Update Will be presenting it outside the printed copy 4. District Wide PAC Constitution Template – Posted for next month. Final revision

when the BCCPAC head is back. This will mitigate confusion on policy and bylaws. A great step toward standardization of the rules of engagement. Working together working in unity. Richard from LSS – Is it mandated or a resource? We cannot mandate it but we encourage it for continuity and clarity to make it unifying and housing accountability and subduing conflict. Sandra Fort Langley Elem. – When can spending on the hard item begin? Walnut Grove Secondary – Previously Students would have been allowed to leave and walk home and now this is being rediscovered.

7. New Business

Agenda 25

http://www.facebook/


1. Anti-Bullying Week 2. Orange Shirt 3. Slope Discussion and Draft Boundaries

FYI on the discussion. Hearing more after the board meeting 8. Reports from Executives:

1. President’s Report – All about Emerg. Preparedness 2. Treasurer’s Report – Money in the bank! Spoke about Foodsafe

reimbursement at 2 x $75 / year

9. Committee Reports: 1. Emergency Preparedness Management - Monday, Feb. 29th, 2016 2. Inclusive Education Management - March 7th, 2016 3. LGBTQ

10. Correspondence

1. Proposal YCM – To provide funding for an arts project for Youth Mental Health Awareness

11. Announcements and upcoming events 1. Wab Kinew – Weekend of Truth and Reconciliation

i. https://www.eventbrite.ca/e/wab-kinew-reflections-on-reconciliation-tickets-20439418852

2. Free Parent Workshop via LPPL & DPAC: Understanding the Pre/teen Brain (see Feb 15th, 2016 posting on FB)

3. Next DPAC Meeting: Discuss Kindergarten Screening Protocol 4. AGM Coming up: think of how you would like to vote and see the DPAC

Executive molded to serve this community.

12. Adjournment - 9:00PM

*Next School Board Meeting is February 23rd, 2016.

**Our next DPAC meeting is March 10th, 2016. See you then!

Agenda 26

http://www.facebook/https://www.eventbrite.ca/e/wab-kinew-reflections-on-reconciliation-tickets-20439418852https://www.eventbrite.ca/e/wab-kinew-reflections-on-reconciliation-tickets-20439418852https://www.eventbrite.ca/e/wab-kinew-reflections-on-reconciliation-tickets-20439418852

DISTRICT LGBTQ COMMITTEE MEETING

MINUTES

THURSDAY, NOVEMBER 26, 2015 4:00 P.M. TO 5:30 P.M. SBO – BOARDROOM

Sandra Sangha – SEA, CUPE 1260 Sandra Averill – District Teacher, Safe Schools, LTA Sam Gregory – Psychologist, LTA Perry Moscarda – Elementary Counsellor, LTA Patti Johnson – Supervisor, Transportation, Excluded Staff Hillary Devries – Vice-Principal, LPVPA Renge Bailie – District Principal, Student Support Services Darren Storesly – Teacher, LTA Gail Chaddock-Costello, President, LTA David Tod – Trustee, District Andrea Ruffo – Secondary Counsellor, LTA Claire Guy – Assistant Superintendent, District

1. Roundtable Introductions 2. Approval of the Minutes (October 2015) – Approved 3. Updates and Sharing

Renge Bailie and Claire Guy shared Langley’s LGBTQ work at the Safe Schools Conference in October – other LGBTQ contacts from several districts will be getting together to share ideas and resources

Members of the Committee shared recent information and updates, including personal reflections, relevant to their professional environments and work as it relates to LGBTQ initiative.

4. Old Business

Expansion of the Committee – the Committee would like to add parents and others who might want to join.

Ongoing Business

Policy 7200 o Sandra Averill – the teachers working on this project are pulling together the lessons, which will

eventually be shared on iTunes U. Teachers will be able to download lessons and find resources. The goal is to have 3 lessons a grade. The teacher group has asked for and will be given one more day to work on the project. There was a lot of discussion on how best to implement and share, ensuring the inclusion of the BCTF’s resources. The group also discussed the need to examine new re-designed curriculum and the inclusion of gender and sexual identity.

o On-going dialogue regarding the importance of community support.

District Student GSA o The new name of the group “Operation Rainbow” o Includes students in grades 7 – 12 o Students have requested the following topics be considered for future meetings: coming out,

pronouns, and transgender o At the November 26, 2015 meeting – Carl Hofbauer did a presentation regarding pronouns

Agenda 27

P a g e | 2

Integrity, Excellence, Courage, Community

o Renge shared the star activity to highlight the challenges of ‘coming out’ o Lucas Wilson of Qmunity will come to the next “Operation Rainbow” meeting and then present

to the LGBTQ Committee immediately following. He will provide a presentation to parents that same evening. This will be the first District parent meeting on this topic.

5. New Business

Barrettes and Bowties – Perry o Suggested promoting the idea of early intervention o Would like to brainstorm what a gender-neutral classroom looks like – starting at a young age. o A suggestion was made to form a small group of primary teachers that work in conjunction with

the Policy 7200 to create classroom resources

Renge shared a video called “The Light” which was a powerful video about transgender children and the importance of parent support

6. Other 7. Next Meeting: February 25th, 2016

Agenda 28

P a g e 1 | 2

Emergency Preparedness Advisory Committee Meeting

Minutes

Monday February 22, 2016 4:30 – 5:30 p.m. SBO - Room 129


Welcome and Introductions / Roles and Responsibilities

o Rod Ross – Trustee, Board of Education o Kathleen Boles – LPVPA – Principal, Lynn Fripps Elementary o Karen Wagner – Manager, Energy, Environment and Special Projects o Yole Prosperi-Porta – LTA – Teacher, Aldergrove Secondary o Suzanne Perreault – DPAC o Kerri Ross-Grijzen – DPAC o Claire Guy – Assistant Superintendent

Terms of Reference

o This committee was formed from a motion from the Regular Meeting of the Board of Education on January 26, 2016

o Purpose of why we are here and how we will work o Emergency preparedness not just earthquake preparedness o Claire prepared and distributed a draft Terms of Reference for discussion and

feedback

Update o Feb. 26 – Township of Langley Emergency Preparedness Meeting to plan a mock

emergency drill in November Tristan Schaufler, Kathleen Boles, and Karen Wagner will be attending on

behalf of the District Question raised by Suzanne Perreault to inquire about DPAC being at that

meeting – Claire to follow up o Feb. 29, Mar. 1 – Karen Wagner and Kathleen Boles to attend Ministry of Education

workshop on Emergency Preparedness - SD35 is fortunate to have two seats for this as the District was only originally allotted one seat

o Mar. 4 – Kathleen and Karen to meet with Frank Geyer from Delta to share promising practices

o Claire met with the District Leadership Team to request that the District commit in principle to an initial financial investment to bring schools up to a minimum standard in regards to supplies and this was approved. The exact amount of funding is yet to be determined.

Agenda 29

P a g e 2 | 2

Supply List Review o Karen Wagner shared the work that has been done by surveying schools for their

list of current supplies o Karen presented a proposed initial set of recommendations for minimal supplies o First concentration on elementary and middle schools o A question was raised about what supplies are required for secondary schools and

what needs may be different at that level o Some discussion about the support of DPAC to make a one-time only commitment

to invest in each school approx. $300 o Discussion about how the District / educators can use emergency preparedness for

incorporating learning and instruction in the classroom environment

Logistics of the Meetings o The chair of the committee was established to be Claire Guy o For the remainder of the 2015-16 year, meetings will be scheduled as listed below

Proposed Meeting Dates

Monday, April 11, 2016; 4 – 5 p.m. Monday, May 16, 2016; 4 – 5 p.m. * an alternate date is being examined as

May 16 was not ideal for some of the members Monday, June 13, 2016; 4 – 5 p.m.

o If you cannot attend, please have an alternate person come in your place o Minutes – the committee members will rotate taking minutes

Minutes will be circulated to the committee for review / edits Request to have them approved online within a 1 week period All members are requested to respond

Communication

o The committee chair will report out to the public at the Regular Meetings of the Board of Education

o Minutes will be taken and circulated to the members of the committee and included in the Board meeting packages

Next Meeting: Monday April 11, 2016, 4:00 pm

Agenda 30

February 22, 2016


Langley Board of Education Emergency Preparedness Advisory Committee

On January 26, 2016, the Langley Board of Education made the decision to form an Emergency Preparedness Advisory Committee. The intent is to provide a venue where information sharing and dialogue can occur regarding initiatives and supports for emergency preparedness planning for schools.

DRAFT Terms of Reference

1. To provide an avenue for partner groups within the School District to share information and provide input regarding emergency planning for our school community

2. To review ongoing needs of schools and make recommendations to the Board of Education to support school emergency preparedness planning

3. To provide input into the creation of a long term and sustainable strategy

that supports emergency preparedness

4. The committee will consist of 1 Trustee from the Board of Education, the Assistant Superintendent of Schools, an LTA representative, an LPVPA representative, 2 DPAC representatives, and a representative from the District’s Maintenance staff and guest speakers and others as necessary

5. To review the Terms of Reference at least once on an annual basis

Agenda 31

MINUTES OF THE PARKS, RECREATION AND

ENVIRONMENT ADVISORY COMMITTEE

HELD IN THE CKF BOARDROOM

LANGLEY CITY HALL

20399 DOUGLAS CRESCENT, LANGLEY, BC

THURSDAY, FEBRUARY 4, 2016

AT 7:02 P.M.

Present: Councillor Paul Albrecht, Chair

Councillor Rudy Storteboom, Vice Chair

Lisa Burgess-Parker, Langley Field Naturalists

Nathan Pachal, Member at Large

Shawna McDowell, Member at Large

Sarah Atherton, Langley Environmental Partners Society

Trustee David Tod, School District No. 35

Shelly Butler, Member at Large

Eva Karpaty, Youth Representative

Guests: Dan Millsip

Rhys Griffiths

Staff: Rick Bomhof, Director of Engineering, Parks & Environment

Geoff Mallory, Superintendent of Parks

Kim Hilton, Director of Recreation, Culture & Community

Services

Paula Kusack, Deputy Corporate Officer

Absent with regrets: Miriam Marshall

Nicole Klein

Jim Wuest, Senior Representative

Councillor Jack Arnold, Vice Chair

1) AGENDA

MOVED BY Committee Member Pachal

SECONDED BY Committee Member Tod

THAT the agenda of February 4, 2016 Parks, Recreation and Environment

Advisory Committee be adopted as circulated.

BEFORE THE QUESTION WAS CALLED Ms. Atherton requested that an item

called ‘Dignity Village’ be added to New Business.

THE QUESTION WAS CALLED and same was

CARRIED

Agenda 32

Minutes, Parks, Recreation and Environment Advisory Committee February 4, 2016

Page 2

2) MINUTES

MOVED BY Committee Member Atherton

SECONDED BY Committee Member McDowell

THAT the December 3, 2015 minutes of the Parks and Environment Advisory

Committee meeting be adopted as circulated.

CARRIED

3) BUSINESS ARISING FROM MINUTES

Nil

4) INTRODUCTIONS

a) Committee Member Welcome and Introduction

Chair Paul Albrecht

The Chair welcomed everyone and expressed his excitement about the coming year.

He explained how the meeting structure and encouraged full and active

participation from members.

Each member around the table introduced themselves to the group.

b) Tour of Timms Community Centre

The Director of Recreation, Culture & Community Services conducted a tour of the

new facility highlighting some of the new and exciting features.

c) Committee Purpose/Mandate Review

Rick Bomhof and Kim Hilton

The Director of Engineering, Parks & Environment noted that last year council

restructured its advisory committees. He reviewed the Terms of Reference for the

new Parks, Recreation and Environment Committee noting that the function of the

committee is similar to its predecessor, the Parks & Environment Advisory

Committee however a recreation component has been added. He reminded members

that the committee cannot commit funds or direct staff and that all

recommendations are forwarded to Council for review and consideration.

The Director of Recreation, Culture & Community Services added that the City

looks forward to participation from members at its various events including

Community Day, Langley Walk and the Christmas parade for example. She noted

that member input is important and valuable to the City. To that end, she

encouraged members to attend the City’s various Open Houses noting that an Open

Agenda 33


Page 3

House is scheduled to consider the City Park Master Plan on February 18 at Al

Anderson Memorial Pool.

There was general discussion about the ability to strike a sub-committee/task force

and the consideration of public art items.

ACTION: There was discussion about choosing a name or acronym for the committee to give

members a sense of ownership and investment in the team. Members were asked to

think about a name and bring ideas to the March meeting for discussion as a group.

The Chair concluded the discussion reminding members that they are encouraged to

bring ideas forward. The committee can determine relevancy and if not appropriate

for this committee, items can be redirected as needed. He further noted that council

and staff members are available as a resource and he encouraged members to feel

free to speak to them about any matters or concerns.

6) PRESENTATION

a) Synthetic vs Natural Grass Sports Fields

Geoff Mallory, Manager of Parks

The Manager of Parks advised that the presentation was the result of a discussion

that took place at the December 3, 2015 Parks & Environment committee meeting

about the differences, the benefits and the challenges regarding artificial turf and

natural grass.

The Manager of Parks discussed the evolution of sports and sports fields noting that

with rising expectations of athletes, comes rising expectations of sports fields.

Synthetic turf is basically carpet. The ‘grass’ is made of polyethylene fibre which is

woven on to a backing made of permeable polypropylene fabric known for

exceptional strength and drainage, and filled with washed silica sand and crumb

rubber. Factors to consider when choosing a playing surface include: what sport is

being played; the level of usage; age of users; season of use and the cost of

maintenance. The City restricts usage of grass fields to 12 hours per week in the

winter. Synthetic turf can be used 50-60 hours per week.

He made the following comparisons:

Natural Grass

• Cooler feel, particularly in summer

• Softer and more forgiving • Variable quality depending on

maintenance.

• Traditional surface for sports • Requires maintenance program • Provides environmental benefits

in terms of carbon absorption and

biodiversity

Synthetic Turf

• Warmer and subject to glare in sunshine

• Consistent surface • Modern and innovative product • Suitable in many weather

conditions

• Requires maintenance program • Environmental benefits in reduced

water consumption – disposal

environmental issue

Agenda 34

He provided the following Pros and Cons comparison:

Pros and Cons comparison

Natural Grass Item Synthetic Turf

12-

15

Hrs/ Week of

use

53 +

Cooling effect Heat Stress 15-40 degrees higher on surface

No major differences –

some specific to body

part

Injury Rates No major differences – some specific to

body part

Allergies to fertilizer

and lime

Chemical

exposure

Exposure to crumb rubber – ingestion,

dermal, inhalation – no significant health

hazard

Low Infection risk Low

And Cost Breakdown:

Cost Comparison Breakdown (years 1-10)

Natural

Grass

(20 year

life span)

Item Synthetic Turf

(10 year life span)

$500,000 Initial installation $2,000,000

$ 20,000 Maintenance labour $ 12,000

$ 3,000 Materials $ 1,500

$ 3,500 Maintenance Equipment $ 2,000

$26,500 Average Yearly Mtc.cost $ 15,500

$25,000 10 year capital Cost

Amortized

$ 200,000

$51,500 10 Year average yearly

costs

( Maintenance and

Capital)

$ 215,500

Agenda 35


Page 5

And Cost per Playable Hour Breakdown:

He noted that it is possible to have first class grass fields that are playable all year

round, if a proper maintenance schedule is followed.

There was general discussion about the needs of the organized community sports

groups and the needs of the general public.

The Manager of Parks advised members that there is an Open House on February

18 at the Al Anderson Memorial Pool to determine the public’s opinion on what

amenities are needed and wanted at City Park. Staff encouraged the public to come

out and voice their opinions.

There was discussion about the number of synthetic turf sport field complexes

available in the Township of Langley and members questioned the value of

investing funds to provide one or two stand-alone fields in the City. The Chair

reiterated the need for the public to voice their opinions. Council wants to know

what the public want before making a decision on this matter.

7) UPDATES

a) Rain Barrel Sales Update

The Director of Engineering, Parks & Environment advised that the City is going

ahead with a Truck Load Sale event to provide residents an opportunity to purchase

rain barrels. The City is coordinating the event in partnership with the Township of

Langley and the City of Surrey. It is tentatively scheduled the first week of May at

Willowbrook mall. Once details are confirmed an advertising campaign will be

organized to advise residents.

Cost Per Playable Hour

Natural

Grass

Synthetic Turf

12

Hours

Hours per week of use 53 Hours

600

Hours

Total hours use/year

( Average 50 weeks of

play)

2650 Hours

$51,500

/ year

10 year Amortized

annual Costs

$215,500 /

Year

$86 /

Hour

Cost per Playable Hour $81/ Hour

Agenda 36


Page 6

8) FOR INFORMATION

a) City Park Master Plan Open House - February 18, 2016

b) Brydon Park

The Director of Engineering, Parks & Environment advised that the play facility at

Brydon Park has been upgraded. It is fully open to the public and one of the

components is a new, unique Expression Swing. It allows parents and toddlers to

swing together facing each other.

c) Dignity Village, Portland, Or

Ms. Atherton advised she’d recently learned about Dignity Village in Portland,

Oregon. It is an alternative resolution to the homeless people camping in parks. The

city designated a space and erected tiny houses. She noted residents have

accountability standards to which they must adhere, they go through a selection

process in order to live there, they have jobs and roles they fulfill as a resident, they

have a mailing address, and they pay a weekly rent. This type of housing has

provided them a sense of pride, dignity and community. The overall objective is to

transition to affordable housing.

Staff will forward the information link to members.

There was discussion about the following: a court decision in Abbotsford regarding

homeless camps; the Homelessness Task Force; and the Public Safety Committee.

ACTION: Ms. Burgess-Parker requested that the report from the Homelessness Task Force be

forwarded to the committee members for information. The Chair agreed to send it

once it’s available.

9) NEW BUSINESS

a) Mr. Pachal inquired if the new committee was going to have a brainstorming

session to review and determine the committee’s goals for 2016.

ACTION: The Chair advised that it would be put on the March agenda. Staff will forward a

list of past goals to members for information.

The Chair noted that he would like to discuss David Suzuki’s ‘Blue Dot Campaign’,

which is an initiative that states that everyone is entitled access to fresh air and

water.

There was discussion about presentations from the following:

• Langley Senior Resources Society • Fraser Valley Regional Library • Child and Youth Mental Health and Substance Abuse Collaborative –

Langley Action Team

ACTION: Staff will schedule the presentations.

Agenda 37


Page 7

There was discussion about other possible goal oriented topics which included:

• Urban trees – What does the City do with them? • Make Langley ‘Green’. Improve recycling rates. Create a unique concept to

refer to/identify the City. Build a sense of pride and caring in the

community.

• Encourage integration of seniors and children, improve generational association.

• ‘Greening’ industrial areas – The Chair noted that Council is currently considering an Economic Development Committee and plan to meet with

commercial and industrial business and land owners to discuss ways to

improve the areas and attract and retain more business.

• Performing Arts Centre. The Chair noted that a feasibility study was done on this topic. Staff will send the report to members.

b) Councillor Storteboom advised that a memorial service will be taking place for

former Councillor Dave Hall at the Timms Community Centre on March 5 from

2pm-4pm.

c) Timms Community Centre Grand Opening – February 24, 2016.

The public was invited to attend the event between 4pm – 7pm to enjoy the

festivities, take a tour of the new facility, participate in fitness demos and learn

about the programs being offered.

d) It was noted that the City is working on a new campaign to promote healthy living

and activity. The ‘Moment of Activity’ campaign is a video challenge from City

Council to all of Langley. The challenge is to get other organizations, community

groups, residents and public to record and upload their Moments of Activity to

YouTube and then share them via social media with the hashtag #ActiveMoments.

Participants are also asked to challenge three friends to show their Moments of

Activity for a chance to win 6 months free membership to the Timms Community

Centre.

MOVED BY Committee Member Pachal

SECONDED BY Committee Member Tod

CARRIED

ADJOURNMENT: 9:00 p.m. ______________________________

CHAIR

Certified Correct: ________________________________

pdk DEPUTY CORPORATE OFFICER

Agenda 38

SMO:usw2009:leu#35 2015/Office/Committee/ProD/JtPD/Agenda/Template

Joint Pro-D Committee MINUTES

2016 02 26 9:00AM

Present: S. Ho, R. Wallace, G. McArthur, W. Sokugawa, Y. Prosperi-Porta

1. CALL TO ORDER

2. McArthur / Sokugawa that the following minutes be approved as

circulated:

January 14th, 2016 minutes CARRIED

3. RECEIPTS & CHEQUES

Cheques written = 237.74

4. DISCUSSION

5. APPLICATIONS

Number of applications: 90 Approved = 38

Number of TTOC Days approved = 38.5 Money Allocated = 0 Applications Waitlisted = 15

Money Waitlisted = $2,122.00

6. ADJOURNMENT Ho/ Prosperi-Porta that the meeting be adjourned.

Meeting is adjourned at 2:00 pm

The next meeting is Monday, April 11th, 2016.

Agenda 39

Agenda 40

Agenda 41

Agenda 42

Agenda6. CONSIDERATION OF MINUTES9.1 ACHIEVEMENT REPORT9.2.1 ANNUAL REVIEW OF DISTRICT FRENCH PROGRAMS9.2.1 ANNUAL REVIEW OF DISTRICT FRENCH PROGRAMS9.2.2 ATHLETICS10.1.2 LONG TERM FACILITIES PLAN - MIDDLE SCHOOLS UPDATE12.1 DISTRICT PARENT ADVISORY COUNCIL (Trustee Tod)13.1 LGBTQ (Assistant Superintendent Guy)13.3 EMERGENCY PREPAREDNESS (Assistant Superintendent Guy)13.3 EMERGENCY PREPAREDNESS (Assistant Superintendent Guy)14.1 CITY OF LANGLEY PARKS, RECREATION AND ENVIRONMENT ADVISORY (Trustee Tod)15.1 JOINT LTA/BOARD PROFESSIONAL DEVELOPMENT (Trustee Wallace)16.1 Letter from Flying Unlimited dated February 17, 2016

school district no. 35 (langley) regular meeting of … · 2016. 3. 7. · that the school district...

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